2023-08-31-accounts - St. Nicolas Playgroup (Taplow)

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Trustee Report for St. Nicolas Playgroup (Taplow)

for Year-End 31[st] August, 2023

Charity Name:	St. Nicolas Playgroup (Taplow)
Address:	The Reading Rooms, Taplow Village Centre, Taplow, SL6 0EX
Charity Registration No.	1155996
Trustee Names:	Stuart Hampton-Roach – Chair
	Sarah Grimsdick – Treasurer
	Charissa Morgan - Trustee

Charity Structure

St. Nicolas Playgroup (Taplow) is a member of the Early Year Learning Alliance (EYLA) and is governed by the Pre-school Learning Alliance Model Pre-school Constitution 2011. It is managed and controlled by a committee of trustees, elected at Annual General Meetings in September/October by majority vote. The minimum number of Committee members is five and comprises of a minimum of 60% Family

Members. All Committee members are DBS checked and cleared and sign up to St. Nicolas Playgroup’s Trustee Code of Conduct which is modelled on that of the PLA.

A sub-committee, known as the Fundraising Committee, is formed by some Committee members to organise fund raising events to support the running of Playgroup. A formal process and policy are in place for the recording and handover to the Treasurer of funds raised by the fundraising committee.

Activities and Objectives

The aims of the pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

Achievements and Performance

The year 2022-23 has been a pivotal one for Playgroup, focusing on consolidating previous efforts to ensure our long-term viability. The Committee maintained a close partnership with the Early Years team at Buckinghamshire Council to secure the financial health of our preschool.

In August 2022, we applied for a £10,000 Sustainability Grant from the Council, which we gratefully received in December 2022. This funding provided financial stability for another year. Additionally, we were fortunate to receive a further grant of £1,600 from Buckinghamshire Council in April 2023. In June 2023, we were also awarded a £1,500 grant from Tesco to fund communication initiatives within Playgroup. Of this amount, £1,125 was received in 2022-23, with the remainder to be received in 2023-24.

Despite the departure of our newly recruited Manager in December 2022, we were pleased to see our Deputy Manager step up as Interim Manager, bringing much-needed stability to Playgroup. In February 2023, the Committee was delighted to officially promote her to the permanent Manager role. We also successfully recruited internally for a new Deputy Manager, who has proven to be a great support to the Manager.

While we were saddened by the departure of two long-term staff members, we were fortunate to welcome two new qualified team members who have quickly become valuable assets to our team. The dedication and hard work of all our staff are truly the backbone of our preschool, and we are immensely grateful for their contributions.

Following the strategic decision to lower our entry age from 2.5 years to 2 years, we welcomed more 2-year-olds to Playgroup. This contributes to our future viability by increasing the length of stay for these children.

Overall, 2022-23 has been a year of strategic consolidation and growth, setting a solid foundation for Playgroup’s future success.

Financial Review

This financial period has resulted in a surplus of £2,715 (2021-2022 deficit of £15,646). Details of all income and expenditure are outlined in the attached financial statements. Sufficient financial reserves are held to sustain Playgroup in the event that income falls below expected levels. The intention would be to continue functioning as a Playgroup for up to 3 months and cover the payment of staff redundancies, in the unlikely event that the Playgroup had to close. The amount of £18,370 for this purpose, is held within the account balance of £27,117 in the Barclays community business account.

