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2023-07-31-accounts

REGISTERED CHARITY NUMBER: 1156110

Trustees' Report and

Unaudited Financial Statements for the Year Ended 31 July 2023

for

Smart School Councils Community

Smart School Councils Community

Contents of the Financial Statements for the Year Ended 31 July 2023

Page
Trustees' Report 1 to 6
Independent Examiner's Report 7
Statement of Financial Activities 8
Balance Sheet 9 to 10
Notes to the Financial Statements 11 to 19

Smart School Councils Community

Trustees' Report for the Year Ended 31 July 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 July 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Foreword from chair of Trustees

Smart Schools Councils and its partners have had another year of making an incredible impact. The team continues to progress with their strategy delivering on these commitments in the second year of their 3 year plan. Their goal is simple, to create a sustainable, charitable platform which advances children’s lives by providing support, education and activities which encourage involvement in school and democracy generally to build skill, capacity and opportunity.

I am very proud to see that the team have dramatically increased the number of member schools to 450, increasing renewal rates at the same time; this has led to an increase in trading income of 30% which underpins the ongoing sustainability of the work the team do.

In addition to these organisational fundamentals, the team have won awards from organisations such as Citizenship Organisation of the year and been credited by their School partners for making a meaningful impact on children’s oracy, speaking and pupil-led action.

While trading income continues to develop further grant funding, time and school volume is still needed to fully execute on the strategy; but plans exist to reach this goal and I am convinced that the team will reach this pinnacle of an achievement.

Sam Hockman, Chair of Trustees

OBJECTIVES AND ACTIVITIES

Objectives and aims

The principal objective of the organisation is to advance children in life and help children and young people who from time to time may participate in school councils and other forms of student representation and action through:

(a) Providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as responsible individuals;

(b) Providing support and activities which develop the skills, capacities and capabilities of those who work with children and young people to listen to and engage with young people.

Public benefit

The Principal Activity during the year continued to be that of providing Education about active involvement in democracy to school children and teachers.

The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Page 1

Smart School Councils Community

Trustees' Report

for the Year Ended 31 July 2023

ACHIEVEMENT AND PERFORMANCE

At a time of deep division in society, it continues to be absolutely critical that young people are a core part of democracy and debate. We are helping schools to involve every young person’s voice, in a simple and practical way. We believe that this opportunity should be open to all.

We're proud to report another year of strong growth for Smart School Councils. Our core membership expanded to over 450 schools, and the Big Debate Club introduced new ways for students to engage in exciting, meaningful debates.

This year, we also had the honour of being named Citizenship Organisation of the Year from the Association of Citizenship Teaching, a testament to our impact and dedication.

We are two years into our three-year Strategic Plan, which has been incredibly helpful in refining our vision, impact and path for the future.

Our membership of 450 member schools

Our membership continues to go healthily. It helps schools involve every young person's voice by setting up a Smart School Council. This year, we grew our membership by around 30%, reaching 450 schools.

Our platform now helps 10,000 young people to participate in meetings every day. We are incredibly proud of this reach and impact. Members continue to pay an annual fee for the platform and service.

We also take pride in our ‘Wall of Love’, showcasing the positive feedback and impact stories from our member schools.

Finally, we are proud that our membership has continued to show strong growth in trading revenue. This year it has increased by 30% (£89,218 to £115,777).

Page 2

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Smart School Councils Community

Trustees' Report

for the Year Ended 31 July 2023

Impact

Our programme has three key aims:

  1. To significantly more young people in pupil voice and democracy

  2. To increase the number of young people who feel listened to in school

  3. To build better speaking and listening skills

Results this year show that:

Goal Impact
To help more young people to be actively
involved in democracy through pupil voice		 The average percentage of pupils involved in
pupil voice before the programme is 6%. After
the programme, it is 83%.
To help more young people feel listened to The average percentage of pupils who felt
listened to before the programme is 36%. After
the programme, it is 87%.
To help young people build better speaking
and listening skills		 92% of teachers ‘strongly agree’ or ‘agree’ that
their Smart School Council is having a positive
impact on speaking skills. 93% of teachers
‘strongly agree’ or ‘agree’ that Smart School
Council is having a positive impact on listening
skills.
To support a disproportionately high number of
young people in Special Educational Needs
(SEN) schools and Pupil Referral Units
(PRUs)		 Our programme supports more than double
the national average (5%). 17% of our
membership are from PRU or SEN settings.

