## **Trustee Report for St. Nicolas Playgroup (Taplow)** ## **for Year-End 31[st] August, 2022** |**Charity Name:**|St. Nicolas Playgroup (Taplow)| |---|---| |**Address:**|The Reading Rooms,
Taplow Village Centre,
Taplow,
SL6 0EX| |**Charity Registration**
**No.**|1155996| |**Trustee Names:**|Stuart Hampton-Roach – Chair
Sarah Grimsdick – Treasurer
Charissa Morgan - Trustee| ## **Charity Structure** St. Nicolas Playgroup (Taplow) is a member of the Early Year Learning Alliance (EYLA) and is governed by the Pre-school Learning Alliance Model Pre-school Constitution 2011. It is managed and controlled by a committee of trustees, elected at Annual General Meetings in September/October by majority vote. The minimum number of Committee members is five and comprises of a minimum of 60% Family Members. All Committee members are DBS checked and cleared and sign up to St. Nicolas Playgroup’s Trustee Code of Conduct which is modelled on that of the PLA. A sub-committee, known as the Fundraising Committee, is formed by some Committee members to organise fund raising events to support the running of Playgroup. A formal process and policy are in place for the recording and handover to the Treasurer of funds raised by the fundraising committee. ## **Activities and Objectives** The aims of the pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: - offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability; - encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas; - instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. ## **Achievements and Performance** 2021-22 was a challenging year with a new Manager in place and a new Committee. The Committee have worked closely with the Early Years team at Buckinghamshire Council to ensure the financial viability of the preschool. In August 2022 we applied for a £10,000 Sustainability grant from the Council which was granted and received in December 2022, ensuring the financial stability of the charity for another year. In July 2022 we made the difficult decision to close our Forest School provision based on financial circumstances. We hope to continue with outdoor learning in 2022-23 on a more cost-effective basis. In April 2022 the newly recruited Manager handed in her notice and left at the end of the academic year. The Committee, with some difficulty, recruited a new Manager to start in October 22. The remaining staff members are excellent and we are very grateful for their support and hard work. We were delighted that in January 2022 our three unqualified staff members decided to train as Apprentices to gain their qualifications. We used Government support to held fund the cost. They should all be awarded their Level 3 Childcare qualification in 2022-23. We were also very please to recruit internally for the Deputy Manger position. In July 2022 Playgroup had to relocate for the last 3 weeks of term due to a water leak in the Village Hall. SGI-UK, were kind enough to let us use part of their conference facilities in Taplow Court for the rest of the term. We are very grateful to their support, which allowed Playgroup to continue and local families to benefit from continuity in their childcare. The children graduating preschool in July 2022 were very lucky to have their graduation event within Taplow Court’s beautiful grounds. Fundraising continued in 2022-23 with great success. ## **Financial Review** This financial period has resulted in a deficit of £15,646 (2020-2021 deficit of £8,405). Details of all income and expenditure are outlined in the attached financial statements. Sufficient financial reserves are held to sustain Playgroup in the event that income falls below expected levels. The intention would be to continue functioning as a Playgroup for up to 3 months and cover the payment of staff redundancies, in the unlikely event that the Playgroup had to close. The amount of £16,500 for this purpose, is held within the account balance of £24,402 in the Barclays community business account. Signed on behalf of the charity’s trustees: _Sarah Grimsdick_ Sarah Grimsdick Management Committee Treasurer Date: 16[th] August 2023 (HARITY COMMISSION