ANNUAL REPORT AND ACCOUNTS 2021 (For the period to 31-03-21)
www.chapelhouseministries.org.uk Chapel House Ministries is a Registered Charity No. 1156159
Chapel House Ministries Annual Report and Accounts 2021
1. Introduction
The Annual Report and Accounts for Chapel House Ministries is written equally for Trustees and those outside of the charity looking in. As a charity we have to be publicly accountable to everyone. Therefore, it is produced in accordance with the requirements of the Charities Act and any regulations made there under and the Charities SORP; Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) (effective 1 January 2019). For further information please contact the Chairman, Secretary or Treasurer.
Contact Details:
Chapel House Ministries, Chapel House, Moseley Road, Hallow, Worcestershire, WR2 6NH.
2. Administrative Information
Chapel House Ministries is a registered charity number 1156159 operating out of Chapel House (see address above). During the period 01 April 2020 to 31 March 2021 the following Trustees were appointed:
The first charity trustees are as follows:
Paul Frederick Wilcox Jane Paton Wilcox
The charity trustees appointed for the following terms are as follows: Deborah Mary Austin for 4 years to 20[th] March 2022 Charles Michael Barry Austin for 4 years to 20[th] March 2022 Gillian Lucas for 4 years to 20[th] March 2022
Grahame Lucas for 4 years to 20[th] March 2022
3. Structure, Governance and Management
Chapel House Ministries is a Charitable Incorporated Organisation (CIO) and operates in accordance with its Constitution dated 4[th] February 2014.
The Trustees are responsible for all aspects of the operation of the Charity including Health and Safety, discrimination and protection of vulnerable people. The Trustees are also responsible for strategic risk management and consider this at each Trustee meeting. Management actions are routinely put in place for material risks. The trustees also have adopted a standard conflict of interest clause.
The Charity Trustees meet four times a year and are responsible for all business decisions of the Charity.
4. Objectives
The objects of the Chapel House Ministries are; -
-
a. To advance the Christian faith, locally, nationally and internationally, for the public benefit, but not exclusively by developing, providing (and facilitating):
-
i. Models of mentoring and hospitality,
-
ii. A ministry among people wanting to grow in their Christian faith and discipleships,
-
iii. Mentoring or Christian counselling sessions,
-
iv. Literature on Christian mentoring,
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Chapel House Ministries Annual Report and Accounts 2021
- v. A retreat centre (Chapel House) for the above purposes, and
vi. Grants to individuals.
- b. exploring how Christian Mentoring and Counselling might interact.
5. Achievements and Outcomes
The year 2020-2021 was very different for Chapel House Ministries. Most of the year was spent in Lockdown and so the number of events and activities was dramatically reduced, as can be seen in the table below. Please note that the Zoom meetings mentioned were online retreats organised under the auspices of Chapel House Ministries, which would ordinarily have taken place in person. The 16 visits by individuals took place during brief periods when restrictions were lifted and it was considered safe enough to offer accommodation.
The Christian Coach and Mentoring Network (CCMN) was renamed from The Mentoring Network (TMN) during the year. During 2020-21 we secured a grant from the St Barnabas Trust of £1,600 towards the work of CCMN. Our mentoring work continues to grow and we are currently operating with 76 mentors / Coaches, and have mentored or coached 161 individuals.
During Lockdown, however, thanks to the generosity of donors, we were able to take advantage of the fact that the premises were not being used and have had a significant amount of work done i.e. redecoration throughout the building, block paving of the drive, repair and painting of boundary fences, and wooden cladding of the garage. All of this has helped to improve the aesthetic appeal of the building and will make it more comfortable and attractive for future guests.
