Trustees’ Annual Report for the period
From 1[st] November 2023 To 31[st] October 2024
Charity name: Quarrington Hill Community Association
Charity registration number: 1156121
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote the benefits of inhabitants of Quarrington Hill and its neighbouring Parishes without distinction of sex or political, religious or any other opinions by associating the local authorities, voluntary organisations and the inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Community Centre provides a hub of activities for the community whilst working alongside partner agencies ie the local School and Parish Council. Weekly youth clubs for the younger generation and Bingo for the older ones. We run seasonal event ie, Summer Fayre, Easter fun day, Halloween and Christmas Parties for families. There are a range of activities for all ages. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees as a group and as local residents themselves have an understanding and insight into the public benefit of the Charity. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| N/A | ||
| Para 1.38 | ||
| Policy on grant making | ||
| N/A | ||
| Para 1.38 | ||
| Policy on social investment | ||
| including program related | ||
| investment | ||
| N/A |
Para 1.38 Contribution made by volunteers N/A Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Charity has undergone a number of changes in 2024, and has a newly appointed team of 11 trustees, all bringing fresh ideas and enthusiasm for the future of the village and community. Due to the changes much of the year has been about taking stock and rebuilding, therefore new projects have been on hold in some areas but the committee is planning for 2023 with vigour. The Charity has continued to provide core activities and events. The Youth Centre provides children and young people of the village and surrounding villages the opportunity to make friends and interact with others in a safe environment, which is helping to tackle rural anti social behaviour. Social events are helping social interactions with a wide range of local residents with both young and old mixing. It is a place where new people to the area can meet others which is essential in rural areas |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
N/A |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See accounts |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | See accounts |
| Amount of reserves held | Para 1.22 | |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
N/A |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | N/A |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | ?? |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees voted onto Charity during monthly committee meetings |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
N/A |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other |
Reference and Administrative details
| Charity name | Quarrington Hill Community Association |
|---|---|
| Other name the charity uses | Quarrington Hill Community Centre |
| Registered charity number | 1156121 |
| Charity’s principal address | Front Street Quarrington Hill Durham DH6 4QD |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Julie Slater | N/A | 2022 to Present | ||
| Jemma Smith | “” | 2021 to Present | ||
| TraceyLee | “” | 2022 topresent | ||
| WendySimpson | “” | 2022 to Present | ||
| Barbara Elmore | “” | 2022 topresent | ||
| Cait Clement Meek | “” | 2022 topresent | ||
| Susan Summerbell | “” | 2022 to Present | ||
| Emma Lee | “” | 2024 topresent | ||
| Maria Plews | “” | 2022 topresent | ||
| Caroline Sheppard | “” | 2022 to Present | ||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Quarrington Hill Community Association has undergone many changes due to the previous Treasurer and Secretary resigning with immediate effect in July 2022, without any official handover! Leaving only 2 trustees with no idea on how things were supposed to run, however the local villagers rallied around those 2 girls and more trustees were added. Although it has taken some time, we are finally starting to get on top of the mountain of paperwork and policies that all needed updating, we have also had input and assistance from the Clerk at Coxhoe Parish Council, representatives from Durham County Council and our Local Independent Councillors, so we are now running the Association with 10 trustees and several volunteers which going forward we hope to further increase.
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) JASlater
Full name(s) Julie Slater
Position (eg Secretary, Treasurer Chair, etc)
Date
20/08/2025
QUARRINGTON HILL COMMUNITY CENTRE
FINANCIAL STATEMENTS FOR THE PERIOD ENDING 31[ST] OCTOBER 2024
CHARITY NO. 1156121
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1.1. Quarrington Hill Community Centre is a Charitable Incorporated Organisation (CIO) registered 11[th] March 2014 and is governed through the Charities Act.
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1.2. The charity trustees manage the affairs of the CIO and on a day to day basis.
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1.3. The charity trustees must comply with the requirements of the Charities Act with regard to keeping of accounting records etc.
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1.4. The aims and objectives of the Centre is to provide activities to benefit the residents of Quarrington Hill and the surrounding area.
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1.5. During the year the Centre received income of £17,712.90 mainly from support grants, room hires and activities.
Expenditure for the year was £13,404.69 with the majority of payments for events and the running of the Centre such as utilities, building works and maintenance. There was a profit for the year of £4,308.21
- 1.6 The Fund Balance of £29,465.30 reconciled to the Bank Statements and the cash held as at 31[st] October 2024
INCOME
| Grants | £11,779.00 |
|---|---|
| Bingo | £ 4,631.40 |
| Events | £ 510.00 |
| Hall Hire | £ 792.50 |
| Total Income | £17,712.90 |
EXPENDITURE
| Electric | £ 1,499.75 |
|---|---|
| Gas | £ 2,535.29 |
| Water | £ 245.58 |
| Statonery | £ 10.99 |
| Catering | £ 72.72 |
| Repairs/Maintenance | £ 2,584.78 |
| Cleaning | £ 660.00 |
| Events | £ 3,208.98 |
| BT Internet | £ 403.07 |
| Miscellaneous | £ 1,747.48 |
| Bank Charges | £ 77.40 |
| Bingo | £ 358.65 |
| Total Expenditure | £13,404.69 |
Profit £ 4,308.21
Fund Reconciliation
Opening Fund Balance as at 1/11/23 £29,846.96 Profit £ 4,308.21 Closing Fund Balance as at 31/10/24 £33,524.20
Bank Balances as at 31/10/24
| Current | £ 5,059.51 |
|---|---|
| Deposit | £28,015.78 |
| Cash in hand | £ 448.91 |
Reconciled balance £33,524.20