REGISTERED CHARITY NUMBER: 1155904
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 28 FEBRUARY 2022
FOR
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 6 |
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Cash Flow Statement | 9 | ||
| Notes to the Cash Flow Statement | 10 | ||
| Notes to the Financial Statements | 11 | to | 19 |
| Detailed Statement of Financial Activities | 20 | to | 21 |
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
The trustees present their report with the financial statements of the charity for the year ended 28 February 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
This year has been another when we have been affected by the Covid-19 pandemic. Being unable to open over March and April, with restricted opening for periods through the year, has meant that our visitor numbers were well down on what we would expect in a normal trading year.
However, with support from the Lottery Heritage Fund, government furlough and grants scheme we are pleased to report that we were able to pay and retain all of our staff throughout this time.
For the first time this year we were able to really make the most of Christmas with our Santa’s Grotto event running for throughout December. Thanks to a great deal of preparation and hard work, it was a great success and we received lots of very positive feedback from visitors. We plan to make some minor changes, applying learning from 2021, and expand the event in 2022.
Over the periods where restrictions were eased, we were able to run various learning activities for schools and events for the public, which were enjoyed by the children and adults who came along. Further details can be seen in the Activities Section of this report.
Our community rooms continue to be well used by local groups and organisations - when they have been allowed to meet - and we look forward to welcoming our regular users and new groups next year.
During the year we were able to recruit some excellent new volunteers but, sadly, our Café Manager Linda retired in March. We thank her for all her hard work in building the Café from opening to what it is today and we wish her well in her retirement. Jodi Turner will be taking over Linda’s role and we are sure she will continue Linda’s good work.
On behalf of the Trustees, I would like to thank all the staff and volunteers for their commitment and contribution to the Margate Caves through what has been another year of upheaval. Staff have supported volunteers and made great efforts to engage with the local community, providing online learning materials and activities.
We remain confident that next year will allow us to get back to normality and we look forward to welcoming as many visitors as would like to come and see our fascinating Caves, visit our café and enjoy our events. They will not be disappointed!
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Margate Caves Community Education Trust is a charity working to advance the education of the public in the subject and meaning of the environment and social history of the Margate Caves and the Isle of Thanet and to provide opportunities for learning and education that support the local community in tackling disadvantage.
We aim to achieve this by working to re-open the Margate Caves and developing the site for public benefit, whilst delivering our programme of education and learning activities within the community.
We strive to be accountable for the funds we use, cost-effective in carrying out our purpose, caring and professional in the way we work and transparent in all our activities.
The Margate Caves Community Education Trust operates as an incorporated charity whose object is to advance the education of the environmental and social history of the Margate Caves and the Isle of Thanet in any manner which now or hereafter may be deemed by law to be charitable.
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
OBJECTIVES AND ACTIVITIES Significant activities
The relevant powers granted by the constitution to achieve the charity's objectives are:
-
To encourage, promote, organise and advance the education of the public in the environmental and social history of the Isle of Thanet;
-
To work in partnership with other organisations for the advancement of education and the alleviation of disadvantage;
-
To raise funds to support the work of the charity;
-
To purchase and/or lease land or property;
-
Other purposes that are deemed exclusively charitable.
Public benefit
In seeking to achieve its objectives the charity has had regard to the guidance issued by the Charity Commission in respect to public benefit.
Volunteers
Last year more than 40 volunteers gave us their time and support. Volunteers gave 5326 hours over the last twelve months, making a significant contribution to our ability to operate and provide an excellent visitor experience. We thank them sincerely.
Volunteers have contributed across all the roles within the Centre, ranging from Caves Guides to Pirates to Elves to Gardeners to Maintenance Workers and Café Assistants - there's nothing our volunteers can't do!
We value our volunteers and do our best to support them in not only enjoying their time with us but in achieving their ambitions and aspirations, whether that is simply to meet people or build their skills and experience in order to gain employment.
We provided mentoring and training for our volunteers and are delighted to report that four have now gained employment. An example is Euan, who has anxiety and autism. He came to us lacking confidence and with very little workplace experience and he now has a customer service role at one of the bars in Margate Old Town.
A number of our volunteers have mental and/or physical disabilities and we are pleased that we can make a difference to their lives.
We held an end-of-summer volunteer thank you event with pizza and party games. The volunteers who attended said it was great fun and enjoyed seeing everyone outside of work time.
In February this year we introduced the first of monthly "Cave Socials" games nights. This is intended as a soft development exercise in social interaction, as well as being a fun evening. Volunteers who attended fed back that they liked a relaxed opportunity to socialise as a team.
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
ACHIEVEMENT AND PERFORMANCE Charitable activities Visitors
Having to close for two months of this year and only opening under Covid-19 restrictions meant that only 20,810 people were able to visit the Caves as opposed to the over 32,000 we were expecting this year.
The Community Café
Our community café also felt the effects but managed to adapt menus to suit the different situations we faced. We were delighted that the Café regained its 5-star Food Hygiene status.
In May we hosted an afternoon tea for the Mayor of Margate who was hosting other Mayors, Chairmen and Councillors from across Kent. Our Café Manager prepared and served a beautiful afternoon tea and the group were treated to a private tour of the Caves. Feedback was wonderful.
The Community Rooms
The community room/s can be used as one large room or divided into two smaller rooms.
Covid restrictions have affected when many of our groups could meet, as a number work with vulnerable people. However, since we started to get back to a more normal situation the following groups used our facilities last year:
- Porchlight - Education and Skills Partnership - Community Church - "You Can Dance" - Children’s Birthday Parties - Barnados - Local Housing Group - Kent Underground Research Group - Migrateful - Power of Women’s Festival - Margate CIC Foodbank - Margate Mayor - Thanet Press - Arts Cool
Learning and Education
Although we could not plan a full year of activities with schools, we refreshed all of our lesson plans and learning materials, plus we delivered a reduced programme of learning activities. We have 6 primary schools currently booked for Caves visits and on-site workshops, as well as 3 uniform groups and 4 holiday clubs, in the coming months.
In addition to our standard Cave trails, 124 children participated in our Halloween craft learning activities over three days in October and more than 700 children completed Halloween trails.
Over the February Half Term we introduced trails in the Caves themed around the life of Mary Anning (a famous 19th-century fossil hunter). The trails were supported by workshops focused on Anning and fossils. More than 200 children took part.
Events
We delivered two main events in 2021: a Murder Mystery experience in October; and Santa’s Grotto in December.
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
The Caves was an ideal venue for a murder mystery production. The event played over two days and attracted more than 100 guests. It consisted of welcoming drinks, a three-act play in the Caves and a three-course meal prepared by our Café staff and eaten in the community rooms. The feedback on the night was very positive about the food, the play and the evening.
In December we introduced, for the first time, Santa’s Grotto. Santa was in residence in the Caves for 13 days over weekends and then for the week running up until 23rd December. The event attracted 2538 excited children and their families. All circumstances permitting, we will be running the event again next year and introducing some enhancements that will further improve the visitor experience.
Fundraising activities
We thank everyone who has helped us through this very challenging and unpredictable year. We were grateful for the government grants that allowed us to support and retain all of our staff.
We thank the National Lottery Heritage Fund for extending their grant period to allow for the effects of the pandemic and for additional specific Covid support funding.
We are pleased that the Murder Mystery Event contributed a net surplus of £902 and Santa’s Grotto added £7062 to our unrestricted funds.
We thank everyone who has supported our work, however much you were able to give us we are extremely grateful.
FUTURE PLANS
The main priorities for The Margate Caves Community Education during 2022/23:
-
To achieve, Covid restrictions allowing, visitor numbers of 32,000;
-
To achieve budget targets for the Centre;
-
To continue to develop the charity's community and learning programmes developing partnerships that will help deliver them.
-
To refurbish and develop the gardens and land at the rear of the building.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is constituted under a Charitable Incorporated Organisation Scheme registered with the Charity Commission (Charity number 1155904).
Constitution
The Margate Caves Community Education Trust operates as an incorporated charity whose object is to advance the education of the environmental and social history of the Margate Caves and the Isle of Thanet in any manner which now or hereafter may be deemed by law to be charitable.