Chapel House Ministries started in early 2014 and since then has:
| l make it more comfortable and attractive for future guests. apel House Ministries started in early 2014 and since then has: |
l make it more comfortable and attractive for future guests. apel House Ministries started in early 2014 and since then has: |
|---|---|
| 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 |
|
| Chapel House Ministries | |
| a. ministered to, and mentored individuals 296 275 517 420 350 116 b. held separate events for mentoring, hospitality, prayer, and lectures 31 18 37 57 32 13 |
|
| c. received thehelp of volunteers 10 10 10 10 20 0 |
|
| nancial Review | |
| nutshell and as at 31 March 2021: | |
| a. During 2020-21 we spent money on retreats, equipment and furniture, mission partner support and general running costs as follow: Expenditure 2020-21 £ 2019-20 £ Chapel House – Equipment and furnishing 463 623 Chapel House - Running costs and Garden Maintenance 8,973 8,211 Mission partners 15,764 8,191 CCMN Mentoring Network 8,202 6,892 Total 33,402 23,917 |
|
| 2020-21 £ 2019-20 £ 463 623 8,973 8,211 15,764 8,191 8,202 6,892 33,402 23,917 |
|
| 2020-21 £ |
|
| 463 | |
| 8,973 | |
| 15,764 | |
| 8,202 | |
| 33,402 |
6. Financial Review
In nutshell and as at 31 March 2021:
- a. During 2020-21 we spent money on retreats, equipment and furniture, mission partner support and general running costs as follow:
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Chapel House Ministries Annual Report and Accounts 2021
b. Income was received during the year as follows:
| Income Chapel House Airbnb Designated for Mission Partners CCMN Mentoring Network Donations for Improvements and Loan repayment Total |
2020-21 £ |
2019-20 £ 9,072 0 7,501 9,965 0 26,538 |
|---|---|---|
| 11,654 | ||
| 537 | ||
| 15,035 | ||
| 4,940 | ||
| 15,000 | ||
| 47,167 |
-
c. As at 31 March 2021 our general fund reserve stood at £6,204 (£3,448 as at 31-03-20), an increase of £2,756 during the year.
-
d. As at 31 March 2021 our Christian Coach and Mentoring Network fund reserve stood at £2,454 (£5,716 as at 31-03-20), a decrease of £3,262 during the year.
-
e. By 31 March 2021 we had £8,161 i.e., £6,774 in the bank and £1,388 owed to us (HMRC Gift Aid claim).
-
f. During 2020-21 we received grants totalling £15,000 and these were used to fund the improvement works and repay a £3,000 loan used to help fund the purchase of Chapel house in 2014.
-
g. The income of £537 from the letting of Chapel House through Airbnb has been transferred to the General Fund.
7. Actions for the future
The Trustees are keen to build on the existing work of CHM that is proving to be meeting the Objectives.
The Trustees continue to pursue how CHM might be used to explore the emerging, contemplative style of the Christian faith that seems to be striking a chord with a number of young Christians who are becoming increasingly isolated from formal church structures.
During 2020-21 the Trustees addressed issues around the COVID-19 Pandemic and its significant impact on the ability of the charity to continue as normal during the pandemic. The Trustees reviewed arrangements to ensure safe and social distanced operating. The Trustees also made the decision to rent out the facility under an Airbnb arrangement to ensure that we can maintain cash flow and use of the building during the predicted fallow time. This will be kept under close scrutiny and review as we move forward in the coming months and years, to ensure we can continue to operate within the limitations of the Pandemic and the “new normal”.
8. Accounting Policies
Accruals: It is the policy of Chapel House Ministries to prepare accounts on a payments and receipts basis. The exception to this is the claim for Gift Aid recovery from HMRC that remains outstanding at the year end. This will be treated on an accrual basis.
Property Valuation: The Charity owns one property; Chapel House. The initial value of the building was shown at purchase cost (2014) and subsequently increased by the value of the internal reordering works carried out in 2016-17. The Charity has adopted a policy of revaluing Chapel House, in accordance with the Financial
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Chapel House Ministries Annual Report and Accounts 2021
Reporting Standard (FRS102). In 2017 a professional and independent valuation was carried out as now reflected in these accounts.
