Trustees' Annual Report for the period
Period start date Period end date 01 04 2022 31 03 2023
From
To
Section A Reference and administration details
Charity name
WHITLEY BAY PANTOMIME SOCIETY
Other names charity is known by Registered charity number (if any) 1156038
WBPS
Charity's principal address 94 CALLALY WAY
NEWCASTLE UPON TYNE
Postcode NE6 2XQ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Steven Linsdell-Bell | Chairman | Members | ||
| David Linsdell-Bell | Secretary | Members | ||
| Joanna Barrett | Treasurer | Members | ||
| Julie Smith | - | Members | ||
| Mark Robinson | - | Members | ||
| Hannah Cairncross | - | 01/04/2022 - 12/06/2022 | Members | |
| Georgia White | - | 12/06/2022 - 31/03/2023 | Members | |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name
Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Independent Examiner | Nathaniel Bradley | 22 Horsley Gardens, Gateshead, England, NE11 9TL |
| Lawyer | Hindle Campbell | 8 Northumberland Sq, North Shields, NE30 1QQ |
| Bank | Lloyds Bank | Whitley Bay Branch |
Name of chief executive or names of senior staff members (Optional information)
N/A
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (CIO)
- (eg. trust, association, company)
Trustee selection methods Majority Vote of Membership (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
(I) TO ADVANCE EDUCATION FOR THE BENEFIT OF THE PUBLIC IN THE ARTS, PARTICULARLY BUT NOT EXCLUSIVELY THE ART OF THEATRE AND PANTOMIME Summary of the objects of the AND THE ASSOCIATED SKILLS OF DRAMA, MIME, DANCE, SINGING AND MUSIC charity set out in its (II) TO MAKE SUCH GRANTS AND DONATIONS FOR SUCH PURPOSES AS ARE governing document CHARITABLE ACCORDING THE LAWS OF ENGLAND AND WALES AS THE TRUSTEES THINK FIT
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The Charity's activities include the auditioning and recruitment of members from local communities for involvement in all aspects of production of our Pantomime show. Cast, crew and production team are primarily volunteers sourced from the local area who share an interest in the arts and community amateur theatre; particularly pantomime.
The Charity's main activity is the Pantomime, which provides a level of social inclusion for all involved; particularly throughout the rehearsal process. Members are encouraged to attend rehearsals regularly and have the opportunity to familiarise themselves with the processes of producing a show whilst getting to meet new and old friends alike. The end result is a public performance showcasing our work to members of the general public.
Summary of the main activities undertaken for the end result is a public performance showcasing our work to members of public benefit in relation to the general public. these objects (include within this section the statutory Our members with greater ambition can gain involvement with technical declaration that trustees have aspects of the show learning skills in lighting, sound, stage management, had regard to the guidance directing, costume and make-up design, marketing etc with opportunities issued by the Charity to participate in NODA's summer school. Commission on public benefit) Underlining the show and the Charity's fundraising efforts is the
Underlining the show and the Charity's fundraising efforts is the encouragement of a sense of community. Our members are encouraged to create a community feel within the Society, but also to participate in fundraising and events in the wider community. The Charity is often involved in smaller showcase performances at local events such as Christmas Markets, Fairs and Fetes and the local Rotary Club's Santa's Grotto which are all undertaken on a voluntary basis.
The Charity trustees have had regard to the guidance issued by the Charity Commission on public benefit. Decisions are made taking into consideration our membership as well as the general public where necessary, proportionate and appropriate.
Additional details of objectives and activities (Optional information)
At the end of each accounting period, our trustees agree the budget required for our next production. Surplus funds can be authorised for use as grants or donations to other charities in the form of cash awards or tickets for future performances.
You may choose to include further statements, where relevant, about:
Our policies outline that such cash award funds are to be donated based on nominations made and agreed at our Annual General Meeting.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We continued to build on the strengths of our society and show reputations and performed Goldilocks for our 2023 show. This should have been our 2021 show, but Covid prevented this. Our decision returning from Covid was to make Cinderella our first returning show and Goldilocks followed. Our Cinderella show was an absolute success and achieved three separate Best Show award wins at the 2022 NODA North Awards night for Best Area Pantomime, Best Regional Pantomime and a Regional Councillor Personal Award.