Big Debate Club - our free, guided class debate tool - continues to involve more and more young people across the country. Young people debated 89,000 times across the year, boosting their speaking skills and oracy.

36 young people from disadvantaged backgrounds in Hackney were supported to lead their own nationwide debates. Funded by UBS, this project worked closely with four schools to support these students. 91% of these pupils made better than expected progress over the academic year as a result of the programme.

Page 4

Smart School Councils Community

Trustees' Report for the Year Ended 31 July 2023

Quotations

"The children really loved the programme and it has been a great experience for them. The children loved looking forward to the videos each week and debating. Hopefully more children will be able to take part in the future. Or perhaps a way of including the rest of the class (outside of the weekly debate). I do believe the programme has been very successful". Aba Wood-Andoh, Year 5 Class Teacher, London Fields Primary School

"Our students at New Bridge College and Future Finders Employability college are now able to record their voice, easily through the suggestion system and in addition to that I can also get the students in my college thinking more critically through tackling tough but insightful debate topics. Thank you, Smart School Councils!" Rizwana Sarwar, New Bridge College, Oldham

"I genuinely think this is the best way I have seen pupil voice in action most other school councils tend to be a popularity contest and ineffective - but not this!" Ms Fisher, d’Overbroecks School, Oxford

"The Big Debate has been an excellent addition to tutor sessions at Bridge Academy. It has been interesting to observe different tutors use the excellent resources in creative ways. Teachers have modelled different debating styles. The debates have given students a chance to present to their peers. The debates have challenged students to think about relevant topics in today's society. A particular highlight was watching different tutor groups debate the pay of doctors vs. MPs. This provided an opportunity for students to think critically about the role of politicians in democracy.

The debate titles show the excellent work Vivian and Becky did during the two sessions to get students to think and engage and the outcome was interesting and thought-provoking debate titles. The students were incredibly proud of the work they produced and were keen to share their ideas following the sessions. The chance to then showcase in front of their peers only served to further increase the value of the programme to the school". Elliot Naylor, Head of Year 7 at The Bridge Academy

The Young Foundation Social Investment

In this year, we successfully paid off 100% of the Social Investment from the Young Foundation.

FINANCIAL REVIEW Financial review Review of financial position

During the year the organisation received income of £227,962 (2022: £195,148) of which £111,857 (2022: £105,920) was restricted grant Income. In the same period the Expenditure totalled £247,765 (2022: £229,584) giving a net deficit of £19,803 (2022: £34,436). The net deficit of £19,803 was wholly against unrestricted funds.

Smart School Councils Community operates a Reserves Policy which aims to retain unrestricted reserves equivalent to three months' worth of ordinary running costs. The reserves policy is reviewed annually by the trustees to ensure it meets the demands and requirements of current charity performance.

Based on the planned expenditure for the year to July 2024 the Trustees would aim to hold minimum unrestricted reserves at the start of the year of £61,095 (2022: £49,965). The actual unrestricted reserves balance on 31 July 2023 was £32,702 (2022: £52,505).

Page 5

Smart School Councils Community

Trustees' Report for the Year Ended 31 July 2023

STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document Nature of governing document

The charity is constituted as a Charity Incorporated Organisation and is registered with the Charity Commission for England and Wales with the registration number 1156110. The Charity is governed by the standard constitution document which includes voting members other than its charitable trustees which is dated 14 August 2014.

Trustees are appointed by the decision of the members at the annual general and rotate by resignation of one third of their number on an annual basis.