Recruitment and appointment of new trustees
The Trustees are appointed by members in a general meeting. Officers and Trustees retire each year and Officers are available for re-election for up to 8 consecutive years and Trustees for 6 consecutive years. The number of Trustees should not be less than three but there is no upper limit on numbers.
The Trustees who served during the period, together with any changes up to the date are listed on page 5.
Trustees are recruited based on the skills and experience required for successful governance of the organisation. All Trustees receive a copy of all the charity policies, the charity trustee handbook and undertake an induction training session at the charities base in London.
Organisational structure
The Trustees meet as required and not normally less than 4 times a year. The Trustees took direct responsibility for the management and director of the charity, as well as governance and strategy.
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
The Trustees have undertaken a review of the major risks to which the charity is exposed, and systems have been established to mitigate those risks. Periodic reviews are made to ensure that the charity continues to identify and mitigate any major risks that may arise.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1155904
Principal address
The Margate Caves 1 Northdown Road Margate Kent CT9 1QH
Trustees
S Vickery Chairman Mrs J Leandro (resigned 1/12/2021) A Cannon Treasurer Mrs V Kirschner A Smith
COMMENCEMENT OF ACTIVITIES
The Charities activities commenced in November 2013, with the Charitable Incorporated Organisation being formed in February 2014.
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
TREASURER'S REPORT AND ACCOUNTS Achievements and Performance
Last year we set ourselves these objectives:
-
To achieve, Covid restrictions allowing, visitor numbers of 32,000;
-
To achieve budget targets for the Centre;
-
To continue to develop the charity’s community and learning programmes developing partnerships that will help deliver them.
With the Covid-19 pandemic still affecting the year we were only partially able to achieve the objects we set. Our visitor numbers were more than 12,000 less than we had hoped for. This affects income from both the shop and the café.
We did manage to engage with our local community and deliver learning programmes as we were permitted. Details of our achievements can be found earlier in this report.
We are particularly grateful to the government programmes that allowed us to retain all of our staff and the support of the Heritage Fund covering some of our core costs during this period.
Financial Review
The Statement of Financial Activities shows a net deficit for the year of £46,569. The charity’s reserves total £1,269,164 of which £924,071 are restricted funds and £60,000 are designated for the refurbishment of our gardens and the land at the back of the building.
Future Developments
Our key objectives for next year are detailed within the "Objects and Activities" page of this report. Our main aim is to recover from the effect that the Covid pandemic has had on our trading, refurbish our gardens and scope the development the land at the back of the building, meeting health and safety requirements.
Health and Safety Policy and Risk Assessment Policy
The charity has a documented Risk Assessment and Health and Safety Policies, these are available on request. Policies are updated in light of current legislation and changes within TMCCET’s working practices.
Reserves Policy
The charity's aim is to hold one year’s operating costs plus redundancy provisions at all times. This we have achieved.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ A Cannon - Trustee
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2022
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies 2 Investment income 3 Total EXPENDITURE ON Raising funds 4 Charitable activities 5 Development of Community and Education Centre Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 145,598 17,461 163,059 22,759 48,797 - 71,556 91,503 253,590 345,093 |
Restricted funds £ 11,030 - 11,030 141 94,431 54,530 149,102 (138,072) 1,062,143 924,071 |
2022 Total funds £ 156,628 17,461 174,089 22,900 143,228 54,530 220,658 (46,569) 1,315,733 1,269,164 |
2021 Total funds £ 220,142 1,390 |
|---|---|---|---|---|
| 221,532 4,016 125,391 54,530 |
||||
| 183,937 | ||||
| 37,595 1,278,138 |
||||
| 1,315,733 |
The notes form part of these financial statements
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
BALANCE SHEET 28 FEBRUARY 2022
| Notes FIXED ASSETS Tangible assets 10 CURRENT ASSETS Stocks 11 Debtors 12 Cash at bank and in hand CREDITORS Amounts falling due within one year 13 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 14 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted funds £ - 7,730 - 341,224 348,954 (3,861) 345,093 345,093 345,093 |
Restricted funds £ 921,542 - 2,528 776 3,304 (775) 2,529 924,071 924,071 |
2022 Total funds £ 921,542 7,730 2,528 342,000 352,258 (4,636) 347,622 1,269,164 1,269,164 345,093 924,071 1,269,164 |
2021 Total funds £ 976,070 9,730 2,944 336,863 349,537 (9,874) 339,663 1,315,733 1,315,733 253,590 1,062,143 1,315,733 |
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
A Cannon - Trustee
The notes form part of these financial statements
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
CASH FLOW STATEMENT FOR THE YEAR ENDED 28 FEBRUARY 2022
| Notes Cash flows from operating activities Cash generated from operations 1 Net cash provided by operating activities Cash flows from investing activities Purchase of tangible fixed assets Interest received Net cash provided by/(used in) investing activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
2022 £ 4,520 4,520 - 617 617 5,137 336,863 342,000 |
2021 £ 61,429 61,429 (27,121) - (27,121) 34,308 302,555 336,863 |
|---|---|---|
The notes form part of these financial statements
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 28 FEBRUARY 2022
1. RECONCILIATION OF NET (EXPENDITURE)/INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES
| OPERATING ACTIVITIES | ||
|---|---|---|
| Net (expenditure)/income for the reporting period (as per the Statement of Financial Activities) Adjustments for: Depreciation charges Interest received Decrease/(increase) in stocks Decrease/(increase) in debtors Decrease in creditors Net cash provided by operations |
2022 £ (46,569) 54,528 (617) 2,000 416 (5,238) 4,520 |
2021 £ 37,595 54,531 - (3,996) (1,453) (25,248) |
| 61,429 |
- ANALYSIS OF CHANGES IN NET FUNDS
| At 1/3/21 | Cash flow | At 28/2/22 | |
|---|---|---|---|
| £ | £ | £ | |
| Net cash | |||
| Cash at bank and in hand | 336,863 | 5,137 | 342,000 |
| 336,863 | 5,137 | 342,000 | |
| Total | 336,863 | 5,137 | 342,000 |
The notes form part of these financial statements
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - in accordance with the property Fixtures and fittings - 20% on cost Computer equipment - 33% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
2. DONATIONS AND LEGACIES
| Admissions Donations Shop Cafe Grants Government grants Miscellaneous Income Grants received, included in the above, are as follows: Other grants 3. INVESTMENT INCOME Community centre Deposit account interest 4. RAISING FUNDS Other trading activities Opening stock Purchases Closing stock |
2022 £ 63,698 286 14,526 28,670 28,086 21,362 - 156,628 2022 £ 28,086 2022 £ 16,844 617 17,461 2022 £ 9,730 20,900 (7,730) 22,900 |
2021 £ 23,153 123 4,332 8,505 110,261 46,853 26,915 220,142 2021 £ 110,261 2021 £ 1,390 - 1,390 2021 £ 5,734 8,012 (9,730) 4,016 |
|---|---|---|
continued...
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
5. CHARITABLE ACTIVITIES COSTS
| Development of Community and Education Centre 6. SUPPORT COSTS Management £ Development of Community and Education Centre 833 |
Support Direct costs (see Costs note 6) £ £ 133,641 9,587 Governance Finance costs £ £ 5,604 3,150 |
Totals £ 143,228 |
|---|---|---|
| Totals £ 9,587 |
7. TRUSTEES' REMUNERATION AND BENEFITS
Trustees' expenses
There were no trustees' expenses paid for the year ended 28 February 2022 nor for the year ended 28 February 2021.
8. STAFF COSTS
| Wages and salaries Social security costs Other pension costs The average monthly number of employees during the year was as follows: Employees No employees received emoluments in excess of £60,000. 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 121,500 Investment income 1,390 Total 122,890 EXPENDITURE ON Raising funds 2,054 |
2022 £ 91,113 1,823 1,542 94,478 2022 6 Restricted funds £ 98,642 - 98,642 1,962 |
2021 £ 79,443 1,682 1,483 82,608 2021 5 Total funds £ 220,142 1,390 |
||
|---|---|---|---|---|
| 221,532 4,016 |
continued...
