TRUSTEES AririuAL REPORT AND ACCOUn FOR THE YEAR EDED 31•t MARCH 2024 Charltable Incorporated OrgantsAtlon Reglstered number. 1156128
HILL STREET YOUTH AND COMMUNITY CENTRE CONTENTS OF THE FINANcL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Charity inforniation Report of the TTUStees Report of independent examiner Statement of Financial Activilies Balanc¢ Sheet Notes to the Financial Statements
HILL STREET YOUTH AND COMMUNITY CENTRE CHARrrY INFORMATION TRUSTEES: Jan Bowden {Chairl Rob Brock lan Davis Claire Edward51Secretsry) Mark Gore Stephen Richards ITreasurerl Sarah Thompson CONTACT ADDRESS: Hill Street Rugby CV212NB WEBSITE: www.hi11streetcentre.org CHARITY REGISTERED NUMBER: 1156128 BANKERS: Bardays Bank PIC North Street Ru8by OBJEcfs: To further or benefit the residents of the Borough of Rugby. without distinction of a8e, sex. sexual orientation. race or of political. religious or other opinions by associating together the said residents and the local authorities. voluntary and other organisations in a common effort to advance education and to prowde facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. ACTIVITY: In furtherance of these objects but not otheThvise. the trustees shall have power to establish or secure the estsblishment of a youth and community centre and to maintain or manage or co-operate with any ststutory authority in the maintenance of such a centre for activitses promoted by the charity in furtherance of the above objects. Page I
HILL STREET YOUTH AJYD COMIWUNITY CENTRE Truste, Annual Rep)rt for the year ended 31st March 2024 The year saw significant changes in the Trustee group, lan Bentlett. a founder member, retired as a Trustee but retains an advisory role. lan has worked continuously with our Chairman and Treasurer since 2011 to develop the Hill Street Centre and played a major part in raising funds for its future SUC$S. Stephen Richards resigned as Chair but continues as Treasurer. The Trustees would like to express their gratitude for the years of voluntary service and commftment both Trustees have given in their respective roles to The Hill Street Centre and its community. Jan Bowden, formerly Deputy Chair. has been appointed as Chair of Trustees and is responsible for this report. The Trustees are delighted to report the successful build and completion of the new child and youth hub which has been named Yhe Hive" It was off icially opened on September Ilth 2023 by the Rugby Mayor, Maggie O. Rourke and the event was attended by representatives from all the funders. user groups and Trustees. Whilst there was some disruption to our scheduled activities as building work was taking place, there was no significant impact due to the positive and supportive relationship forged between our Centre's Direttor of Operations and the builders. Trendgrey Construction Limited. "The Hive" is a large. inviting and welcoming space. The primary use 15 for young people and parents- it has proved to be very popular as a meeting venue for a variety of communrty groups and charities during the day time and at weekends. The focus for the year has been getting the usage of Yhe Hive" up to capacity and expanding our provision to reflect the increasingly diverse nature of our local community. Yhe Hive" is now providing support, education. engagement and guidance to our younger community. To give a few examples. our own centre staff are delivering weekly youth clubs to children and young people from the ages of 4-16 and we have secured a full yearf5 funding from Warwickshire CC for the HAF holiday support programme so that we can provide food and social activities for underprivileged children. The Tamil Community Group hire the space to provide familv social activities but also enga8e their own tutors to provide coaching for GCSE English. maths and science. The Gujarati Cultural Association hire the classrooms and provide tutors to ensure their children retain the Gujarati language as well as using English. 'Comm unity Welcome,. a charity which supports refugees from several countries and their families. hires "The Hive" weekly to meet, prepare and share food. Potter5house Church hires the whole venue for their weekend social activities. The trustees are pleased to report that we believe the hard work and years of commitment to securin8 a separate youth hub have been worthwhile and exceeded our expectations Usage of 'The Hive" ha5 opened up additional rental hire potential in the Adult Community Centre and has also allowed us secure new users. Long term agreements are in place for office and training space from Warwick5hire CAVA and office space for Compass who provide a support Service for children and young people for substance. drug and alcohol. Our overall Centre hire has increased by 37% and there are over 50 user groups using the Hill Street Centre. Page 2
