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← Fleet & Crookham Athletic Club

2025-08-31-accounts

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Trustees’ Annual Report for the period

From 1[st] September 2024 Period start date To 31[st] August 2025 Period end date

Charity name: Fleet & Crookham Athletic Club

Charity registration number: 1156074

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To promote community participation in
healthy recreation, in particular the
provision of facilities and coaching for
athletics.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The club holds regular weekly training
nights, for both Junior and Senior club
sections. These sessions help to improve
athletic ability and overall fitness of club
members. Opportunities are provided for
members to compete in local athletic
competitions.
The club welcomes all people, regardless
of personal backgrounds, faith, gender or
personal circumstances.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 In planning the club activities for the year,
the Trustees kept in mind the Charity
Commissions’ guidance on public benefit.
Additional information (optional)
You may choose to include further statements		 where relevant about:
SORP reference
Policy on grant making Para 1.38
Policy on social investment
including program related
investment		 Para 1.38
Contribution made by
volunteers		 Para 1.38 The Trustees are very grateful for the
contribution made by the various member
volunteers.

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Alongside regular training sessions for both
Juniors and Seniors, the Club takes part in
a number of activities, as follows:
Juniors:
•
Wessex League Athletics
•
Sports Hall Athletics
•
Basingstoke cross-country league
•
Hampshire cross-country league
•
Hampshire cross-country
championships
Seniors:
•
Southern Counties Veterans AC
Track & Field league
•
Southern cross-country league
•
Hampshire cross-country league
•
Club Handicap races
Events:
•
Fleet 10k/5k
•
Fleet Half Marathon
These are road races organized by the club
for the participation of runners both locally
and from the wider athletic community.
New HQ:
•
The Charity has spent £81k on the
installation of a new HQ facility,
which was completed at the end of
the current financial year, and which
we hope will be enjoyed by
members for many years to come.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Day to day running of the club is financed
through membership fees, and the
proceeds from the Half Marathon and 10K
are set aside for future capital expenditure.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Cash reserves held as a cushion for
unexpected running costs, and also for
future capital expenditure in particular
funding new track and facilities.
Amount of reserves held Para 1.22 £374,578
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Source of funds is primarily membership
fees, income from Half Marathon / 10k
races (including sponsorship of events by
corporate partners) and interest on
reserves.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution adopted 10thMarch 2014
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Charitable Incorporated Organisation
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected annually by the Members at the
AGM.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Fleet & Crookham Athletic Club
Other name the charity uses n/a
Registered charity number 1156074
Charity’s principal address n/a

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Jonathan Brewster Treasurer
Robert Coates Chairperson (to 27
February2025)
Evelyn Farrell
PennyAbbott Hon. Secretary
Robert Cornwell
David Haines
Matthew
Hinshelwood		 Chairperson (from
28 February2025)		 28 February 2025
onwards

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 INCOME AND EXPENDITURE ACCOUNT

£
INCOME
Income
Subscriptions
9,677
Affiliation Fees
-
Kit Fees
4,334
Other Receipts
504
Coaching Fees
Received
16,950
Refunded
5,420
-
Change in provision
-
Club Promotions
10K
19,652
Half Marathon
100,694
Interest Received
Savings accounts
3,276
Total Income
EXPENDITURE
Facilities
HQ
-
Rent/Hire
2,818
Club Promotions
10K
11,835
Half Marathon
74,895
Administration
Affiliation Fees
1,394
Race Fees
1,368
Printing/postage
-
Activities
T&F Competitions
-
Social
1,584
Other Expenses
Awards
615
Club Kit
4,878
Donations
130
Coaching Courses
895
Accountant fees
624
IT
543
Other
181
125
Equipment Purchased
Club General
639
Insurances
Insurances
2,391
Total Expenses
SURPLUS FOR THE YEAR		 2025

£
£
14,515
11,025
-
3,494
513
11,530
8,500
3,200
-
-
120,346
11,631
84,889
3,276
1,725
149,668
2,818
1,769
4,425
86,730
13,189
70,606
2,762
1,867
-
138
1,584
389
7,992
-
1,899
-
2,251
612
993
796
639
889
2,391
1,570
104,916
44,752		 2024

£
15,032
5,300
96,520
1,725
118,577
6,194
83,795
2,005
389
6,551
889
1,570
101,392
17,185

Page 1

FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 BALANCE SHEET

2025 2025 2025 2024
£ £ £ £
FIXED ASSETS
PPE Addition - New HQ 80,634 0
CURRENT ASSETS
Bank Accounts Club Accounts 353,919 87,290
Current Account 29,624 38,446
Coaching Fee Account 46,909 36,502
Savings Account 277,386 12,343
Half Marathon Accounts 24,270 326,769
Current Account 24,270 119,770
Savings Account 0 206,999
Total Cash At Bank 378,190 414,060
Prepaid Expense 0 0
10K Expenses 0 0
Total Current Assets 378,190 414,060
CURRENT LIABILITIES
Accrued Expenses 612 600
Accountant Fees 612 600
Deferred Income 3,000 3,000
Coaching Fees 3,000 3,000
10K Income 0 0
Total Current Liabilities 3,612 3,600
NET ASSETS 455,212 410,460
FUNDS OF THE CHARITY
Total Funds Brought Forward 410,460 393,275
Surplus for the Year 44,752 17,185
Total Funds Carried Forward 455,212 410,460
Signed on behalf of all the Trustees:
Date
Date
Page 2

FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 NOTES TO THE ACCOUNTS

1. Accounting Policies

Basis of preparation

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK (FRS 102) and the Companies Act 2006.

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value.

Incoming Resources:

These are included in the Statement of Financial Activities when the charity becomes entitiled to the resources; the Trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability.

The incoming resources and related expenditure from the Fleet 10K and the Half Marathon are shown net under incoming resources.

Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources.

Donated services and facilities are only included in incoming resources where the benefit to the charity the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service of facility received.

Resources Expended:

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Assets

Tangible fixed assets for use by the Charity are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.

Funds

All funds are unrestricted.

Page 3

FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2025 NOTES TO THE ACCOUNTS

2.
Analysis of incoming resources
Fleet 10K:
Income
Expenditure
Half Marathon:
Income
Expenditure
3.
Trustee expenses
Trustee reimbursements for out-of-pocket expenses or for
third party expenses incurred by Trustees
4.
Fees for examination of the accounts
Independent examiner's fees		 2025
£
19,652
-11,835
7,817
100,694
-74,895
25,799
4,257
612		 2024
£
11,631
-13,189
-1,558
84,889
-70,606
14,283
2,943
612

Page 4

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/
members of
On accounts for the year
ended
Set out on pages		 Fleet & Crookham Athletic Club Fleet & Crookham Athletic Club Fleet & Crookham Athletic Club
31stAugust 2025 Charity no
(if any)		 1156074
1 to 2

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the req uirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 26/02/26 Name: Frost & Willan Relevant professional Chartered Accountants qualification(s) or body (if any): Address: High Street Hartley Wintney

1

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

Oct 2018

IER