2024-08-31-accounts - Oakey Dokeys Pre School Limited

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REGISTERED COMPANY NUMBER: 08246084 (England and Wales) REGISTERED CHARITY NUMBER: 1156087

Report of the Trustees and

Unaudited Financial Statements for the Year Ended 31 August 2024

for

Oakey Dokeys Pre-School Limited

Contents of the Financial Statements for the Year Ended 31 August 2024

		Page
Report of the Trustees	1	to	4
Independent Examiner's Report		5
Statement of Financial Activities		6
Balance Sheet	7	to	8
Notes to the Financial Statements	9	to	15
Detailed Statement of Financial Activities	16	to	17

Oakey Dokeys Pre-School Limited

Report of the Trustees for the Year Ended 31 August 2024

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OBJECTIVES AND ACTIVITIES

Objectives and aims

The objectives of the charity are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

(a) Offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability

(b) Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas

The charity achieves these objectives through its running of a pre-school which operates under the name of Oakey Dokeys.

Our ethos

We are committed to creating a positive learning environment where we will value your child's individuality and nurture their creativity. We offer opportunities and experiences based on the foundation stage early learning goals and are committed to encouraging children to learn through play (the messier the better).

Page 1

Oakey Dokeys Pre-School Limited

for the Year Ended 31 August 2024

Report of the Trustees

ACHIEVEMENT AND PERFORMANCE

The academic year 2023/24 began with 25 children on roll during the Autumn term. A mixture of 2,3- and 4-year-olds, with 17 joining the setting throughout the year.

Financially there was a healthy balance in the current account at the start of the financial year, as well as reserve funds to cover 3 months running costs and funds in the fundraising account for additional resources.

Our AGM was held on the 27th of September 2023, a chance to review the previous year and set our goals and objectives for the year ahead. This year, Sarah Harris was elected to replace Sarah Goswell as our chair, with Abbie Young maintaining her position of Treasurer and Danielle Mowbray taking on the secretary role.

We began the first term of 23/24 at a loss, with this loss in mind, January started with a sustainability meeting with Essex CC and an action plan was created from this. This was put into place quickly, starting with reopening on a Friday and adjusting our hours from April 2024, in line with funding to be open 8am until 330pm, 5 days a week.

Income increased through the year, as more children joined the setting and additional funds were raised through fundraising events including our annual Bauble Hunt at Christmas and a sponsored Valentines Walk. By the end of the year there were 42 children on roll.

In April 2024, we hired a new Business Manager - Sophie Rice, an apprentice - Elizabeth Flatt and a cleaner/caretaker - Paul De La Bruyere. Ruby Bushell our apprentice completed the Early Years Educator Level 3 Institute for Apprenticeships & Technical Education in August 2024. Additionally, in line with government increases in the National Minimum Wage, all staff wages increased.

Staff costs are at 77% for the financial year 2023/24 which does exceed the target figure of 70% of total income to remain financially sustainable. Although this figure is higher, it has been significantly reduced from 2022/23 when staff costs were 86% of total income.

Oakey Dokeys Pre-School have enjoyed another busy year, with 13 children leaving for Primary School.

FINANCIAL REVIEW

Reserves policy

The trustees consider that an appropriate level of reserves would be the sum equivalent to cover three months' staff costs and overheads. It is considered that this sum should be sufficient to cover any fluctuations in income and any short term interruptions to its day to day activities.

At 31 August 2024 the charity had undesignated unrestricted funds in the sum of £77,177 (2023: £59,124) which was sufficient under the terms of the above policy.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Recruitment and appointment of new trustees

Trustees are selected from members and others who have expressed a willingness to become involved and are usually elected at a General meeting. At each Annual General Meeting, all Trustees must stand for re-election.

REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number

08246084 (England and Wales)

Registered Charity number

1156087

Page 2

Oakey Dokeys Pre-School Limited

Report of the Trustees

for the Year Ended 31 August 2024

Registered office

Beaumont Road Great Oakley Harwich Essex CO12 5BA

Trustees

J D White (resigned 19.9.24) A Young E Law N Burbidge (resigned 27.9.23) S V Goswell (resigned 27.9.23) H Hill Karina Jowitt L Gande (resigned 27.9.23) K M Bretton (resigned 27.9.23) L Bishop (resigned 20.2.24) S Turner (appointed 2.10.24) S Harris (appointed 27.9.23) (resigned 2.10.24) D Mowbray (appointed 27.9.23) (resigned 2.10.24) F C Trigg (appointed 2.10.24) S R I Rice (appointed 2.10.24) J H Eaton (appointed 2.10.24) E Dvorak (appointed 2.10.24) R G Bushell (appointed 2.10.24) E J L Bisset (appointed 2.10.24) P J M Barendecht (appointed 2.10.24)

Company Secretary P J M Barendecht

Independent Examiner

P J T Frost FCCA JTF Chartered Certified Accountants 195 Main Road Dovercourt Harwich Essex CO12 3PH

Bankers

TSB 16 Buttermarket Ipswich Suffolk IP1 1BG

Page 3

Oakey Dokeys Pre-School Limited

Report of the Trustees

for the Year Ended 31 August 2024

This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

Approved by order of the board of trustees on 21 May 2025 and signed on its behalf by:

H Hill - Trustee

Page 4

Independent Examiner's Report to the Trustees of Oakey Dokeys Pre-School Limited

Independent examiner's report to the trustees of Oakey Dokeys Pre-School Limited ('the Company')

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024.

Responsibilities and basis of report

As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

P J T Frost FCCA

JTF Chartered Certified Accountants 195 Main Road Dovercourt Harwich Essex CO12 3PH

22 May 2025

Page 5

Oakey Dokeys Pre-School Limited

Statement of Financial Activities for the Year Ended 31 August 2024

Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Operation of the pre-school 131,776 Other trading activities 2 994 Investment income 3 300 Other income 60 Total 133,130 EXPENDITURE ON Raising funds 87 Charitable activities Operation of the pre-school 120,814 Total 120,901 NET INCOME/(EXPENDITURE) 12,229 RECONCILIATION OF FUNDS Total funds brought forward 76,197 TOTAL FUNDS CARRIED FORWARD 88,426	Restricted funds £ 9,034 - - - 9,034 - 9,034 9,034 - - -	31.8.24 Total funds £ 140,810 994 300 60 142,164 87 129,848 129,935 12,229 76,197 88,426	31.8.23 Total funds £
			117,149
			1,909
			274
			-
			119,332
			2,469
			134,768
			137,237
			(17,905)
			94,102

			76,197

The notes form part of these financial statements

Page 6

Oakey Dokeys Pre-School Limited

Balance Sheet 31 August 2024

Unrestricted funds Notes £ FIXED ASSETS Tangible assets 8 13,262 CURRENT ASSETS Debtors 9 2,174 Cash at bank and in hand 74,540 76,714 CREDITORS Amounts falling due within one year 10 (1,550) NET CURRENT ASSETS 75,164 TOTAL ASSETS LESS CURRENT LIABILITIES 88,426 NET ASSETS 88,426 FUNDS 12 Unrestricted funds TOTAL FUNDS	Restricted funds £ - - - - - - - -	31.8.24 Total funds £ 13,262 2,174 74,540 76,714 (1,550) 75,164 88,426 88,426 88,426 88,426	31.8.23 Total funds £ 20,170 837 65,058
			65,895
			(9,868) 56,027 76,197
			76,197
			76,197 76,197

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2024.

The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2024 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The notes form part of these financial statements

continued...

Page 7

Oakey Dokeys Pre-School Limited

Balance Sheet - continued 31 August 2024

These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.

The financial statements were approved by the Board of Trustees and authorised for issue on 21 May 2025 and were signed on its behalf by:

H Hill - Trustee

A Young - Trustee

The notes form part of these financial statements

Page 8

Oakey Dokeys Pre-School Limited

Notes to the Financial Statements for the Year Ended 31 August 2024

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Charitable activities

In the opinion of the Trustees the charity has only one activity being the operation of the pre school. In addition, all fund raising activities and governance matters, with the exception of the Independent Examiner's fees and Trustees' insurance, are dealt with by the Trustees and other volunteers at no cost to the charity. Therefore all support costs are considered to be in relation to the operation of the pre school.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Improvements to property - Evenly over the term of the lease Equipment - 15% on cost Office equipment - 25% on cost

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Hire purchase and leasing commitments

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.

