## **NOTTINGHAMSHIRE BLOOD BIKES** **Annual Report & Accounts 2019/20** 1 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 Registered Charity Number: 1155983 Whenever we call, the Blood Bikes always turn up quickly, without fail, **rain or shine.** 2 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 ## **Chairman’s Report on behalf of our Trustees** This financial year has been dominated by the events of the global pandemic and, for this charity, one of mixed blessings. On the plus side, an opportunity to show the extent to which we can adapt quickly and provide significant resources to the NHS but, conversely, a removal of all traditional fundraising opportunities. Once again we saw the value of our amazing team of volunteers who, faced with the obvious concern of an unknown virus sweeping the country, gave even more of their time to put the needs of others first. On behalf of the Committee, I’d like to pay thanks to everyone who helped us in this past year. Our Committee, too, deserve great praise for helping to drive this charity way beyond anyone’s expectations. Whilst our workload was steadily increasing before March 2020, we saw enormous growth as a result of the changing needs of the NHS as it sought to combat Covid-19. Whilst there was a more obvious need to increase collections (for Covid tests, swab kits, antigens and PPE), they were also facing issues due to staff being forced to isolate. These pressures also resulted in reduced capacity for ‘normal’ daytime transport provisions. Whilst it was always a long-term aim of this charity to expand our services to a 24hr operation, the above factors accelerated this and, by 1[st] April, we had taken the jump – and haven’t looked back since. With large parts of the country in lock-down, and furlough schemes in place to safeguard many jobs, we were able to benefit from that same issue to ensure we had extensive cover, night and day, for many months. However, this same issue also meant that we were unable to extend our fleet in the normal manner, with both car and motorcycle manufacturers largely at a standstill. In place of the option to purchase new vehicles, we received help from the community, who responded to our needs with wonderful generosity. A local Toyota dealership made their works van available to use, free of charge, for several months - helping to facilitate the movement of much larger items and bulk transportation of goods, especially PPE – whilst a local Rotary group gave us use of another car, free of charge, so that we could place additional volunteers on duty. Our most significant costs are usually associated with fuel, so it was a very welcome boost that we were provided with free petrol and diesel from BP UK Ltd, who extended their offer to all Blood Bike groups in the country for a period of over 2 months. This saved us over £4,000 at a time when income was severely restricted. We were also successful in our grant application from The National Lottery Community Fund, and want to add our thanks to the Department for Digital, Culture, Media and Sport for making this possible. The award of just under £19,000 in July helped to cover our running costs for nearly 6 months, and allowed us to continue to focus on helping the NHS, local authorities and Public Health England in their time of greatest need. Thank you to each and every member, supporter and sponsor who has contributed to our success this year! ## John Devlin Chairman _On behalf of Nottinghamshire Blood Bikes Trustees_ **“** _To provide a first-class,_ **Our Mission:** _reliable service to the NHS._ 3 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 ## **The Numbers** 2019-20 was a phenomenal year of demand upon our charity. We saw a 325% increase year on year, and with this demand showing no signs of reducing, that this was likely to be maintained well into the next financial year. The vast majority of this growth was as a direct consequence of the pandemic which swept over the country, impacting resources within the NHS and stretching availability to extreme levels. Our services were requested not only by existing partners, but also by local authorities and Public Health England. Our job count in this financial year was 9,501 – up from 3,601 from 2018-19 (+164%) We travelled 86,546 miles with goods on board – up from 21,989 last year (+293%). Our overall (round-trip) mileage was 214,678 – up from 75,296 (+186%) The more work we are able to complete, the greater the number of occasions we will already have a vehicle out on duty, which will lessen the impact of our overall mileage. All the above resulted in us carrying 101,982 items and our combined efforts helped to save the NHS £184,696 – a massive increase over the previous year’s total of £59,224 – and this took our historical total saving to just over £291,000 4 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 Our Partners NHS Nottinghamshire Healthcare NHS Foundation Trust NHS Nottingham University Hospitals NHS Trust NHS Sherwood Forest Hospitals NHS Foundation Trust Castle HealthGare ' Practice Ramsay Health Care Belvoir Health Group People c8rrng for people ramework Foryowfvture NHS Sherwood Medical Partnershi PubliG Health England NoitinEhamshire Blood Bikes Annual Report &Actounts 2019120 ## **Service Locations** **----- Start of picture text -----**
Major Hospital Local Hospital GP / Medical Centre
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6 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 ## **Structure, Governance, Objectives and Achievements** |Charity Name:|Nottinghamshire Blood Bikes| |---|---| |Registered No:|1155983| |Principal Address:|1 Stanley Mews, Truman Street, Kimberley, Nottingham NG16 2HA| |Charity trustees|Office (if any)
Dates
Appointment type| |John Devlin|Chairman
Whole year
Election of membership| |Christiana Zowonu|Treasurer
Whole year
Election of membership| |Cheryl Burton|Membership Officer
Whole year
