The GAP Arts Project
Registered Charity No. 1156090
Annual Report and Financial Statements For the year ended 31 March 2025
The GAP Arts Project
Contents
For the year ended 31 March 2025
| Page No. | |
|---|---|
| Trustees’ Annual Report | 1 – 8 |
| Independent Examiner’s Report | 9 |
| Statement of Financial Activities | 10 |
| Balance Sheet | 11 |
| Notes to the Financial Statements | 12-21 |
THE GAP Arts Project ANNUAL REPORT year ended 31 March 2025
Objectives and activities Objects and aims
Charitable Incorporated Organisation registered 10 March 2014, amended on 16 March 2014. The objects were amended during the financial year 2019-2020 and approved on 24 September 2019.
The object of the CIO is:
To support the creativity and cultural life of young people up to 30 years of age living in Birmingham and the wider West Midlands area by
(a) Providing a rolling programme of arts and cultural projects, events, training and, where possible, employment; and (b) Offering access to dedicated arts space;
As a means of
- (i) Helping young people to develop their skills and competencies
(ii) Advancing their education
(iii) Supporting their good mental health and happiness
- (iv) Relieving unemployment; and
(v) Encouraging their participation in society as independent, empathetic, responsible individuals
Objectives, strategies and activities In setting our objectives and planning our activities for the year our trustees and core team gave careful consideration to the Charity Commission’s general guidance on public benefit.
Public benefit Activities undertaken to further public benefit
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Achievements and Performance
NPO Projects
The Culture Collectve
Weekly sessions with diverse YOUTH FORUM (The Culture Collective) developing creative leadership, arts programming & facilitation skills, including design of alternative summer school on decolonial histories for peers aged 15-21.
31 Sessions for 12 members, all from Global Ethnic Majority Backgrounds.
Key achievements include: 5 full days of The Other~Wise Summer School, themed 'Resistance Against Colonialism'; 1 DEBATE+CREATE session on 'Should under 18s be allowed to vote?'; 1 public sharing event of Summer School outcomes; 1 exhibition showcasing Summer School outcomes; a memorial bench for the Peace Garden; and a Youth Iftar Event.
Youth Arts Venue
Operating dedicated YOUTH ARTS VENUE (gallery, performance, workshop & meeting spaces, community café, arts library & computers) offering free access to safe, public, creative space for under-represented young people, communities & grassroots groups.
Open 248 days with an estimated footfall of 7,500.
Youth Theatre
Sessions with a mixed group of 13-18 year olds, with a range of marginalising factors such as second or third language English, school refusal, home education, vulnerable immigration status, and more. Potential for public performances, but emphasis is on drama as a tool for personal development through learning, well-being and community.
6 total sessions and 3 Process Drama sessions.
Summer Storytelling Season
A two-stranded events programme centred around storytelling.
Strand 1 - Hosting of TURNING POINT video installation by Sweet Patootee Arts on theme of Black Caribbean history, with accompanying workshops led by local young artists/creatives/educators for teenagers and young adults. The workshops centred on themes within the video works that were identified by The Culture Collective, and included oral histories, singing, folktales, and a screening event with community conversation.
Strand 2 - Storytelling sessions for children, families and young people based within our new onsite-garden. Stories explored themes related to gardens, nature, land, community, neighbourhoods, and originate from a diversity of cultures. They were each complimented by a hands-on creative workshop following the storytelling that got participants actively involved in the evolution of the garden as a space for the community.
Key achievements include: 1 video installation exhibition on show for 4 weeks - TURNING POINT, in partnership with Sweet Patootee Arts; 1 Caribbean folk songs singing workshop with Leonie Smith; 1 painting workshop with Exodus Crooks; 3 oral history workshops; paid opportunities for 6 creatives; 2 Peace Garden open day event with activities; 5 storytelling & nature crafts sessions for families in the Peace Garden.
Creatve Work Experiences
A series of meaningful, group work experience placements for young people aged 16-24, providing skills development opportunities in creative production and arts administration in order to widen access to creative and cultural careers.
Key achievements: 1 week creative career work experience placements focussed on Exhibition Production for 9 x 16-17 yr old Art & Design students from Joseph Chamberlain College working as a team, learning to curate, install, promote and host an original exhibition of their artwork, meeting and greeting public, receiving advice on making a career in the arts; 1 exhibition for 1 month; 1 exhibition launch event with 30 visitors.