Pension costs and other post-retirement benefits

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

continued...

Page 9

Oakey Dokeys Pre-School Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2024

2. OTHER TRADING ACTIVITIES

2.	OTHER TRADING ACTIVITIES
		31.8.24	31.8.23
		£	£
	Fundraising events	994	1,909

3.	INVESTMENT INCOME
		31.8.24	31.8.23
		£	£
	Deposit account interest	300	274

4.	NET INCOME/(EXPENDITURE)
	Net income/(expenditure) is stated after charging/(crediting):
		31.8.24	31.8.23
		£	£
	Depreciation - owned assets	7,117	6,793
	Other operating leases	1,760	1,738

5. TRUSTEES' REMUNERATION AND BENEFITS

There were no trustees' remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023.

Trustees' expenses

There were no trustees' expenses paid for the year ended 31 August 2024 nor for the year ended 31 August 2023.

6. STAFF COSTS

The average monthly number of employees during the year was as follows:

Early years practitioners Administration	31.8.24 7 1 8	31.8.23
		7 1 8

No employees received emoluments in excess of £60,000.

continued...

Page 10

Oakey Dokeys Pre-School Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2024

7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Charitable activities Operation of the pre-school 110,060 Other trading activities 1,909 Investment income 274 Total 112,243 EXPENDITURE ON Raising funds 2,469 Charitable activities Operation of the pre-school 127,361 Total 129,830 NET INCOME/(EXPENDITURE) (17,587) Transfers between funds (318) Net movement in funds (17,905) RECONCILIATION OF FUNDS Total funds brought forward 94,102 TOTAL FUNDS CARRIED FORWARD 76,197	Restricted funds £ 7,089 - - 7,089 - 7,407 7,407 (318) 318 - - -	Total funds £ 117,149 1,909 274 119,332 2,469 134,768 137,237 (17,905) - (17,905) 94,102 76,197

continued...

Page 11

Oakey Dokeys Pre-School Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2024

8. TANGIBLE FIXED ASSETS

Improvements to property Equipment £ £ COST At 1 September 2023 112,949 3,665 Additions - - At 31 August 2024 112,949 3,665 DEPRECIATION At 1 September 2023 95,876 1,825 Charge for year 5,824 549 At 31 August 2024 101,700 2,374 NET BOOK VALUE At 31 August 2024 11,249 1,291 At 31 August 2023 17,073 1,840 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments and accrued income 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Social security and other taxes Other creditors Accruals and deferred income	Equipment £ 3,665 - 3,665 1,825 549 2,374 1,291	Office equipment £ 4,617 209 4,826 3,360 744 4,104 722	Totals £ 121,231 209 121,440 101,061 7,117 108,178 13,262	Totals £ 121,231 209 121,440 101,061 7,117 108,178 13,262
17,073	1,840	1,257	20,170
		31.8.24 £ 550 1,624 2,174 31.8.24 £ 388 274 888 1,550
			31.8.23 £
				311
				526
				837

			31.8.23 £
				423
				396 9,049 9,868

continued...

Page 12

Oakey Dokeys Pre-School Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2024

11. LEASING AGREEMENTS

Minimum lease payments under non-cancellable operating leases fall due as follows:

	31.8.24	31.8.23
	£	£
Within one year	1,738	1,738
Between one and five years	3,476	5,214
	5,214	6,952

12. MOVEMENT IN FUNDS

Unrestricted funds General fund Capital fund re tenants improvements TOTAL FUNDS Net movement in funds, included in the above are as follows: Unrestricted funds General fund Capital fund re tenants improvements Restricted funds SEN funding Inclusion grant TOTAL FUNDS	At 1.9.23 £ 59,124 17,073 76,197 76,197 Incoming resources £ 133,130 - 133,130 6,219 2,815 9,034 142,164	Net movement At in funds 31.8.24 £ £ 18,053 77,177 (5,824) 11,249 12,229 88,426 12,229 88,426 Resources Movement expended in funds £ £ (115,077) 18,053 (5,824) (5,824) (120,901) 12,229 (6,219) - (2,815) - (9,034) - (129,935) 12,229

continued...