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
| 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL Charitable activities Development of Community and Education Centre Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 10. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 March 2021 and 28 February 2022 1,026,869 DEPRECIATION At 1 March 2021 84,631 Charge for year 42,829 At 28 February 2022 127,460 NET BOOK VALUE At 28 February 2022 899,409 At 28 February 2021 942,238 |
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL Charitable activities Development of Community and Education Centre Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 10. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 March 2021 and 28 February 2022 1,026,869 DEPRECIATION At 1 March 2021 84,631 Charge for year 42,829 At 28 February 2022 127,460 NET BOOK VALUE At 28 February 2022 899,409 At 28 February 2021 942,238 |
ACTIVITIES Unrestricted funds £ 33,211 - 35,265 87,625 165,966 253,591 Fixtures and fittings £ 53,584 20,735 10,716 31,451 22,133 32,849 |
- | continued Restricted funds £ 92,180 54,530 148,672 (50,030) 1,112,172 1,062,142 Computer equipment £ 2,951 1,968 983 2,951 - 983 |
Total funds £ 125,391 54,530 |
|
|---|---|---|---|---|---|---|
| 183,937 | ||||||
| 37,595 1,278,138 |
||||||
| 1,315,733 | ||||||
| Totals £ 1,083,404 107,334 54,528 161,862 921,542 976,070 |
||||||
The building will be depreciated in line with the remaining lease life of 24 years from 2019.
continued...
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
| 11. STOCKS Stocks 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR VAT Prepayments 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security Other creditors 14. MOVEMENT IN FUNDS Net movement At 1/3/21 in funds £ £ Unrestricted funds General fund 253,590 91,503 Capital Works Fund - - 253,590 91,503 Restricted funds Kent County Council Members Grant 10,000 (10,000) Heritage Lottery Fund 86,808 (76,986) Garfield Weston Fund 13,626 (5,140) Roger De Haan 3,000 (1,000) Kent Community Fund Loan 6,000 (2,000) Building Fund 942,239 (42,829) HF Covid Fund 470 (117) 1,062,143 (138,072) TOTAL FUNDS 1,315,733 (46,569) |
2022 £ 7,730 2022 £ - 2,528 2,528 2022 £ 1,440 337 2,859 4,636 Transfers between funds £ (60,000) 60,000 - - - - - - - - - - |
2021 £ 9,730 2021 £ 699 2,245 2,944 2021 £ - - 9,874 9,874 At 28/2/22 £ 285,093 60,000 |
2021 £ 9,730 |
|---|---|---|---|
| 2021 £ 699 2,245 |
|||
| 2,944 | |||
| 2021 £ - - 9,874 |
|||
| 9,874 | |||
| 345,093 - 9,822 8,486 2,000 4,000 899,410 353 |
|||
| 924,071 | |||
| 1,269,164 |
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
14. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
Incoming resources £ 163,059 - 11,029 - - - - 1 11,030 174,089 |
Resources Movement expended in funds £ £ (71,556) 91,503 (10,000) (10,000) (88,015) (76,986) (5,140) (5,140) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (118) (117) (149,102) (138,072) (220,658) (46,569) |
Resources Movement expended in funds £ £ (71,556) 91,503 (10,000) (10,000) (88,015) (76,986) (5,140) (5,140) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (118) (117) (149,102) (138,072) (220,658) (46,569) |
|---|---|---|---|
| (138,072) | |||
| (46,569) |
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
At 1/3/20 £ 165,966 10,000 112,124 16,605 4,000 8,000 961,443 - 1,112,172 1,278,138 |
Net movement in funds £ 87,624 - (1,691) (2,979) (1,000) (2,000) (42,829) 470 (50,029) 37,595 |
Transfers between funds £ - - (23,625) - - - 23,625 - - - |
At 28/2/21 £ 253,590 10,000 86,808 13,626 3,000 6,000 942,239 470 |
|---|---|---|---|---|
| 1,062,143 | ||||
| 1,315,733 |
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
14. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
Incoming resources £ 122,890 89,842 - - - - 8,800 98,642 221,532 |
Resources Movement expended in funds £ £ (35,266) 87,624 (91,533) (1,691) (2,979) (2,979) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (8,330) 470 (148,671) (50,029) (183,937) 37,595 |
Resources Movement expended in funds £ £ (35,266) 87,624 (91,533) (1,691) (2,979) (2,979) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (8,330) 470 (148,671) (50,029) (183,937) 37,595 |
|---|---|---|---|
| (50,029) | |||
| 37,595 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Capital Works Fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
At 1/3/20 £ 165,966 - 165,966 10,000 112,124 16,605 4,000 8,000 961,443 - 1,112,172 1,278,138 |
Net movement in funds £ 179,127 - 179,127 (10,000) (78,677) (8,119) (2,000) (4,000) (85,658) 353 (188,101) (8,974) |
Transfers between funds £ (60,000) 60,000 - - (23,625) - - - 23,625 - - - |
At 28/2/22 £ 285,093 60,000 |
|---|---|---|---|---|
| 345,093 - 9,822 8,486 2,000 4,000 899,410 353 |
||||
| 924,071 | ||||
| 1,269,164 |
continued...
Page 17
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
14. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
Incoming resources £ 285,949 - 100,871 - - - - 8,801 109,672 395,621 |
Resources Movement expended in funds £ £ (106,822) 179,127 (10,000) (10,000) (179,548) (78,677) (8,119) (8,119) (2,000) (2,000) (4,000) (4,000) (85,658) (85,658) (8,448) 353 (297,773) (188,101) (404,595) (8,974) |
|---|---|---|
15. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 28 February 2022.
16. DESCRIPTION OF FUNDS
KENT COUNTY COUNCIL MEMBERS GRANT
This grant was awarded to assist with the development the Margate Caves Centre.
BIG LOTTERY FUND
This grant is a contribution towards the development of the Margate Caves Centre.
HERITAGE LOTTERY FUND
This grant is a contribution towards the development of the Margate Caves Centre.
GARFIELD WESTON FUND
This grant is a contribution towards the interpretation and development of learning material for the new build.
Cash funds of £17,874 were spent on 1 May 2019 for an asset with the purpose of developing the new build. The fund balance reported per the accounts is the asset value and these funds will depreciated over the useful life of the asset.
ROGER DE HAAN FUND
This grant was awarded for the interpretation of the new build.
Cash funds of £1,062 and £3,938 were spent on 28 June 2019 and 27 August 2019, respectively. The fund balance reported per the accounts is the asset value and these funds will be depreciated over the useful life of the asset.
continued...
Page 18
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
16. DESCRIPTION OF FUNDS - continued
BUILDING FUND
The building fund relates to the property 1 Northdown Road.
KENT COMMUNITY FOUNDATION FUND
This grant was a contribution towards the fitting out of the Community Rooms.
Cash funds of £10,000 were spent on 27 August 2019 towards the fitting out of the Community Rooms. The fund balance reported per the accounts is the asset value and these funds will be depreciated over the useful life of the asset.
TRUSTHOUSE CHARITABLE FOUNDATION FUND
This grant is a contribution towards the building of the new Community and Visitor Centre and the refurbishment of the new build.
HERITAGE COVID FUND
This grant was awarded for the assistance of associated costs required in order to operate through restrictions applied through Coronavirus.
17. CHARGES TO PROPERTY
There are restrictions on the property 1 Northdown Road as set out by the Heritage Lottery Fund and Big Lottery Fund, the funders of the project, stating the charity must keep exclusive control over it. The property must not be sold, let or otherwise parted with or any interest in it, or any rights given over to anyone else without approval beforehand.
If approval is given for the sale of the property, a proportion of the sales price is repayable.
The property must be maintained in good repair and condition and must be insured as set out by the funders guidance.
