# ANNUAL REPORT
Devizes Outdoor Celebratory Arts
2020/21
## CONTENTS
03 Chairmans Report fromKelvin Nash Chair of Trustees 04 2019/20 Impact Summary
05 Our TeamTrustees
06 Our TeamPaid Staff
07 Our TeamVolunteers
08 Our WorkDevizes Carnival
09 Beyond Lanterns
10 Beyond Lanterns
## 11 Window Wonderland
## 12 The Shambles Bauble Project
13 Devizes Details
14 Supporting New Work
## **Chairman's Report 20/21**
The past year has been very challenging for many people, businesses, and organisations right across the country and indeed the world. I think of everyone who has made personal sacrifices or have endured pain, discomfort or suffered loss.
Chairman's Report KELVIN NASH CHAIR OF TRUSTEES
Here at DOCA, we provide top-class events full of fun for everyone, and of course, crammed full of superb artistic talent and world-class performance. However, throughout the last twelve months, we have worked through a constantly changing environment in response to the everchanging national restrictions and local public opinion as the pandemic worked its way across the globe. We have spent many hours writing and re-writing our event plans whilst keeping a close eye on our finances. We have maintained close contact with our funders and have successfully secured a Cultural Recovery Grant along with support from Wiltshire Council. We have been able to retain previous grant funding to enable us to deliver future events that were deferred from last year.
Our staff have been truly amazing, working with such creativity during these extremely challenging times. We have used the Furlough scheme to its best advantage, and as a result of all this hard work I'm pleased to report the DOCA will come out of the pandemic on a sound footing, and with great plans for the future.
## SPECIAL THANKS TO:
## 2020 / 21 IMPACT
people 2668 experienced a DOCA event
We benefited from 136 hrs of volunteer time
£23 720 ,
Was the amount covered by the Government Furlough Scheme 1308[people]
participated in a creative activity which contributed to our installations
We worked with 16 artists and technicians throughout the year
**DEVIZES OUTDOOR CELEBRATORY ARTS**
**PAGE 0** 48 PAGE 08
## The onset of the pandemic this year saw our Trustees, like many having to make some difficult decisions.
## OurTeam
## THE TRUSTEES
**----- Start of picture text -----**
Elaine Gale &
Tony Woodison
Cliff Evans &
Dave buxton
kelvin nash
evelyn Taylor &
Sarah Gregson
**----- End of picture text -----**
After the decision was made to have a dormant year, which was the safest way to ensure DOCA survived into the future, our Trustees got stuck into volunteering for the local community.
Our Treasurer, Tony Woodison, has been kept extra busy with keeping his eye on furlough and managing grant requirements.
Rather than the usual hands-on frenzy that a year of constant delivery brings 2020/21 was a time to reflect, consider and plan to focus on what we the DOCA of the future will need to do to thrive.
Our Trustees work hard, voluntarily & all year round behind the scenes; they are the guardians
of DOCA
## OurTeam
## PAID STAFF
Our team operate on a rolling 12 month contract with the bulk of this financial year being on furlough.
**Loz Samuels Artistic Director**
Loz has spent the majority of the year furloughed with the rest of the team taking time to return to the desk to write funding applications and researching ways to navigate Covid and deliver events post lockdown.
**Liz Lavender - Event Support & Project Development** Liz, also furloughed spent time looking at funding options, good practice for our return to the streets post pandemic and gave a lot of energy into nurturing the trees at Leipzig planted just before Lockdown one, all but one survived the heat. She also kept an eye on our volunteers.
## **Claire Brown Admin ninja**
Claire is a great asset to the team we've pushed and pulled her in and out of her comfort zone and she always rises to the occassion. Down time gave to tidy up the website and launch a successful Ko-Fi fundraising campaign.
November saw a break in furlough to attempt the delivery of a Winter
Festival which was mostly scuppered by the second lockdown. She successfully secured Cultural Recovery Funding and negoicated the rollover of existing funds from Arts Council securing DOCA's future for another year.
## OurTeam
VOLUNTEERS FESTIVAL MAKERS
The DOCA Festival Makers are our most valuable asset, they were very missed during lockdown and the DOCA team were concerned about how many would come back.
We did check in calls with those we thought might be particularly isolated and tried to signpost support where needed. To test the mood for our November event we did a survey and were very happy to see the eagerness to return to make things happen.