There was an operatin8105s of £9.600 in the year. This was as a result of the disruption of the new build which impacted on commissioned ser¥ices and an increase of 144% in energy costs. During the year we have identified signrficant funding opportunities and we are now working on applications for funding for 2024-25. In particular there is a need to focus on the funding of commissioned sep4ices. We are awaitingthe results of our bid from Social Fabric funding. This would secure funding for staff in8the development of the "Legacy Projert" This is a planned proErarnme of activities for young people central to our Five Year Plan; encompassing their social. educational. arts, sports, mental health and well-bein8 needs. which have been funded through commissioned services in the past. The trustees have met on a monthly basis and regularly review the risks facing the Charity. identifying the types of risk present and the mitigating actions required to minimise them. Internal controls and policies have been established and are subject to amendment as and when necessary. One of our trustees has spearheaded the development of our five year business plan which will take us to 2029 and we have engaged in three workshops a5 part of the process. I ndividual trustees are designated lead roles based on their individual skills and experience. The Trustees consider the resep4es are sufficient to ensure the charity is able to meet the funding required to operate the Centre on a day to day basis for the foreseeable future. Unrestrirted Contingency Reserve Fun(ts have been established to ensure sufficient funds are available to cover fluctuations in income. unexpected property maintenance costs and continuation of youth commissioned services. Grants and donations which have been received for specified purposes are designated 'Restricted' and are identified as a separate reserve on the balance sheet and full detai15 of these are provided in the report. The Charities Act requires the Trustees to prepare financial statements for each financial year. which give a true and fair view of the state of the affairs of the charity at the end of the year and of the incoming and outgoin8 resources for the year. In preparing the financial statements the Trustees are required to select suitable accountin8 policies and then apply them consistently, makin8 judgements and estimates that are reasonable and prudent. The Trustees must also prepare the financial statement on an ongoing basis unless it is inappropriate to presume the charity will continue its activities. The Trustees are responsible for keeping records which disdose with reasonable accuracy the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps to prevent and detect fraud and other irregularities. I would like to express my thanks to the Trustees. advisors and in particular, the staff led by Chris Maddox, Director of Operations and Development, who have all supported and contributed to the work of the charity. I would also like to thank the Trustees for the opportunity to serve as Chair. Jan Bowden Chair of Trustees nd 22 Au8USt 2024 Page 3
HILL sfREEf YOUTH AND COMMUNTTY CENTRE CHARITABLE INCORPORATED ORGANIS4TION REG15fERED NUMBER No. 1156128 Independent Examlnerfs Report to the Twstees 5t I report on the accounts of the Hill Street Youth and Community Centre for the year ended 31 March 2024. Res ective Res nsibilities of Trustees and Examiners The Charitys Trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (the Act). The Chariws Trustees consider that an audit is not required for this year under section 144(2} of the Act and that an independent examination is required. l am qualified to undertake the examination by virtue of being a practising member of the Institute of Chartered Accountants in England and Wales. It is my responsibility as Examiner . To examine the accounts under Section 145 of the 2011 Act: To follow the procedures laid down in the Genernl Directions given by the Charity Commissioners under Section 14515) Ibl of the 2011 Act and To state whether particular matters have corne to my attention. Basis of Inde endent Exarninerfs Re My examination was carried out in accordance with the General Directions grven by the Charity Commissioners. An examination includes a review of the a¢¢ountin8 records kept by the charity and a Comparison of the accounts presented wth those records. It also includes consideration of unusual items or disclosures in the accounts, and seekin8 explanations from the Trustees concerning any such matters. The procedu$ undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matter5 set out in the statement below. Inde endent Examinerfs Statèment In connection wlth my examination, no rnatter has come to my attention which gives me reasonable cause to believe that in any material respect: al The accounting records were not kept in accordance with section 130 of the 2011 Act,. or b) The accounts did not accord with the accounting rerds. or cl The accounts dld not comply with the applicable requirements ¢on¢erning the form and content of accounts set out in the Charitie5 (Accounts and Reports) Regulations 2008, other than any requirement that the accounts give a °true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters to which attention should be drawn in order to enable a proper understsnding of the accounts to be reached. T. J. ABR FCA Chartered countant 2 Swallow aose Stratford upon Avon CV37 6T[ Dated * November 2024 Page 4
HILL sfREET YOIITh ANO COMMUNrrY CEKfRE No. 1156128 ANNUAL AcCoUr5 FOR THE YEAR ENDED 31st MARCH 2024 STATEMEKf OF FINANCIAL KnvmES Unrestrirted funds Restricted funds Totsl funds funds Incomin Note I Income and endowments from: Donations and grants Charitable activities Hire of facilities Salary recovery Investments Other Totsl 1,161 489,125 490,286 213,607 82.203 18.493 3,777 140 105,774 82.203 18,493 3,777 140 594,899 59,892 16,871 1,692 489,125 292,062 Expenditure on: Raising funds Charitable activities (Note 4/14) 5alarie5 and wages {Note 5/14) Centre running costs (Note 6) Administrative expenses Note 7) New youth hub build costs Mortgage interest payable Total 269 269 566,795 101,947 29,538 7.635 12,919 6,024 725,127 251 138.436 85,113 17,035 6,629 36,117 6,140 289,721 566,351 71,947 29,538 7,635 12,919 6,024 128,776 596,351 Net income before investment gains Net gainsl{losses) on investments Net income Extraordinary items Other recognised 8alns/{losses): Other gains/{lossesl 123.IXII) (107.226) (130,227) 2,341 (23,001) (107,226) (130.2271 2,341 (23.(X)l) 1107,226) (130.227) 2.341 Reconciliation of funds: Total funds brought forward Totsl funds carried forward 95.571 72.571 110,253 3,026 205.824 75,597 203,483 205.824 Page 5
HILL STrE AND COMMUNTTY CEt4TRE ANNUAL ACCOUNTS FOR IHE YEAR ENOED 3 MARCH 2024 BALANCE SHEET 3tst MARCH 2024 funds Tangible assets Investments Total fixed assets (Note 3) (Note 3) 135.712 135.712 135.712 135.712 135,712 135.712 Debtors {Note 111 Cash at bank and in hand {Note 12) Tolal current assets 12.796 50,713 63,509 2,540 17.506 20.046 15,336 68.219 83.555 10.113 234.846 244,959 Creditors: amounts falling due within one year (Note 13) 10,534 17.020 27.554 61,887 Net cu 52.975 3.026 56,001 183.072 Totsl a less currert Ilabllttles 188,687 3.026 191.713 318,784 Credltors: amounts falling due after one year Preferential creditor- Mortgage {Note 3) 116,116 116.116 112.960 TOTAL NET ASS 71 3,026 75.597 20524 Funds of the Cha Restrkted funds It4ote 141 Unrestricted funds 3.026 3.026 33,015 39.556 75.597 110,252 34.189 61.383 20524 33.015 39.556 n571 TOTAL FUNDS 3.026 *JJ Signed by Stephen Richards on behalf of all the trustees Date: 22nd August 2024 Page 6
NOTES TO THE ACCOUNTS Basis of re ration These accounts have been prepared under the historic21 c05t convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordan with the Statement of Recommended Practice- Accounting and Reporting by Charities preparing their accounts in accordance with the Financial ReportirE Standard applicable to the UK and Republic of Ireland IFRS th 102} issued on 16 July 2014. And with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. The accounts present a true and fair view and are in accordance with the accounting policies adopted. No changes to accounting estimates have occurred in the reporting period. No material prior year error has been identified in the reporting period. l. Incom Income is induded in the Statement of Finanu31 Affairs when the charity is entitled to the resources and the monetsry value can be measured with sufficient reliability. There has been no offsetting of assets and liabilities or income and expenditure. Grants and donations are only included SOFA when the income recognition criteria are met. The charity received no Government bTants in the reporting period other than Covid-19 support. Gift Aid re1vable is included in income when there is a valid declaration from the donor. The value of voluntary help received 15 not induded in the accounts but is described in the Trustees Annual ReporL endlture and Liabilities Liabilities are recognised when it is more likety than not that there is a legal or constructive obli8ation committingthe charity to pay out resources and the amount ofthe obligation can be measured with reasonable certainty. A mortgage secured on the freehold property was utilised to purchase the freehold. This is stated in the accounts as a preferential liability. Support costs have been allocated between govemance costs and other 5UPPOrt. Governance costs comprise all costs involving public accountabifity of the charity and its compliance with regulation and good practice. No material item of deferred income has been included in the accounts. A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate to settle the obligation at the reporting date. The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS 102 SORP. Page 7
The charity is the registered owner of the freeId of the ntre and land. The cost of acquisition was £135,712. During the year the charity completed the construction of a dedicated youth hub. The cost, including furnishings. equipment and fees was £692.845. Grants received were £645,41X) the balance of £47.445 being met from reserves. A mortgage from The Charity Bank is secured on the freehold property. The charity holds no investments other than bank and building society deposit accounts. The charity has no stocks or work in progress. Debtors are measured on initial recognition or invoicing at the settlement amount. nditure on charitable artivitles Unrestricted Restricted funds funds Prior ear As per note 14 596.795 138.436 Prior ear Year 5a Ex ndlture on salaries and Salaries and wages Social security costs Pension costs Other employee benefits 96.444 3,416 2,087 81,495 2,266 1.352 101.947 85,113 5b Ave e head count Charitable activities- full time staff Centre runnbng costs - part time staff 6 Ex nditure on centre runnl Cleaning Property and ground maintenance Equipment maintenance and replacement Security Health & safety and Covid precautions Light, heat and water Waste Insurance 197 541 1.357 2,065 210 19,751 1,735 3,682 29,538 89 15 1,330 2,496 210 8,354 1.240 3.301 17,035 Page 8
7 Ex enditufe on admlnlstratlve ex Professional fees Accountant rewew Website Printin8 Postage and stationery Travel Telephone and broadband IT support Training Catering Licence5 Equipment rental Bank charges Miscellaneous n5es 293 650 171 293 827 236 620 211 343 627 1.947 130 25 124 1,590 135 136 30 394 1,381 208 1,192 7,635 474 1.381 199 647 6,629 Fees for examini the accounts Independent examiner's f for the year was £650 No other fees were paid to the independent examiner of the accounts 9 Trans ions with Trustees None of the trustees have been paid any remuneration or received any other benefits from an employment with the charity or a related entity. Prior Year Trustees were reimbursed expense5: 560 10 Transactions with related rtles There have been no related party transactions Pa8e 9
11 Debt sand rnents Debtors for hire of the centre Grant claim Restricted expenditure in advance Prepayments and accrued income 11,833 2.540 9,075 963 15.336 1.038 10,113 12 Cash at bank and In hand Barclays bank deposit account Barclay5 bank current account Barclays Bank Big Lottery account The Charity Bank Hinkley and Rugby Building Society Petty cash 756 3.918 57,157 5,449 63.511 86,474 85,748 17 35 68.219 234,846 13 Credltors and accruals Creditors- restricted expenditure Centre hire in advance Creditors Accrued expenditure Social security and pensions - restricted Preferential creditor- Mortgage payments within one year 17.020 48,635 4,245 1,135 2,286 1.307 850 2.342 2.868 27.554 2.729 55,863 Page 10.
funds Carrfed forward Enyge 2022123 Futures Bright Together Fitter Together actlve Satary funding RISEIHYPE Youth ser¥kes X Roads Open Access CIKJlces Drop in Youth Club Pollce & Crlme Commlssior County Councillors County Councillors NatK)nal Grid Big lottery Rugby Group Benevolent Fund ndryfunders Severn Trent Warwlckshlre County CourKil Police & Crime CommS1Oner Worwick5hire County Council Wafwickshire County Council Holiday actNities Holiday artivit Holiday activities County Counclllors County Councillors Heart of Er%land/Edward CadburylNorton Foundation/Natonal Lottery soropt0mtslc1OthWOrke1s 1.243 1,167 5,306 2.410 4,485 30.L) 8.035 2,758 6,337 11,891 821 4,027 930 1.828 6.337 1.652 10,636 397 Wami Hub Homes For Ukralne HAF Easter programme HAF Summer programme HAF Winter Music Studio Wih. upgrade 346 1.845 836 2.967 1.299 555 2(Xl 472 1,373 836 2.967 1.299 555 21)) Legacy 3 - new build construction 93.165 436,150 527,507 110252 494,890 602,116 3.026 Per SOFA 489.125 596351 Transfers 5,765 5,765 494.890 602,116 Page 11