Trustees’ Annual Report for the period
From 1[st] September 2023 Period start date To 31[st] August 2024 Period end date
Charity name: Fleet & Crookham Athletic Club
Charity registration number: 1156074
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To promote community participation in healthy recreation, in particular the provision of facilities and coaching for athletics. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The club holds regular weekly training nights, for both Junior and Senior club sections. These sessions help to improve athletic ability and overall fitness of club members. Opportunities are provided for members to compete in local athletic competitions. The club welcomes all people, regardless of personal backgrounds, faith, gender or personal circumstances. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | In planning the club activities for the year, the Trustees kept in mind the Charity Commissions’ guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Alongside regular training sessions for both Juniors and Seniors, the Club takes part in a number of activities, as follows: Juniors: • Wessex League Athletics • Sports Hall Athletics • Basingstoke cross-country league • Hampshire cross-country league • Hampshire cross-country championships Seniors: • Southern Counties Veterans AC Track & Field league • Southern cross-country league • Hampshire cross-country league • Club Handicap races Events • Fleet 10k/5k • Fleet Half Marathon These are road races organized by the club for the participation of runners both locally and from the wider athletic community. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Day to day running of the club is financed through membership fees, and the proceeds from the Half Marathon and 10K are set aside for future capital expenditure. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Cash reserves held as a cushion for unexpected running costs, and also for future capital expenditure in particular funding new track and facilities. |
| Amount of reserves held | Para 1.22 | £410,460 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | No fundraising beyond membership fees and income from Half Marathon / 10k races (including sponsorship of events) |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 10thMarch 2014 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected annually by the Members at the AGM. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Fleet & Crookham Athletic Club |
|---|---|
| Other name the charity uses | n/a |
| Registered charity number | 1156074 |
| Charity’s principal address | n/a |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Jonathan Brewster | Treasurer | 15 April 2024 onwards | ||
| Robert Coates | Chairperson | 15 April 2024 onwards | ||
| Evelyn Farrell | ||||
| PennyAbbott | Hon. Secretary | |||
| Robert Cornwell | ||||
| David Haines | ||||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ~~a~~ Full name(s) Robert Coates Jonathan Brewster ~~OO a2 ae~~ Position (eg Secretary, Chair, etc)[Chairperson ] Treasurer Date 24 February 2025 ~~OO~~
FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 INCOME AND EXPENDITURE ACCOUNT
| £ INCOME Income Subscriptions 11,025 Affiliation Fees - Kit Fees 3,494 Other Receipts 513 Coaching Fees Received 8,500 Refunded 3,200 - Change in provision - Club Promotions 10K 11,631 Half Marathon 84,889 Interest Received Savings accounts 1,725 Total Income EXPENDITURE Facilities HQ 1,769 Rent/Hire 4,425 Club Promotions 10K 13,189 Half Marathon 70,606 Administration Affiliation Fees 1,867 Race Fees - Printing/postage 138 Activities T&F Competitions Social 389 Other Expenses Awards - Club Kit 1,899 Donations - Coaching Courses 2,251 Accountant fees 612 IT 993 Other 796 Equipment Purchased Club General 889 Insurances Insurances 1,570 Total Expenses SURPLUS FOR THE YEAR |
2024 £ £ 15,032 6,814 - 2,845 655 5,300 9,381 - - 96,520 14,270 70,689 1,725 202 118,577 6,194 69,997 83,795 2,005 1,215 8,097 389 - 6,551 4,062 1,647 1,843 600 2,485 889 170 1,570 1,671 101,392 17,185 |
2023 £ 10,314 9,381 84,960 202 |
|---|---|---|
| 104,857 | ||
| 69,997 9,312 - 10,636 170 1,671 |
||
| 91,787 | ||
| 13,070 |
Page 1
FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 BALANCE SHEET
| 2024 | 2024 | 2023 | ||||
|---|---|---|---|---|---|---|
| £ | £ | £ | £ | |||
| CURRENT ASSETS | ||||||
| Bank Accounts | Club Accounts | 87,290 | 85,909 | |||
| Current Account | 38,446 | 41,998 | ||||
| Coaching Fee Account | 36,502 | 31,662 | ||||
| Savings Account | 12,343 | 12,248 | ||||
| Half Marathon Accounts | 326,769 | 310,966 | ||||
| Current Account | 119,770 | 105,556 | ||||
| Savings Account | 206,999 | 205,410 | ||||
| Total Cash At Bank | 414,060 | 396,875 | ||||
| Prepaid Expense | 0 | 0 | ||||
| 10K Expenses | 0 | 0 | ||||
| Total Current Assets | 414,060 | 396,875 | ||||
| CURRENT LIABILITIES | ||||||
| Accrued Expenses | 600 | 600 | ||||
| Accountant Fees | 600 | 600 | ||||
| Deferred Income | 3,000 | 3,000 | ||||
| Coaching Fees | 3,000 | 3,000 | ||||
| 10K Income | 0 | 0 | ||||
| Total Current Liabilities | 3,600 | 3,600 | ||||
| NET ASSETS | 410,460 | 393,275 | ||||
| FUNDS OF THE CHARITY | ||||||
| Total Funds Brought Forward | 393,275 | 380,205 | ||||
| Surplus for the Year | 17,185 | 13,070 | ||||
| Total Funds Carried Forward | 410,460 | 393,275 | ||||
| Signed on behalf of all the | Trustees: | |||||
| Date | ||||||
| Date | ||||||
| Page | 2 |
FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 NOTES TO THE ACCOUNTS
1. Accounting Policies
Basis of preparation
The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK (FRS 102) and the Companies Act 2006.
The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value.
Incoming Resources:
These are included in the Statement of Financial Activities when the charity becomes entitiled to the resources; the Trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability.
The incoming resources and related expenditure from the Fleet 10K and the Half Marathon are shown net under incoming resources.
Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources.
Donated services and facilities are only included in incoming resources where the benefit to the charity the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service of facility received.
Resources Expended:
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Assets
Tangible fixed assets for use by the Charity are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.
Funds
All funds are unrestricted.
Page 3
FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2024 NOTES TO THE ACCOUNTS
| 2. Analysis of incoming resources Fleet 10K: Income Expenditure Half Marathon: Income Expenditure 3. Trustee expenses Trustee reimbursements for out-of-pocket expenses or for third party expenses incurred by Trustees 4. Fees for examination of the accounts Independent examiner's fees |
2024 £ 11,631 -13,189 -1,558 84,889 -70,606 14,283 2,943 612 |
2023 £ 14,270 -8,744 |
|---|---|---|
| 5,526 | ||
| 70,689 -65,648 |
||
| 5,041 | ||
| 1,429 | ||
| 600 |
Page 4
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Fleet & Crookham Athletic Club members of On accounts for the year 31[st] August 2024 Charity no 1156074 ended (if any) Set out on pages 1 to 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the req uirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
-
Independent I have completed my examination. I confirm that no material matters have
-
examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Date: 20/06/2025 Name: Frost & Willan Relevant professional Chartered Accountants qualification(s) or body (if any): Address: High Street Hartley Wintney
1
Oct 2018
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER