ANNUAL REPORT AND ACCOUNTS 2023 (For the period to 31-03-23) www.chapelhouseministries.org.uk Chapel House Ministries is a Registered Charity No. 1156159 Chapel House Ministries Annual Report and Accounts 2023 ## **1. Introduction** The Annual Report and Accounts for Chapel House Ministries is written equally for Trustees and those outside of the charity looking in. As a charity we have to be publicly accountable to everyone. Therefore, it is produced in accordance with the requirements of the Charities Act and any regulations made there under and the Charities SORP; Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) (effective 1 January 2019). For further information please contact the Chairman, Secretary or Treasurer. ## **Contact Details:** Chapel House Ministries, Chapel House, Moseley Road, Hallow, Worcestershire, WR2 6NH. ## **2. Administrative Information** Chapel House Ministries is a registered charity number 1156159 operating out of Chapel House (see address above). During the period 01 April 2022 to 31 March 2023 the following Trustees were appointed: ## **The first charity trustees are as follows:** Paul Frederick Wilcox Jane Paton Wilcox **The charity trustees appointed for the following terms are as follows:** Deborah Mary Austin for 4 years to 20[th] March 2026 Charles Michael Barry Austin for 4 years to 20[th] March 2026 Gillian Lucas for 4 years to 20[th] March 2026 Grahame Lucas for 4 years to 20[th] March 2026 ## **3. Structure, Governance and Management** Chapel House Ministries is a Charitable Incorporated Organisation (CIO) and operates in accordance with its Constitution dated 4[th] February 2014. The Trustees are responsible for all aspects of the operation of the Charity including Health and Safety, discrimination and protection of vulnerable people. The Trustees are also responsible for strategic risk management and consider any material risks at each Trustee meeting. Management actions are routinely put in place for material risks. The trustees also have adopted a standard conflict of interest clause. The value of the charity’s property provides sufficient cover for the long-term liabilities and the low-level strategic risk that the charity is forced to cease operating due to the loss of key Trustees. The Charity Trustees meet up to four times a year and are responsible for all business decisions of the Charity. ## **4. Objectives** The objects of the Chapel House Ministries are - a. To advance the Christian faith, locally, nationally and internationally, for the public benefit, but not exclusively by developing, providing (and facilitating): - i. Models of mentoring and hospitality, - ii. A ministry among people wanting to grow in their Christian faith and discipleships, 1 Chapel House Ministries Annual Report and Accounts 2023 - iii. Mentoring or counselling sessions, - iv. Literature on Christian mentoring, - v. A retreat centre (Chapel House) for the above purposes, and vi. Grants to individuals. - b. exploring how Christian Mentoring and Counselling might interact. ## **5. Achievements and Outcomes** It has been an extremely fruitful year for Chapel House Ministries. We have seen a number of our original guests come back to the Chapel after the pandemic period. This is normally for individual or personal retreats. Ministers from the immediate area and also further afield have enjoyed coming to Chapel House and taking some time out at the Chapel. We have received many messages of encouragement in which people talk about how it has been a great space to spend time with God and be refreshed. This brings joy to our hearts and affirms the ministry. Also, largely due to the redesign of the website, we have reached some charities and organisations further afield, e.g. the Formission group from Birmingham who came for a quiet day. These groups will tend to be self-catering and will make use of a readily available buffet service from a local farm shop, or alternatively visit the village pub. This has relieved the pressure on Jane and Paul in terms of catering. It has also been wonderful for Jane to use the Chapel for her counselling ministry. She has a growing client base and the atmosphere in the Chapel lends itself to the one-to-one work that she does. There is a growing need currently for therapists and as a member of the Association of Christian Counsellors, Jane