The two founder members of the Charity, Asher Jacobsberg and Greg Sanderson are not Trustees. Greg Sanderson is an active Manager within the Organisation, and Asher Jacobsberg left the Organisation in July 2017.

Additional Governance Matters

Smart Schools Councils employs three full time members of the staff, Greg Sanderson, Director, on a full-time basis. The trustees are responsible for managing and assessing Greg's performance.

The organisation also employs a number of associates to deliver training and provide expert support on an ad hoc basis. Associates are managed by Greg Sanderson, the Director. The trustees regularly review the risks faced by the Charity at the Trustees' meetings and have developed an Organisation risk register to formalise the procedures.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

(England and Wales)

Registered Charity number

1156110

Registered office

Smart School Councils 86-90 Paul St. London EC2A 4NE

Trustees

James Teasdale Trustee Lucy Macnab Trustee Andrew Moffat Trustee Sam Hockman Chair

The annual report was approved by the trustees of the charity on .................... and signed on its 29 May 2024 behalf by:

.......................................................... — Sam Hockman -Chair

Page 6

Independent Examiner's Report to the Trustees of Smart School Councils Community

Independent examiner's report to the trustees of Smart School Councils Community ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 July 2023.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

…………………………………..

Sajjad Jaffer FCCA Harris Accountancy Services Ltd Cobalt Square, 83 Hagley Road Birmingham B16 8QG

Date: ............................................. 29 May 2024

Page 7

Smart School Councils Community

Statement of Financial Activities for the Year Ended 31 July 2023

Notes
INCOME AND ENDOWMENTS FROM
Donations and legacies
2
Investment income
3
Total
EXPENDITURE ON
Raising funds
Other trading activities
4
Charitable activities
5
Charitable Activity
Total
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD		 Unrestricted
fund
£
115,777
328
116,105
1,626
1,626
134,282
135,909
(19,803)
52,505
32,702		 Restricted
fund
£
111,857
-
111,857
95
95
111,762
111,856
-
-
-		 31.7.23
Total
funds
£
227,634
328
227,962
1,721
1,721
246,044
247,765
(19,803)
52,505
32,702		 31.7.22
Total
funds
£
195,148
-
195,148
1,218
1,218
228,366
229,584
(34,436)
86,941
52,505

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes form part of these financial statements

Page 8

Smart School Councils Community

Balance Sheet

31 July 2023

Notes
CURRENT ASSETS
Debtors
12
Cash at bank
CREDITORS
Amounts falling due within one year
13
NET CURRENT ASSETS
TOTAL ASSETS LESS CURRENT
LIABILITIES
NET ASSETS
FUNDS
14
Unrestricted funds
TOTAL FUNDS		 Unrestricted
fund
£
29,238
106,017
135,255
(102,553)
32,702
32,702
32,702		 Restricted
fund
£
-
-
-
-
-
-
-		 31.7.23
Total
funds
£
29,238
106,017
135,255
(102,553)
32,702
32,702
32,702
32,702
32,702		 31.7.22
Total
funds
£
16,919
97,085
114,004
(61,499)
52,505
52,505
52,505
52,505
52,505

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 July 2023.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 July 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The notes form part of these financial statements

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Smart School Councils Community

Balance Sheet - continued

31 July 2023

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 29 May 2024 ............................................. — Sam Hockman - Chair

The notes form part of these financial statements

Page 10

Smart School Councils Community

Notes to the Financial Statements for the Year Ended 31 July 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

Smart School Councils Community meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

The accounts are presented in sterling and are rounded to the nearest pound.

Financial reporting standard 102 - reduced disclosure exemptions

The charitable company has taken advantage of the following disclosure exemptions in preparing these financial statements, as permitted by FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland':

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received, and the amount can be measured reliably.

Donations

Donations are recognised when the charity has been notified in writing of both the amount and settlement date. In the event that a donation is subject to conditions that require a level of performance by the charity before the charity is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charity and it is probable that these conditions will be fulfilled in the reporting period.