Page 19
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2022
| INCOME AND ENDOWMENTS Donations and legacies Admissions Donations Shop Cafe Grants Government grants Miscellaneous Income Investment income Community centre Deposit account interest Total incoming resources EXPENDITURE Other trading activities Opening stock Shop expenses Cafe expenses Closing stock Charitable activities Wages Social security Pensions Repairs & renewals Computer expenses Insurance Light and heat Telephone Printing, postage & stationery Advertising and marketing Cleaning & waste disposal Project management Architect fees Surveyors fees Miscellaneous expenses Carried forward |
2022 £ 63,698 286 14,526 28,670 28,086 21,362 - 156,628 16,844 617 17,461 174,089 9,730 11,408 9,492 (7,730) 22,900 91,113 1,823 1,542 4,678 426 5,669 3,060 967 285 6,036 1,971 8,800 - 1,200 513 128,083 |
2021 £ 23,153 123 4,332 8,505 110,261 46,853 26,915 220,142 1,390 - 1,390 221,532 5,734 3,472 4,540 (9,730) 4,016 79,443 1,682 1,483 4,130 880 3,097 959 2,412 129 9,287 2,010 9,600 1,059 - 325 116,496 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 20
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2022
| Charitable activities Brought forward Training costs Activity costs Fundraising costs Other Freehold property Fixtures and fittings Computer equipment Support costs Management Travel and subsistence Finance Bank charges Loan charges Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income |
2022 £ 128,083 257 1,158 4,143 133,641 42,829 10,717 984 54,530 833 1,604 4,000 5,604 3,150 220,658 (46,569) |
2021 £ 116,496 424 4,816 - |
|---|---|---|
| 121,736 42,829 10,717 984 |
||
| 54,530 - 876 - |
||
| 876 2,779 |
||
| 183,937 | ||
| 37,595 |
This page does not form part of the statutory financial statements
Page 21
THE MARGATE CAVES COMMUNITY EDUCATION TRUST
Annual Report 2021 – 2022
Registered Charity Number: 1155904 margatecaves.co.uk
Mission Statement
The Margate Caves Community Education Trust is a charity working to advance the education of the public in the subject and meaning of the environment and social history of the Margate Caves and the Isle of Thanet and to provide opportunities for leaning and education that support the local community in tackling disadvantage.
We aim to achieve this by working to re-open the Margate Caves and developing the site for public benefit whilst delivering our programme of education and learning activities within the community.
We aim to be accountable for the funds we use, cost-effective in carrying out our purpose, caring and professional in the way we work and transparent in all our activities.
Introduction from the Chair of Trustees
This year has been another when we have been affected by the Covid-19 pandemic. Being unable to open over March and April, with restricted opening for periods through the year, has meant that our visitor numbers were well down on what we would expect in a normal trading year.
However, with support from the Lottery Heritage Fund, government furlough and grants scheme we are pleased to report that we were able to pay and retain all of our staff throughout this time.
For the first time this year we were able to really make the most of Christmas with our Santa’s Grotto event running for throughout December. Thanks to a great deal of preparation and hard work, it was a great success and we received lots of very positive feedback from visitors. We plan to make some minor changes, applying learning from 2021, and expand the event in 2022.
Over the periods where restrictions were eased, we were able to run various learning activities for schools and events for the public, which were enjoyed by the children and adults who came along. Further details can be seen in the Activities Section of this report.
Our community rooms continue to be well used by local groups and organisations - when they have been allowed to meet - and we look forward to welcoming our regular users and new groups next year.
During the year we were able to recruit some excellent new volunteers but, sadly, our Café Manager Linda retired in March. We thank her for all her hard work in building the Café from opening to what it is today and we wish her well in her retirement. Jodi Turner will be taking over Linda’s role and we are sure she will continue Linda’s good work.
On behalf of the Trustees, I would like to thank all the staff and volunteers for their commitment and contribution to the Margate Caves through what has been another year of upheaval. Staff have supported volunteers and made great efforts to engage with the local community, providing online learning materials and activities.
We remain confident that next year will allow us to get back to normality and we look forward to welcoming as many visitors as would like to come and see our fascinating Caves, visit our café and enjoy our events. They will not be disappointed!
Sarah Vickery
Chair of Trustees
Objects and Activities
Constitution
The Margate Caves Community Education Trust operates as an incorporated charity whose object is to advance the education of the environmental and social history of the Margate Caves and the Isle of Thanet in any manner which now or hereafter may be deemed by law to be charitable.
The relevant powers granted to it by the constitution to achieve this are:
-
To encourage, promote, organise and advance the education of the public in the environmental and social history of the Isle of Thanet;
-
To work in partnership with other organisations for the advancement of education and the alleviation of disadvantage;
-
To raise funds to support the work of the charity;
-
To purchase and/or lease land or property;
-
Other purposes that are deemed exclusively charitable.
Public Benefit
In seeking to achieve its objectives the charity has had regard to the guidance issued by the Charity Commission in respect to public benefit.
Current Objectives
The main priorities for TMCCET during 2022/23:
-
To achieve, Covid restrictions allowing, visitor numbers of 32,000;
-
To achieve budget targets for the Centre;
-
To continue to develop the charity’s community and learning programmes, developing partnerships that will help deliver them;
-
To refurbish and develop the gardens and land at the rear of the building.
Monitoring and Evaluation
The charity continues to develop its best practice procedures for the monitoring and evaluation of its work, incorporating the requirements of its funders.
Activities
Visitors to the Caves
Having to close for two months of this year and only opening under Covid-19 restrictions meant that only 20,810 people were able to visit the Caves as opposed to the over 32,000 we were expecting this year.
The Community Café
Our community café also felt the effects but managed to adapt menus to suit the different situations we faced. We were delighted that the Café regained its 5-star Food Hygiene status.
In May we hosted an afternoon tea for the Mayor of Margate who was hosting other Mayors, Chairmen and Councillors from across Kent. Our Café Manager prepared and served a beautiful afternoon tea and the group were treated to a private tour of the Caves. Feedback was wonderful.
The Community Rooms
The community room/s can be used as one large room or divided into two smaller rooms.
Covid restrictions have affected when many of our groups could meet, as a number work with vulnerable people. However, since we started to get back to a more normal situation the following groups used our facilities last year:
-
Porchlight
-
Education and Skills Partnership
-
Community Church
-
“You Can Dance”
-
Children’s Birthday Parties
-
Barnados
-
Local Housing Group
-
Kent Underground Research Group
-
Migrateful
-
Power of Women’s Festival
-
Margate CIC Foodbank
-
Margate Mayor
-
Thanet Press
-
Arts Cool
.
----- Start of picture text -----
Community Rooms
----- End of picture text -----
Learning and Education
Although we could not plan a full year of activities with schools, we refreshed all of our lesson plans and learning materials, plus we delivered a reduced programme of learning activities. We have 6 primary schools currently booked for Caves visits and on-site workshops, as well as 3 uniform groups and 4 holiday clubs, in the coming months.
In addition to our standard Cave trails, 124 children participated in our Halloween craft learning activities over three days in October and more than 700 children completed Halloween trails.
Over the February Half Term we introduced trails in the Caves themed around the life of Mary Anning (a famous 19[th] -century fossil hunter). The trails were supported by workshops focused on Anning and fossils. More than 200 children took part.
Events
We delivered two main events in 2021: a Murder Mystery experience in October; and Santa’s Grotto in December.
The Caves was an ideal venue for a murder mystery production. The event played over two days and attracted more than 100 guests. It consisted of welcoming drinks, a three-act play in the Caves and a three-course meal prepared by our Café staff and eaten in the community rooms. The feedback on the night was very positive about the food, the play and the evening.
In December we introduced, for the first time, Santa’s Grotto. Santa was in residence in the Caves for 13 days over weekends and then for the week running up until 23[rd] December. The event attracted 2538 excited children and their families. All circumstances permitting, we will be running the event again next year and introducing some enhancements that will further improve the visitor experience.
Volunteering
Last year more than 40 volunteers gave us their time and support. Volunteers gave 5326 hours over the last twelve months, making a significant contribution to our ability to operate and provide an excellent visitor experience. We thank them sincerely.
Volunteers have contributed across all the roles within the Centre, ranging from Caves Guides to Pirates to Elves to Gardeners to Maintenance Workers and Café Assistants - there's nothing our volunteers can't do!
We value our volunteers and do our best to support them in not only enjoying their time with us but in achieving their ambitions
and aspirations, whether that is simply to meet people or build their skills and experience in order to gain employment.
We provided mentoring and training for our volunteers and are delighted to report that four have now gained employment. An example is Euan, who has anxiety and autism. He came to us lacking confidence and with very little workplace experience and he now has a customer service role at one of the bars in Margate Old Town.
A number of our volunteers have mental and/or physical disabilities and we are pleased that we can make a difference to their lives.
We held an end-of-summer volunteer thank you event with pizza and party games. The volunteers who attended said it was great fun and enjoyed seeing everyone outside of work time.
In February this year we introduced the first of monthly “Cave Socials” games nights. This is intended as a soft development exercise in social interaction, as well as being a fun evening. Volunteers who attended fed back that they liked a relaxed opportunity to socialise as a team.
Partnership Working
The Trust views partnership working as essential in carrying out our charitable objectives and we have worked hard to develop partnerships that have added value to our work - and where we have added value to others. These include:
-
Thanet District Council
-
Thanet Visitor Centre
-
The Shell Grotto
-
Kent Association for the Blind
-
GRASS
-
East Kent College
-
Porchlight
-
Quarterdeck
-
Community Church Margate
-
Migrateful
-
Barnados
-
East Coast Volunteering
-
Kaner Olette, Architects
-
Betteridge & Milsom
-
Kent Community Foundation
-
POW! Thanet
-
Margate Pride
-
Stronger Kent Communities
Governance and Decision Making
The body responsible for the management of the charity is the Board of Trustees. The Board meets four times a year and is elected by the members of the charity.
Members of the charity are invited to attend.
Executive Committee
Trustees
Sarah Vickery (Chair) Andy Cannon (Treasurer) Valerie Kirschner (Secretary) Adrian Smith
Staff / Freelance
Ellen Clark Kayleigh McMahon Rebecca Wornast Linda Berritt Harriet Hunter Jodi Turner Kirsten Davies
Volunteers
Brian Doherty Georgie Welby Patricia Watson Jackie Connon Peter Marsh Gary Turner Lisa Nicholls Jacqueline Wright Robin Martin Geoff Moore Mel Williams Alfie Watts Adam Harris Kirstin Davies Brian Holmes Angela Garforth Chris Gardener Clive Mailing Euan Davies Laurence Berritt CC Holmes Michael McMahon Albert Berritt Chloe Nicholson Leo Hunter Thomas Wood Shannon Watts Anny Squire Craig Fuller Kieran Harnett Lee Wilkins
Rebecca Welby Minette Vickery Adam Patrick Leanne McMahon Rueben Turner Grace Turner Sky Davies Aleysha Harnett Alex Harnett Ayesha Smith
Fundraising
We thank everyone who has helped us through this very challenging and unpredictable year. We were grateful for the government grants that allowed us to support and retain all of our staff.
We thank the National Lottery Heritage Fund for extending their grant period to allow for the effects of the pandemic and for additional specific Covid support funding.
We are pleased that the Murder Mystery Event contributed a net surplus of £902 and Santa’s Grotto added £7062 to our unrestricted funds.
We thank everyone who has supported our work, however much you were able to give us we are extremely grateful.
Can you Help?
Our Annual Report shows you that we have realised our vision for re-opening the Caves and creating a facility that everyone can enjoy and use. But we still need more funds to help run it and keep it affordable and accessible for all. You can help by sending a donation. Any amount, however small will make a real difference. Check out our website www.margatecaves.co.uk for details on how you can donate. THANK YOU
Treasurer's Report and Accounts
Achievements and Performance
Last year we set ourselves these objectives:
-
To achieve, Covid restrictions allowing, visitor numbers of 32,000;
-
To achieve budget targets for the Centre;
-
To continue to develop the charity’s community and learning programmes developing partnerships that will help deliver them.
With the Covid-19 pandemic still affecting the year we were only partially able to achieve the objects we set. Our visitor numbers were more than 12,000 less than we had hoped for. This affects income from both the shop and the café.
We did manage to engage with our local community and deliver learning programmes as we were permitted. Details of our achievements can be found earlier in this report.
We are particularly grateful to the government programmes that allowed us to retain all of our staff and the support of the Heritage Fund covering some of our core costs during this period.
Financial Review
The Statement of Financial Activities shows a net income for the year of £174,089. The charity’s reserves total £1,269.164 of which £924,071 are restricted funds and £100,000 are designated for the refurbishment of our gardens and the land at the back of the building.
Future Developments
Our key objectives for next year are detailed within the “Objects and Activities” page of this report. Our main aim is to recover from the effect that the Covid pandemic has had on our trading, refurbish our gardens and scope the development the land at the back of the building, meeting health and safety requirements.
Health and Safety Policy and Risk Assessment Policy
The charity has a documented Risk Assessment and Health and Safety Policies, these are available on request. Policies are updated in light of current legislation and changes within TMCCET’s working practices.
Reserves Policy
The charity's aim is to hold one year’s operating costs plus redundancy provisions at all times. This we have achieved.
This report contains insufficient information to allow a full understanding of the financial affairs of the charity. For further information the full accounts should be consulted: copies are available for inspection from TMCCET, 1 Northdown Road, Margate, Kent CT9 1FG
From the Iron Age settlement to the Caves' development as a mine and its modern life as a visitor attraction. What will you discover?
The Margate Caves Community Education Trust, 1 Northdown Road, Margate, Kent CT9 1FG 01843 838035 info@margatecaves.co.uk TMCCET is a registered Charity no. 1155904
REGISTERED CHARITY NUMBER: 1155904
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 28 FEBRUARY 2022
FOR
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
Spurling Cannon Chartered Certified Accountants 424 Margate Road Westwood Ramsgate Kent CT12 6SJ
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 6 |
| Statement of Financial Activities | 7 | ||
| Balance Sheet | 8 | ||
| Cash Flow Statement | 9 | ||
| Notes to the Cash Flow Statement | 10 | ||
| Notes to the Financial Statements | 11 | to | 19 |
| Detailed Statement of Financial Activities | 20 | to | 21 |
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
The trustees present their report with the financial statements of the charity for the year ended 28 February 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
This year has been another when we have been affected by the Covid-19 pandemic. Being unable to open over March and April, with restricted opening for periods through the year, has meant that our visitor numbers were well down on what we would expect in a normal trading year.
However, with support from the Lottery Heritage Fund, government furlough and grants scheme we are pleased to report that we were able to pay and retain all of our staff throughout this time.
For the first time this year we were able to really make the most of Christmas with our Santa’s Grotto event running for throughout December. Thanks to a great deal of preparation and hard work, it was a great success and we received lots of very positive feedback from visitors. We plan to make some minor changes, applying learning from 2021, and expand the event in 2022.
Over the periods where restrictions were eased, we were able to run various learning activities for schools and events for the public, which were enjoyed by the children and adults who came along. Further details can be seen in the Activities Section of this report.
Our community rooms continue to be well used by local groups and organisations - when they have been allowed to meet - and we look forward to welcoming our regular users and new groups next year.
During the year we were able to recruit some excellent new volunteers but, sadly, our Café Manager Linda retired in March. We thank her for all her hard work in building the Café from opening to what it is today and we wish her well in her retirement. Jodi Turner will be taking over Linda’s role and we are sure she will continue Linda’s good work.
On behalf of the Trustees, I would like to thank all the staff and volunteers for their commitment and contribution to the Margate Caves through what has been another year of upheaval. Staff have supported volunteers and made great efforts to engage with the local community, providing online learning materials and activities.
We remain confident that next year will allow us to get back to normality and we look forward to welcoming as many visitors as would like to come and see our fascinating Caves, visit our café and enjoy our events. They will not be disappointed!
OBJECTIVES AND ACTIVITIES
Objectives and aims
The Margate Caves Community Education Trust is a charity working to advance the education of the public in the subject and meaning of the environment and social history of the Margate Caves and the Isle of Thanet and to provide opportunities for learning and education that support the local community in tackling disadvantage.
We aim to achieve this by working to re-open the Margate Caves and developing the site for public benefit, whilst delivering our programme of education and learning activities within the community.
We strive to be accountable for the funds we use, cost-effective in carrying out our purpose, caring and professional in the way we work and transparent in all our activities.
The Margate Caves Community Education Trust operates as an incorporated charity whose object is to advance the education of the environmental and social history of the Margate Caves and the Isle of Thanet in any manner which now or hereafter may be deemed by law to be charitable.
Page 1
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
OBJECTIVES AND ACTIVITIES Significant activities
The relevant powers granted by the constitution to achieve the charity's objectives are:
-
To encourage, promote, organise and advance the education of the public in the environmental and social history of the Isle of Thanet;
-
To work in partnership with other organisations for the advancement of education and the alleviation of disadvantage;
-
To raise funds to support the work of the charity;
-
To purchase and/or lease land or property;
-
Other purposes that are deemed exclusively charitable.
Public benefit
In seeking to achieve its objectives the charity has had regard to the guidance issued by the Charity Commission in respect to public benefit.
Volunteers
Last year more than 40 volunteers gave us their time and support. Volunteers gave 5326 hours over the last twelve months, making a significant contribution to our ability to operate and provide an excellent visitor experience. We thank them sincerely.
Volunteers have contributed across all the roles within the Centre, ranging from Caves Guides to Pirates to Elves to Gardeners to Maintenance Workers and Café Assistants - there's nothing our volunteers can't do!
We value our volunteers and do our best to support them in not only enjoying their time with us but in achieving their ambitions and aspirations, whether that is simply to meet people or build their skills and experience in order to gain employment.
We provided mentoring and training for our volunteers and are delighted to report that four have now gained employment. An example is Euan, who has anxiety and autism. He came to us lacking confidence and with very little workplace experience and he now has a customer service role at one of the bars in Margate Old Town.
A number of our volunteers have mental and/or physical disabilities and we are pleased that we can make a difference to their lives.
We held an end-of-summer volunteer thank you event with pizza and party games. The volunteers who attended said it was great fun and enjoyed seeing everyone outside of work time.
In February this year we introduced the first of monthly "Cave Socials" games nights. This is intended as a soft development exercise in social interaction, as well as being a fun evening. Volunteers who attended fed back that they liked a relaxed opportunity to socialise as a team.
Page 2
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
ACHIEVEMENT AND PERFORMANCE Charitable activities Visitors
Having to close for two months of this year and only opening under Covid-19 restrictions meant that only 20,810 people were able to visit the Caves as opposed to the over 32,000 we were expecting this year.
The Community Café
Our community café also felt the effects but managed to adapt menus to suit the different situations we faced. We were delighted that the Café regained its 5-star Food Hygiene status.
In May we hosted an afternoon tea for the Mayor of Margate who was hosting other Mayors, Chairmen and Councillors from across Kent. Our Café Manager prepared and served a beautiful afternoon tea and the group were treated to a private tour of the Caves. Feedback was wonderful.
The Community Rooms
The community room/s can be used as one large room or divided into two smaller rooms.
Covid restrictions have affected when many of our groups could meet, as a number work with vulnerable people. However, since we started to get back to a more normal situation the following groups used our facilities last year:
- Porchlight - Education and Skills Partnership - Community Church - "You Can Dance" - Children’s Birthday Parties - Barnados - Local Housing Group - Kent Underground Research Group - Migrateful - Power of Women’s Festival - Margate CIC Foodbank - Margate Mayor - Thanet Press - Arts Cool
Learning and Education
Although we could not plan a full year of activities with schools, we refreshed all of our lesson plans and learning materials, plus we delivered a reduced programme of learning activities. We have 6 primary schools currently booked for Caves visits and on-site workshops, as well as 3 uniform groups and 4 holiday clubs, in the coming months.
In addition to our standard Cave trails, 124 children participated in our Halloween craft learning activities over three days in October and more than 700 children completed Halloween trails.
Over the February Half Term we introduced trails in the Caves themed around the life of Mary Anning (a famous 19th-century fossil hunter). The trails were supported by workshops focused on Anning and fossils. More than 200 children took part.
Events
We delivered two main events in 2021: a Murder Mystery experience in October; and Santa’s Grotto in December.
Page 3
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
The Caves was an ideal venue for a murder mystery production. The event played over two days and attracted more than 100 guests. It consisted of welcoming drinks, a three-act play in the Caves and a three-course meal prepared by our Café staff and eaten in the community rooms. The feedback on the night was very positive about the food, the play and the evening.
In December we introduced, for the first time, Santa’s Grotto. Santa was in residence in the Caves for 13 days over weekends and then for the week running up until 23rd December. The event attracted 2538 excited children and their families. All circumstances permitting, we will be running the event again next year and introducing some enhancements that will further improve the visitor experience.
Fundraising activities
We thank everyone who has helped us through this very challenging and unpredictable year. We were grateful for the government grants that allowed us to support and retain all of our staff.
We thank the National Lottery Heritage Fund for extending their grant period to allow for the effects of the pandemic and for additional specific Covid support funding.
We are pleased that the Murder Mystery Event contributed a net surplus of £902 and Santa’s Grotto added £7062 to our unrestricted funds.
We thank everyone who has supported our work, however much you were able to give us we are extremely grateful.
FUTURE PLANS
The main priorities for The Margate Caves Community Education during 2022/23:
-
To achieve, Covid restrictions allowing, visitor numbers of 32,000;
-
To achieve budget targets for the Centre;
-
To continue to develop the charity's community and learning programmes developing partnerships that will help deliver them.
-
To refurbish and develop the gardens and land at the rear of the building.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is constituted under a Charitable Incorporated Organisation Scheme registered with the Charity Commission (Charity number 1155904).
Constitution
The Margate Caves Community Education Trust operates as an incorporated charity whose object is to advance the education of the environmental and social history of the Margate Caves and the Isle of Thanet in any manner which now or hereafter may be deemed by law to be charitable.
Recruitment and appointment of new trustees
The Trustees are appointed by members in a general meeting. Officers and Trustees retire each year and Officers are available for re-election for up to 8 consecutive years and Trustees for 6 consecutive years. The number of Trustees should not be less than three but there is no upper limit on numbers.
The Trustees who served during the period, together with any changes up to the date are listed on page 5.
Trustees are recruited based on the skills and experience required for successful governance of the organisation. All Trustees receive a copy of all the charity policies, the charity trustee handbook and undertake an induction training session at the charities base in London.
Organisational structure
The Trustees meet as required and not normally less than 4 times a year. The Trustees took direct responsibility for the management and director of the charity, as well as governance and strategy.
Page 4
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
STRUCTURE, GOVERNANCE AND MANAGEMENT
Risk management
The Trustees have undertaken a review of the major risks to which the charity is exposed, and systems have been established to mitigate those risks. Periodic reviews are made to ensure that the charity continues to identify and mitigate any major risks that may arise.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1155904
Principal address
The Margate Caves 1 Northdown Road Margate Kent CT9 1QH
Trustees
S Vickery Chairman Mrs J Leandro (resigned 1/12/2021) A Cannon Treasurer Mrs V Kirschner A Smith
COMMENCEMENT OF ACTIVITIES
The Charities activities commenced in November 2013, with the Charitable Incorporated Organisation being formed in February 2014.
Page 5
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 28 FEBRUARY 2022
TREASURER'S REPORT AND ACCOUNTS Achievements and Performance
Last year we set ourselves these objectives:
-
To achieve, Covid restrictions allowing, visitor numbers of 32,000;
-
To achieve budget targets for the Centre;
-
To continue to develop the charity’s community and learning programmes developing partnerships that will help deliver them.
With the Covid-19 pandemic still affecting the year we were only partially able to achieve the objects we set. Our visitor numbers were more than 12,000 less than we had hoped for. This affects income from both the shop and the café.
We did manage to engage with our local community and deliver learning programmes as we were permitted. Details of our achievements can be found earlier in this report.
We are particularly grateful to the government programmes that allowed us to retain all of our staff and the support of the Heritage Fund covering some of our core costs during this period.
Financial Review
The Statement of Financial Activities shows a net deficit for the year of £46,569. The charity’s reserves total £1,269,164 of which £924,071 are restricted funds and £60,000 are designated for the refurbishment of our gardens and the land at the back of the building.
Future Developments
Our key objectives for next year are detailed within the "Objects and Activities" page of this report. Our main aim is to recover from the effect that the Covid pandemic has had on our trading, refurbish our gardens and scope the development the land at the back of the building, meeting health and safety requirements.
Health and Safety Policy and Risk Assessment Policy
The charity has a documented Risk Assessment and Health and Safety Policies, these are available on request. Policies are updated in light of current legislation and changes within TMCCET’s working practices.
Reserves Policy
The charity's aim is to hold one year’s operating costs plus redundancy provisions at all times. This we have achieved.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ A Cannon - Trustee
Page 6
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2022
| Notes INCOME AND ENDOWMENTS FROM Donations and legacies 2 Investment income 3 Total EXPENDITURE ON Raising funds 4 Charitable activities 5 Development of Community and Education Centre Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD |
Unrestricted funds £ 145,598 17,461 163,059 22,759 48,797 - 71,556 91,503 253,590 345,093 |
Restricted funds £ 11,030 - 11,030 141 94,431 54,530 149,102 (138,072) 1,062,143 924,071 |
2022 Total funds £ 156,628 17,461 174,089 22,900 143,228 54,530 220,658 (46,569) 1,315,733 1,269,164 |
2021 Total funds £ 220,142 1,390 |
|---|---|---|---|---|
| 221,532 4,016 125,391 54,530 |
||||
| 183,937 | ||||
| 37,595 1,278,138 |
||||
| 1,315,733 |
The notes form part of these financial statements
Page 7
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
BALANCE SHEET 28 FEBRUARY 2022
| Notes FIXED ASSETS Tangible assets 10 CURRENT ASSETS Stocks 11 Debtors 12 Cash at bank and in hand CREDITORS Amounts falling due within one year 13 NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS 14 Unrestricted funds Restricted funds TOTAL FUNDS |
Unrestricted funds £ - 7,730 - 341,224 348,954 (3,861) 345,093 345,093 345,093 |
Restricted funds £ 921,542 - 2,528 776 3,304 (775) 2,529 924,071 924,071 |
2022 Total funds £ 921,542 7,730 2,528 342,000 352,258 (4,636) 347,622 1,269,164 1,269,164 345,093 924,071 1,269,164 |
2021 Total funds £ 976,070 9,730 2,944 336,863 349,537 (9,874) 339,663 1,315,733 1,315,733 253,590 1,062,143 1,315,733 |
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
.............................................
A Cannon - Trustee
The notes form part of these financial statements
Page 8
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
CASH FLOW STATEMENT FOR THE YEAR ENDED 28 FEBRUARY 2022
| Notes Cash flows from operating activities Cash generated from operations 1 Net cash provided by operating activities Cash flows from investing activities Purchase of tangible fixed assets Interest received Net cash provided by/(used in) investing activities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginning of the reporting period Cash and cash equivalents at the end of the reporting period |
2022 £ 4,520 4,520 - 617 617 5,137 336,863 342,000 |
2021 £ 61,429 61,429 (27,121) - (27,121) 34,308 302,555 336,863 |
|---|---|---|
The notes form part of these financial statements
Page 9
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE CASH FLOW STATEMENT FOR THE YEAR ENDED 28 FEBRUARY 2022
1. RECONCILIATION OF NET (EXPENDITURE)/INCOME TO NET CASH FLOW FROM OPERATING ACTIVITIES
| OPERATING ACTIVITIES | ||
|---|---|---|
| Net (expenditure)/income for the reporting period (as per the Statement of Financial Activities) Adjustments for: Depreciation charges Interest received Decrease/(increase) in stocks Decrease/(increase) in debtors Decrease in creditors Net cash provided by operations |
2022 £ (46,569) 54,528 (617) 2,000 416 (5,238) 4,520 |
2021 £ 37,595 54,531 - (3,996) (1,453) (25,248) |
| 61,429 |
- ANALYSIS OF CHANGES IN NET FUNDS
| At 1/3/21 | Cash flow | At 28/2/22 | |
|---|---|---|---|
| £ | £ | £ | |
| Net cash | |||
| Cash at bank and in hand | 336,863 | 5,137 | 342,000 |
| 336,863 | 5,137 | 342,000 | |
| Total | 336,863 | 5,137 | 342,000 |
The notes form part of these financial statements
Page 10
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Freehold property - in accordance with the property Fixtures and fittings - 20% on cost Computer equipment - 33% on cost
Stocks
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
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THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
2. DONATIONS AND LEGACIES
| Admissions Donations Shop Cafe Grants Government grants Miscellaneous Income Grants received, included in the above, are as follows: Other grants 3. INVESTMENT INCOME Community centre Deposit account interest 4. RAISING FUNDS Other trading activities Opening stock Purchases Closing stock |
2022 £ 63,698 286 14,526 28,670 28,086 21,362 - 156,628 2022 £ 28,086 2022 £ 16,844 617 17,461 2022 £ 9,730 20,900 (7,730) 22,900 |
2021 £ 23,153 123 4,332 8,505 110,261 46,853 26,915 220,142 2021 £ 110,261 2021 £ 1,390 - 1,390 2021 £ 5,734 8,012 (9,730) 4,016 |
|---|---|---|
continued...
Page 12
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
5. CHARITABLE ACTIVITIES COSTS
| Development of Community and Education Centre 6. SUPPORT COSTS Management £ Development of Community and Education Centre 833 |
Support Direct costs (see Costs note 6) £ £ 133,641 9,587 Governance Finance costs £ £ 5,604 3,150 |
Totals £ 143,228 |
|---|---|---|
| Totals £ 9,587 |
7. TRUSTEES' REMUNERATION AND BENEFITS
Trustees' expenses
There were no trustees' expenses paid for the year ended 28 February 2022 nor for the year ended 28 February 2021.
8. STAFF COSTS
| Wages and salaries Social security costs Other pension costs The average monthly number of employees during the year was as follows: Employees No employees received emoluments in excess of £60,000. 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted funds £ INCOME AND ENDOWMENTS FROM Donations and legacies 121,500 Investment income 1,390 Total 122,890 EXPENDITURE ON Raising funds 2,054 |
2022 £ 91,113 1,823 1,542 94,478 2022 6 Restricted funds £ 98,642 - 98,642 1,962 |
2021 £ 79,443 1,682 1,483 82,608 2021 5 Total funds £ 220,142 1,390 |
||
|---|---|---|---|---|
| 221,532 4,016 |
continued...
Page 13
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
| 9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL Charitable activities Development of Community and Education Centre Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 10. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 March 2021 and 28 February 2022 1,026,869 DEPRECIATION At 1 March 2021 84,631 Charge for year 42,829 At 28 February 2022 127,460 NET BOOK VALUE At 28 February 2022 899,409 At 28 February 2021 942,238 |
9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL Charitable activities Development of Community and Education Centre Other Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 10. TANGIBLE FIXED ASSETS Freehold property £ COST At 1 March 2021 and 28 February 2022 1,026,869 DEPRECIATION At 1 March 2021 84,631 Charge for year 42,829 At 28 February 2022 127,460 NET BOOK VALUE At 28 February 2022 899,409 At 28 February 2021 942,238 |
ACTIVITIES Unrestricted funds £ 33,211 - 35,265 87,625 165,966 253,591 Fixtures and fittings £ 53,584 20,735 10,716 31,451 22,133 32,849 |
- | continued Restricted funds £ 92,180 54,530 148,672 (50,030) 1,112,172 1,062,142 Computer equipment £ 2,951 1,968 983 2,951 - 983 |
Total funds £ 125,391 54,530 |
|
|---|---|---|---|---|---|---|
| 183,937 | ||||||
| 37,595 1,278,138 |
||||||
| 1,315,733 | ||||||
| Totals £ 1,083,404 107,334 54,528 161,862 921,542 976,070 |
||||||
The building will be depreciated in line with the remaining lease life of 24 years from 2019.
continued...