Signed on behalf of the charity’s trustees: Sarah Grimsdick

Sarah Grimsdick Management Committee Treasurer

Date: 21[st] October 2024

Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Section A Receipts and payments Unrestricted funds Restricted funds Endowment funds Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts 1155996 St Nicolas Playgroup Taplow Receipts and payments accounts 01/09/2022 31/08/2023 To For the period from ee ee ee	Last year to the nearest £ CC16a -	Last year to the nearest £ CC16a -
Funding 78,147	-	-	-	-	-	-	78,147	78,147	79,728	79,728
Fees 23,624	-	-	-	-	-	-	23,624	23,624	25,483	25,483
Forest School Fees 200	-	-	-	-	-	-	200	200	10,312	10,312
Donations 670	-	-	-	-	-	-	670	670	2,848	2,848
Fundraising 1,761	-	-	-	-	-	-	1,761	1,761	3,833	3,833
Grants 11,500	1,125	1,125		-	-	-	12,625	12,625	1,500	1,500
Other -	-	-	-	-	-	-	-	-	-	-
Job Retention Scheme -	-	-	-	-	-	-	-	-	-	-
*Sub total*(Gross income for AR)115,902	1,125	1,125		-	-	-	117,027	117,027	123,704	123,704
A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - *Total receipts* 115,902 1,125 - 117,027 123,704 A3 Payments Net Wages 90,367 - - 90,367 96,156 ————~~——~~
PAYE/NIC 3,140	-	-	-	-	-	-	3,140	3,140	5,916	5,916
Pension 2,541	-	-	-	-	-	-	2,541	2,541	2,547	2,547
Rent & Insurance 11,853	-	-	-	-	-	-	11,853	11,853	10,336	10,336
Consumables 555	-	-	-	-	-	-	555	555	435	435
Toys, books and equipment 673	-	-	-	-	-	-	673	673	338	338
Paint and materials 339	-	-	-	-	-	-	339	339	323	323
Snacks 755	-	-	-	-	-	-	755	755	401	401
Cooking 79							79	79	23	23
Printing, postage and stationary 291							291	291	500	500
External classes -							-	-	1,640	1,640
Forest School costs 500							500	500	15,600	15,600
Outings/parties 448							448	448	838	838
Fundraising							-	-
Equipment/Assets							-	-
Training 728							728	728	1,828	1,828
Other 2,043							2,043	2,043	2,469	2,469
-	-	-	-	-	-	-	-	-	-	-
Sub total 114,312	-	-	-	-	-	-	114,312	114,312	139,350	139,350
A4 Asset and investment purchases, (see table) - - - - - - - - Sub total - - - - - *Total payments* 114,312 - - 114,312 139,350 *Net of receipts/(payments)* 1,590 1,125 - 2,715 - 15,646 A5 Transfers between funds - - - - - A6 Cash funds last year end 24,402 - - 24,402 40,047 *Cash funds this year end* 25,992 1,125 - 27,117 24,402 ————~~——~~ =====
CCXX R1 accounts (SS)	1								21/10/2024

Section B Statement of assets and liabilities at	Section B Statement of assets and liabilities at	the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets	Signature Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 25,992 1,125 - - - - 25,992 1,125 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Stuart Hampton-Roach Sarah Grimsdick	Endowment funds to nearest £ - - -
			-
			OK
			Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional) Date of approval

CCXX R2 accounts (SS)

21/10/2024

CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Réport lo the trustses St Nicolas Playgroup (Taplow) On accounts for tho yoar ended 31 August 2023 Charlty no Ilf any) 1155996 Set out on pages 1&2 I report to the trustees on my exarnination of the accounts of the above charity (Ihe Trust.) for the year ended 3110812022. Responsibiliti and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charitl8s Act 2011 ('Ihe Acr). I report in resp8Ct of my examination of the Trusys accounts carried out under sedion 145 ofthe 2011 Act and in carying out my examinalion, I have followed all the applitsble Directions given by the Charity Commission under section 145{5){bl of the Ad. Indepgndent I have completed my examination. I confirn Ihal no material mattets have examinef8 Statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act" or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements conMIng thè fom and content of accounts sel out in the Charities (Accounts and Report5) Regulations 21)08 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to whith attention should be drawn in this report in order to enable a proper understanding of the accounts to be réached. ' Pléase del8t8 the words in the brackets rfthey do not apply. Signed: Date: 2011012024 Name: Mark Price BSG, FCA Relèvant pro9$10nal quallficationls) or body (rf any): The Institute of Chartered Accountants in England and Wales (ICAEW) Addreu: One. St Peters Road, Maidenhead, Berkshire, SL6 7QU IER Oct 2018

Section B Disclosure Only complete if the examiner needs to highlight material matters of Goncern (see CC32. Indendent examinab'on of charity ac¢ounts'. directions and guidan for examiners). Give here brief details of any Items thatthe examlner wlshes to dlsclose. NIA IER Oct 2018