A second placement for 2 students from Joseph Chamberlain College taking part in The GAP's creative programme over the October holidays (Sewing Solidarity banner-making project and Drama Workshop) whilst capturing content and creating video reels for Instagram to promote The GAP and its offer for young people to their peers. 3 social media videos created; 300 estimated online views.
Balsall Heath Second Saturday
Free, monthly, family-friendly mini-festival enabling hard-to-reach communities to engage with culture, heritage & arts. Produced in collaboration with The Old Print Works and other local partners to promote Balsall Heath as a Cultural Action Zone.
12 full-day, monthly, mini-festivals of free creative workshops, exhibitions and activities.
Key achievements include: 2 community seed swaps held by Grow Stop, a local gardening project run by local residents; 2 zine-making for mental health sessions with textile artist Jane Thakoordin; 2 exhibitions by young people; 1 video installation exhibition launch; 2 Peace Garden Open Days with creative nature-based activities; 1 open art-making session for children & young people; 1 Summer School exhibition open day; Banner-making workshop with artist Jane Thakoordin; CYCLES exhibition; 1 Palestinian music night; Winter Craft Fair for young makers to showcase and sell their work; exhibition of final banners made as part of the Sewing Solidarity banner-making project; Sewing Solidarity exhibition of
banners; More Than Sight exhibition opening; THREADS: Untangling the Hidden Work of Women exhibition opening; 2 Peace Garden Open Days.
Warm Welcome
Warm space and free refreshment evenings were held weekly through the colder months, October to March with board games and creative activities to take part in for people wanting to reduce their home heating costs.
Exhibitons
GAP exhibitions included
BCU Applied Drama - 17 - 19 May
This exhibition formed a part of the annual BCU Applied Drama Student Festival taking place at The Old Print Works. In addition to using some of The GAP’s spaces for rehearsals and performances, they used our gallery space to show documentation of other work they’d completed throughout the year.
JCC Placement exhibiton - 7 June - 10 July
This exhibition was the outcome of a work experience week we ran for 9 Fine Art A Level students from Joseph Chamberlain College as part of the Gen22 programme. We had guided students on how to curate and install a collective exhibition. Students decided on the theme of ‘Belonging’ for the exhibition, which showcased their own artwork to the public linking to this theme.
TURNING POINT - 13 July - 3 Aug
TURNING POINT was a video installation created by Sweet Patootee Arts. Inspired by the oral testimonies of people who lived and worked in the Caribbean in the 1920s, these films combine monologue-style performances, melodrama, comedy, projection, poetry, visual arts, folk songs and 3D sound to convey this momentous moment of history in Britain’s former slave colonies after the First World War—a new era for Black identity and pride.
Summer School exhibiton - 19 Aug - 30 Sept
This exhibition opened up the learning space created throughout The Other-Wise Summer School ‘Resistance Against Colonialism’ and featured zines, artworks and exercises created by the young people, as well as books related to its theme.
CYCLES - 11 October - 30 November
An exhibition sharing the artworks submitted for our recent open-call. All the artworks are by young creatives in Birmingham, and all respond to the theme of 'cycles'. We're really excited to share with you the wonderful artworks that have been submitted in many different art forms, including painting, film, poetry, photography and more. We invite you to explore and be inspired by the many ways that cycles show up in the world and our lives - from the rhythms of the natural world to our daily life routines, and much more. Curated by Isra Kausar
BCU Fine Art exhibiton - 4 - 7 Dec
Showcasing work made by BCU Fine Art BA students that was created for their ‘storytelling’ module - as part of this module, they attended oral history training sessions at The GAP which inspired their own creative community-based storytelling artworks.
Sewing Solidarity - 14 Dec - 25 Jan
This exhibition showcased the artworks produced by Sewing Solidarity, a GAP project led by artist Jane Thakoordin that invited young people aged 13 - 18 to create a series of new banners for Balsall Heath and The GAP inspired by the trade union banner tradition.
Over several months, young people took part in a series of sessions at The GAP in which we explored working class stories, local histories and banner art, and experimented with textile design techniques and slogans to co-design and collectively create five beautiful banners. The final designs bring together traditional and contemporary elements, and are inspired by the diversity and culture of Balsall Heath, and the richness of its community spirit and generosity despite not being monetarily rich. In times of difficulty, people have come together to support one another and show solidarity, despite our differences.