We gave long-service awards for 55 years of Service to Vice-President and honorary life member Valerie Hopper; 50 years of Service to Vice President, floor-member to the executive committee, honorary life member and choreographer, Julie Cockburn and 20 years service to Amateur theatre award to Leah Ashton. Our Society also won two awards from SME Business Awards. We were titled 'Best Family-Friendly Pantomime Society' and also 'Most Outstanding in Family Entertainment - Tyne and Wear'.
We provided 50 free tickets to local food bank services, allowing them to distribute the tickets as they seen fit to those at financial disadvantage. This project was kept somewhat secret so as not to advertise the purpose or the recipients.
Our society also entered into a legal claim against a Devon Business and a personal claim against its Director for hiring four of our Panto Dame costumes which were never received by way of return, nor insured as was required by our terms.
Sadly, on top of the amazing achievements we have managed, the society learned of the passing of long-time President of past, Mr Jim Graham. Jim had been a part of our society for decades and had received a NODA long-service medal for 60 years to amateur theatre. He had been stage manager in years gone by, as well as a functional member of our Executive Committee. The Society were deeply saddened to hear of his loss and he will be missed greatly.
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Section E Financial review
Brief statement of the charity’s policy on reserves
Whitley Bay Pantomime Society have no formal policy on reserves.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
Principal funding is secured through ticket sales for our annual show. The great majority of our funding is sourced through this method, supported marginally by fundraising via membership fees, a tombola during show week, show programme sales and charity fundraising events.
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
WBPS have nothing to add to this section of the report.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Steven Anthony Linsdell-Bell David Michael Linsdell-Bell Position (eg Secretary, Chair, etc)[Chairman ] Secretary Date 14/04/2023
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WHITLEY BAY PANTOMIME SOCIETY
Balance sheet Year ending 31st March 2023
| Goldilocks Description Income Ticket Sales(SMG £17,530/WBPS £8,027) Programme Revenue Tombola Fundraising Subs Theatre Tax Relief Miscellaneous Interest |
2022/23 |
|---|---|
| Total | |
| £25,557.00 | |
| £718.60 | |
| £689.85 | |
| £2,220.94 | |
| £850.00 | |
| £0.00 | |
| £1,360.07 | |
| £23.58 | |
| 31,420.04 |
| Description Expenditure | Total | |
|---|---|---|
| Theatre Hire(90% Balance) | £8,048.16 | |
| Room hire | £2,759.75 | |
| Storage | £1,173.74 | |
| Publicity | £1,480.51 | |
| Stage | £7,753.97 | |
| Wardrobe | £963.57 | |
| Music | £3,165.78 | |
| Insurance/membership/awards(NODA) | £1,309.16 | |
| TTR Professional Fees | £0.00 | |
| Donations | £1,122.13 | |
| Miscellaneous | £1,098.16 | |
| 28,874.93 | ||
| Surplus/Deficit | 2,545.11 |
WHITLEY BAY PANTOMIME SOCIETY - GOLDILOCKS YEAR END ACCOUNTS 31ST MARCH 2023
Balance Sheet
N.Rock 8,995.16 United Trust 10,000.00 Lloyds Bank 9,761.03
b/fwd 26,211.08 Surplus for year 2,545.11
28,756.19
28,756.19
0.00
Date compiled 01/04/2023
I (HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the tru8too8 WHITLEY BAY PANTOMIME SOCIETY On accounts for thè year Charity no (rf any) 3110312023 1156038 Set out on pagè8 I report to the trustees on my examination of the accounts of the above charty ('the Trusf) for the year ended 31103 12023. Re8pon8ibilitiu and ba818 of report As the charit$ trustees. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Acr). I report in respect of my examination of the Trust's a¢¢ounts carried out under section 145 of the 2011 Act and in Carrying out my examination, I have followed all the applicable Directrons given by the Chanty Commission under section 145(5llb) of the Act. Independent I complth my examination. I confim that no material mattèrs have examlner'8 Statement come to my attention in connection with the examination which gives m cause lo believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act., or the accounts did not accord with the accounting records: or the accounts did not comply with the applicable requirements conceming the fom and content of accounts set out in the Charities (Accounts and Reports) RegulatM)ns 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rf th8y do not apply. Slgnetr. a8/osia2 Name: Rolovant professional qualifi¢ation(sl or body (if any): Address: a G&QOTra£, GI£+)E6)D Jell 9T IER Oct 2018