Election of membership| |Robert Burton|Secretary
From 03/06/19
by Executive Committee| |Governing Document:|Constitution| |Structure:|Operating as a CIO, an Executive Committee, elected from the general membership, are assigned| ||Trustee responsibilities and are responsible for the effective governance of the charity.| ||Additionally, General Committee members assume responsibility for individual elements of the| ||day-to-day operational requirements of the group.| |Trustee Selection:|Either via election from membership, or appointed by Executive Committee.| |Risk Management:|Trustees examine the major strategic, business and operational risks the charity faces and| ||confirm that systems for reporting, evaluating and addressing relevant matters are in place.| |Summary of Objective:|To provide free transport services for NHS patients or providers in situations where they would| ||otherwise have no free alternative, or where the timescale for such alternative would be| ||detrimental to their operational requirements or to patient care.| |Summary of the|| |Main Activities:|We transport blood products, samples for analysis, paperwork, medication, donor human breast| ||milk, equipment and other items used by the NHS between hospitals, NHSBT sites, Milk Banks| ||and medical centres / surgeries typically across Nottinghamshire, but occasionally further afield.| ||In planning the activities to achieve our aims, the Trustees pay due regard to the| ||Charity Commission’s guidance on public benefit.| ||All of our work is carried out by unpaid volunteers who give up their time freely with the intention| ||of benefitting the NHS and aiding patient care. Our regular working hours have now extended so| ||that we are operational 24 hours a day, 7 days a week, and 365 days a year.| ||Our free services and constant availability contributes towards significant savings for the NHS| ||which can then be directed towards front-line patient care.| ||Additionally, the excellent reputation we have built up over many years has resulted in our| ||charity taking on new and unique ways of helping NHS patients, such as enabling GP surgeries| ||to extend their opening hours so suit the changing needs of residents across Nottinghamshire.| |Main Achievements|| |during the year:|We completed 9,501 jobs for the NHS, travelling 86,546 miles with goods on board| ||We transported over 101,000 individual items| ||Our services saved the NHS£184,696| |Policy on Reserves:|We aim to ensure sufficient funds are maintained to cover running costs for no less than 12| ||months, plus sufficient capital to make ongoing investment in our fleet – both to purchase| ||additional vehicles, and to replace the older ones.| |Deficits:|We have no funds materially in deficit.| |Restricted Funds:|All of our funds are currently classified as unrestricted.| 7 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 ## **Treasurer’s Report** Our bank balance remains healthy as we added another £21K to the balance brought forward from 2018, taking us to £112K. This is a great achievement, considering a significant re-organisation that took place mid-year, resulting in a disruption to our fundraising activities. A big thank you to the members that have stepped up to take on the roles in both fundraising and event management committee positions. This year we have focused on building NBB as a partner of choice for local businesses and organisations. We were chosen by both the M&S Outlet at McArthur Glen and Nottingham City Homes as their “Charity of the year”, resulting in many events and activities being organised. We now have regular fundraising activities in most of the local supermarkets, as well as great support from W.I. groups and Rotary Clubs, not forgetting the many other businesses and individuals who arrange sponsored events and who donate to us on a regular basis. Fundraising won’t be complete without the added bonus of cakes been supplied at events for the volunteers - and then NBB members being guests at a cake judging event! Christiana Adeola Zowonu Treasurer ## **Trustee’s Statement regarding Annual Report & Accounts** The accounts (financial statements) have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015. The accounts (financial statements) have been prepared to give a ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair view’. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. 8 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 NOTTINGHAMSHIRE BLOOD BIKES Statement of Income and Expenses to 30th September 2020 INCOME VALUE Oonatlons/Fundraising National Lottery- Community Fund Keystone FlnancSal Ltd Golden Gl¥ln8lonlSne fundr8lslngl Robln Hood Beer Festlval RR Si8ns & Print £28.741.08 £18,630.(H) ,((M).th) £4,452.91 £3.572.51 £1.469.00 £1,456.50 £1,424.15 £i,ODD.OD £i,1MM).￿) £i,1MM).￿) £725. NOttin8ham City Homes Ha5ting5 Direct Ilnsurantel Bnghtwake Ltd The Village Ladies Yatch Club PayPal Giving Sponsored walk Clothing King's Mill Hospital- patholo￿ Raffle Interest £696.68 £6￿. £527.18 £491. £44.10 Totsl Inumne £70.830.11 EXPENDITURE Maintenance Fuel Insurance Admln Clothlng Membership10 cards £21,074.93 U7,508.50 £7,422.86 £1.076.29 £920.44 £235.32 FLEET Toyota RAV4- eC4IFunded by Masons) Toyota Corolla Estate- BC6 Yarnaha FJR13(X>- BB9 Hyundai loniq- BC5 PVL- Vehicle ￿Very IBC415161 Insuran￿ Claim IBC3 Vanl £29,379.96 fU357.48 f16,388.40 fl12(M).(M) £3,921.1M) 1£20.199.691 TOTAL £LI12&5.49 VATReclairn 1£15,157.511 Total Expenses £96,127.98 Net Expenses 1£25.297.871 Balance blf £111.951.65 Balance asat 30th Sept £86.653.78 c￿￿ent A¢wunt £6,273.05 Insuiance payment £15,8￿.11 Oe slt Account £64,580.02 £86,653.78 Totsl Carrled Fo￿ard NoitinEhamshire Blood Bikes Annual Report &Actounts 2019120 ## **Auditor’s Certificate** 10 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 ## **Income & Expenditure Compared** 11 Nottinghamshire Blood Bikes Annual Report & Accounts 2019/20 Y- •LooD