is very well occupied. We continue to closely follow the ministry of our partner in Tanzania, Dr George Otieno Lawi, the academic dean at Msalato theological college. Our support enables him to continue his teaching and ministry in Dodoma, the administrative capital of Tanzania. His children are currently doing well at college and school, achieving high marks and we trust that our investment in the ministry of this family will prove fruitful in the future. The Airbnb use of Chapel House has proved very successful and, informally, some great connections with people have been made. All guests have spoken very highly in their reviews of the Chapel House facility. Chapel House Ministries started in early 2014 and since then has: |||**2015/21**|**2021/22**|**2022/23**| |---|---|---|---|---| ||**Chapel House Ministries**|||| |a.|ministered to, and mentored individuals|2,026|93|53| |b.|Number of individuals who have visited Chapel House
for mentoring, hospitality, prayer, and lectures|190|135|210| |c.|received the help of volunteers|60|10|3| |d.|Numberof mentors||84|25| 2 Chapel House Ministries Annual Report and Accounts 2023 ## **6. Financial Review** In nutshell and as at 31 March 2023: - a. During 2022-23 we spent money on retreats, equipment and furniture, mission partner support and general running costs as follow: |**Expenditure**
Chapel House – Equipment and furnishing
Chapel House - Running costs and Garden Maintenance
Mission partners
CCMN Mentoring Network|2022-23
£|2021-22
£| |---|---|---| ||311|852
10,447
7,668
3,306| ||7,484|| ||9,314|| ||5,642|| |**Total**|**22,751**|**22,273**| - b. Income was received during the year as follows: |**Income**
Chapel House
Airbnb
Designated for Mission Partners
CCMN Mentoring Network|2022-23
£|2021-22
£| |---|---|---| ||7,072|6,559
2,183
9,896
5,329| ||1,342|| ||7,113|| ||2,923|| |**Total**|**18,449**|**23,967**| - c. As at 31 March 2023 our **general fund** reserve stood at £4,267 (£3,648 as at 31-03-22), an increase of £619 during the year (a decrease of £2,446 during the previous year). - d. As at 31 March 2023 our **Christian Coach and Mentoring Network fund** reserve stood at £1,756 (£4,476 as at 31-03-22), a decrease of £2,720 in the year (an increase of £2,022 during the previous year). - e. By 31 March 2023 we had £5,555 i.e., £5,287 in the bank and £268 owed to us (HMRC Gift Aid claim). - f. Income from the letting of Chapel House through Airbnb was £1,342 during the year and this has been transferred to the General Fund (£2,183 in 202122). ## **7. Actions for the future** The Trustees have reviewed where Chapel House Ministries is in its development and are confident it is still meeting its objectives. It is felt that Paul and Jane have enough energy, vision and ideas to keep going for another five years and at that point we will review again. There is still a desire to pursue activities and events that explore contemplative expressions of the Christian faith, and to that end, an ‘Unexpected Journey’ retreat is planned for mid-February 2024. We are going to be hosting an occasional lunch for people in leadership, locally, who are on an inclusive ‘journey’ and feeling in need of encouragement. These will be drawn from our existing contacts, initially, but we anticipate attendance will grow. This will take place on a termly basis, and we believe is in keeping with the foundational principles of Chapel House Ministries. We also plan to host further ‘Unexpected Journey’ retreats for folk who are exploring fresh and innovative ways of working out their faith. In our local community, we now have great links, particularly with our immediate neighbours and hope to develop these in the coming year. Our pastoral presence 3 Chapel House Ministries Annual Report and Accounts 2023 seems to be valued and we see great potential for missional engagement outside of the established practices of the church, although as an ordained person, Paul makes the link whenever he can. As previously indicated, during 2023-24 Chapel House Ministries has now become separated from the Christian Coach and Mentor Network. CCMN have expressed their great appreciation to CHM for having provided a ‘home’ for the last couple of years but recognise that it is now more appropriate for them to be independent. ## **8. Accounting Policies** **Accruals:** It is the policy of Chapel