The letting of Chapel House through Airbnb: the Trustees have agreed to use the income from letting to support the ministry and upkeep of Chapel House.
9. The Annual Statement of Accounts 2021
The Statement of Accounts is set out on the following pages. An Independent Examiner’s report is set out on Page 10.
| Page No. | Financial Statements for the period 1 April 2020 to 31 March 2021 |
| 5 | Statement of Financial Activities and funds summary |
| 6 | Balance Sheet |
| 7 | Fund Movement summary |
| 8 | Statement of Assets and Liabilities |
| 9 | Analysis of Receipts and Payments (notes A, B1 and B2) |
| 10 | Additional notes to the accounts (notes B3, C, D and E) |
| 11 | Statement of Financial Activities and funds summary 2019-20 for comparison with 2020-21 on page 5 |
| 12 | Report of Independent Examiner |
10. Notes to the Accounts
The following pages set out the statement of accounts together with notes to explain them.
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Chapel House Ministries Annual Report and Accounts 2021
Chapel House Ministries Statement of Financial Activities For the period from 01 April 2020 to 31 March 2021
| Unrestricted Designated Restricted Endowment funds funds funds funds £ £ £ £ |
Total funds £ |
Prior year Further total funds details £ |
|
|---|---|---|---|
| Incoming resources from generated funds Voluntary income Activities for generating funds Investment income Incoming resources from charitable activities Other incoming resources Prior Year Adjustments Cost of generating voluntary income Charitable activities Prior Year Adjustments General fund Airbnb Chapel House Revaluation Reserve Funds used for purchase of Chapel House Funds used for the improvement of Chapel House George Retreats The Christian Coach And Mentor Network Total funds carried forward Represented by: Unresrestricted Designated Restricted Total funds Investments and Assets valuations: Gains/losses on investment assets Gains on revaluation, fixed assets, charity's own use Net movement in funds Reconciliation of funds Total funds brought forward Resources used Total expenditure Net income / (expenditure) resources before Transfers between funds: Gross transfers between funds - in Gross transfers between funds - out Incoming resources Total income |
- - 2,690 - 10,030 29,114 2,250 - - - - - 3 537 - - - - - - - - - - 1,621 491 - - |
2,690 41,278 - 540 - 2,112 |
9,965 A 16,573 A - - - - - 26,538 2,027 B2 21,890 21,890 B1 23,917 2,621 - D - D - B3 - C 2,621 123,213 125,833 3,448 - 19,920 29,667 65,412 1,669 - 5,716 125,833 |
| 11,654 30,572 4,940 - 409 - - - 8,419 13,713 8,202 - 607 2,051 0 - |
47,167 409 30,334 30,334 |
||
| 9,436 15,764 8,202 - |
33,402 | ||
| 2,218 14,808 -3,262 - |
13,765 | ||
| 537 - - - - -537 - - - - - - - - - - |
537 -537 - - |
||
| 2,755 14,271 -3,262 - |
13,765 | ||
| 3,448 116,669 5,716 - |
**125,833 ** | ||
| 6,204 130,941 2,454 - |
**139,599 ** | ||
| 6,204 - - - - - - - - 19,920 - - - 32,667 - - - 77,412 - - - 941 - - - - - - - - 2,454 - |
6,204 - 19,920 32,667 77,412 941 - 2,454 |
||
| 6,204 130,941 2,454 - |
**139,599 ** | ||
There may be minor discrepancies in the totals as the pence are not being shown on any of the financial statements above and on the following pages.
See Page 11 - Statement of Financial Activities and funds summary 2019-20 for comparison with 2020-21.