Project participants: Nimra, Naveera, Ruby, Mohamed, Mohammed, Nasaradin, Mariya, Zahra, Chi, Ezra, Jo, Hala, Mariya, Ayda, and everyone who joined us at Balsall Heath Second Saturday.
More Than Sight - 29 Jan - 1 March
This interactive exhibition curated by Isra Kausar explores alternative ways of thinking about art for both sighted and visually impaired audiences. It takes inspiration from artworks created by people who attend a regular art club at FOCUS Birmingham, a charity that supports those with sight loss by creating opportunities and encouraging empowerment. Alongside these artworks you'll find interactive elements—audio, objects to touch, creative challenges—that will encourage you to use your senses beyond sight alone.
Art is not purely visual. Many of us face barriers which means we experience art in ways that do not prioritise sight or involve it at all. For others, sight varies. Shapes and lines can blur, colours can be confusing, and textures can affect how we see things.
THREADS: An Interactve Exhibiton Untangling the Hidden Work of Women
8 March - 17 May
The exhibition includes oral history interviews with four local women from different backgrounds about how they learnt their creative skills from other women. The interviews were conducted by Kim Chi, who also created artworks in response which are on display in the exhibition, along with craft objects loaned by the interviewees and various interactive activities inviting audiences to talk, listen, reflect and learn about the work of women that too often goes unnoticed and unappreciated. Curated by Isra Kausar.
Future Plans for 2025-26
The programme for the upcoming year prioritises the Culture Collective and Process Drama as the core activities, with a range of other participatory projects framed around them. These include:
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Balsall Heath and Proud - An extension of the Sewing Solidarity project in consortium with local organisations and partners, which will see GAP deliver banner-making workshops with schools and young people leading to a community banner festival in May 2026
-
Basement development - transforming our basement into a flexible and more functional space for youth activity and external hires
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Various activities in the Peace Garden
-
Warm Welcome’s Hot Soup Cinema nights
-
A publication combining interviews with key young people across the history of The GAP from 2009, essays about the work and photographs.
-
Balsall Heath Second Saturdays
THE GAP Arts Project
ANNUAL REPORT year ended 31 March 2025.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number 1156090 Registered office 498 Moseley Road Balsall Heath Birmingham B12 9AH Trustees Adewuyi Alabi Anna Himali Howard Appointed 13/03/2025 Aqeel Kapasi Resigned during Y/E 2025 Damian J Hursey Jamie Woodhouse Resigned during Y/E 2025 Laura Clarke Appointed 24/10/2024 Liz Brown Resigned during Y/E 2025 Maria-Angela Hodgetts Mohini Howard Resigned during Y/E 2025 Uma Jyothi Lanka Will Moore Resigned during Y/E 2025 Independent Examiners Chaweevan Williams FCCA Verdant Accountants Ltd 20-22 Wenlock Road London N1 7GU Bankers Lloyds Bank PLC 9 Birmingham Road Sutton Coldfield Birmingham B72 1QA
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THE GAP Arts Project
ANNUAL REPORT year ended 31 March 2025.
STATEMENT OF TRUSTEES RESPONSIBILITIES
The trustees are responsible for preparing the report of the trustees and the financial statements in accordance with applicable law and United Kingdom accounting standards (United Kingdom Generally Accepted Accounting Practice).
In preparing those financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charity SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
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there is no relevant information of which the charity's independent examiner are unaware; and
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the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish that the independent examiners are aware of that information.
Approved by order of the board of trustees on
and signed on its behalf by:
Adewuyi Alabi
Treasurer & Trustee
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INDEPENDENT EXAMINER’S REPORT
Independent examiner’s report to The GAP Arts Project (Charity no 1156090).
I report to the charity trustees on my examination of the financial statements of the charity for the year ended 31 March 2025.
Responsibilities and basis of report
The charity’s trustees are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’). The charity’s trustees consider that an audit is not required for this year under section 144 of the Act and that an independent examination is needed.
It is my responsibility to examine the accounts under section 145 of the Charities Act, follow the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act, and state whether particular matters have come to my attention.
Independent examiner’s statement
Where the charity’s gross income exceeded £250,000 your examiner must be a member of a listed body. I can confirm that I am qualified to undertake the examination by being a registered member of the Chartered Association of Certified Accountants which is one of the listed bodies.
I have completed my examination. I confirm that:
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(1) In connection with my examination, no material matters have come to my attention which give me cause to believe that, in any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Report) Regulation 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
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(2) I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Chaweevan Williams FCCA
Date: 18[th] March 2026
Verdant Accountants Limited 20-22 Wenlock Road London N1 7GU
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The GAP Arts Project Statement of Financial Activities
For the year ended 31 March 2025
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Notes | Funds | Funds | Funds | Funds | |
| 2025 | 2024 | ||||
| £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM: | |||||
| Donations, grants and legacies | 2a | 6,094 | 170,424 | 176,518 | 217,402 |
| Charitable activities | 2b | 3,847 | 0 | 3,847 | 3,220 |
| Other trading activities | 2c | 15,302 | 3,839 | 19,141 | 23,576 |
| TOTAL INCOME | 25,243 | 174,263 | 199,506 | 244,198 | |
| EXPENDITURE ON: | |||||
| Other trading activities | 3a | 2,125 | 0 | 2,125 | 10,117 |
| Charitable activities | 3b | 167,874 | 17,937 | 185,811 | 186,002 |
| TOTAL EXPENDITURE | 169,999 | 17,937 | 187,936 | 196,119 | |
| NET INCOME/(EXPENDITURE) | (144,756) | 156,326 | 11,570 | 48,079 | |
| Transfers between funds | 145,000 | (145,000) | 0 | 0 | |
| NET MOVEMENT IN FUNDS | 244 | 11,326 | 11,570 | 48,079 | |
| Reconciliation of funds: | 7 | ||||
| Total funds brought forward | 795 | 72,398 | 73,193 | 25,114 | |
| TOTAL FUNDS CARRIED FORWARD | 1,039 | 83,724 | 84,763 | 73,193 |
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The GAP Arts Project Balance Sheet
As at 31 March 2025
| Unrestricted | Restricted 31 Mar 2025 31 Mar 2024 | Restricted 31 Mar 2025 31 Mar 2024 | Restricted 31 Mar 2025 31 Mar 2024 | ||
|---|---|---|---|---|---|
| Fund | Fund | Total | Total | ||
| Notes | £ | £ | £ | £ | |
| Fixed Assets | |||||
| Tangible assets | 4 | 1,956 | 0 | 1,956 | 796 |
| Total fixed assets | 1,956 | 0 | 1,956 | 796 | |
| Current Assets | |||||
| Cash at bank and in hand | 1,865 | 78,021 | 79,886 | 74,434 | |
| Debtors | 5 | 4,451 | 0 | 4,451 | (547) |
| Total Current Assets | 6,316 | 78,021 | 84,337 | 73,887 | |
| Creditors | |||||
| Amount falling due within one year | 6 | 1,530 | 0 | 1,530 | 1,490 |
| Net current assets | (4,786) | 78,021 | 82,807 | 72,397 | |
| Total Assets less Current Liabilities | 6,742 | 78,021 | 84,763 | 73,193 | |
| Funds of the charity | 7 | ||||
| Unrestricted funds | 1,039 | 795 | |||
| Restricted funds | 83,724 | 72,398 | |||
| Total funds | 84,763 | 73,193 |
The financial statements were approved by the Board of Trustees and authorised for issue on Adewuyi Alabi and were signed on its behalf by:
Trustee
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The GAP Arts Project Notes to the Financial Statements
For the year ended 31 March 2025
1 ACCOUNTING POLICIES
Basis of Preparation:
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 ' The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
For donations/grants to be recognised the charity will have been notified of the amounts and the settlement date in writing. If conditions are attached to the donation/grant and this requires a level of performance before entitlement can be obtained then the income is deferred or carried forward via restricted funds until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to a particular heading they have been allocated to activities on a basis consistent with the use of resources. Expenditure is classified under the following activity headings:
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Expenditure on charitable activities
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Expenditure on other trading activities
Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
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The GAP Arts Project Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
1 ACCOUNTING POLICIES (cont’d)
Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and due within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over it's estimated useful life.
PA System - 20% on cost
Any gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value, and is credited or charged to the income statement.
