## **Trustees' Annual Report for the period** Period start date Period end date 01 04 2021 31 03 2022 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by Registered charity number (if any)** 1156038 Whitley Bay Pantomime Society WBPS **Charity's principal address** 94 Callaly Way Newcastle upon Tyne Tyne and Wear **Postcode NE6 2XQ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Steven Bell|Chairman||Members| ||David Linsdell|Secretary||Members| ||Judith Cairncross|Treasurer|01/04/2021 - 05/10/2021|Members| ||Joanna Barrett|Treasurer|12/10/2021 - 31/03/2022|Members| ||Julie Smith|-||Members| ||Hannah Cairncross|-||Members| ||Mark Robinson|-||Members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name** **Dates acted if not for whole year** **TAR & Accounts** March **2020** 1 ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser**
**Name**
**Address**||| |**Independent Examiner**|Mr James Berry|9 Duke Street, Whitley Bay| |**Lawyer**|Hindle Campbell Law|8 Northumberland Sq, North Shields, NE30 1QQ| |**Bank**|Lloyds Bank|Whitley Bay Branch| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted - (eg. trust, association, company) Elected by the Members Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** (I) TO ADVANCE EDUCATION FOR THE BENEFIT OF THE PUBLIC IN THE ARTS, PARTICULARLY BUT NOT EXCLUSIVELY THE ART OF THEATRE AND PANTOMIME AND THE ASSOCIATED SKILLS OF DRAMA, MIME, DANCE, SINGING AND MUSIC (II) TO MAKE SUCH GRANTS AND DONATIONS FOR SUCH PURPOSES AS ARE CHARITABLE ACCORDING THE LAWS OF ENGLAND AND WALES AS THE TRUSTEES THINK FIT . **TAR & Accounts** March **2020** 2 The Charity's activities include the auditioning and recruitment of members from local communities for involvement in all aspects of production of our Pantomime show. Cast, crew and production team are primarily volunteers sourced from the local area who share an interest in the arts and community amateur theatre; particularly pantomime. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Charity's main activity is the Pantomime, which provides a level of social inclusion for all involved; particularly throughout the rehearsal process. Members are encouraged to attend rehearsals regularly and have the opportunity to familiarise themselves with the processes of producing a show whilst getting to meet new and old friends alike. The end result is a public performance showcasing our work to members of the general public. Our members with greater ambition can gain involvement with technical aspects of the show learning skills in lighting, sound, stage management, directing, costume and make-up design, marketing etc with opportunities to participate in NODA's summer school. Underlining the show and the Charity's fundraising efforts is the encouragement of a sense of community. Our members are encouraged to create a community feel within the Society, but also to participate in fundraising and events in the wider community. The Charity is often involved in smaller showcase performances at local events such as Christmas Markets, Fairs and Fetes and the local Rotary Club's Santa's Grotto which are all undertaken on a voluntary basis. The Charity trustees have had regard to the guidance issued by the Charity Commission on public benefit. Decisions are made taking into consideration our membership as well as the general public where necessary and appropriate. ## **Additional details of objectives and activities (Optional information)** At the end of each accounting period, our trustees agree the budget required for our next production. Surplus funds can be authorised for use as grants or donations to other charities in the form of cash awards or tickets for future performances. You **may choose** to include further statements, where relevant, about: Our policies outline that such cash award funds are to be donated based on nominations made and agreed at our Annual General Meeting. - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR & Accounts** March **2020** 3 Section D Achievements and performance **TAR & Accounts** March **2020** 4 ## Section D Achievements and performance **Summary of the main** Our society lay dormant on the back of COVID 19 and lockdowns until **achievements of the charity** our first committee meeting on 05 September 2021. Having stood down **during the year** our January 2021 show, there was not much to report, but much to plan for. Our first decision was to suspend the intended GOLDILOCKS which should have been our next show, with our committee opting to present CINDERELLA. As the firm #1 family favourite pantomime, it was felt that Cinderella would sell more tickets and help us jump start ourselves back into action and stronger finances than Goldilocks would. Goldilocks was therefore postponed a year to January 2023. Having not received a single penny of the government funding for CovidSupport, but still having expenses to pay during our dormancy, it was also decided to suspend our usual first 100 ticket offer, where our in house 100 tickets are offered at £10 each. Our head of publicity stated that all ad's in our show programme would be reserved for the use of local businesses impacted by covid and that the advertising rates would be lower than our usual rates. Efforts to begin show planning were later than usual for us and auditions