Page 14
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
| 11. STOCKS Stocks 12. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR VAT Prepayments 13. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security Other creditors 14. MOVEMENT IN FUNDS Net movement At 1/3/21 in funds £ £ Unrestricted funds General fund 253,590 91,503 Capital Works Fund - - 253,590 91,503 Restricted funds Kent County Council Members Grant 10,000 (10,000) Heritage Lottery Fund 86,808 (76,986) Garfield Weston Fund 13,626 (5,140) Roger De Haan 3,000 (1,000) Kent Community Fund Loan 6,000 (2,000) Building Fund 942,239 (42,829) HF Covid Fund 470 (117) 1,062,143 (138,072) TOTAL FUNDS 1,315,733 (46,569) |
2022 £ 7,730 2022 £ - 2,528 2,528 2022 £ 1,440 337 2,859 4,636 Transfers between funds £ (60,000) 60,000 - - - - - - - - - - |
2021 £ 9,730 2021 £ 699 2,245 2,944 2021 £ - - 9,874 9,874 At 28/2/22 £ 285,093 60,000 |
2021 £ 9,730 |
|---|---|---|---|
| 2021 £ 699 2,245 |
|||
| 2,944 | |||
| 2021 £ - - 9,874 |
|||
| 9,874 | |||
| 345,093 - 9,822 8,486 2,000 4,000 899,410 353 |
|||
| 924,071 | |||
| 1,269,164 |
Page 15
continued...
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
14. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
Incoming resources £ 163,059 - 11,029 - - - - 1 11,030 174,089 |
Resources Movement expended in funds £ £ (71,556) 91,503 (10,000) (10,000) (88,015) (76,986) (5,140) (5,140) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (118) (117) (149,102) (138,072) (220,658) (46,569) |
Resources Movement expended in funds £ £ (71,556) 91,503 (10,000) (10,000) (88,015) (76,986) (5,140) (5,140) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (118) (117) (149,102) (138,072) (220,658) (46,569) |
|---|---|---|---|
| (138,072) | |||
| (46,569) |
Comparatives for movement in funds
| Unrestricted funds General fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
At 1/3/20 £ 165,966 10,000 112,124 16,605 4,000 8,000 961,443 - 1,112,172 1,278,138 |
Net movement in funds £ 87,624 - (1,691) (2,979) (1,000) (2,000) (42,829) 470 (50,029) 37,595 |
Transfers between funds £ - - (23,625) - - - 23,625 - - - |
At 28/2/21 £ 253,590 10,000 86,808 13,626 3,000 6,000 942,239 470 |
|---|---|---|---|---|
| 1,062,143 | ||||
| 1,315,733 |
Page 16
continued...
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
14. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
Incoming resources £ 122,890 89,842 - - - - 8,800 98,642 221,532 |
Resources Movement expended in funds £ £ (35,266) 87,624 (91,533) (1,691) (2,979) (2,979) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (8,330) 470 (148,671) (50,029) (183,937) 37,595 |
Resources Movement expended in funds £ £ (35,266) 87,624 (91,533) (1,691) (2,979) (2,979) (1,000) (1,000) (2,000) (2,000) (42,829) (42,829) (8,330) 470 (148,671) (50,029) (183,937) 37,595 |
|---|---|---|---|
| (50,029) | |||
| 37,595 |
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Capital Works Fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
At 1/3/20 £ 165,966 - 165,966 10,000 112,124 16,605 4,000 8,000 961,443 - 1,112,172 1,278,138 |
Net movement in funds £ 179,127 - 179,127 (10,000) (78,677) (8,119) (2,000) (4,000) (85,658) 353 (188,101) (8,974) |
Transfers between funds £ (60,000) 60,000 - - (23,625) - - - 23,625 - - - |
At 28/2/22 £ 285,093 60,000 |
|---|---|---|---|---|
| 345,093 - 9,822 8,486 2,000 4,000 899,410 353 |
||||
| 924,071 | ||||
| 1,269,164 |
continued...
Page 17
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
14. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Kent County Council Members Grant Heritage Lottery Fund Garfield Weston Fund Roger De Haan Kent Community Fund Loan Building Fund HF Covid Fund TOTAL FUNDS |
Incoming resources £ 285,949 - 100,871 - - - - 8,801 109,672 395,621 |
Resources Movement expended in funds £ £ (106,822) 179,127 (10,000) (10,000) (179,548) (78,677) (8,119) (8,119) (2,000) (2,000) (4,000) (4,000) (85,658) (85,658) (8,448) 353 (297,773) (188,101) (404,595) (8,974) |
|---|---|---|
15. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 28 February 2022.
16. DESCRIPTION OF FUNDS
KENT COUNTY COUNCIL MEMBERS GRANT
This grant was awarded to assist with the development the Margate Caves Centre.
BIG LOTTERY FUND
This grant is a contribution towards the development of the Margate Caves Centre.
HERITAGE LOTTERY FUND
This grant is a contribution towards the development of the Margate Caves Centre.
GARFIELD WESTON FUND
This grant is a contribution towards the interpretation and development of learning material for the new build.
Cash funds of £17,874 were spent on 1 May 2019 for an asset with the purpose of developing the new build. The fund balance reported per the accounts is the asset value and these funds will depreciated over the useful life of the asset.
ROGER DE HAAN FUND
This grant was awarded for the interpretation of the new build.
Cash funds of £1,062 and £3,938 were spent on 28 June 2019 and 27 August 2019, respectively. The fund balance reported per the accounts is the asset value and these funds will be depreciated over the useful life of the asset.
continued...
Page 18
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 28 FEBRUARY 2022
16. DESCRIPTION OF FUNDS - continued
BUILDING FUND
The building fund relates to the property 1 Northdown Road.
KENT COMMUNITY FOUNDATION FUND
This grant was a contribution towards the fitting out of the Community Rooms.
Cash funds of £10,000 were spent on 27 August 2019 towards the fitting out of the Community Rooms. The fund balance reported per the accounts is the asset value and these funds will be depreciated over the useful life of the asset.
TRUSTHOUSE CHARITABLE FOUNDATION FUND
This grant is a contribution towards the building of the new Community and Visitor Centre and the refurbishment of the new build.
HERITAGE COVID FUND
This grant was awarded for the assistance of associated costs required in order to operate through restrictions applied through Coronavirus.
17. CHARGES TO PROPERTY
There are restrictions on the property 1 Northdown Road as set out by the Heritage Lottery Fund and Big Lottery Fund, the funders of the project, stating the charity must keep exclusive control over it. The property must not be sold, let or otherwise parted with or any interest in it, or any rights given over to anyone else without approval beforehand.
If approval is given for the sale of the property, a proportion of the sales price is repayable.
The property must be maintained in good repair and condition and must be insured as set out by the funders guidance.
Page 19
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2022
| INCOME AND ENDOWMENTS Donations and legacies Admissions Donations Shop Cafe Grants Government grants Miscellaneous Income Investment income Community centre Deposit account interest Total incoming resources EXPENDITURE Other trading activities Opening stock Shop expenses Cafe expenses Closing stock Charitable activities Wages Social security Pensions Repairs & renewals Computer expenses Insurance Light and heat Telephone Printing, postage & stationery Advertising and marketing Cleaning & waste disposal Project management Architect fees Surveyors fees Miscellaneous expenses Carried forward |
2022 £ 63,698 286 14,526 28,670 28,086 21,362 - 156,628 16,844 617 17,461 174,089 9,730 11,408 9,492 (7,730) 22,900 91,113 1,823 1,542 4,678 426 5,669 3,060 967 285 6,036 1,971 8,800 - 1,200 513 128,083 |
2021 £ 23,153 123 4,332 8,505 110,261 46,853 26,915 220,142 1,390 - 1,390 221,532 5,734 3,472 4,540 (9,730) 4,016 79,443 1,682 1,483 4,130 880 3,097 959 2,412 129 9,287 2,010 9,600 1,059 - 325 116,496 |
|---|---|---|
This page does not form part of the statutory financial statements
Page 20
THE MARGATE CAVES COMMUNITY EDUCATION TRUST (CIO)
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 28 FEBRUARY 2022
| Charitable activities Brought forward Training costs Activity costs Fundraising costs Other Freehold property Fixtures and fittings Computer equipment Support costs Management Travel and subsistence Finance Bank charges Loan charges Governance costs Accountancy and legal fees Total resources expended Net (expenditure)/income |
2022 £ 128,083 257 1,158 4,143 133,641 42,829 10,717 984 54,530 833 1,604 4,000 5,604 3,150 220,658 (46,569) |
2021 £ 116,496 424 4,816 - |
|---|---|---|
| 121,736 42,829 10,717 984 |
||
| 54,530 - 876 - |
||
| 876 2,779 |
||
| 183,937 | ||
| 37,595 |
This page does not form part of the statutory financial statements
Page 21