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The GAP Arts Project
Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
| **2 ** | INCOME | ||||
|---|---|---|---|---|---|
| Total | Total | ||||
| Unrestricted | Restricted | Funds | Funds | ||
| funds | funds | 2025 | 2024 | ||
| £ | £ | £ | £ | ||
| 2a | Donations, grants and legacies | ||||
| Grants | 0 | 170,424 | 170,424 | 215,472 | |
| Donations | 6,094 | 0 | 6,094 | 1,930 | |
| 6,094 | 170,424 | 176,518 | 217,402 | ||
| 2b | Charitable Activities | ||||
| Venue Hire | 3,847 | 0 | 3,847 | 3220 | |
| 3,847 | 0 | 3,847 | 3,220 | ||
| 2c | Other Trading Activities | ||||
| Projects | 1,820 | 0 | 1,820 | 893 | |
| Sales of Goods | 13,482 | 3,839 | 17,321 | 22,683 | |
| 15,302 | 3,839 | 19,141 | 23,576 | ||
| TOTAL INCOME | 25,243 | 174,263 | 199,506 | 244,198 |
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The GAP Arts Project
Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
| **3 ** | EXPENDITURE | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| funds | Funds | 2025 | 2024 | ||
| 3a | Other trading activities | £ | £ | £ | £ |
| Cost of goods sold | 2,125 | 0 | 2,125 | 10,117 | |
| 2,125 | 0 | 2,125 | 10,117 | ||
| 3b | Charitable Activities | ||||
| Project Delivery | 11,326 | 2,936 | 14,262 | 26,850 | |
| Marketing | 648 | 51 | 699 | 226 | |
| Rent, Room Hire & Associated Costs | 33,463 | 45 | 33,508 | 37,053 | |
| Insurances | 863 | 0 | 863 | 685 | |
| Telecoms | 1,017 | 0 | 1,017 | 1,326 | |
| Accountancy, Bookkeeping & Payroll | 5,780 | 0 | 5,780 | 2,258 | |
| Artistic &Cultural | 3,064 | 14,905 | 17,969 | 0 | |
| Depreciation | 687 | 0 | 687 | 397 | |
| Gross Wages, NI & Pensions | 110,461 | 0 | 110,461 | 117,139 | |
| Other | 565 | 0 | 565 | 68 | |
| 167,874 | 17,937 | 185,811 | 186,002 | ||
| TOTAL EXPENDITURE | 169,999 | 17,937 | 187,936 | 196,119 |
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The GAP Arts Project
Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
4 TANGIBLE FIXED ASSETS
| TANGIBLE FIXED ASSETS | ||
|---|---|---|
| PA | Total | |
| System | ||
| Cost | £ | £ |
| At 1 April 2024 | 1,987 | 1,987 |
| Addition | 1,450 | 1,450 |
| At 31 March 2025 | 3,437 | 3,437 |
| Depreciation | ||
| At 1 April 2024 | 794 | 794 |
| Charge for the year | 687 | 687 |
| At 31 March 2025 | 1,481 | 1,481 |
| Net book value | ||
| At 31 March 2025 | 1,956 | 1,956 |
| At 31 March 2024 | 796 | 796 |
5 DEBTORS
| **5 ** | DEBTORS | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| fund | fund | 31 Mar 2025 | 31 Mar 2024 | ||
| £ | £ | £ | £ | ||
| Prepayments | (275) | 0 | (275) | (547) | |
| Accrued Income | 4,726 | 0 | 4,726 | 0 | |
| 4,451 | 0 | 4,451 | (547) | ||
| **6 ** | CREDITORS | ||||
| Unrestricted | Restricted | Total | Total | ||
| Fund | Fund | 31 Mar 2025 | 31 Mar 2024 | ||
| £ | £ | £ | £ | ||
| Trade Creditors | 0 | 0 | 0 | 80 | |
| Accruals | 1,530 | 0 | 1,530 | 1,410 | |
| 1,530 | 0 | 1,530 | 1,490 |
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The GAP Arts Project
Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
7 MOVEMENT IN FUNDS
| MOVEMENT IN FUNDS | |||||
|---|---|---|---|---|---|
| Balance | Balance | ||||
| 1 Apr 2024 | Income | Expenditure | Transfers 31 Mar 2025 | ||
| £ | £ | £ | £ | £ | |
| Unrestricted Funds: | |||||
| General | |||||
| General Fund | 0 | 25,243 | 169,312 | 145,000 | 931 |
| 0 | 25,243 | 169,312 | 145,000 | 931 | |
| Designated | |||||
| Fixed Asset Fund | 795 | 0 | 687 | 0 | 108 |
| 795 | 0 | 687 | 0 | 108 | |
| Total Unrestricted Funds | 795 | 25,243 | 169,999 | 145,000 | 1,039 |
| Restricted Funds: | |||||
| GEN22-United by Birmingham | 15,600 | 10,600 | 371 | 10,389 | 36,218 |
| Heart of England Community Fund | 3,000 | 0 | 0 | 0 | 3,000 |
| Total NPO Project | 18,785 | 0 | 109 | (489) | 18,187 |
| SBT II- Shakespeare Birthplace Trust | 22,349 | 0 | 0 | (14,905) | 7,444 |