20%
70%
90% of Volunteers had used zoom & 100% thought it would be good to use it for briefings
70% said they started using more digital communication tools
77%
had no preference whether they worked indoors or out.
## OUR WORK
DOCA has a long-standing history of organising and managing large-scale outdoor events in Devizes. It was with great sadness that we reluctantly canceled the program we had planned for the summer.
Despite not being able to do any actual physical events we managed to do some work with our communities to bring some magic to the very quiet streets of Devizes.
## **Our community helped us to survive the pandemic with coffee**
Like most people the future was unknown at the beginning of the year, we reached out to our community and with the help of https://kofi.com/docadevizes who bought us the equivalent of 197 coffees, which is £591. This initiative is helping embrace the future move towards cashless donations
DEVIZES OUTDOOR CELEBRATORY ARTS
PAGE 08
## BEYOND
## LANTERNS
As the summer passed Loz took time out of furlough to apply for funding for the annual Winter Festival and Lantern Parade hoping that the pandemic would have burnt out by November. Arts Council England awarded us £14,988 to bring a series of exciting installations and performances to the streets of Devizes. Lockdown 3 came only a short time before the event which meant most of our plans were shelved. Arts Council have kindly allowed us to roll over funding until 2021, here is a snapshot of what we did achieve.
The blinding lights are a new group that had planned to come together to make ambitious new lanterns for the November parade. Social distancing meant they couldn't meet. Just before the restrictions hit Karoline Pike managed to rescue our old horse lanterns from the allotment building on Windsor Drive and used many lockdown hours to begin a complex rebuild.
DEVIZES OUTDOOR CELEBRATORY ARTS
PAGE 09
**These horse lanterns were originally made in 2013. They have appeared in both Devizes and Salisbury.**
We created branding and packaging for Lantern Kits and piloted selling with some small success making £65. We hope for growth in 2021.
We tried to create as many opportunities for creative participation as possible
Windows were
decorated by families, shops and individuals all around Devizes.
13488 people engaged with these projects online, through social media, or websites
## THE SHAMBLES BAUBLES PROJECT
Baubles were made by the local community and transformed the Shambles Indoor Market roof space.
## **Special thanks to**
Nursteed Primary School, The Trinity CE Primary Academy, Linda Parker, The Mayor's Knitting Group, Hayward Care Centre - St. Johns Care Trust Jo and Kate Deburgh
## **This project was made possible by:**
DEVIZES OUTDOOR CELEBRATORY ARTS
PAGE 12
DEVIZES DETAILS
We worried that Devizes Details may be overlooked due to the pandemic but it proved the perfect activity when taking daily walks. We extended the entry deadline With the help of the team at the Vaults who did door to door delivery with their beer and online sales, it slowly sold over
Books sold over the duration of the project, with 6 correct answers and 50 entries.
## SUPPORTING NEW WORK
Whenever we can we support artists to grow and create new work. In 2019 we committed to developing an exciting new piece of work specifically for Devizes. We'd hoped to program it in 2021 subject to funding but this has not been possible due to the pandemic.
We did however manage to work with a group of artists and producers who accessed £15,000 worth of funding from Arts Council England to support the Research and Development phase.
This two-phase process saw work happen both indoors, using rehearsal space provided by the Bullzinis and Invisible Circus's Unit 15. The work was supported by Periplum and enabled the testing of rigging, basic costume ideas and narrative. We hope to continue to build on this work presenting it as part of the 2022 program.