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Chapel House Ministries Annual Report and Accounts 2021
Chapel House Ministries Balance Sheet (Summary)
| As at 31/03/2021 |
As at 31/03/2020 |
|
|---|---|---|
| General Funds Chapel House Revaluation Reserve Funds used for purchase of Chapel House see Note F, page 10 Funds used for the improvement of Chapel House George The Christian Coach And Mentor Network Total net assets less long term liabilities Represented by Unrestricted funds: Designated funds: Restricted Fund Totals of the charity Current Liabilities Current Liabilities Net current assets less current liabilities Total assets less current liabilities - net assets Less Long Term Liabilities Provision For Liabilities After One Year - see Note F, page 10 Fixed assets Tangible Assets Total Fixed Assets Current assets Debtors Cash At Bank And In Hand |
287,000 | 275,000 275,000 866 8,529 9,396 - 9,396 284,396 158,563 125,833 3,448 19,920 29,667 65,412 1,669 5,716 125,833 |
| 287,000 | ||
| 1,388 6,774 |
||
| 8,161 - |
||
| 8,161 | ||
| 295,161 155,563 |
||
| 139,599 | ||
| 6,204 19,920 32,667 77,412 941 2,454 |
||
| 139,599 | ||
Note 1: It is the policy of the charity to prepare accounts on a receipts and payments basis with the exception of the recovery of tax on Gift Aided donations and the valuation of the Chapel House property.
Grahame Lucas Treasurer 28[th] January 2022
Paul Wilcox Chairman 28[th] January 2022
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Chapel House Ministries Annual Report and Accounts 2021
Chapel House Ministries Fund movement summary Selected period: 01 April 2020 to 31 March 2021
----- Start of picture text -----
Fund Incoming Outgoing Transfers Gains Fund
balances Resources Resources and balances
Fund brought Losses carred
forward forward
£ £ £ £ £ £
Unrestricted funds:
General - General fund 3,448 11,654 9,436 537 - 6,204
Designated funds:
Air - Airbnb - 537 - -537 - -
- - -
Funds used for purchase of Chapel House 29,667 3,000 32,667
- - -
Funds used for the improvement of Chapel House 65,412 12,000 77,412
- - - -
Chapel House Revaluation Reserve 19,920 19,920
George 1,669 15,035 15,764 - - 941
Restricted Funds:
CCMN - The Christian Coach And Mentor Network 5,716 4,940 8,202 - - 2,454
Totals 125,833 47,167 33,402 0 0 139,599
----- End of picture text -----
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Chapel House Ministries Annual Report and Accounts 2021
Chapel House Ministries
Statement of Assets and Liabilities (by code) As at: 31 March 2021
----- Start of picture text -----
General Designated Restricted Endowment Total Last year
Class and nominal code (Unrestrict
ed)
£ £ £ £ £ £
Fixed Asset - Tangible Assets
- - -
6431: Chapel House purchase 189,667 189,667 189,667
- - -
6432: Chapel House Improvements 77,412 77,412 65,412
- - -
6433: Chapel House Revaluation 19,920 19,920 19,920
Total - 287,000 - - 287,000 275,000
Current Assets - Cash At Bank And In Hand
6501: Bank current account 5,741 -1421 2,454 - 6,774 8,529
Total 5,741 -1421 2,454 - 6,774 8,529
Current Asset - Debtors
Z05: Accounts Receivable 463 925 - - 1,388 866
Total 463 925 - - 1,388 866
Liability - Provision For Liabilities After One Year
- - -
6602: Long Term Loans received 155,563 155,563 158,563
Total - 155,563 - - 155,563 158,563
Net total assets 6,204 130,941 2,454 0 139,599 125,833
Represented by:
- - -
General (Unrestricted) 6,204 6,204 3,448
- - -
Funds used for purchase of Chapel House 32,667 32,667 29,667
George - 941 - - 941 1,669
- - -
Funds used for the improvement of Chapel House 77,412 77,412 65,412
- - -
Chapel House Revaluation Reserve 19,920 19,920 19,920
Restricted - CCMN - - 2,454 - 2,454 5,716
Total funds of the charity 6,204 130,941 2,454 0 139,599 125,833
----- End of picture text -----
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Chapel House Ministries Annual Report and Accounts 2021
Chapel House Ministries
Analysis of income and expenditure Selected period: 01 April 2020 to 31 March 2021
| General Designated Restricted Endowment £ £ £ £ |
Total This year £ |
Total Last year £ |
|
|---|---|---|---|
| 0101 - Gift Aid - Bank 0201 - Other planned giving 0501 - One-off Gift Aid gifts 0550 - Donations appeals etc 0601 - Tax recoverable on Gift Aid 08A1 - Non-recurring one-off grants 1020 - Bank and building society interest 1030 - Rent from lands or buildings 0401 - Annual Subscriptions 0402 - Training Delivery 0403 - Gifts Received 1500 - Prior year adjustments 1730 - Costs of retreats & events 1601 - Administration CCMN 1602 - Website and Email CCMN 1603 - Social Media and Marketing CCMN 1604 - IT Support CCMN 1606 - Core Team Expenses CCMN 1801 - Giving to mission partners 1850 - Home mission 1870 - Secular charities 2010 - Travel costs 2050 - Caretaking 2201 - Training and mission 2331 - Cleaning 2343 - Furniture and Equipment 2350 - Upkeep of garden 2360 - Administration 2401 - Chapel House - insurance 2402 - Chapel House maintenance 2414 - Chapel House heating and lighting 2900 - Prior year adjustments Cost of generating funds Totals Note B1 Charitable activities Charitable activities Totals Resources used Grand totals Net change in resources (-ve = reduction Incoming resources from generated funds Incoming resources from generated funds Totals Incoming resources Grand totals Resources used Note B2 Cost of generating funds Note A Incoming resources |
550 2,120 - - 170 760 - - 1,800 6,270 - - 6,892 18,250 650 - 619 2,145 - - - - 1,600 - 3 - - - - 537 - - - - 1,430 - - - 440 - - - 820 - |
2,670 930 8,070 25,792 2,763 1,600 3 537 1,430 440 820 |
5,995 245 400 7,914 2,391 -372 - - 80 - 9,885 |
| 10,033 30,081 4,940 - |
45,055 | 26,538 | |
| 1,621 491 - - |
2,112 | ||
| 11,654 30,572 4,940 0 |
47,167 | 26,538 | |
| 409 - - - |
409 | 2,027 | |
| 409 - - 0 |
409 | 2,027 | |
| - - 6,063 - - - 137 - - - 1,260 - - - 383 - - - - - 1,250 13,713 - - - - - - 23 - - - - - - - 2,400 - - - - - - - 56 - - - 463 - - - 972 - - - 421 - 360 - 983 - - - 891 - - - 960 - - - |
6,063 137 1,260 383 - 14,963 - 23 - 2,400 - 56 463 972 781 983 891 960 |
4,139 550 1,405 569 228 5,391 2,800 - 116 2,400 319 - 623 951 262 1,077 72 985 |
|
| 8,419 13,713 8,202 0 |
30,334 | 21,890 | |
| 607 2,051 - - |
2,659 | ||
| 9,436 15,764 8,202 0 |
33,402 | 23,917 | |
| 2,218 14,808 -3,262 0 |
13,765 | 2,621 |
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Chapel House Ministries Annual Report and Accounts 2021
Note B3 Investments: The Charity does not hold any cash investments.
Note C Property Valuation: This was carried out on 20-09-2017 by Cameron H Clarke FRICS of Clarke & Jay Chartered Surveyors. The basis for valuation was market value based on the values of similar residential properties in the area. The property was valued at £275,000. In accordance with the Financial Reporting Standard (FRS102) the Charity will arrange for revaluations every 5 years (next one in 2022).
During the year works were carried out to significantly improve the driveway and external areas. These have been capitalised as they are anticipated to have improved the overall value of the Chapel House asset and are reflected below.
| Property: Chapel House, Mosely Road, Hallow. |
Freehold Land and Buildings as at 31-3-21 |
Freehold Land and Buildings as at 31-3-19 |
|---|---|---|
| £ | £ | |
| Cost & valuation history | ||
| Purchase price March 2014 (including capitalised fees and costs) |
189,667 | 189,667 |
| Reordering & Improvements 2016-17 | 62,627 | 62,627 |
| Reordering and improvements 2017-18 | 2,786 | 2,786 |
| Improvements to driveway & external areas | 12,000 | 0 |
| Revaluation on 20-09-2017 | 19,920 | 19,920 |
| Net book value at the end of year | 287,000 | 275,000 |
| N.b. there were no impairments and no depreciation applied |
||
Note D Transfers between funds: the funds generated by the AirBnB project in 2020/21 (£537) were transferred to the General Fund. This project was established to provide funding for the charity by making better use of the Chapel House building.
Note E Debtors: Three claims were made to HMRC after 31-03-2021 in respect of Gift Aided income prior to 01-04-2021. The claims amount to £1,388 and have been treated as an accrual of income in the 2020-21 accounts. All three claims were received in 2020-21.
Note F Long Term Liabilities: During 2020-21 a long-term loan was repaid, thus reducing the amount of Long-Term Liabilities in the Balance Sheet. The repayment was funded from donations during 2020-21. As the original purpose of the loan was to help fund the purchase of Chapel House, the application of the Chapel House donations to the repayment is also shown as increasing the value of the “Funds used for purchase of Chapel House” in the Balance Sheet.
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Chapel House Ministries Annual Report and Accounts 2021
Chapel House Ministries Statement of Financial Activities Comparators For the period from 01 April 2019 to 31 March 2020
| Unrestricted Restricted Endowment Total Prior year funds £ funds £ funds £ funds £ total funds £ |
|
|---|---|
| Incoming resources from generated funds Voluntary income Investment income Activities for generating funds Other incoming resources Incoming resources from charitable activities Charitable activities Other resources used Cost of generating funds Cost of generating voluntary income Fundraising trading cost of goods sold and other costs Investment management costs Governance costs General fund Chapel House Revaluation Reserve Funds used for purchase of Chapel House Funds used for the improvement of Chapel House George The Christian Coach And Mentor Network Total Funds Total income Incoming resources Resources used Total expenditure Net income / (expenditure) Transfers between funds: Gross transfers between funds - in Gross transfers between funds - out Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward Net gains (losses) on investements Gains (losses) on revaluation of fixed assets Represented by: Unrestricted funds Designated funds Restricted funds |
- 9,965 - 9,965 - 16,573 - - 16,573 21,941 - - - - - - - - - - - - - - - - - - - - |
| 16,745 9,965 - 26,538 21,941 14,998 6,892 - 21,890 17,601 - - - - - - - - - - 2,027 - - 2,027 1,787 - - - - - - - - - - - - - - - |
|
| 17,025 6,892 - 23,917 19,387 |
|
| -453 3,073 - 2,621 2,554 |
|
| - - - - - |
|
| - - - - - |
|
| - - - - 5,572 - - - - -5,572 |
|
| -453 3,073 - 2,621 2,554 |
|
| 120,570 2,643 - 123,213 120,659 |
|
| 120,117 5,716 - 125,833 123,213 |
|
| 3,448 - - 3,448 3,211 19,920 - - 19,920 19,920 29,667 - - 29,667 29,667 65,412 - - 65,412 65,412 1,669 - - 1,669 2,359 - 5,716 - 5,716 2,643 |
|
| 120,117 5,716 - 125,833 123,213 |
There may be minor discrepancies in the totals if the pence are not being shown
11
Chapel House Ministries Annual Report and Accounts 2021 Independent Examinerfs Report to the trustees of Chapel House Ministries Registered Charity 1156159. I report to the trustees on my examination of the accounts of Chapel House Ministries {the Trust) for the year ended 31 March 2021. Responslbilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Timothy Marlow FCMA, CGMA 11 Ingram Avenue, Worster. 28 January 2022 12