House Ministries to prepare accounts on a payments and receipts basis. The exception to this is the claim for Gift Aid recovery from HMRC that remains outstanding at the year end. This is treated on an accrual basis. **Property Valuation:** The Charity owns one property; Chapel House. The initial value of the building was shown at purchase cost (2014) and subsequently increased by the value of the internal reordering works carried out in 2016-17. The Charity has adopted a policy of revaluing Chapel House, in accordance with the Financial Reporting Standard (FRS102). A professional and independent valuation was carried out on 4[th] February 2022 and is reflected in these accounts. In accordance with the Financial Reporting Standard (FRS102) the Charity will arrange for revaluations with sufficient regularity to ensure that the value in the accounts doesn’t vary materially from its current value. The Trustees plan to seek another valuation in 2027. **Works to Property:** Items of expenditure that are deemed to improve the value of the property are capitalised and treated as part of the Fixed Asset “Chapel House”. All expenditure on maintenance is charged to the year of account. Expenditure on equipment or assets on or above £2,500 with a life expectancy greater than two years is capitalised and subject to depreciation on the straight-line method over the forecast life of the asset. **Procurement:** All expenditure above £2,500 should be subject to Trustee approval prior to purchase. Any expenditure on a single item above £2,500 should be subject to receipt of at least two written or documented quotes and be subject to Trustee approval if the lowest quote is not to be accepted. Any expenditure above £7,500 should be subject to three written quotes based on a clear specification of the works or asset to be purchased, and Trustee approval of the selected quote. **The letting of Chapel House through Airbnb:** The Trustees have agreed to use the income from letting to support the ministry and upkeep of Chapel House. 4 Chapel House Ministries Annual Report and Accounts 2023 ## **9. The Annual Statement of Accounts 2023** The Statement of Accounts is set out on the following pages. An Independent Examiner’s report is set out on Page 10. ||| |---|---| |**Page No.**|**Financial Statements for the period 1 April 2022 to 31 March 2023**| |6|Statement of Financial Activities and funds summary| |7|Balance Sheet| |8|Fund Movement summary| |9|Statement of Assets and Liabilities| |10|Analysis of Receipts and Payments (notes A, B1 and B2)| |11|Additional notes to the accounts (notes B3, C, D and E)| |12|Statement of Financial Activities and funds summary 2021-22 for comparison
with 2022-23 on page 6| |13|Report of Independent Examiner (to follow)| ## **10. Notes to the Accounts** The following pages set out the statement of accounts together with notes to explain them. Grahame Lucas Treasurer 21[st] December 2023 Paul Wilcox Chairman 21[st] December 2023 5 Chapel House Ministries Annual Report and Accounts 2023 See Page 12 - Statement of Financial Activities and funds summary 2021-22 for comparison with 2022-23. 6 Chapel House Ministries Annual Report and Accounts 2023 Note 1: It is the policy of the charity to prepare accounts on a receipts and payments basis with the exception of the recovery of tax on Gift Aided donations and the valuation of the Chapel House property. 7 Chapel House Ministries Annual Report and Accounts 2023 Chapel House Ministries Fund movement summary Period: 01 April 2022 to 31 March 2023 fund ances Fund bo￿nCeS TA￿sterS Galns and Fu fopKdrd Unrestricted funds= General fLVKI 7,072 7,795 1.342 4,267 D•signat•d funds: "r- Arbnb FurKls used fot wvchase of ChatEI House Funds used fof irry)roverr*nt ol Chap House Chapel House Revaluation Reserve Gegrge 1,342 -1,342 32.667 32,f￿/ TT.412 32.920 3.169 77,412 32,920 969 7,113 9,314 R•stheted funds.. The Christsan cO￿h Mertor Netsbyjrk 4.476 2.923 5.642 1,756 Total charity fund5 154,293 23.967 22.273 13.