Trustee Report for St. Nicolas Playgroup (Taplow)
for Year-End 31[st] August, 2020
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Charity Name: St. Nicolas Playgroup (Taplow)
Address: The Reading Rooms,
Taplow Village Centre,
Taplow,
SL6 0EX
Charity 1155996
Registration No.
Trustee Names: Jenny Reece – Chair
Charissa Morgan – Treasurer
Kahli van der Veen – Secretary
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Charity Structure
St. Nicolas Playgroup (Taplow) is a member of the Early Year Learning Alliance (EYLA) and is governed by the Pre-school Learning Alliance Model Pre-school Constitution 2011. It is managed and controlled by a Committee of trustees, elected at Annual General Meetings in September/October by majority vote. The minimum number of Committee members is five and comprises of a minimum of 60% Family Members. All Committee members are DBS checked and cleared, and sign up to St. Nicolas Playgroup’s Trustee Code of Conduct which is modelled on that of the PLA.
A sub-committee, known as the Fundraising Committee, is formed by some Committee members to organise fund raising events to support the running of Playgroup. A formal process and policy is in place for the recording and handover to the Treasurer of funds raised by the fundraising committee.
Activities and Objectives
The aims of the pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:
-
offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
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instigating and adhering to and furthering the aims and objects of the Preschool Learning Alliance.
Achievements and Performance
2019-2020 was an unusual year as the setting had to navigate the COVID-19 pandemic. During the first half of the academic year, we took the opportunity to review our external providers and switched to offering “Get Sports Inspired” activities for the children. We maintained our usual levels of fundraising with some successful activities resulting in a healthy fundraising income moving into 2020. Alongside this we saw our Deputy Manager retire following over 20 years of service with us, she will be sadly missed, and following the pandemic, we are looking internally to promote an existing staff member to the Deputy role.
From February 2020 we commenced the provision of Forest School, using a qualified external provider (Wildwood Rangers). This has been introduced to diversify our offering and extend our provision outdoors given our limited
external space adjacent to the building. It was proving successful, but sadly momentum was halted as lock-down commenced in March 2020.
During the COVID-19 pandemic, we closed the setting in line with Government guidelines, as we had no key worker children that required care. The staff produced activity packs for children which were posted, and parents were encouraged to post their activities on Tapestry for staff to communicate and observe.
Upon reopening, we had two staff on furlough due to reduced numbers requiring fewer staff, we operated one bubble and only had a small proportion of our children return for our summer term. Alongside the reduced time in setting, fundraising had proved a challenge with the absence of the usual summer fete during the pandemic. As a committee we had to come up with alternative initiatives to fundraising in person such as virtual raffles, cookie deliveries and requesting more ad hoc donations.
Financial Review
This financial period has resulted in a deficit of £3,728.02 (2018-2019 surplus of £4,108.00). Details of all income and expenditure are outlined in the attached financial statements.
At the beginning of this financial period, the number of children attending Playgroup was 38 and increased throughout the year to 43 children on roll by the summer term.
Unfortunately, whilst forecast to increase profit at the outset of the 2019/2020 financial year; due to Covid the last year has presented a difficult period for the Playgroup. We continued to receive funding from Buckinghamshire County Council which enabled us to continue paying staff full wages and meet our rent obligations. However, the Playgroup lost income from fee paying attendance and fundraising opportunities were severely curtailed during the pandemic. The Playgroup is nevertheless in sound financial position with reserves which will sustain it for more than 5 years at the current income and expenditure balance. It is essential for the long-term sustainability however that our income is increased to pre-pandemic levels.
Sufficient financial reserves are held to sustain Playgroup in the event that income falls below expected levels. The intention would be to continue functioning as a Playgroup and cover the payment of staff redundancies in the unlikely event that the Playgroup had to close. In addition, further reserves are held as a contingency in the event of either the premises in which Playgroup operates becoming unavailable due to, for example, fire and temporary accommodation being required, or should it be decided by the committee that a
permanent relocation was to be made to purpose built premises. The amount of £26,238.00 for this purpose, is held within the account balance of £48,452.00 in the Barclays community business account.
