2023-08-31-accounts - Fleet & Crookham Athletic Club

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CHARITY COMMISSION FOR ENGLAND ANO WALES Trustees. Annual Report for the period From 131 September 2022 To 3151 August 2023 Pcriod start date Period end dato Charity name: Fleel & Crookhani Alhlelic Club Charity registration numbor: 1156074 Objectives and Activities SORP Summary ol Ihe purpose5 01 the charity as sel out In its governing documenl To promote community participation in I healthy recreation. In particular the provision ol lacililie5 and coaching lor athlelics. P•r4 1 17 The ¢lub holds regular weekly training | nighls. for both Junior and Senior club seciions. These sessions help to improve athletic ability and overall fitness of clu members Opportunilies are providea lor members to ¢ompele In local alhlelic cornpetilions The club welcomes all people. 90rd1$S of personal background5. faith. gender or personal circumstances. SLtmmary ol the main aclivilies in relalion lo those purposes lor the public | benefit. in particular, Ihe activities. projects or services Identified In the accounts Pw•l 17v Statement ¢onfimin9 whether the Iwslees have had regard to the guidance Issued by the Charity I Commission on public benelil In planning the dub aclivilies for the year. Ihe Trustees kept In mind the Charity Commissions. guidance on public benelil. P¥•1 18 Additional information loptionall You may choose lo in¢lude lurther 51alemenls where relevant at)oul. SORI? T¢teTellce Policy on grant making Para 1 38 Policy on social investment Including program related investment P•[1 138 The Trustees are very gralefvl for the ¢onlritrJiion fnade by Ihe various member volunteers Contribution made by volunteers Para 1 3a

Achievements and Performance SORP ferenc• Alongside regulaf training sessions lor both Juniors and Seniors, the Club takes part In a number ol 8¢livilies, as follows.. Juniofs Wessex League Alhlelics Sports Hall Alhleli¢s Basingstoke cross-counlry league Hampshire cross-¢ounlry league Hampshire cr05s-counlry championships Summary ol the main achievements ol the Charily. Idenlilying the difference the charity 5 work has made lo the circumstances of Ils beneficiaries and any wider benefits lo society as a whole P•14 120 Seniors Southern Counties Veleian$ AC Track & Field league Southern cross-country league Hampshire cr055-¢ounlry league Club Handicap races Evenls Fleet 10k15k Fleel Half Marathon These are roa¢J races organized by the dub for the participation of runners both locally and from Ihe wider alhlelic community. Additional infomiation loptionall You may choose to Include further statements where relevant about". Achievements against objectives sel Pw•i41 Perfomiance of fundraising activities againsl objectives sel P4r• 1 41 Investment performance against objectives Other

Financial Review Review ol the charily s financial position al the end ol the period Day lo day running ol the club Is financed Ihrough membeT5hip fees, and the proceeds from the Half Marathon and 1 OK re sel aside lor future capital expenditure. Pw4121 I Slalemenl explaining the I policy lor holding reserves slating why they are held Cash resee5 held a5 a cushion lor vnexpecled running costs. and also lor luluie capilal expendilure In particular funding new Ir3ck and lacililies Pir• 1 22 Amounl of reserves held P*1122 £393,275 Reasons lor holding zerts reserves P411 1 22 Details of fund matenally in Pw•l 24 Explanatign ol any uncertainties about thè charity coniinuin9 as a going concern i Trla AddStlonal informalion loptionall You may choose to Include further stotements Whe levant about The charily's principal sources ol funds (including any fundraising) No fundraising beyond membership fees i and income from Half Maralhon 110k race5 (including sponsorship ol evenisl P4rn147 Investment policy an obieclives Including 8ny $gcial Investment policy dopi¢d P?r• 146 A description of the prinripal risks facing the charily P4ra 1 46 Other

Structure. Governance and Management Description of charity's Irusis Type ol governing document Pail 1 25 Conslilulion adopled 10:. March 2014 How Is the charily conslilLJled? Pai• 1 25 Charilatsse Incorporated Organisalion Trustee selection melhods Including details ol any con51ilulional provisions e g election to posi or name of ny person or body entitled lo appoint one or more truslees Pvit?s Electecl annually by the Members al the AGM Additional infomiation loptionall You may choose lo Indude lurther slalemenls where relevènl about. Policies and procedures adopted for the Induction and iraining of Irusiees PwalS1 The charity's organisalional I slruciure an# any wider network with which the charity works Pari l 51 Relationship with any felaled parties Para l 51 Othei Reference and Administrative details Charity name Other name the charily uses Registered chaflty number Charity's principal address | Fleet & Crookham Alhlelic Club nla 1156074 nla

Names of the charity Injstecs who manage the charily Dates aclod ilnot for w*ol¢ Tru$too Namo of person lor bodyl entitled oint tru81ooJil •nyl David Haines Tom Barton Treasuref Chair[sOn Evelyn Farfell Penny Abboll Robert Cornwell Hon. Secretary Michael John Hewison 10 12 13 14 16 17 18 19 20 Corporate trustees- names ol Ihe direclors al the dale Ihe Teptsrt was approved Dir•¢tor namo Name ol trustees holdsng tille lo properly txiongiThJ lo Ihe charily Trustè(t n•me Datcs •¢tod il not lorwholo ytrar