were held in September rather than June. However, the society used to operate on this timescale and so we were not concerned. Production meetings had been being held by zoom already. We discovered during our dormancy that our previous show in January 2020, ALADDIN, was nominated for a NODA Best Pantomime Award, making this our second consecutive nomination. We were pleased to learn, on an Awards evening hosted on Zoom, that we won again. In October 2021 our Treasurer changed and we welcomed a longstanding society member to the role and our wardrobe mistress took a well-deserved retirement. Our first post-covid show took place to audience numbers that reflected the world's caution of covid 19 still, with final ticket sales some 700 seats below our last presentation of Cinderella. Backstage seen the effects of Covid also as a member of the cast was asked to step down from the show when her Son contracted Covid. The Society celebrated 11 recipients of NODA long service awards ranging from the minimum 10 years, through to 45 years service. The Society look forward to continuing to bring Pantomime to the local community and to keep the tradition alive for as long as they are able. **TAR & Accounts** March **2020** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** Whitley Bay Pantomime Society have no formal policy on reserves. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); Principal funding is secured through ticket sales for our annual show. The great majority of our funding is sourced through this method, supported marginally by fundraising via membership fees, a tombola during show week, show programme sales and charity fundraising events. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** WBPS have nothing to add to this section of the report. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Steven Anthony Linsdell-Bell David Michael Linsdell-Bell **Position (eg Secretary, Chair, etc)**[Chairperson ] Secretary **Date** 31 March 2022 **TAR & Accounts** March **2020** 6 ## **WHITLEY BAY PANTOMIME SOCIETY** ## **Balance sheet Year ending 31st March 2022** |**Cinderella**
**Description Income**
**Ticket Sales(SMG £14,535/WBPS £6810)**
**Programme Sales**
**Tombola**
**Fundraising**
**Subs**
**Theatre Tax Relief**
**Miscellaneous**
**Interest**|**2021/22**| |---|---| ||**Total**| ||| ||**£21,368.50**| ||**£570.00**| ||**£499.50**| ||**£1,007.72**| ||**£630.00**| ||**£13,369.35**| ||**£604.00**| ||**£11.89**| ||**38,060.96**| |**Description Expenditure**||**Total**| |---|---|---| |||| |**Theatre Hire(Incl 2023 Deposit)**||**£8,158.47**| |**Room hire**||**£1,248.00**| |**Storage**||**£1,173.74**| |**Publicity**||**£636.98**| |**Stage**||**£7,626.46**| |**Wardrobe**||**£1,154.28**| |**Music**||**£2,940.00**| |**Insurance/membership/awards(NODA)**||**£1,089.69**| |**TTR Professional Fees**||**£2,820.00**| |**Donations**||**£750.00**| |**Miscellaneous**||**£441.03**| |||**28,038.65**| |||| |**Surplus/Deficit**||**10,022.31**| ## **WHITLEY BAY PANTOMIME SOCIETY - CINDERELLA YEAR END ACCOUNTS 31ST MARCH 2022** ## **Balance Sheet** **N.Rock 8,971.58 Lloyds Bank 17,239.50** **b/fwd 16,188.77 Surplus for year 10,022.31** **26,211.08** **26,211.08** **0.00** **Date compiled 01/04/2022** CHARITY COMMISSION Independent examiner's report on the FOR ENGIAND AND WALES | accounts Secllon A Independent Examinofs Report Report to the tru8t••81 members 01 WHITLEY BAY PANTOMIME SOCIETY On accounts for the ￿ar ondad 31 MARCH 21)22 Charity no (If any) 1156038 Sel out on pag•s 1&2 I r8F*Nt to trustees on my examinatwjn of Ihe a(x0￿ts of alx)v8 charlty {"the Trusf) for tr* year grwjed 3110312022. Responslbllltles and ba818 of report tha dwrity's trnstees, you ore respjnsible for the prepar8tlon of the ac(Kwnts in &(1)rda￿t with ts requffeff*nts of tr* Charrties AL* 2011 (Ihe Acr). I rew)rt in re5ped of my examinallon of ￿ Trusl's ac(ounts carried out uwKler SeC￿n 145 of the 2011 Act arKJ in carying out my exarrmnalion. I have followed all ts 8pplicable DirectKmS gwen by the Charity Commission uThYer seclbon 1445)(b) of the A Independent I have c(xnpleted rny examinalkn. l (Y)nfirm that ￿ malerial matte￿ have examlner's statement cx)ry￿ to my attention in GOnr￿C￿￿ with the examin8tk)n which gives me cause to bolieve that in. any malerFal respect the aCc￿nthng reC￿S w8r8 r￿1 kepl in accordan￿ with sectlon 130 of Chaths Act. tr* accounts thd Th)t acc¢yd with the 8ccI)urling ￿C4XdS. or accounts ￿t f))mpty the apFAicable requirements conoming the fonn aThJ content of alxounts set in the Ch8rfbes (Acco￿ts 8fAI Reports) Regulalions 21))8 other tr￿n any r9]Ul￿fnanI that the ac(r)unts give a 'true and f8ir' view which is nol a matter cons¥Jered as part of an indoFoThJenl examinalM)n. l ￿ve r() ￿n(￿rnS 8r¥J hav8 3¢x￿S Th) othef marter8 In conneclion with the exaMinat￿n to T*thich attention shouhj be drawn in this rewt in o￿T to ￿able a proper undernt8nding of accounts k> be reached. Slgned: Name: R¢levant prrfepAlonal quallflcatlonls) or body (11 any): eL￿Ce ￿￿1Cs AEO) kJo IER Oct 2018 Soction B Dlsclosure Only c.omplp.tp. If thp. examiner n￿d5 lo highl￿h1 malenal trkgttcrs ol c(M)cem (seè CC32, Independent eXamknatl￿ (knrity ￿counts. dlrtc(Kns and gu￿anCe for examinersl. Givè ￿r• brlef detalls ol any Items that the examiner wlshos to discloso. None IER Oct 2018