Grants receivable

Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.

During the year, the charity incurred expenses of £247,765 (2022: 229,584).

Raising funds

These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.

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Smart School Councils Community

Notes to the Financial Statements - continued

for the Year Ended 31 July 2023

1. ACCOUNTING POLICIES - continued

Support costs

Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.

Governance costs

These include the costs attributable to the charity's compliance with constitutional and statutory requirements, including audit, strategic management and trustees’ meetings and reimbursed expenses.

Intangible assets

Intangible assets are stated in the Balance Sheet at cost less accumulated amortisation and impairment. They are amortised on a straight-line basis over their estimated useful lives.

Amortisation

Amortisation is provided on intangible fixed assets to write off the cost, less any estimated residual value, over their expected useful economic life as follows:

25% on straight line basis

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

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continued...

Smart School Councils Community

Notes to the Financial Statements - continued

for the Year Ended 31 July 2023

2. DONATIONS AND LEGACIES

Unrestricted
funds
£
Donations
2,500
Grants
-
Membership Income
106,505
Charitable Activities
6,772
115,777
3.
INVESTMENT INCOME
Unrestricted
funds
£
Deposit account interest
328
4.
OTHER TRADING ACTIVITIES
Unrestricted
funds
£
Purchases
1,626
5.
CHARITABLE ACTIVITIES COSTS
Charitable Activity		 Restricted
funds
£
-
111,857
-
-
111,857
Restricted
funds
£
-
Restricted
funds
£
95
Direct
Costs (see
note 6)
£
242,473		 31.7.23
Total
funds
£
2,500
111,857
106,505
6,772
227,634
31.7.23
Total
funds
£
328
31.7.23
Total
funds
£
1,721
Support
costs (see
note 7)
£
3,571		 31.7.22
Total
funds
£
10
105,920
83,894
5,324
195,148
31.7.22
Total
funds
£
-
31.7.22
Total
funds
£
1,218
Totals
£
246,044

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Smart School Councils Community

Notes to the Financial Statements - continued for the Year Ended 31 July 2023

6.
DIRECT COSTS OF CHARITABLE ACTIVITIES
Staff costs
Rent/Room hire
Insurance
Venue and Event Catering costs
Postage and stationery
Advertising
Sundries
Consultancy fees
Travel, Accommodation and subsistence costs
Hosting fees, IT and Video
Recruitment costs
Subscriptions
Freelance staff costs
Office Equipment/Furniture
Bad Debts
Staff entertaining and gifts
Interest payable and similar charges		 31.7.23
£
160,698
78
1,580
679
348
2,862
112
8,511
9,504
33,741
373
863
18,792
1,333
1,454
1,275
270
242,473		 31.7.22
£
130,531
427
484
197
694
15,998
935
10,145
7,533
27,017
791
803
10,335
2,338
2,528
-
12,586
223,342

7. SUPPORT COSTS

Finance
£
Charitable Activity
813
Support costs, included in the above, are as follows:
Bank charges
Professional fees
Staff CPD & Team Building
Accountancy fees		 Governance
Other
costs
Totals
£
£
£
963
1,795
3,571
31.7.23
31.7.22
Charitable
Total
Activity
activities
£
£
813
304
100
156
863
1,972
1,795
2,592
3,571
5,024

Support costs, included in the above, are as follows:

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Smart School Councils Community

Notes to the Financial Statements - continued for the Year Ended 31 July 2023

8. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 July 2023 nor for the year ended 31 July 2022.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 July 2023 nor for the year ended 31 July 2022.

9. STAFF COSTS

The key management personnel are the Trustees and the co-founder of the charity, Greg Sanderson, who is one of the employees of the Charity.

No employee received emoluments of more than £60,000 during the year.