PAGE 14
DEVIZES OUTDOOR CELBRATORY ARTS
## 2021/22 DATES AT A GLANCE
Picnic in the Park 22 August 21 Devizes Street Festival 27 August 21 Colour Rush 27th August 21 Lantern Making Workshops Sept - Nov 21 Devizes Lantern Parade 26 November 21 Counting Trees 27 November 21 Devizes Festival of Winter Ales tbdc Devizes Carnival 9 July 22
PAGE 22PAGE 15
DEVIZES OUTDOOR CELBRATORY ARTSDEVIZES OUTDOOR CELBRATORY ARTS
Charity no. 1156070
Follow us on social media
07500786541 info@docadevizes.org.uk docadevizes.org.uk
@DevizesOutdoorCelebratoryArts @DOCA_info @docaville
Devizes Outdoor celebratory Arts
## **Devizes Outdoor Celebratory Arts Balance Sheet**
|**Fixed Asset**
**Tangible assets**
**Other Tangible Assets**
**Storage Container**
**Depreciation**
**Total Storage Container**
**Total Other Tangible Assets**
**Total Tangible assets**
**Total Fixed Asset**
**Cash at bank and in hand**
**Bank**
**Cash**
**Lloyds Current Account**
**Total Cash at bank and in hand**
**Debtors**
**Debtors**
**Total Debtors**
**Current Assets**
**Stock Asset**
**Prepaid Expenses**
**Total Current Assets**
**Net current assets**
**Creditors: amounts falling due within one year**
**Current Liabilities**
**Accruals**
**Income in advance**
**Tax and National Insurance**
**Total Current Liabilities**
**Net current assets (liabilities)**
**Total assets less current liabilities**
**Total net assets (liabilities)**
**Capital and Reserves**
**Prior Year Adjustments**
**Retained Earnings**
**Profit for the year**
**Total Capital and Reserves**|**12 months**
**12 months**
**As at 30 April 2021**
**As at 30 April 2020**
**£**
**£**
**3,816.00**
3,816.00
**-3,816.00**
-2,862.00|
|---|---|
||**0.00**
954.00|
||**0.00**
954.00|
||**0.00**
954.00|
||**£0.00**
£954.00
**0.00**
134.00
**183,942.08**
57,499.17|
||**£183,942.08**
£57,633.17
**20.00**
8,792.00|
||**£20.00**
£8,792.00
**955.33**
955.33
**0.00**
2,047.33|
||**955.33**
3,002.66|
||**£184,917.41**
£69,427.83
**800.00**
900.00
**127,230.69**
10,146.64
**456.39**
1,088.68|
||**£128,487.08**
£12,135.32|
||**56,430.33**
57,292.51
**56,430.33**
58,246.51|
||**£56,430.33**
£58,246.51
**-2,035.62**
-548.00
**58,246.51**
47,127.56
**219.44**
11,666.95|
||**£56,430.33**
£58,246.51|
## **Devizes Outdoor Celebratory Arts Profit and Loss**
|**Income**
**Earned income**
**Service/Fee Net Income**
**31 Trees and Counting**
**31 Trees and Counting Expenses**
**Devizes Detail Booklet**
**Devizes Detail Booklet Expenses**
**Total Service/Fee Net Income**
**Merchandise sales**
**Project Management Fee Kingsgate Project**
**Summer**
**Advertising summer**
**Programme sales**
**Stall concessions- summer**
**Fairground concessions**
**Festival Bar Sales**
**Colour Rush Entry Fee**
**Quiz Night Entry & Bar**
**Confetti Battle Sales**
**Total Summer**
**Ticketed Events**
**Winter**
**Advertising Winter**
**Mulled Wines Sales**
**Stall concessions- winter**
**Contributions to Lanterns & Workshops**
**Service/Fee Income**
**Total Winter**
**Ale Festival**
**Ticket sales**
**Beer Sales**
**Pies/Teas**
**Sponsors**
**Bucket Collections/Donations**
**Raffle**
**Programmes**
**Total Ale Festival**
**Total Earned income**
**Grants**
**ACE**
**LA funding**
**Devizes Town Council**
**Devizes Town Council - contr. to management fees**
**Devizes Town Council - project grant**
**Total Devizes Town Council**
**Wiltshire Council**
**Wiltshire Council Carnival Development**
**Wiltshire Council Devizes Area Board Capital Grant**
**Total Wiltshire Council**
**Total LA funding**
**Total Grants**
**Corporate Sponsorship and Donations**
**Wadworth Sponsorship**
**Other Business Sponsors**
**Business Donations**
**Total Corporate Sponsorship and Donations**
**Other public funding**
**Summer Raffle**
**Bucket Collections - Picnic In The Park**
**Bucket Collections - Street Festival**
**Bucket Collections - Confetti Battle**
**Crowd-Funder for Confetti Battle Fireworks**
**Bucket Collections - Carnival**
**Bucket Collections - Christmas**
**WH Smith Foundation for Carnival Development**
**Gift Aid and Other Public Donations**
**Other trusts and foundations**
**Total Other public funding**
**Total Income**
**Gross Profit**|**86.16**
**73.00**
**-27.95**
**2,091.00**
**-912.57**
**£1,309.64**
**£0.00**
**£0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**£0.00**
**£0.00**
**0.00**
**0.00**
**0.00**
**65.00**
**0.00**
**£65.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**£0.00**
**1,374.64**
**14,931.31**
**7,500.00**
**0.00**
**£7,500.00**
**2,340.00**
**0.00**
**£2,340.00**
**£9,840.00**
**£24,771.31**
**0.00**
**0.00**
**50.00**
**£50.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**200.00**
**845.70**
**250.00**
**£1,295.70**
**£27,491.65**
**£27,491.65**
**£**
**12 M**
**May 2019 -**
**12 Months**
**May 2020 - April 2021**|1,376.52
443.00
0.00
0.00
0.00
**£**
**onths**
**April 2020**|
|---|---|---|
|||£1,819.52
£50.00
£497.59
5,637.22
1,864.10
7,665.00
2,680.00
2,125.10
3,532.50
439.76
953.00|
|||£24,896.68
£1,605.00
1,528.34
734.00
3,003.00
719.05
0|
|||£5,984.39
5,760.00
5,594.70
1,370.20
1,150.00
40.38
752.00
240.00|
|||£14,907.28|
|||£49,760.46
100,004.00
10,000.00
5,800.00|
|||£15,800.00
0.00
3,660.00|
|||£3,660.00|
|||£19,460.00|
|||£119,464.00
0.00
0.00
120.00|
|||£120.00
249.00
164.86
2,076.42
0.00
120.10
2,356.72
361.38
0.00
372.87
2,000.00|
|||7,701.35|
|||£177,045.81|
|||£177,045.81|
|**Expenses**
**Expenses Summer**
**Volunteer Refreshments**
**Street Dressing**
**VIP Night & AGM**
**Toilets, Crowd Barriers and Waste Management**
**Festival Competition Prize Winners & Costs**
**Parking Suspension & CC Fees**
**Quiz Night**
**Pimms Bar Cost of Sales**
**Carnival Procession**
**Carnival Development Activity**
**Marshalling Support Fees**
**Carnival Prizes & Costs**
**Carnival Bands**
**First Aid Services**
**Production**
**Total Carnival Procession**
**Picnic in the Park**
**Band Fees**
**Entertainment**
**Hire of Gazebo/Marquee**
**PA Services**
**Workshops for Families**
**Misc**
**Total Picnic in the Park**
**Ticketed Events**
**Street Festival**
**Artist Fees**
**Artists Travel & Accommodation**
**Artists Fees & Costs Total**
**Production**
**Artist's Food & Drinks**
**Generators**
**Hire of Gazebo**
**PA Services**
**Devizes School Room Hire**
**Site Security**
**Staging**
**First Aid Services**
**Misc**
**Total Production**
**Total Street Festival**
**Confetti Battle**
**Colour Rush**
**Colour Rush T Shirts & Materials**
**Confetti Battle Entertainment**
**Fireworks**
**First Aid**
**Confetti & Materials**
**Confetti Battle Prize Golden Ticket**
**Production Costs - Other**
**Total Confetti Battle**
**Total Expenses Summer**
**Expenses Winter**
**Winter Festival**
**Mulled Wine Cost of Sales**
**Entertainment**
**Fireworks**
**Lantern Materials**
**Visiting Lanterns**
**Miscellaneous Costs**
**Total Winter Festival**
**Ale Festival**
**Cost Of Beer incl. stillage**
**Glasses**
**Tokens**
**Pies/Crisp etc.**
**Venue**
**Security**
**Entertainment**
**Licence**
**Miscellaneous**|**0.00**
**459.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**2,340.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**£2,340.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**£0.00**
**£0.00**
**0.00**
**0.00**
**£0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**£0.00**
**£0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**£0.00**
**£2,799.00**
**0.00**
**400.00**
**0.00**
**161.35**
**0.00**
**52.29**
**£613.64**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**
**0.00**|107.60
492.00
11.00
2,352.00
100.00
460.00
264.70
902.47
3,700.00
150.00
27.00
950.00
230.40
69.74|
|---|---|---|
|||£5,127.14
1,950.00
900.00
424.80
500.00
1,200.00
0.00|
|||£4,974.80
£562.00
26,884.54
6,450.10|
|||£33,334.64
533.51
2,000.00
424.80
2,196.00
252.00
601.82
2,200.00
0.00
650.48|
|||£8,858.61|
|||£42,755.25
1,949.65
5,000.00
1,200.00
395.20
654.13
50.00
228.58|
|||£9,477.56|
|||£67,024.52
356.79
3,357.52
1,200.00
3,748.99
3,600.00
758.05|
|||£13,021.35
4,441.54
291.54
42.50
238.29
1,771.20
252.00
1,070.00
25.20
340.60|
|**Total Ale Festival**
**Total Expenses Winter**
**Other Projects**
**W.W.1 Commemorative**
**50040 31 Trees and Counting**
**Total Other Projects**
**Participatory Programme**
**Carnival development**
**Lantern Development**
**Total Participatory Programme**
**Developing organisation & people**
**Festival Makers Training**
**Refreshments**
**Development Day Costs with other Organisations**
**Contractor Fees**
**Total Developing organisation & people**
**Marketing & developing audience**
**Advertising**
**Ocelot Advertising**
**Subscription to VisitWiltshire**
**Leaflet Distribution**
**Advertising Other**
**Total Advertising**
**Subscription to ISAN**
**Web Support**
**Making performance accessible**
**Summer Programme Design**
**Summer Programme Printing**
**Banner Design & Printing**
**Poster/Flyer Desgn & Printing**
**Other Design**
**Winter Programme Design**
**Winter Programme Printing**
**Winter Ales Ticket Printing/Advertising**
**Total Marketing & developing audience**
**Salaries**
**Payroll Salaries**
**National Insurance Expense**
**Employer Pension Expense**
**HMRC Furlough Grant**
**Total Salaries**
**Overheads**
**Office Rent & Room Hire**
**Management travel expenses**
**Bank & PayPal Charges**
**Credit Card Costs**
**Auditor**
**Insurance**
**Quickbook Licence**
**Office Services & Expense**
**Sundries and Other Materials**
**Total Overheads**
**Total Expenses**
**Net Operating Income**
**Other Expenses**
**Depreciation**
**Exchange Gain or Loss**
**Total Other Expenses**
**Net Other Income**
**Net Income**|**£0.00**
**£613.64**
**0.00**
**0.00**
**£0.00**
**0.00**
**0.00**
**£0.00**
**0.00**
**0.00**
**0.00**
**253.00**
**£253.00**
**360.00**
**86.50**
**0.00**
**30.73**
**£477.23**
**311.00**
**0.00**
**320.00**
**0.00**
**0.00**
**819.16**
**0.00**
**0.00**
**0.00**
**0.00**
**£1,927.39**
**39,359.60**
**0.00**
**1,180.85**
**-23,720.07**
**£16,820.38**
**2400**
**0**
**35.18**
**81.60**
**800**
**0**
**288**
**192.86**
**107.34**
**£ 3,904.98**
**£ 26,318.39**
**1,173.26**
**954.00**
**-0.18**
**953.82**
**-953.82**
**£219.44**|£8,472.87|
|---|---|---|
|||£21,494.22
0.00
156.02|
|||£156.02
0.00
1,500.00|
|||£1,500.00
0.00
0.00
0.00
7,360.00|
|||£7,360.00
590.00
85.00
350.00
663.54|
|||£1,688.54
0.00
411.00
188.40
695.00
1,188.00
338.40
1,321.00
105.00
415.00
395.00
800.59|
|||£7,545.93
49,825.45
777.92
1,471.39
0.00|
|||£52,074.76
2,400.00
517.52
386.25
0.00
900.00
2,164.00
227.00
574.15
100.49|
|||£ 7,269.41|
|||£ 164,424.86
12,620.95
954.00
0.00|
|||954.00|
|||-954.00|
|||£11,666.95|
## **Bank Reconciliation**
||||**Lloyds**||
|---|---|---|---|---|
||**£**|||**£**|
|**Balance as per Bank Statement**||||183,942.08|
|**Tranactions falling in 2020/21 not on statement:**||0.00||0.00|
|||||**183,942.08**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
(.-riai Ity INan-:
DEviiES DQTDODE QLLLÉQAICYQY s
Charity no
(if any)
On accounts for the year
ended
-£L) APP IL IOZI
i(gLoio
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended 3 0 0 LO I I .
Responsibilities and
basis of report
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent
examiner's statement
I have completed my examination. I confirm that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to believe that in, any material
respect:
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
171oJ"
IOLI
Name:
HAOLIOYQ LIffliTi(J
Relevant professional
qualification(s) or body
I QAewJ CHAfLTeLc(J ACLOONJTAKJTS
Oct 2018
IER
(if any):
Address:
7-Ic STrJoff STliiT
OCvilCS WlLi3kll(li
Section B
Disclosure
Only complete if the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts: directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
Oct 2018