(KlO 149,992 Chapel House Ministries Annual Report and Accounts 2023 Chapel House Ministries Statement of Assets and Liabilities {by code) As at- 31 March 2023 General (Unrestric Class and nominal ￿de Designate Restricted Totsl Last year Flxed Assei- Tanglble Assets 6431. Chapel House purchase 6432. Chapel House Improvements 6433". Chapel House Rev￿UatIon 189.667 TT.412 32.920 300.000 189,667 Tl.412 32.920 300,000 189.867 77.412 32.920 Total Curr•nt A55•t- Cash At Bank And In Hand 6501." Bank current account 4236 236 .705 -705 1.756 1,756 5.287 5.287 9.655 9.655 Total Current Asset- De￿or$ Z05." Accounts ReceNable 31 31 236 236 201 201 Total Liability- Provision For LiabilitTres After One Year 6602" Long Tem Loans ieceNed 155.563 155.563 155.￿3 155.563 Totsl 155.563 Net total assets 4.267 143.969 1,756 149.992 154.293 Represented Unrestrieted funds: 4,267 4.267 3,648 Dèsignatèd funds: Funds used for pwchase of Chapel Fkjuse George FurKJs used for improvement of Chapd House Chapd House iewalualjon reserve 32.667 32,667 32,867 3,169 77,412 32,920 TT.412 32,920 77,412 32,920 Restrieted funds.. Christian Coach Mentor Nthork 1.756 1,756 4,476 Total funds of th• charity 4,267 143.969 1,756 149,992 154,293 Chapel House Ministries Annual Report and Accounts 2023 Chapel House Ministries Analysis of income and expenditure Period.. 01 April 2022 to 31 March 2023 Genernl Design*ed RestriL*ed Tcl•lthi• Totsl li•t ye•r y￿r NOTE A Incomin r•sour¢•s Incoming r•sourc•s from g•n•rat•d funds 0101- Grft Ajd - Bank 0201 _ Cxhef ￿anned gNiivJ 0501 _ One-off Grft grfts 0550- Donations appeals etc (￿l- Tax recoverab￿ on GrfiAid 0901- Other furKls generated 1020- Bank and tAJik11￿ socth Interest 1030- Rent from L8nds or ￿ik11r￿S 0401- Annual Subscnptions 0402 - Training DdNery 0403- Grfts ReceNed 2.1 3.125 2.550 3,245 4,602 5,115 623 1494 2880 3234 4.602 120 1250 75 1494 1,342 1,342 2,710 2.183 2630 461 763 2,710 1363 Incorning resources from genefated funds Totsls 5,922 4073 18.449 23.967 1500- Prior YearAdjustrTWt Incomlng r•sourc•s Grand Mals -1150 7,072 2,923 18,449 23.967 Resources used NOTE 82 C05t of generating funds 1730- Costs ol ietieats & Cost of generaflng funds ToLIls 791 791 791 791 1.079 1.079 NOTE 81 Charitsbl• arfiviii•s 1601- AAministrat)on CCMN 1602 - Websrte and Email CGMN 1603- Social Media and M*ets"ry GCMN 1604- tr Support CCKIN 1,287 2590 1680 1.287 25 1680 225 192 8,293 250 1801- to mtSSK)n partners 1850- Hotne rnission 1870- Secular tharit*s 2050- Caretakj 2331- Cleanir 2343 - Fumrture and Eqwpri 2350 - Upkeep of garden 2360- Administiabon 2401- Chapel House- insurance 2402- Chapel House maintenance 2414- Chapel House heati￿ and lumr Charftable aetlvhles Totals 9,314 9,314 2,41KJ 1c6 311 164 1374 2.4(M) 29 852 1345 593 989 2,257 164 642 642 7,001 9,314 21.960 21.194 2900- Prior YearPAljustrnwrt RèsourcÈs usèd Grand totals 7,795 9,314 S.642 22.751 22.273 Net change in resotsrces (.ve= redudth) -723 -2, 719 4,302 1.694 io Chapel House Ministries Annual Report and Accounts 2023 ## **Note B3 Investments:** The Charity does not hold any cash investments. **Note C Property Valuation:** This was last carried out on 4[th] February 2022 by Messrs Nicol & Co. The basis for valuation was market value based on the values of similar residential properties in the area. The property was valued in the region of £300,000. In accordance with the Financial Reporting Standard (FRS102) the Charity will arrange for revaluations with sufficient regularity to ensure that the value in the accounts doesn’t vary materially from its current value. The Trustees plan to seek another valuation in 2027. |Property: Chapel House, Mosely Road,
Hallow.|Freehold
Land and
Buildings as
at 31-3-23|Freehold
Land and
Buildings as
at 31-3-22| |---|---|---| ||£|£| |**Cost & valuation history**||| |Purchase
price
March
2014
(including
capitalised fees and costs)|189,667|189,667| |Cost of reordering & improvements 2016-17|62,627|62,627| |Cost of reordering and improvements 2017-18|2,786|2,786| |Cost of improvements to driveway & external
areas in 2020|12,000|12,000| |Revaluation on 20-09-2017|19,920|19,920| |Revaluation on 04-02-2022|13,000|13,000| |**_Net book value at the end of year_**|**300,000**|**300,000**| |N.b. there were no impairments and no
depreciation applied||| |||| **Note D Transfers between funds:** the funds generated by the Airbnb project of £1,342 in 2022/23 (£2,183 in 2021/22) were transferred to the General Fund. This project was established to provide funding for the charity by making better use of the Chapel House building. **Note E Debtors:** One claim was made to HMRC after 31-03-2023 in respect of Gift Aided income prior to 01-04-2023. The claim totalled £268 (£201 (2021/22) and has been treated as an accrual of income in the 2022/23 accounts. The claim was received in September 2023. **Note F Long Term Liabilities:** During 2020-21 a long-term loan was repaid, thus reducing the amount of Long-Term Liabilities in the Balance Sheet. The repayment was funded from donations during 2020-21. As the original purpose of the loan was to help fund the purchase of Chapel House, the application of the Chapel House donations to the repayment is also shown as increasing the value of the “Funds used for purchase of Chapel House” in the Balance Sheet. **Donations of goods and services in kind:** Our annual independent examination was carried out by Tim Marlow free of charge. Volunteers provide their services to administer the charity and manage events. 11 Chapel House Ministries Annual Report and Accounts 2023 ## **Chapel House Ministries Statement of Financial Activities For the period from 01 April 2021 to 31 March 2022** ||**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**£**
**£**
**£**|**Total funds**
**£**|**Prior year**
**total funds**
**Further**
**details**
**£**| |---|---|---|---| |Incoming resources from generated funds
Voluntary income
Investment income
Other incoming resources
Cost of generating voluntary income
Charitable activities
Prior year adjustments
General fund
Chapel House Revaluation Reserve
Funds used for purchase of Chapel House
Funds used for the improvement of Chapel House
George
The Christian Coach And Mentor Network
**Total funds**
**Incoming resources**
**Resources used**
**Transfers between funds:**
**Invetsment and Assets valuations:**
**Reconciliation of funds:**
Designated
Unrestricted
**Represented by:**
Restricted
Gains on revaluation, fixed assets, charity's own use
Net movement in funds
**Total funds brought forward**
**Total funds carried forward**
Gross transfers between funds - in
Gross transfers between funds - out
Gains/losses on investment assets
Total income
Total expenditure
Net income (expenditure) resources before transfers|-
-
3,854
6,554
9,896
1,475
5
2,183
-
-
-
-|3,854
17,925
2,188
-|2,690
A
41,278
A
540
2,112
47,167
409
B2
30,334
B1
2,659
33,402
13,765
537
D
-537
D
-
B3
-
C
13,765
125,833
139,599
6,204
19,920
32,667
77,412
941
2,454
139,599| ||6,559
12,079
5,329
1,019
-
60
10,279
7,668
3,246
-
-
-|23,967
1,079
21,194
-|| ||11,299
7,668
3,306|22,273|| ||-4,739
4,411
2,022|1,695|| ||2,183
-
-
-
-2,183
-
-
-
-
-
13,000
-|2,183
-2,183
-
13,000|| ||-2,556
15,228
2,022|14,695|| ||6,204
130,941
2,454|139,599|| ||3,648
146,169
4,476|154,293|| ||3,648
-
-
-
32,920
-
-
32,667
-
-
77,412
-
-
3,169
-
-
-
4,476|3,648
32,920
32,667
77,412
3,169
4,476|| ||3,648
146,169
4,476|154,293|| ||||| _There may be minor discrepancies in the totals as the pence are not being shown on any of the financial statements above and on the following pages._ This statement for the previous year is provided as a comparator with the latest Statement of Financial Activities as set out on page 6. 12 Chapel House Ministries Annual Report and Accounts 2023 Independent Examinefs Report to the trustees of Chapgl House Ministries Registgred Charity 1156159. I report to the trustees on my examinabon of the accounts of Chapel House ministh.es (the Trust) for the year ended 31 March 2023. R8sponsibilltl&s and basis of Teport As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance wth the ￿qu1￿MentS of the Chanties Act 2011 Ithe Act'l. I report In respect of my examination of the Tnjsys accounts ¢arried out under section 145 of the 2011 Act and In carrying out my examination I have followed all the applicable Dire¢bons 9iven by thè Chaiity Commission under seCt￿)n 14515)(b) of the Ad. Independent examineVs st*tement I have completed my examinabon. l ¢onfimi that no material matters have come to my attention in connection wtth the examinabon gmng me caiise to believe that in any material respect.. accounting records were not kept in resi*d of the Trust as requireil by sechon 130 of the Act., or 2. the accounts do not accord wrth those reLords. I have no cOn￿M$ and have COTne across no other matters In connection wilh the examination to which att8ntion shoukt be drawn In this report in order to enable a proper understanding of the accounts to be reached. Timothy Madc>w FCMA. CGMA (Rebredl 11 Ingram Avenue, Wor￿ter. 05 January 2024 13