| BCC | 0 | 2,000 | 0 | 0 | 2,000 |
| Artistic & Cultural | 0 | 0 | 14,905 | 14,905 | 0 |
| 2025 Deleted | 0 | (337) | 152 | 489 | 0 |
| Culture Leadership Fund | 2,275 | 0 | 0 | 0 | 2,275 |
| ACE | 0 | 155,000 | 2,400 | 0 | 152,600 |
| Shakespeare Birthplace Trust | 10,389 | 0 | 0 | (10,389) | 0 |
| Active Wellbeing | 0 | 1,000 | 0 | 0 | 1,000 |
| Warm Welcome | 0 | 6,000 | 0 | 0 | 6,000 |
| Restricted Funds | 72,398 | 174,263 | 17,937 | 0 | 228,724 |
| Transfers between funds | (145,000) | (145,000) | |||
| Total Restricted Funds | 72,398 | 29,263 | 17,937 | 0 | 83,724 |
| TOTAL FUNDS | 73,193 | 54,506 | 187,936 | 145,000 | 84,763 |
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The GAP Arts Project Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
7 MOVEMENT IN FUNDS (cont’d)
General fund: These funds are available to be spent in any way that meets the charities objectives.
Designated funds: These funds are unrestricted but have been designated by the Trustees for their intended future use.
NPO Project: This is a year of cultural activities and creative development opportunities for marginalised young people to explore their world. Using drama, art, conversation, visual art, craft, poetry, video and more, The GAP facilitated young people to consider questions of nature, the environment and land justice, what they need to earn, grow and thrive in contemporary reality and how they might use creativity to shape their future world. Funded by Arts Council England.
Shared Prosperity Fund – Accessibility: A project to improve accessibility to The GAP premises, including physical access (ramps and accessible toilet), access to green space with greening of our small urban spaces, and improved signage in more languages to reach hard to reach audiences in the community, Jointly funded along with partner organisation, Make It Sustainable.
Active Wellbeing A Collaboration with The Active Wellbeing Society, whereby free lunches, warm space and walks were offered from The MIX, The GAP’s community cafe.
Warm Welcome (Unrestricted) A fund as part of Birmingham City Council’s Cost of Living Programme, this was a fund to support provision of warm space for those in need. The GAP used this fund for its “Warm Welcome” programme of Hot Soup and Cinema nights.
BCC: Sewing Solidarity Supported by Get Creative Grant Funding (Birmingham City Council, HM Government & Commonwealth Games Legacy Fund) - a fund with the aim of engaging underserved local communities in creative and cultural activity, pride in their neighbourhoods and celebrating Birmingham’s diversity. With the fund, we worked with a group of young people to explore their connections to Balsall Heath, history of trade union banner making, and graphic and textile skills, which they then used to design and create 5 community banners with the support of textile-artist Jane Thakoordin.
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The GAP Arts Project Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
8 RELATED PARTY TRANSACTIONS
There were no related party transactions for services between the charity and Accident Time Limited during the financial year.
9 STAFF COSTS AND NUMBERS
| STAFF COSTS AND NUMBERS | ||
|---|---|---|
| 2025 | 2024 | |
| £ | £ | |
| Wages and salaries | 83,197 | 88,310 |
| Social security Costs | 22,132 | 22,882 |
| Pension costs | 5,132 | 5,947 |
| 110,461 | 117,139 | |
| The average number of employees during the year was as follows: | ||
| 2025 | 2024 | |
| Total | Total | |
| Full Time | 3 | 2 |
| Part Time | 1 | 1 |
| 4 | 3 |
No employees received emoluments in excess of £60,000.
The key management personnel of the charity comprise of the Trustees. Trustees receive no remuneration or other benefits from the charity. The remuneration of key management personnel for the year was NIL (2023/24: NIL).