Average number of employees during the year was:

Year Year
ended ended
31.07.23 31.07.22
5 5
Breakdown of staff costs:
Year Year
ended ended
31.07.23 31.07.22
£ £
Salaries 145,318 114,780
Employer's NI 14,195 10,739
Employer's Pension 1,185 5,012
Key Management Personnel:
Year Year
ended ended
31.07.23 31.07.22
£ £
Salary 44,000 40,000
Employer's NI 4,926 4,053
Employer's Pension 1,129 953

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Smart School Councils Community

Notes to the Financial Statements - continued

for the Year Ended 31 July 2023

10. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
Unrestricted Restricted Total
fund fund funds
£ £ £
INCOME AND ENDOWMENTS FROM
Donations and legacies 89,227 105,921 195,148
EXPENDITURE ON
Raising funds
Other trading activities 1,218 - 1,218
1,218 - 1,218
Charitable activities
Charitable Activity 85,469 142,897 228,366
Total 86,687 142,897 229,584
NET INCOME/(EXPENDITURE) 2,540 (36,976) (34,436)
RECONCILIATION OF FUNDS
Total funds brought forward 49,965 36,976 86,941
TOTAL FUNDS CARRIED
FORWARD 52,505 - 52,505
11. INTANGIBLE FIXED ASSETS
Computer
software
£
COST
At 1 August 2022 and 31 July 2023 42,000
AMORTISATION
At 1 August 2022 and 31 July 2023 42,000
NET BOOK VALUE
At 31 July 2023 -
At 31 July 2022 -

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Smart School Councils Community

Notes to the Financial Statements - continued

for the Year Ended 31 July 2023

12.
DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade debtors
Other debtors
Prepayments
13.
CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade creditors
Social security and other taxes
VAT
Other creditors
Accruals and deferred income
Accrued expenses

The charity received social investment in the form of a loan of £42,000 from The Young Foundation. This was used to develop the class meeting tool - an innovative online tool to help young people to lead inclusive democratic meetings. The loan became repayable from September 2019 when it converted into a Revenue Participation Agreement. The loan was repaid in full in 2023.

14. MOVEMENT IN FUNDS

Unrestricted funds
General fund
TOTAL FUNDS		 Net
movement
At 1.8.22
in funds
£
£
52,505
(19,803)
52,505
(19,803)		 At
31.7.23
£
32,702
32,702

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Smart School Councils Community

Notes to the Financial Statements - continued

for the Year Ended 31 July 2023

14. MOVEMENT IN FUNDS - continued

Net movement in funds, included in the above are as follows:

Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
116,105
(135,908)
Restricted funds
Restricted Grants
111,857
(111,857)
TOTAL FUNDS
227,962
(247,765)
Comparatives for movement in funds
Net
movement
At 1.8.21
in funds
£
£
Unrestricted funds
General fund
49,965
2,540
Restricted funds
Restricted Grants
36,976
(36,976)
TOTAL FUNDS
86,941
(34,436)
Comparative net movement in funds, included in the above are as follows:
Incoming
Resources
resources
expended
£
£
Unrestricted funds
General fund
89,227
(86,687)
Restricted funds
Restricted Grants
105,921
(142,897)
TOTAL FUNDS
195,148
(229,584)		 Movement
in funds
£
(19,803)
-
(19,803)
At
31.7.22
£
52,505
-
52,505
Movement
in funds
£
2,540
(36,976)
(34,436)

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Smart School Councils Community

Notes to the Financial Statements - continued for the Year Ended 31 July 2023

14. MOVEMENT IN FUNDS - continued

A current year 12 months and prior year 12 months combined position is as follows:

Unrestricted funds
General fund
Restricted funds
Restricted Grants
TOTAL FUNDS		 Net
movement
At 1.8.21
in funds
£
£
49,965
(17,263)
36,976
(36,976)
86,941
(54,239)		 At
31.7.23
£
32,702
-
32,702

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Restricted funds
Restricted Grants
TOTAL FUNDS		 Incoming
resources
£
205,332
217,778
423,110		 Resources
expended
£
(222,595)
(254,754)
(477,349)		 Movement
in funds
£
(17,263)
(36,976)
(54,239)

15. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 July 2023.

Page 19