Page 13

Oakey Dokeys Pre-School Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2024

12. MOVEMENT IN FUNDS - continued

Comparatives for movement in funds

		Net	Transfers
		movement	between	At
	At 1.9.22	in funds	funds	31.8.23
	£	£	£	£
Unrestricted funds
General fund	71,455	(11,763)	(568)	59,124
Capital fund re tenants improvements	22,647	(5,824)	250	17,073
	94,102	(17,587)	(318)	76,197
Restricted funds
SEN funding	-	(318)	318	-
TOTAL FUNDS	94,102	(17,905)	-	76,197

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds General fund Capital fund re tenants improvements Restricted funds SEN funding TOTAL FUNDS	Incoming resources £ 112,243 - 112,243 7,089 119,332	Resources Movement expended in funds £ £ (124,006) (11,763) (5,824) (5,824) (129,830) (17,587) (7,407) (318) (137,237) (17,905)	Resources Movement expended in funds £ £ (124,006) (11,763) (5,824) (5,824) (129,830) (17,587) (7,407) (318) (137,237) (17,905)
			(17,587) (318)
			(17,905)

The capital fund re tenants improvements was originally created upon the capitalisation of tenants improvements. These are being depreciated over the term of the lease and an amount equivalent to the depreciation is released from the designated fund each year.

continued...

Page 14

Oakey Dokeys Pre-School Limited

Notes to the Financial Statements - continued for the Year Ended 31 August 2024

13. RELATED PARTY DISCLOSURES

There were no related party transactions for the year ended 31 August 2024.

Page 15

Oakey Dokeys Pre-School Limited

Detailed Statement of Financial Activities for the Year Ended 31 August 2024

	31.8.24	31.8.23
	£	£
INCOME AND ENDOWMENTS
Other trading activities
Fundraising events	994	1,909
Investment income
Deposit account interest	300	274
Charitable activities
Fees from parents	23,663	20,347
Other income	75	135
Nursery education grant - sen premium	6,219	7,089
Inclusion grant	2,815	-
Nursery education grant 2, 3 and 4 year old
funding	106,628	88,078
Local Authority Grant	300	1,000
Apprenticeship grant	200	500
DAF Funding	910	-
	140,810	117,149
Other income
Rent received	60	-
Total incoming resources	142,164	119,332
EXPENDITURE
Raising donations and legacies
Fundraising costs	87	10
Other trading activities
Bad debts	-	2,459
Charitable activities
Wages	102,167	103,248
Pensions	1,019	1,423
Sundries	610	608
Catering - snacks	1,198	1,587
Equipment/books	-	173
Activity and material costs	3,059	4,616
	108,053	111,655
Support costs

This page does not form part of the statutory financial statements

Page 16

Oakey Dokeys Pre-School Limited

Detailed Statement of Financial Activities for the Year Ended 31 August 2024

	31.8.24	31.8.23
	£	£
Support costs
Finance
Bank charges	188	201
Human resources
Staff DBS checks	281	162
Other
Rent	1,760	1,738
Rates and water	787	647
Insurance	1,609	1,674
Light and heat	1,614	1,198
Telephone	164	280
Postage and stationery	502	476
Repairs	1,278	2,417
Accountancy	566	602
Legal fees	35	-
Independent examiner's fees - examination	282	282
Independent examiner's fees - other	498	492
Subscriptions	702	545
Staff training	102	696
Cleaning	1,738	2,092
Staff uniforms	-	659
Computer expenses	2,572	2,149
Donations	-	10
Improvements to property	5,824	5,824
Plant and machinery	549	479
Computer equipment	744	490
	21,326	22,750
Total resources expended	129,935	137,237
Net income/(expenditure)	12,229	(17,905)

This page does not form part of the statutory financial statements

Page 17