10 CONTROLLING INTEREST
The Charity is controlled by its Trustees.
11 LEASE COMMITMENTS
There were no annual operating lease payments that the organisation was committed to paying for the year ended 31 March 2025 nor the year ended 31 March 2024.
12 CAPITAL COMMITMENTS
There were no capital commitments for the year ended 31 March 2025 nor the year ended 31 March 2024
13 TRUSTEES REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 March 2025 nor the year ended 31 March 2024.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 March 2025 nor the year ended 31 March 2024. with the exception of out of pocket expenses relating to activities undertaken by the charity
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The GAP Arts Project
Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
14 COMPARATIVE STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Notes | Funds | Funds | Funds | Funds | |
| 2024 | 2023 | ||||
| £ | £ | £ | £ | ||
| INCOME AND ENDOWMENTS FROM: | |||||
| Donations, grants and legacies | 2a | 8,220 | 209,182 | 217,402 | 114,897 |
| Other trading activities | 2c | 23,426 | 150 | 23,576 | 30,974 |
| Charitable activities | 2b | 3,220 | 0 | 3,220 | 6,721 |
| TOTAL INCOME | 34,866 | 209,332 | 244,198 | 152,592 | |
| EXPENDITURE ON: | |||||
| Other trading activities | 3a | 8,986 | 1,131 | 10,117 | 10,930 |
| Charitable activities | 3b | 151,089 | 34,913 | 186,002 | 146,962 |
| TOTAL EXPENDITURE | 160,075 | 36,044 | 196,119 | 157,892 | |
| NET INCOME/(EXPENDITURE) | (125,209) | 173,288 | 48,079 | (5,300) | |
| Transfers between funds | 124,540 | (124,540) | 0 | 0 | |
| NET MOVEMENT IN FUNDS | (669) | 48,748 | 48,079 | (5,300) | |
| Reconciliation of funds: | 7 | ||||
| Total funds brought forward | 1,464 | 23,650 | 25,114 | 30,414 | |
| TOTAL FUNDS CARRIED FORWARD | 795 | 72,398 | 73,193 | 25,114 |
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The GAP Arts Project Notes to the Financial Statements (cont’d)
For the year ended 31 March 2025
15 COMPARATIVE STATEMENT OF MOVEMENT IN FUNDS FOR THE YEAR ENDED 31 MARCH 2024
| Balance | Balance | ||||
|---|---|---|---|---|---|
| 1 Apr 2023 | **Income ** | **Expenditure ** | Transfers | 31 Mar 2024 | |
| Unrestricted Funds: | £ | £ | £ | £ | £ |
| General | |||||
| General Fund | 272 | 34,866 | 159,678 | 124,540 | 0 |
| 272 | 34,866 | 159,678 | 124,540 | 0 | |
| Designated | |||||
| Fixed Asset Fund | 1,192 | 0 | 397 | 0 | 795 |
| 1,192 | 0 | 397 | 0 | 795 | |
| Total Unrestricted Funds | 1,464 | 34,866 | 160,075 | 124,540 | 795 |
| Restricted Funds: | |||||
| GEN22-United by Birmingham | 0 | 15,900 | 300 | 0 | 15,600 |
| Heart of England Community Fund | 0 | 3,000 | 0 | 0 | 3,000 |
| Total NPO Project | 0 | 155,000 | 11,692 (124,523) | 11,692 (124,523) | 18,785 |
| SBT II | 0 | 30,000 | 7,635 | (16) | 22,349 |
| Shared Prosperity Fund- Accessibility | 0 | 2,282 | 2,282 | 0 | 0 |
| Foodchain | 2,244 | 0 | 0 | (2,244) | 0 |
| Thrive | 354 | 0 | 0 | (354) | 0 |
| Culture Leadership Fund | 8,835 | 0 | 6,560 | 0 | 2,275 |
| Otherwise Project | 1,867 | 3,150 | 7,575 | 2,558 | 0 |
| Shakespeare Birthplace Trust | 10,350 | 0 | 0 | 39 | 10,389 |
| Total Restricted Funds | 23,650 | 209,332 | 36,044 (124,540) | 36,044 (124,540) | 72,398 |
| TOTAL FUNDS | 25,114 | 244,198 | 196,119 | 0 | 73,193 |
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