Financial considerations for the next financial year 2020/2021:
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Seek further ways to appropriately spend accumulated funds
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Proceed with new fence installation
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Plan for additional staff costs
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Allocate funds towards staff training and recruitment
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Fee increase
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Increase donations
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Pursue new fundraising opportunities
Signed on behalf of the charity’s trustees: Jenny Reece Management Committee Chair
Date:
St Nicolas Playgroup (Taplow)
1155996
Receipts and payments accounts
9/1/2019 8/31/2020 To
For the period from
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds funds funds funds
to the nearest £
to the nearest £
to the nearest £ to the nearest £
A1 Receipts
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Funding 68,792 - - 68,792
Fees 11,805 - - 11,805
Donations 1,206 - - 1,206
Fundraising 2,804 - - 2,804
Job retention scheme 4,996 - - 4,996
Other 546 - 546
- - - -
- - - -
- - - -
90,150 - - 90,150
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 90,150 - - 90,150
A3 Payments
Net Wages 71,506 - - 71,506
PAYE/NIC 3,401 - - 3,401
Pension 1,132 - - 1,132
Rent & Insurance 9,952 - - 9,952
Consumables 495 - - 495
Toys + Books + Equipment 930 - - 930
Paint & Materials - - -
Snacks 170 - - 170
Cooking 126 - - 126
Printing + Postage +Stationary 1,018 - - 1,018
External classes 1,495 - - 1,495
Outings /parties 330 - - 330
Fundraising 1,000 - - 1,000
Equipment / Assets 403 - - 403
Training 633 - - 633
Other 1,287 - - 1,287
- - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ 93,878 ] - - 93,878
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 93,878 - - 93,878
Net of receipts/(payments) - 3,728 - - - 3,728
A5 Transfers between funds - - - -
A6 Cash funds last year end 52,180 - - 52,180
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Cash funds this year end 48,452 - - 48,452
Section B Statement of assets and liabilities at the end of the period
| Unrestricted | Restricted | ||||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | ||
| B1 Cash funds | Current account Cashbox |
Total cash funds | to nearest £ 48,452 - - 48,452 |
to nearest £ - - - - |
|
| (agree balances | with receipts and payments account(s)) |
OK | OK | ||
| Unrestricted | Restricted | ||||
| funds | funds | ||||
| B2 Other monetary assets | Details | to nearest £ - - - - - - |
to nearest £ - - - - - - |
||
| B3 Investment assets | Details | Fund to which asset belongs |
Cost (optional) - - - - - |
||
| B4 Assets retained for the | Details | Fund to which asset belongs |
Cost (optional) - |
||
| charity’s own use | - - - - - - - - |
||||
| Fund to which | Amount due | ||||
| B5 Liabilities | Details | liability relates | - - - - - (optional) |
||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Name | |||
| Charissa Morgan | |||||
| Jennifer Reece |
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CC16a
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Last year
to the nearest £
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60,943
14,893
1,864
6,067
-
565
-
-
-
84,332
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84,332
57,006 1,684 541 9,222 1,156 984 19 235 300 375 1,295 853 1,941 2,463 1,368 781 - - - - - - 80,223
80,223 4,108 - 48,072
52.180
Endowment funds
to nearest £ - - - -
OK
Endowment funds to nearest £ - - - - - -
Current value (optional) - - - - -
Current value (optional)
When due (optional)
Date of approval 8/10/2021 8/10/2021
TWO IVERS ACCOUNTANCY Independent examlner's report to the Trustees of St Nl¢holas Play8roup (Taplowl I report on the accounts of the charity lor the year ended 31st Au8USt 2020. Respecllve responslbllltles of trustees and examlner The ch8rlty's trustee5 are responsit>le for the preparation of the accounts. The charltY'5 trustees consider that an audlt Is not required lor this year under section 144121 of the Charltles Act 2011 Ithe 2011 Act) and that an independent examination is needed. It is my responsiblllty to.. examine the accounts under section 145 of the 2011 Act., to follow the procedures laid down In the General D5rectlons glven by ihe Charlty Commisslon under sectlon 14515llbl ol the 2011 Aci,. and to state whether particu13r matters have come to my attentlon. Basls of Indendent examlner's report My exarninatlon was carrled out In accordance wlth the General Dlrectlons 8lven by the Charlty Commlssion. An examination includes a review of the accounting records kept by the charity and 3 comparison ol the accounts presented wlth those records. It also Includes consideration of any unusual items or dise105ures in the accountg, and the seeklng ol eKplan3tions from you as trustees concernln8 any such matters. The procedure5 undertaken do not provide all the evidence that would be required in an audit and, consequently no opinion 15 given as io whether the accounts present a 'true and lalr view, and the report is Ilmited to those matters set out in the staternent below. Independent examlnerfs stattmènt In connectlon wlth my exarnlnatlon, no matter ha5 come to my attention., I whlih 8ives me reasonable cause to believe that, in any materlal respect, the requlrernents.. to keep accountln8 records in accordance with section 130 of the 2011 Act,. and to prepare accounts which accord with the accounting record5 and to comply w5th the accounting requirements of the 2011 Act have not been met,. or 2 to which, in my opinion, attention Should be drawn in order to enable a proper understanding of the accounts to be reached. Delia Allott FCCA Two Rivers Accountancv 38 Eton Wick Road Eton Wick Windsor Berkshire Date.. 2/110 -411 F101) Wiik Iiu3d. F.Eoii Wick, Winctsur. 13Lrk'sliirt %L4 1)JL T1117.?3 X(>1154Y M 117¢131.13fTr l}?Y E ¢lLliaOtwuriver%iccoulirii)¥.LO.Lik www.¢wotlYerBaccountittg.¢ts.uk Acc