FOR ENGLAND ANO WALES Independent examiner's report on the accounts Section A Independènt Examiner's Report Report to the truJteo¥ Sl Nicolas Playgroup (Taplowl On aGcounts for thg yo•r ondod 31 August 2022 Charlty no {If any) 1155996 Sot out on pog 1&2 I report lo the Iruslees on my gxamlnallon of the accounts of the above charity I"Ihe Trust'l for th8 year 8nded 3110812022. R••ponslbllltles and ba•1* of report As the charity's Iruslees, you are responsible lor the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'lhe Act") I report in re8pect of my examination of the Tru8t'8 ac¢ount$ carriad out under 88ction 145 of the 2011 Act and in carrying out my axamination, I have followed all the applicable Diieclions 9iven by the Charity Commission nder section 14515llbl of the Act. Independent I have completed my examination. I confirm that no material m8tt8rs have •xamlner's statement come lo my attent￿n in connection with the examination which give8 me cause lo balieve that in, any material re8pe¢t'. the accounting records were not kept in accordance with secllon 130 of the Ch8rilles Act., or the accounts did not accord with the accounting records.. or the accounts did not comply with the applic8ble iequiremenls concerning the fomi and content of accounts sel out in the Charities IArxoun18 and Reports) Regulation8 2008 other than any requirement that the account8 give a Irue and fair. view which is not a matter consldered as part of an Independent examlnalion. I hav8 no concerns and have come across no other m8tters in connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. P188se d8lete the words in th6 brack815 if they do not apply. 81gn•d'. D•t•: 3011012023 Name.. Mark Price BSC, FCA Relevant profosslonal quallfl¢atlonl¥) or body Ilf any): The Institute ol Chartered Accountants in England and Wales IICAEW) Addre88: One, Si Peters Road, Maidenhead. Berkshire, SL6 7QU IER Oct 2018 Soction 8 Disclosure Only complete if the examiner needs lo highlight material matters of concern Isee CC32, Independent examination of chafity accounts.. directions and guidance for examiners). Glve h9re brlof dètslls of any Items that the examiner wlsh8$ to dl8cIo89. NIA IER Oct 2018 **----- Start of picture text -----**
St Nicolas Playgroup Taplow 1155996
Receipts and payments accounts CC16a
For the period 01/09/2021 31/08/2022
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Funding 79,728 - - 79,728 78,740
Fees 25,483 - - 25,483 9,986
Forest School Fees 10,312 - - 10,312 8,851
Donations 2,848 - - 2,848 6,795
Fundraising 3,833 - - 3,833 3,849
Grants 1,500 - - 1,500 1,850
Other - - - - 528
Job Retention Scheme - - - - 2,217
Sub total (Gross income for
AR) [ 123,704 ] - - 123,704 112,816
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 123,704 - - 123,704 112,816
A3 Payments
Net Wages 96,156 - - 96,156 79,213
PAYE/NIC 5,916 - - 5,916 3,866
Pension 2,547 - - 2,547 1,453
Rent & Insurance 10,336 - - 10,336 12,069
Consumables 435 - - 435 195
Toys, books and equipment 338 - - 338 1,969
Paint and materials 323 - - 323 297
Snacks 401 - - 401 430
Cooking 23 23 149
Printing, postage and stationary 500 500 431
External classes 1,640 1,640 760
Forest School costs 15,600 15,600 13,885
Outings/parties 838 838 515
Fundraising - 1,504
Equipment/Assets - 1,572
Training 1,828 1,828 1,205
Other
2,469 2,469 1,708
- - - - -
Sub total [ 139,350 ] - - 139,350 121,221
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 139,350 - - 139,350 121,221
Net of receipts/(payments) - 15,646 - - - 15,646 - 8,405
A5 Transfers between funds - - - - -
A6 Cash funds last year end 40,047 - - 40,047 48,452
Cash funds this year end 24,402 - - 24,402 40,047
**----- End of picture text -----**
CCXX R1 accounts (SS) 08/12/2023 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
_Sarah Grimsdick_
Signature
_Stuart Hampton-Roach_|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**24,402**
**-**
**-**
**-**
**-**
**-**
**24,402**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Stuart Hampton-Roach
Sarah Grimsdick|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
16/08/2023
16/08/2023| CCXX R2 accounts (SS) 08/12/2023 2