Funds held as custodian trustees on behalf of others De.%cripiion ol the asseis held In this capacily Name and objects ol the charily on whose behalf the assets are held and how this falls wilhin the cu5todTat) eharily's objects Details oi arrangemenls for safe custody and segregation ol such assels from the charity's own assets Additional information Iopiionall Namos and addre5se5 of advisers Ioptional informalionl Typo of Namè advisor Addrcss Name of chiof executive or names of senior staff members Ioptional Infomiaiionl Exemptions from disclosure Reason for ntin-discjosure ol key personnel delatls Other optional information

Declarations The truste9$ doclaro Ihatthgy have approved the trustees, report above. Signed on behalf of the charity's trusiees Slgnaturolsl Full namelsl Position leg Secretsry. Chair, •tcl Robert Coates Chairperson Oate /e41-

FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 INCOME AND EXPENDITURE ACCOUNT

		2023			2022
	£		£	£	£
INCOME
Income		10,314			10,284
Subscriptions	6,814			5,777
Affiliation Fees	0			127
Kit Fees	2,845			2,663
Other Receipts	655			1,717
Coaching Fees		9,381			5,209
Received	9,381			5,209
Refunded	0			0
Change in provision	0			0
Club Promotions		84,960			69,246
10K	14,270			12,304
Half Marathon	70,689			56,942
Interest Received		202			22
Savings accounts	202			22
Total Income		104,857			84,761
EXPENDITURE
Facilities		69,997			16,311
HQ				2,155
Rent/Hire	69,997			14,156
Administration		9,312			20,265
Affiliation Fees	1,215			537
Race Fees	8,097			18,490
Printing/postage				1,239
Activities			0		24,765
T&F Competitions				24,765
Social
Other Expenses		10,636			12,456
Awards				3,532
Club Kit	4,062			4,005
Donations	1,647			1,675
Coaching Courses	1,843			1,135
Accountant fees	600			600
Other	2,485			1,508
Equipment Purchased		170			1,132
Club General	170			1,132
Insurances		1,671			1,562
Insurances	1,671			1,562
Total Expenses		91,787			76,491
SURPLUS FOR THE YEAR		13,070			8,270

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FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 BALANCE SHEET

			2023	2023		2022
		£		£	£	£
CURRENT ASSETS
Bank Accounts	Club Accounts			85,909		79,805
	Current Account	41,998			41,150
	Coaching Fee Account	31,662			26,419
	Savings Account	12,248			12,237
	Half Marathon Accounts		310,966			304,000
	Current Account	105,556			98,780
	Savings Account	205,410			205,219
Total Cash At Bank			396,875			383,805
Prepaid Expense				0		0
	10K Expenses	0			0
Total Current Assets			396,875			383,805
CURRENT LIABILITIES
Accrued Expenses				600		600
	Accountant Fees	600			600
Deferred Income				3,000		3,000
	Coaching Fees	3,000			3,000
	10K Income	0			0
Total Current Liabilities				3,600		3,600
NET ASSETS			393,275			380,205
FUNDS OF THE CHARITY
Total Funds Brought Forward		380,205			371,935
Surplus for the Year		13,070			8,270
Total Funds Carried Forward			393,275			380,205
Signed on behalf of all the	Trustees:
			Date
			Date
			Page	2

FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 NOTES TO THE ACCOUNTS

1. Accounting Policies

Basis of preparation

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS102)), the Financial Reporting Standard applicable in the UK (FRS 102) and the Companies Act 2006.

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value.

Incoming Resources:

These are included in the Statement of Financial Activities when the charity becomes entitiled to the resources; the Trustees are virtually certain they will receive the resources; and the monetary value can be measured with sufficient reliability.

The incoming resources and related expenditure from the Fleet 10K and the Half Marathon are shown net under incoming resources.

Grants and donations are only included in the Statement of Financial Activities when the charity has unconditional entitlement to the resources.

Donated services and facilities are only included in incoming resources where the benefit to the charity the charity is reasonably quantifiable, measurable and material. The value placed on these resources is the estimated value to the charity of the service of facility received.

Resources Expended:

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Assets

Tangible fixed assets for use by the Charity are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt.

Funds

All funds are unrestricted.

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FLEET & CROOKHAM ATHLETIC CLUB CHARITY NUMBER 1156074 ANNUAL ACCOUNTS FOR THE YEAR ENDED 31 AUGUST 2023 NOTES TO THE ACCOUNTS

2. Analysis of incoming resources Fleet 10K: Income Expenditure Half Marathon: Income Expenditure 3. Trustee expenses Trustee reimbursements for out-of-pocket expenses or for third party expenses incurred by Trustees 4. Fees for examination of the accounts Independent examiner's fees	2023 £ 14,270 -8,744 5,526 70,689 -65,648 5,041 1,429 600	2022 £ 12,304 -8,187
		4,117
		56,942 -53,413
		3,529
		1,429
		600

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Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Fleet & Crookham Athletic Club	Fleet & Crookham Athletic Club	Fleet & Crookham Athletic Club

31stAugust 2023	Charity no (if any)	1156074

1 to 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2020. As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the req uirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have
examiner's statement come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: Date: 28/06/2024 Name: Frost & Willan Relevant professional Chartered Accountants qualification(s) or body (if any): Address: High Street Hartley Wintney

Oct 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER