_Group Report of the Trustees and Consolidated Financial Statements_ Year Ended 31 March 2023
## _Contents_
## Page Contents
- 3 **Summary**
- 5 **Group Report of the Trustees**
- 19 **Independent Auditor’s Report**
- 24 **Statement of Financial Activities**
- 25 **Balance Sheet**
- 26 **Statement of Cash Flows**
- 28 **Notes to the Financial Statements**
Age Cymru Gwent Group Report of Trustees and Consolidated Financial Statements Year Ended 31st March 2023
Registered Charity No: 1155903
## _Summar y_
2022/23 was a challenging year for the Charity in many ways, but it was a year that has seen the Charity position itself strongly to face the future on a positive footing.
Like all charities, the pandemic and ensuing difficult financial climate has had a severe impact on Age Cymru Gwent with the funding restrictions that face local authorities and the health board coming through to our services. In response, we restructured this year and focussed on making our services more sustainable with the aim of continuing to support older people in Gwent for decades to come. It is pleasing to see the positive financial change that has become apparent so far in the new year because of this work.
Going forward, it’s clear that the demand for our Services is growing. We are needed more than ever now, as the environment in which we operate is also changing rapidly. To meet the opportunities and challenges that will come our way in the future, we need to build on our existing strengths and enhance our partnerships with like-minded organisations.
The new year will see us developing a new strategy, it will be important to involve older people in Gwent in this process, to ensure that we are offering the right support in the right way. This strategy will see our core values running through all aspects of the Charity.
I’d like to thank all the staff and volunteers of Age Cymru Gwent for their hard work and expertise throughout the year, it is an honour to be here supporting such a dedicated team and this report will rightly highlight some of their successes.
James Shaughnessy Chief Executive Officer
## _Group Report of the Trustees_
## Chair’s Introduction
I am pleased to present the Trustees’ report for 2022-23. We believe it represents a Charity that has had a good year and an important part of this has involved rebuilding ourselves for the future.
This is a time of change for Age Cymru Gwent. We have introduced a new organisational structure and we have reviewed and strengthened many of our systems. Most crucially we are making plans to leave our Headquarters in Newport and move to new offices in Blackwood where we will be closer to the heart of our communities in Gwent. Baneswell has been a good home to us for many years but with changing populations and modern methods of doing business, particularly the use of IT, we feel that somewhere closer to the heart of our communities will bring greater benefit to both our clients and the organisation. We hope the move will take place in late 2023 and are confident that from here we shall continue to grow and expand in the next 12 months.
I would like to thank our Chief Executive, James Shaughnessy, for his hard work and commitment in leading our team of staff and volunteers, who tirelessly work to make life easier for so many older people in Gwent. They deserve great credit for our success this year and for helping Age Cymru Gwent to move forward and for their resilience at this time of change. While working with older people brings many rewards it can also be very hard and demanding too. They deserve our thanks.
Finally, I would like to thank the Board of Trustees for their commitment and enthusiasm. They bring a wide range of knowledge and experience from many walks of life and give this, unpaid, to improve the lives of older people in Gwent.
## Mr John Grimes
Chair
Group Report of the Trustees
The Trustees present their annual report and financial statements for the year ended 31 March 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity’s governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019).
## Objectives and Activities
The purpose of the Charity is to provide services and support to older people in the boroughs of Blaenau Gwent, Caerphilly and Torfaen, the city of Newport and the county borough of Monmouthshire.
Age Cymru Gwent’s vision is of a fully inclusive society where older people are valued as equals. Our aims are:
- To be seen as experts in issues affecting older people;
- To provide quality services which meet the needs of older people as they define them;
- To listen to the views of older people and ensure that they are communicated;
- To ensure that the Charity observes the principles of dignity and respect in all that it does and to promote these values to the wider community;
- To be proactive in securing the optimum level of resources (financial, staff and volunteers) and to ensure that they are used efficiently and effectively;
- To monitor and evaluate changes in society as they affect older people and to react accordingly.
The success of these activities will be measured by monitoring, recording and analysing outcomes for service users, and by evaluating service user satisfaction using a variety of different tools.
In order to deliver high quality services to older people, the Charity is dependent upon the continued hard work and commitment of a team of over 58 volunteers. Their work ranges from dealing with enquiries in the Information Service; working as Robin Ward volunteers in hospitals; assisting at lunch and activity clubs; delivering digital sessions; and providing administrative support to a number of different services. The Trustees wish to thank them all for their loyal support and service.
In setting its objectives for the year 2022/23 the Board of Trustees highlighted the following:
- I. Create and implement marketing and communications lead.
- II. Implement the Age Cymru Partners marketing strategy.
- III. Complete a strategic review of our management strategy.
- IV. Produce an organisational wide Business Plan to develop Choices Services. Monitor and continue to develop the Later Life Planning Service.
- V. Continue our work in collaboration with other organisations wherever appropriate
- VI. Deliver against the Strategic Plan 2020-25.
- VII. Review current funding contracts and expand the range of funding.
- VIII. Engage older people with digital technology through the Digital Project.
Age Cymru Gwent
Group Report of the Trustees
## Public Benefit
The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing their aims and objectives and in planning future activities. In particular, the Trustees have considered how planned activities will contribute to the aims and objectives they have set.
Thus, the Charity, in satisfying its constitutional objectives, achieves public benefit by:
- I. the provision of direct care and support to older people within the area of benefit
- II. working in partnership with the statutory sector at both strategic and operational levels on issues relating to the lives of older people
- III. acting as a public advocate on behalf of older people.
The geographical area of benefit covered by the Charity is defined by the unitary authority areas of Blaenau Gwent, Caerphilly, Monmouthshire, Newport and Torfaen. In addition to working with the local authorities, the Charity works with the Aneurin Bevan University Health Board.
## Achievements and Performance
## How Objectives Were Met
The Charity audited its services using a variety of means including contract monitoring by funding authorities, formal staff supervision and annual reviews, staff training programs andservice user satisfaction surveys and interviews. All contractual requirements were met and with a high level of service user satisfaction.
The Charity continues to review and monitor the services to ensure that they deliver the highest standard of care and support possible, some of which are subject to external audit or regulated inspection.
Our staff and volunteers delivered crucial services to older people throughout Gwent via a wide range of services. The provision of welfare benefit checks and assistance in completing application forms helped older people claim over £3.5 million in annualised benefits, which have greatly assisted them through the financial difficulties experienced due to the cost-of-living crisis.
We have continued to work closely with other organisations including our national partner Age UK, Age Cymru and other brand partners. This year also saw us approach Aneurin Bevan University Health Board with an innovative idea; to help solve the issue of patients unable to leave hospital due to a lack of support through partnership working with a like-minded Charity, which would enhance our current work.
A new business plan was developed this year, with a focus on ensuring the ongoing sustainability of the Charity in the current difficult financial climate, whilst continuing to offer the high-quality services to older people that we are known for. To support that aim a suite of new financial reports were developed and a new operational structure was introduced, alongside a live contract register. All this activity will ensure a strong and vibrant Charity going forward in future years.
Our home support services were reviewed this year, with a focus on developing information that will allow us to better understand where the greatest need is and the activity we need to undertake to underpin that.
Our wide range of services have again proved vital in supporting the needs of older people in Gwent, ensuring people can continue to live independently in their own homes, have access to information when they need it and feel they are being listened to.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Group Report of the Trustees
## We retained our Advocacy Quality
Performance Mark this year; an external accreditation that demonstrates that we offer a high-quality advocacy service provision ensuring that older people get the support they need, in the way they want, and their voices are heard.
Although we were unable to secure a Marketing Lead for the Charity, due to the financial climate, we were able to improve our presence on social media by increased posts on our website, Facebook and LinkedIn.
## Activities:
The Charity provided its main portfolio of services as listed:
**Hospital Discharge Services:** providing practical support to older people leaving hospital and at memory clinics across Gwent. The service is provided in Newport, Caerphilly, Blaenau Gwent, Torfaen and Monmouthshire.
**Respite Care Service:** providing flexible, practical and personal care to older people at home to enable their carers to take a break. Periods of respite care are varied and tailored to the individual’s needs.
**Blaenau Gwent Carers Project:** offers confidential advice and information to carers aged 18 or over. Advice may be given on benefits, care assessments and respite options. Special events for carers are organised throughout the year.
**Social Activity Clubs:** a range of clubs operate in Monmouthshire and Caerphilly providing an opportunity for older people to socialise and take part in activities.
## **Information and Advice Service:** provides
up to date information and advice on a wide range of topics including: benefits, housing, health and residential care to anyone aged 50+ living in the Gwent area.
**Advocacy Services:** provides a range of services, in a variety of settings, such as care homes, hospitals or in the community, which enable peoples’ voices to be heard.
**Connect Gwent - Victim Hub:** as part of the team at the Victim Hub the service helps to ensure older victims of crime and those at risk of crime are supported inside and outside of the criminal justice process.
**Robins Ward Volunteer Service:** Robins are ward volunteers who undertake activities, such as hair and nail care, assisting patients at meal times including feeding, chatting and reading to patients, letter writing and assisting with phone calls. They also provide a ‘Meet and Greet’ service and support staff in the MAU and A&E Departments.
**Housing Support Service - Caerphilly:** providing a signposting service for older people in Caerphilly ensuring that they are referred to the most appropriate organisation to help them with their individual needs.
**Housing Support Service - Blaenau Gwent:** providing a signposting service for older people in Blaenau Gwent ensuring that they are referred to the most appropriate organisation to help them with their individual needs.
**Choices Home Support Service:** Choices is a domiciliary service, providing a wide range of paid for support services for people over 50 living in Newport, Caerphilly, Blaenau Gwent and Monmouthshire.
Services include gardening, domestic cleaning, shopping, odd jobs and nail cutting.
**The Older Persons Integrated Care Pathway:** this innovative service works within selected GP practices and the Frailty Team in Newport to identify older people who are invited to participate in the project.
Age Cymru Gwent
Group Report of the Trustees
**Digital Inclusion Service:** this service offers support either in a group setting or to individuals to learn about information technology and the use of iPads, tablet computers, laptops, and mobile phones.
**Lighthouse 55+ Housing Support:** this service provides housing related support to people aged 55+ living in Newport who are experiencing difficulties of a housing nature.
**Later Life Planning Service:** This paid for service offers Will Writing and Lasting Power of Attorney completion and registration. This enables older people to plan for later life.
**Scams Awareness Project:** Providing awareness sessions to groups and individuals regarding the different types of scams operating and what can be done to protect yourself from becoming a victim
**Respite Care Service:** The Respite Care Service is provided throughout Gwent in individuals own homes, enabling unpaid Carer’s to take a break from their day to day caring responsibilities
Group Report of the Trustees
**----- Start of picture text -----**
over over
71,000 £3.5
Number of Amount of
contacts million
contacts made annualised
with older people benefit claimed
during the year for older people
over 5,602 133
Number of Home support energy
Support hours hours Free home checks
delivered to enable energy checks
independent carried out
living
over 3,861 484
Number of respite care discount
respite care hours hours Free warm home checks
delivered to discount checks
enable carers to carried out
have a break
**----- End of picture text -----**
**----- Start of picture text -----**
over
**----- End of picture text -----**
Number of Housing Support hours delivered to ensure people maintain their tenancy
**----- Start of picture text -----**
15,000 hours
**----- End of picture text -----**
Age Cymru Gwent
Group Report of the Trustees
## Financial Review
For the financial year 2022/23 the Charity expended £1,690,925, a decrease of £138,813 compared to the previous year.
For the financial year under consideration, the Board of Trustees approved a deficit budget of £165,976 in order to meet its objectives; this figure included costs agreed for the newly implemented HR system to improve efficiency across the organisation. Continued subscription to an e-learning portal enabling all staff to carry out necessary training to develop their knowledge and skills whilst enabling a consistent quality of provision for older people.
Due to careful contract scrutiny and ensuring that all income received was managed within a model of full cost recovery, the Charity was able to carefully reduce expenditure whilst ensuring service delivery was in line with predicted budgets. A restructure of key Management personnel across the organisation and implementing three key pillars of operational activity has been successful. As the Statement of Financial Activities demonstrates, the Charity ended the year with a reduced deficit of £136,770, which was due to uncollectable historic aged debt, dilapidation charges, supporting staff through the cost-of-living crisis, developing new finance systems and the resetting of contracts.
The Finance Committee and Senior Leadership Team have continued to exercise detailed scrutiny of the Charity’s resources throughout the year.
Predominantly the Charity’s activities during the year were funded by means of contracts or service level agreements and its major partners are listed on the next page. In addition, it derived further income from donations, and legacies.
## Reserves Policy
Age Cymru Gwent reserves policy is reviewed annually by the Trustees as part of the budgeting process and is based on a free reserves approach. Free reserves are defined as unrestricted funds which have not been earmarked and may be used generally to further the Charity’s objectives. Under the policy, Age Cymru Gwent takes a six-month forward view of free reserves, factoring in commercial and other risks. This enables the finance department to determine the reserves range required for the Charity to cover planned charitable expenditure over the following six months.
The Trustees agreed the level of reserves be set at £534,700 as this was established as an appropriate amount to ensure an allowance for any potential redundancy liabilities, the defined pension liability, and any further contractual obligations.
For the year 2022/23, the requirements of the reserves policy were met in full. In view of the cost-of-living crisis and uncertainty of some ongoing contracts the Trustees agreed it was prudent to hold some additional reserves in the short term to deal with any unexpected loss of income or contract changes. The free reserves of the Charity at the year-end totalled £537,684.
As of April 2022, the Charity’s reserves exceeded the figure set and the Board of Trustees therefore agreed that designated funds would be set for expected further increase to staff salaries and for the proposed Head Office move. The Head Office move in particular will benefit the organisation by reducing future operating costs and also offer the potential for greater engagement with older people within the heart of the community.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Group Report of the Trustees
## Plans for Future Periods
During the year the organisation reviewed the five-year Strategic Plan for 2020-2025 which identifies the delivery of high-quality services and support as the main focus of the Charity. The development of our services to meet the changing needs of older people and to assist with the difficulties being faced due to the cost-of-living crisis are paramount. The further expansion of our paid-for services remains an area of priority. Creating resilience within the ageing population will be key to assisting with the ongoing social care crisis. In addition, the plan confirms the intention to encourage and support the greater use of technology both within the organisation and by older people. Ensuring that our databases are fit for purpose and provide the best possible experience in terms of efficiency and security will be key within service delivery.
In setting out its intentions for the year, the Board of Trustees is once again mindful of the potential challenges posed by the general economic situation. For 2023/24 the Board has agreed the following:
## Aim for 2023/24
To continue to provide and develop innovative and high-quality services commensurate with the needs of older people and to expand service activities where appropriate.
## Objectives
- I. To continue to strengthen the Charity by raising our profile.
- II. Implement the Age Cymru Partners marketing strategy.
- III. To complete a strategic review of our management structure.
- IV. To increase our housing support service provision.
- V. To develop our help at home services
- VII. To work in partnership wherever possible
- VIII. To improve our infrastructure in both people services and finance.
- IX. To engage older people with digital technology through the Digital Project.
Since the approval of the new five-year Strategic Plan, we have experienced a global pandemic which has severely impacted on the types of activities carried out by the Charity. To ensure the safety of staff and service users the Charity will continue to observe all government guidance and to adapt service delivery wherever possible to continue to support older people.
## Structure, Governance and Management
Age Cymru Gwent is a charitable incorporated organisation, registered with the Charity Commission on 1 April 2014, registered Charity number 1155903.
As of 1st April 2014, the unincorporated Charity Age Cymru Gwent, Charity number 701834, transferred all its assets, liabilities, contracts and activities to the newly formed charitable incorporated organisation Age Cymru Gwent, Charity number 1155903.
The Charity is constituted by means of a Charity Commission ‘Foundation’ Model Constitution.
The Board of Trustees comprises eight members, together with an independently elected Chair. The Board may additionally co-opt up to three members without voting rights. Members of the Board are elected by the Membership annually in thirds. The Chair is elected annually by the Membership. New Trustees are appointed by election when a vacancy arises, any newly appointed Trustees taking a vacated position in the electoral cycle.
Age Cymru Gwent
Group Report of the Trustees
The Board of Trustees is elected annually in thirds and has legal responsibilities and duties under Charity law.
All Trustees are familiarised with the workings of the Charity prior to appointment. On appointment, the Chief Executive Officer takes responsibility for providing a more detailed induction to the Charity and equips the new Trustee with relevant documentation, including Age Cymru Gwent’s Staff and Trustee policies and appropriate Charity Commission publications.
The Board of Trustees of Age Cymru Gwent is a non-executive body, delegating day-today management of the Charity to the Chief Executive Officer. Its role is to establish the strategic direction of the organisation, to set appropriate policies to meet the objectives of the Charity and to exercise scrutiny of performance and managerial function. There are two standing committees of the Board; a Human Resources Committee and a Finance Committee, both of which report directly to the Board. It is intended to implement an Operations Committee within the next year. The Board of Trustees meets six times annually, together with an Annual General Meeting, normally held in the autumn. Committees meet quarterly.
All Trustees serve on at least one of the Committees. The Treasurer chairs the Finance Committee as of right. The Honorary Officers are briefed on a bi-monthly basis by the Chief Executive Officer. Whilst this meeting has no executive authority it allows supervision of the work of the Chief Executive Officer to take place and for the Chief Executive Officer to seek guidance with regard to specific issues. Issues raised at briefing meetings are reported annually to the Board of Trustees for information.
The staff of Age Cymru Gwent are organised in a formal line management structure, thus allowing a mode of communication and support to all levels of the organisation.
The Trustees consider the Chief Executive Officer together with the Chief Operating Officer, Head of Finance and Head of People to comprise the key management personnel of the Charity in charge of directing and controlling, running, and operating the Charity on a day-to-day basis. The pay and remuneration of the Charity’s key management personnel is set by benchmarking against comparable posts in similar third sector organisations. Local market conditions are also considered.
Group Report of the Trustees
## Risk Management
In addition to the production of a full risk register a risk report is presented to each Board meeting identifying the main risks affecting the organisation at that time. The Trustees are satisfied that they are fully informed of risks to the Charity and that appropriate policies and procedures are in place to mitigate against risk.
As the year under review came to an end the impact of rising financial costs posed the greatest risk to the Charity. A restructure, greater financial awareness and ensuring resources were utilised in the most effective way was key to mitigating the impact of identified risks. The key risks identified were:
|Details of Risk
Rising costs leading to
signifcant fnancial issues.
Key staff leaving as salaries
in third sector cannot
always compete with other
organisations, which in turn
has a detrimental effect on our
ability to support older people.
Risk of reputational damage
due to poor safeguarding of
clients and staff.
Risk of lack of awareness
around contracts, leading to
poor performance and loss of
contracts, which in turn affects
fnancial viability and ability to
support older people.
Risk
Risk of fnancial
diffculties
Inability to
recruit and
retain staff
Reputational
damage
Risk of losing
contracts|Controls
Cost reduction exercise instigated, which
included ceasing unviable activity and
reviewing all contracts. Greater fnancial
awareness was introduced to the Charity
by revamping the fnance department and
producing a suite of new management
accounts. A restructure of the operational
arm of the organisation undertaken to
ensure better understanding of activity at
a senior level.
Benchmarking process undertaken,
cost-of-living payment instigated, staff
wages lifted, savings made elsewhere to
support this. Ensure all risks are identifed,
assessed and mitigated against wherever
possible.
A dedicated post was created to look
after safeguarding and training, this
post focused on supporting staff and
embedding quality in all Charity activity.
New Chief Operating Offcer role created
allowing consistent management of
contracts, experienced team in situ, new
contracts register developed.|
|---|---|
Cost reduction exercise instigated, which included ceasing unviable activity and reviewing all contracts. Greater financial awareness was introduced to the Charity by revamping the finance department and producing a suite of new management accounts. A restructure of the operational arm of the organisation undertaken to ensure better understanding of activity at a senior level.
Age Cymru Gwent
Group Report of the Trustees
## Reference and Administrative Information
The Board of Trustees is elected annually in thirds and has legal responsibilities and duties under Charity law.
## Name
Age Cymru Gwent
## Charity Registration number
1155903
The principal office of Age Cymru Gwent is
12 Baneswell Road Newport South Wales NP20 4BP Tel: 01633 763330 Website: www.agecymrugwent.org
## Trustees
Mr John Grimes (Chair) Mr Clifford Edwards (Vice Chair) Mr Philip Brabon (Treasurer) Professor Carolyn Wallace - Resigned 12 June 2023 Mrs Sheridan Methuen - Resigned 18 January 2023 Mr Nicholas Haynes Mr John Metcalfe Mrs Joanne Absalom Mrs Wendy Matthews
## Honorary Life Vice-Presidents
Mr M Harbinson Mr A Reynolds Mr J Frost Mrs P Stock
## Key Management Personnel
Chief Executive Officer – Mr James Shaughnessy Chief Operating Officer – Mrs Gail Gordon
Head of Finance
- Miss Laura Johansson (until August 2022) Head of People
– Charlotte Kerr (until August 2022)
Head of People
- Mr Stanley Jones (from September 2022)
## Contractors
Head of Finance
– Mr Neil Bryan, JP Cole Ltd. (from January 2023)
Age Cymru Gwent provides services from six sites as shown below:
Panteg Hospital, Griffithstown Nevill Hall Hospital, Abergavenny Institute Buildings, Crumlin St. Woolos Hospital, Newport Baneswell Road, Newport Beaumont House, Blackwood
Bankers
National Westminster Bank
High Street Newport South Wales NP20 1GG
## Auditors
Azets Audit Services
Chartered Accountants & Statutory Auditors Ty Derw, Lime Tree Court Cardiff Gate Business Park CF23 8AB
Legal Advisors
## Queens Chambers
2 North Street Newport NP20 1TE Geldards LLP
4 Capital Quarter Tyndall Street Cardiff CF10 4BZ
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Group Report of the Trustees
## Acknowledgements
Age Cymru Gwent gratefully acknowledges the support of its partners:-
Blaenau Gwent County Borough Council Caerphilly County Borough Council Torfaen County Borough Council Monmouthshire County Council
Newport City Council Blaenau Gwent ABUHB
Caerphilly ABUHB Newport ABUHB
Monmouthshire ABUHB
Torfaen ABUHB
Wales Council for Voluntary Action
Aneurin Bevan University Health Board Gwent Police & Crime Commission
Age UK/Age Cymru/Age Cymru Brand Partners. Thank you also to all those who participated in fundraising activities throughout the year. The Charity is indebted to the numerous personal donors who have given so generously over the year, and without whose support, our work would be considerably more difficult.
_16_
Age Cymru Gwent
Group Report of the Trustees
## Responsibilities of the Trustees
The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that year.
In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the charities’ SORP;
- make judgments and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees are responsible for the maintenance and integrity of the Charity and financial information included on the Charity’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdiction.
## Statement as to disclosure of information to Auditors
So far as the Trustees are aware, there is no relevant audit information of which the Charity’s auditors are unaware. Additionally, they have taken all the steps that they ought to have taken as Trustees in order to make themselves aware of any relevant audit information and to establish that the Charity’s auditors are aware of that information.
Signed by
Approved by the member of the Committee on 14th December 2023
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
## _Independent Auditor’s Re ort p_
## Opinion
We have audited the financial statements of Age Cymru Gwent (the ‘Charity’) for the year ended 31 March 2023 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 _The Financial Reporting Standard applicable in the UK and Republic of Ireland_ (United Kingdom Generally Accepted Accounting Practice).
In our opinion, the financial statements:
- give a true and fair view of the state of the Charity’s affairs as at 31 March 2023 and of its incoming resources and application of resources, for the year then ended;
- have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- have been prepared in accordance with the requirements of the Charities Act 2011.
## Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the _Auditor’s responsibilities for the audit of the financial statements_ section of our report. We are independent of the Charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## Conclusions relating to going concern
In auditing the financial statements, we have concluded that the Trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the Charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Independent Auditor’s Report
## Other information
The other information comprises the information included in the annual report other than the financial statements and our auditor’s report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated.
If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
## Matters on which we are required to report by exception
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:
- the information given in the financial statements is inconsistent in any material respect with the Trustees’ report; or
- sufficient accounting records have not been kept; or
- the parent Charity’s financial statements are not in agreement with the accounting records and returns; or
- we have not received all the information and explanations we require for our audit.
## Responsibilities of the Trustees
As explained more fully in the statement of Trustees’ responsibilities, the Trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the Trustees are responsible for assessing the Charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to cease operations, or have no realistic alternative but to do so.
_20_
Age Cymru Gwent
Independent Auditor’s Report
## Auditor’s responsibilities for the audit of the financial statement
We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/ auditorsresponsibilities. This description forms part of our auditor’s report.
## Extent to which the audit was considered capable of detecting irregularities, including fraud
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above and on the Financial Reporting Council’s website, to detect material misstatements in respect of irregularities, including fraud.
We obtain and update our understanding of the entity, its activities, its control
environment, and likely future developments, including in relation to the legal and regulatory framework applicable and how the entity is complying with that framework. Based on this understanding, we identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. This includes consideration of the risk of acts by the entity that were contrary to applicable laws and regulations, including fraud.
In response to the risk of irregularities and non-compliance with laws and regulations, including fraud, we designed procedures which included:
- Enquiry of management and those charged with governance around actual and potential litigation and claims as well as actual, suspected and alleged fraud;
- Reviewing minutes of meetings of those charged with governance;
- Assessing the extent of compliance with the laws and regulations considered to have a direct material effect on the financial statements or the operations of the entity through enquiry and inspection;
- Reviewing financial statement disclosures and testing to supporting documentation to assess compliance with applicable laws and regulations;
- Performing audit work over the risk of management bias and override of controls, including testing of journal entries and other adjustments for appropriateness, evaluating the business rationale of significant transactions outside the normal course of business and reviewing accounting estimates for indicators of potential bias.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Independent Auditor’s Report
## Because of the inherent limitations of
an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance.
The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
## Other matters
Your attention is drawn to the fact that the Charity has prepared financial statements in accordance with “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.
## Use of our report
This report is made solely to the Charity’s Trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the Charity’s Trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity’s Trustees as a body, for our audit work, for this report, or for the opinions we have formed.
## Azets Audit Services
Chartered Accountants & Statutory Auditors Ty Derw Lime Tree Court Cardiff Gate Business Park CF23 8AB
Date: 21st December 2023
Azets Audit Services is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
This has been done in order for the financial statements to provide a true and fair view in accordance with current Generally Accepted Accounting Practice.
Age Cymru Gwent
## _Statement of Financial Activities_
## Statement of Financial Activities - consolidated for the year ended 31 March 2023
**----- Start of picture text -----**
Unrestricted Restricted Total Unrestricted Restricted Total
Funds Funds Funds Funds As restated
Note 2023 £ 2023 £ 2023 £ 2022 £ 2022 £ 2022 £
Income and endowments from:
Donations and legacies 3 16,583 - 16,583 19,779 - 19,779
Charitable activities 4 165,652 1,366,961 1,532,613 242,009 1,403,936 1,645,945
Investments 5 1,678 - 1,678 36 - 36
Other income 6 1,781 1,500 3,281 32,413 - 32,413
Total income 185,694 1,368,461 1,554,155 294,237 1,403,936 1,698,173
Expenditure on:
Raising funds 7 - - - 165 - 165
Charitable activities 8 237,431 1,453,494 1,690,925 421,305 1,408,268 1,829,573
Total expenditure 237,431 1,453,494 1,690,925 421,470 1,408,268 1,829,738
Net outgoing resources
before transfers (51,737) (85,033) (136,770) (127,233) (4,332) (131,565)
Gross transfers between funds 194,792 (194,792) - (64,580) 64,580 -
Net income/(expenditure)
for the year/
Net movement in funds 143,055 (279,825) (136,770) (191,813) 60,248 (131,565)
Fund balances at 1 April 2022 545,280 320,806 866,086 737,093 260,558 997,651
Fund balances at 31 March 2023 688,335 40,981 729,316 545,280 320,806 866,086
**----- End of picture text -----**
The Statement of Financial Activities includes all gains and losses recognised in the year. All incoming resources and resources expended derived from continuing activities.
The notes on pages 28 to 51 form part of these financial statements
Age Cymru Gwent
## _Balance Sheet_
## Balance Sheet - Charity only as at 31 March 2023
**----- Start of picture text -----**
Note 2023 £ 2023 £ 2022 £ 2022 £
Fixed assets:
Tangible assets 13 20,728 31,856
Investments 14 2 2
20,730 31,858
Current assets:
Debtors 16 231,104 262,535
Cash at bank and in hand 579,843 710,250
810,947 972,785
Creditors:
Amounts falling due within one year 17 (84,373) (132,237)
Net current assets 726,574 840,548
Net assets less current liabilities 747,304 872,406
Creditors:
Amounts falling due after more than one year 18 (2,988) (6,320)
Provisions for liabilities (15,000) -
Net assets 729,316 866,086
Income funds
Restricted fund 22 40,981 320,806
Unrestricted funds
Designated funds 23 150,649 69,943
General unrestricted funds 544,259 485,178
Pension reserve (6,573) (9,841)
688,335 545,280
Total Charity funds 729,316 866,086
**----- End of picture text -----**
These financial statements were approved by the Trustees on 14th December 2023 and are signed on their behalf by:
Trustee:
Mr John Grimes
Treasurer:
Mr Philip Brabon
The notes on pages 28 to 51 form part of these financial statements
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
## _Statement of Cash Flows_
## Statement of Cash Flows - consolidated for the year ended 31 March 2023
**----- Start of picture text -----**
Note 2023 £ 2023 £ 2022 £ 2022 £
Cash flows from operating activities
Cash (absorbed by)/generated from operations 28 (132,085) 30,383
Investing activities
Investment income received 1,678 36
Net cash generated from investing activities 1,678 36
Net cash used in financing activities - -
Net (decrease)/increase in cash
and cash equivalents (130,407) 30,419
Cash and cash equivalents at beginning of year 710,250 679,831
Cash and cash equivalents at end of year 579,843 710,250
**----- End of picture text -----**
## _Notes to the Financial Statements ear ended 31 March 2023 y_
## 1. Accounting Policies
## Charity information
Age Cymru Gwent is a charitable incorporated organisation whose principal office is 12 Baneswell Road, Newport, Gwent, NP20 4BP.
## 1.1. Accounting convention
The financial statements have been prepared in accordance with the Charity’s governing document, the Charities Act 2011, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.
The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.
The financial statements are prepared in sterling, which is the functional currency of the Charity. Monetary amounts in these financial statements are rounded to the nearest GBP £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
The Charity is the parent Charity of Age Cymru Gwent Enterprises Limited, a dormant company.
The Charity has taken advantage of the provisions in the Charities SORP not to prepare consolidated accounts, on the basis that the subsidiary undertaking is not material to the group for the purpose of giving a true and fair view.
The financial statements therefore present information about the Charity as an individual entity and not about its group.
## 1.2. Going concern
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
## 1.3. Charitable funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Designated funds comprise funds which have been set aside at the discretion of the Trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
## 1.4. Income
Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
## 1.5. Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity.
Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
## 1.6. Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Office equipment 25% straight line basis Motor vehicles 17% straight line basis
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
## 1.7. Fixed asset investments
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/ (expenditure) for the year. Transaction costs are expensed as incurred.
A subsidiary is an entity controlled by the Charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 1.8. Impairment of fixed assets
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
## 1.9. Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
## 1.10. Financial instruments
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity’s balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
## Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
## Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
## Derecognition of financial liabilities
Financial liabilities are derecognised when the Charity’s contractual obligations expire or are discharged or cancelled.
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 1.11. Provisions
Provisions are recognised when the Charity has a legal or constructive present obligation as a result of a past event, it is probable that the Charity will be required to settle that obligation and a reliable estimate can be made of the amount of the obligation.
The amount recognised as a provision is the best estimate of the consideration required to settle the present obligation at the reporting end date, taking into account the risks and uncertainties surrounding the obligation. Where the effect of the time value of money is material, the amount expected to be required to settle the obligation is recognised at present value. When a provision is measured at present value, the unwinding of the discount is recognised as a finance cost in net income/ (expenditure) in the period in which it arises.
## 1.13. Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
Previously, the Charity was part of a separately administered multi-employer defined benefit scheme; as it is unable to obtain sufficient information to enable it to account for the scheme as a defined benefit scheme, the scheme is accounted for as a defined contribution scheme.
The Charity is still required to make contributions to fund a deficit in the scheme and the amount recognised in the financial statements is the net present value of the future deficit contributions payable under the agreement.
## 1.12. Employee benefits
The costs of short-term employee benefits are recognised as a liability and an expense, unless those costs are required to be recognised as part of the cost of stock or fixed assets.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 2. Critical accounting estimates and judgements
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
## 3. Income from donations and legacies
**----- Start of picture text -----**
Unrestricted Funds Unrestricted Funds
2023 £ 2022 £
Donations and gifts 10,368 5,339
Legacies receivable 6,215 14,440
16,583 19,779
**----- End of picture text -----**
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 4. Charitable activities
**----- Start of picture text -----**
2023 2022
£ £ as restated
Client income 140,126 133,193
Performance related grants 1,392,487 1,512,752
1,532,613 1,645,945
Analysis by fund
Unrestricted funds 165,652 242,009
Restricted funds 1,366,961 1,403,936
1,532,613 1,645,945
Performance related grants
Blaenau Gwent County Borough Council 271,729 181,925
Caerphilly County Borough Council 86,868 90,603
Monmouthshire County Council 204,626 217,498
Newport City Council 239,008 382,843
Blaenau Gwent Locality 325,505 11,178
Age UK 120,167 96,749
Age UK Eon 39,850 55,562
Gwent Police & Crime Commissioner 18,342 19,015
-
University of South Wales 18,327
Age Cymru 10,806 55,806
Torfaen County Borough Council 25,667 25,667
WCVA 31,592 31,591
Newport Locality - 173,121
Caerphilly Locality - 119,289
Lottery Commission - 1,425
ICF - 23,400
Kickstarters - 27,080
1,392,487 1,512,752
**----- End of picture text -----**
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
**----- Start of picture text -----**
5. Investments
Unrestricted Funds Unrestricted Funds
2023 £ 2022 £
Interest receivable 1,678 36
**----- End of picture text -----**
## 6. Other income
**----- Start of picture text -----**
Unrestricted Restricted Total Unrestricted
Funds Funds Funds
2023 £ 2023 £ 2023 £ 2022 £
Miscellaneous income 1,781 1,500 3,281 1,623
Revaluation on pension scheme - - - 30,790
1,781 1,500 3,281 32,413
**----- End of picture text -----**
**----- Start of picture text -----**
7. Raising funds
Total Unrestricted Funds
2023 £ 2022 £
Fundraising and publicity
Fundraising - 165
- 165
**----- End of picture text -----**
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 8. Charitable activities
**----- Start of picture text -----**
2023 2022
Note £ £
Staff costs 917,130 1,174,323
Travelling and subsistence 23,217 12,710
Recruitment - 1,384
Rent, rates & room hire 1,171 12,116
Transport & minibus hire 282 4,182
Sundry expenses 6,762 6,091
Telephone, postage & stationery 13,387 28,256
Training 4,505 5,078
Insurance 446 1,880
Repairs & renewals 40,257 31,353
Legal & professional - 6,027
Light & heat 878 9,824
Bad debt provision and debts written off 16,360 81,054
1,024,395 1,374,278
Share of support costs 9 659,355 449,144
Share of governance costs 9 7,175 6,151
1,690,925 1,829,573
Analysis by fund
Unrestricted funds 237,431 421,305
Restricted funds 1,453,494 1,408,268
1,690,925 1,829,573
**----- End of picture text -----**
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 9. Support costs
**----- Start of picture text -----**
Support Governance 2023 Support Governance 2022
Costs £ £ £ Costs £ £ £
Staff costs 450,352 - 450,352 320,980 - 320,980
Depreciation 11,128 - 11,128 13,409 - 13,409
Travelling & subsistence 14,869 - 14,869 12,092 - 12,092
Recruitment 1,984 - 1,984 417 - 417
Rent, rates & room hire 35,265 - 35,265 39,101 - 39,101
Sundry expenses 20,006 - 20,006 3,885 - 3,885
Telephone, postage & stationery 29,634 - 29,634 7,788 - 7,788
Training 6,880 - 6,880 13,680 - 13,680
Insurance 11,334 - 11,334 2,551 - 2,551
Repairs & renewals 59,534 - 59,534 21,814 - 21,814
Irrecoverable VAT 18,369 - 18,369 11,508 - 11,508
Legal & professional - - - 1,919 - 1,919
Audit fees - 7,175 7,175 - 6,151 6,151
659,355 7,175 666,530 449,144 6,151 455,295
Analysed between
Charitable activities 659,355 7,175 666,530 449,144 6,151 455,295
**----- End of picture text -----**
Governance costs includes payments to the auditors of £7,175 (2022- £6,151) for audit fees.
## 10. Trustees
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 11. Employees
The average number of staff employed by the group during the year were as follows:
**----- Start of picture text -----**
2023 2022
Number Number
Direct services 75 97
Management & admin 11 14
Total 86 111
2023 2022
£ £
Employment costs
Wages and salaries 1,218,080 1,369,879
Social security costs 74,704 66,052
Other pension costs 74,698 59,372
1,367,482 1,495,303
**----- End of picture text -----**
## **Key management personnel**
The total amount of employee benefits received by the Trustees and its key management personnel for their services to the Charity was £177,829 (2022: £136,728).
## **Transactions with Trustees**
No Trustee received any remuneration or was reimbursed for any expenses during the current or previous year.
## **Redundancy costs**
Redundancy costs in the year were £763 (2022: £1,392). No amounts were outstanding in the current or prior year.
There were no employees whose annual remuneration was more than £60,000.
## 12. Taxation
The Charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 13. Tangible fixed assets
**----- Start of picture text -----**
Office equipment £ Motor Vehicles £ Total £
Cost
At 1 April 2022 31,986 66,999 98,985
At 31 March 2023 31,986 66,999 98,985
Depreciation and impairment
At 1 April 2022 30,633 36,496 67,129
Depreciation charged in the year 619 10,509 11,128
At 31 March 2023 31,252 47,005 78,257
Carrying amount
At 31 March 2023 734 19,994 20,728
At 31 March 2022 1,353 30,503 31,856
**----- End of picture text -----**
## 14. Fixed asset investments
**----- Start of picture text -----**
Other investments £
Cost or valuation
At 1 April 2022 & 31 March 2023 2
Carrying amount
At 31 March 2023 2
At 31 March 2022 2
2023 2022
Note £ £
Other investments comprise:
Investments in subsidiaries 15 2 2
**----- End of picture text -----**
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 15. Subsidiaries
These financial statements are separate Charity financial statements for Age Cymru Gwent. Consolidated financial statements have not been prepared due to the subsidiary being dormant. Details of the Charity’s subsidiaries at 31 March 2023 are as follows:
**----- Start of picture text -----**
Name of Registered Nature of Class of % Held
undertaking office business shares held Direct Indirect
Age Cymru Enterprises Limited United Kingdom Dormant Ordinary Shares 100.00
**----- End of picture text -----**
The aggregate capital and reserves and the result for the year of subsidiaries excluded from consolidation was as follows:
**----- Start of picture text -----**
Name of Profit/(Loss) Capital and Reserves
undertaking £ £
Age Cymru Enterprises Limited - 2
The investment in the subsidiary is stated at cost.
**----- End of picture text -----**
The registered office of the company 12 Baneswell Road, Newport, Gwent, NP20 4BP. The company number is 03054802.
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 16. Debtors: Amounts falling due within one year
**----- Start of picture text -----**
2023 2022
£ £
Trade debtors 179,758 157,712
Other debtors 1,581 3,784
Prepayments and accrued income 49,765 101,039
231,104 262,535
**----- End of picture text -----**
## 17. Creditors: Amounts falling due within one year
**----- Start of picture text -----**
2023 2022
Note £ £
Other taxation and social security 16,367 29,363
Deferred income 19 26,536 32,742
Trade creditors 4,588 16,765
Amounts owed to subsidiary undertakings 2 2
Other creditors 9,643 5,778
Accruals 27,237 47,587
84,373 132,237
**----- End of picture text -----**
## 18. Creditors: Amounts falling due after more than one year
**----- Start of picture text -----**
2023 2022
£ £
Other creditors 2,988 6,320
**----- End of picture text -----**
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 19. Deferred income
**----- Start of picture text -----**
2023 2022
£ £
Other deferred income 26,536 32,742
**----- End of picture text -----**
Deferred income relates to grant funding received in advance for 2023/24 (2022: grant funding received in advance for 2022/23).
Deferred income is included in the financial statements as follows:
**----- Start of picture text -----**
2023 2022
£ £
Deferred income is included within:
Current liabilities 26,536 32,742
Movements in the year:
-
Deferred income at 1 April 2022 32,742
Released from previous periods (391,896) (96,749)
Resources deferred in the year 385,690 129,491
Deferred income at 31 March 2023 26,536 32,742
**----- End of picture text -----**
## 20. Provisions for liabilities
**----- Start of picture text -----**
2023 2022
£ £
-
Dilapidations provision 15,000
Movements on provisions
Dilapidations provision
Additional provisions in the year 15,000
**----- End of picture text -----**
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 21. Retirement benefit schemes
## Multi-employer pension scheme
## **FRS 102 – SECTION 28**
Accounting disclosures for the period ending 31 March 2023 COMPANY: Age Cymru Gwent SCHEME: TPT Retirement Solutions – The Growth Plan
## Defined contribution schemes
The Charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the Charity in an independently administered fund.
The charge to profit or loss in respect of defined contribution schemes was £66,291 (2022 - £59,372).
## Multi-employer pension scheme
The company participates in the scheme, a multi-employer scheme which provides benefits to some 638 non-associated participating employers. The scheme is a defined benefit scheme in the UK. It is not possible for the company to obtain sufficient information to enable it to account for the scheme as a defined benefit scheme. Therefore it accounts for the scheme as a defined contribution scheme.
The scheme is subject to the funding legislation outlined in the Pensions Act 2004 which came into force on 30 December 2005. This, together with documents issued by the Pensions Regulator and Technical Actuarial Standards issued by the Financial Reporting Council, set out the framework for funding defined benefit occupational pension schemes in the UK.
The scheme is classified as a ‘last-man standing arrangement’. Therefore the company is potentially liable for other participating employers’ obligations if those employers are unable to meet their share of the scheme deficit following withdrawal from the scheme. Participating employers are legally required to meet their share of the scheme deficit on an annuity purchase basis on withdrawal from the scheme.
A full actuarial valuation for the scheme was carried out at 30 September 2020. This valuation showed assets of £800.3m, liabilities of £831.9m and a deficit of £31.6m. To eliminate this funding shortfall, the Trustees have asked the participating employers to pay additional contributions to the scheme as follows:
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 21. (continued) Retirement benefit schemes Deficit contributions Deficit contributions
## Deficit contributions
From 1 April 2022 to 31 January 2025: £3,312,000 per annum _(payable monthly)._
From 1 April 2019 to 30 September 2025: £11,243,000 per annum _(payable monthly and increasing by 3% each on 1st April)._
Unless a concession has been agreed with the Trustees the term to 31 January 2025 applies.
Note that the scheme’s previous valuation was carried out with an effective date of 30 September 2017. This valuation showed assets of £794.9m, liabilities of £926.4m and a deficit of £131.5m.
To eliminate this funding shortfall, the Trustees asked the participating employers to pay additional contributions to the scheme as follows:
The recovery plan contributions are allocated to each participating employer in line with their estimated share of the Series 1 and Series 2 scheme liabilities.
Where the scheme is in deficit and where the company has agreed to a deficit funding arrangement the company recognises a liability for this obligation. The amount recognised is the net present value of the deficit reduction contributions payable under the agreement that relates to the deficit. The present value is calculated using the discount rate detailed in these disclosures. The unwinding of the discount rate is recognised as a finance cost.
## Present Values of Provision
**----- Start of picture text -----**
31 March 2023 (£s) 31 March 2022 (£s) 31 March 2021 (£s)
Present value of provision 6,274 9,841 43,221
**----- End of picture text -----**
## Reconciliation of Opening and Closing Provisions
**----- Start of picture text -----**
Period Ending Period Ending
31 March 2023 (£s) 31 March 2022 (£s)
Provision at start of period 9,841 43,221
Unwinding of the discount factor (interest expense) 186 249
Deficit contribution paid (3,585) (10,937)
Remeasurements - impact of any change in assumptions (168) (226)
Remeasurements - amendments to the contribution schedule - (22,466)
Provision at end of period 6,274 9,841
**----- End of picture text -----**
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 21. (continued) Retirement benefit schemes
## Income and Expenditure Impact
|Income and Expenditure Impact|||
|---|---|---|
||||
||**Period Ending**
|**Period Ending**
|
||**31 March 2023 (£s)**|**31 March 2022 (£s)**|
|Interest expense|186|249|
|Remeasurements – impact of any change in assumptions|(168)|(226)|
|Remeasurements – amendments to the contribution schedule|-|(22,466)|
|Contributions paid in respect of future service*|-|-|
|Costs recognised in income and expenditure account|-|-|
||||
*includes defined contribution schemes and future service contributions (i.e. excluding any deficit reduction payments) to defined benefit schemes which are treated as defined contribution schemes. To be completed by the company.
## Assumptions
**----- Start of picture text -----**
31 March 2023 31 March 2022 31 March 2021
% per annum % per annum % per annum
Rate of discount 5.52 2.35 0.66
**----- End of picture text -----**
The discount rates shown above are the equivalent single discount rates which, when used to discount the future recovery plan contributions due, would give the same results as using a full AA corporate bond yield curve to discount the same recovery plan contributions.
The following schedule details the deficit contributions agreed between the company and the scheme at each year end period:
## Deficit Contributions Schedule
|**Year Ending**|**31 March 2023 (£s)**|**31 March 2022 (£s)**|**31 March 2021 (£s)**|
|---|---|---|---|
|**Year 1**|**3,585**|**3,585**|**10,937**|
|**Year 2**|**2,988**|**3,585**|**11,266**|
|**Year 3**|**-**|**2,988**|**11,604**|
|**Year 4**|**-**|**-**|**9,960**|
|**Year 5**|**-**|**-**|**-**|
|||||
The company must recognise a liability measured as the present value of the contributions payable that arise from the deficit recovery agreement and the resulting expense in the income and expenditure account i.e. the unwinding of the discount rate as a finance cost in the period in which it arises.
It is these contributions that have been used to derive the company’s balance sheet liability.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
**----- Start of picture text -----**
Group Report of the Trustees
Su
mmary
**----- End of picture text -----**
**----- Start of picture text -----**
46 Age Cymru Gwent
**----- End of picture text -----**
Notes to the Financial Statements year ended 31 March 2023
**----- Start of picture text -----**
Balance at 31 March 2023 £ - - - - 44,159 - - - 1,606 - - - - - - - - - - (4,784) - 40,981
Transfers £ (24,971) - - - - - 574 (500) - (114,909) 4,400 - (4,422) (65,972) (29,252) 30,153 10,107 - - - - (194,792)
Movement in funds £ (67,810) (46,069) (11,523) (1,883) (62,135) (18,327) (1,951) - (17,183) (74,917) (13,992) (67,208) (35,774) (69,827) (31,242) (41,444) (88,368)
Resources expended (294,343) (239,008) (133,000) (137,490) (1,453,494)
Incoming resources £ 67,810 34,200 - - 82,953 18,327 - - 18,342 294,343 67,650 13,992 239,008 133,000 120,712 26,360 25,667 69,827 31,242 36,660 88,368 1,368,461
Balance at 1 April 2022 £ 24,971 11,869 11,523 1,883 23,341 - 1,377 500 447 114,909 2,867 - 4,422 65,972 46,030 10,695 - - - - - 320,806
Transfers £ - - - - - 23,064 - - - - 36,183 1,578 - - - - 3,755 - - - - 64,580
Resources expended £ (49,518) (31,411) (86,421) - (83,319) (33,622) (46,623) - (18,568) (326,334) (81,551) (26,626) (247,843) (134,004) (110,280) (91,450) (40,698) - - - - (1,408,268)
Movement in funds Incoming resources £ 65,499 31,202 90,603 - 82,781 9,122 48,000 - 19,015 344,181 41,499 24,000 249,843 133,000 143,672 89,852 31,667 - - - - 1,403,936
Balance at 1 April 2021 £ 8,990 12,078 7,341 1,883 23,879 1,436 - 500 - 97,062 6,736 1,048 2,422 66,976 12,638 12,293 5,276 - - - - 260,558
Blaenau Gwent Advocacy Services Carers Project Benefits Security Monmouth Age UK - Go Digital Caerphilly Enhanced GP Fundraising Gwent Police & Crime Commission Hospital Discharge Scheme Information Unit Later Life Goals Lighthouse Pathways Respite Robins NLHB Torfaen Advocacy Services Blaenau Gwent Housing Carers Activity Funding Scams Awareness Caerphilly Housing Support
**----- End of picture text -----**
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
**----- Start of picture text -----**
Balance at 31 March 2023 £ 19,994 45,655 35,000 40,000 10,000 150,649
Transfers £ - - 50,000 40,000 10,000 100,000
Movement in funds Resources expended £ (10,509) - (15,000) - - (25,509)
Incoming resources £ - 6,215 - - - 6,215
Balance 1 March 2022 £ 30,503 39,440 - - - 69,943
Resources expended £ (10,509) - - - - (10,509)
£ - 14,440 - - - 14,440
Movement in funds
Incoming resources
Balance at 1 April 2021 £ 41,012 25,000 - - - 66,012
Fixed asset fund Legacies Property move costs Cost of living increases IT equipment replacement
**----- End of picture text -----**
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
##
**----- Start of picture text -----**
Total 2022 £ 31,856 2 840,548 (6,320) - 866,086
Restricted funds 2022 £ 1,353 - 319,453 - - 320,806
Designated funds 2022 £ 30,503 - 39,440 - - 69,943
Unrestricted funds 2022 £ - 2 481,655 (6,320) - 475,337
Total 2023 £ 20,728 2 726,574 (2,988) (15,000) 729,316
Restricted funds 2023 £ 734 - 40,247 - - 40,981
Designated funds 2023 £ 19,994 - 130,655 - - 150,649
Unrestricted funds 2023 £ - 2 555,672 (2,988) (15,000) 537,686
Fund balances at 31 March 2023 are represented by: Tangible assets Investments Current assets/(liabilities) Long term liabilities Provisions
**----- End of picture text -----**
Age Cymru Gwent
Notes to the Financial Statements year ended 31 March 2023
## 25. Operating lease commitments
At the reporting end date the Charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:
**----- Start of picture text -----**
2023 2022
£ £
Within one year 27,337 48,365
Between two and five years 1,824 75,744
29,161 124,109
**----- End of picture text -----**
## 26. Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
## 27. Prior period adjustment
In the 2022 financial statements the client income was recognised under ‘other trading activities’. The income relates to the charitable activities of the Charity and as such has been reclassifed to ‘income from charitable activities’.
As such the 2022 accounts have been restated.
The restatement affects the following:
Statement of Financial Activities Charitable activities income note Other trading activities note
The following corrections were made:
DR client income (other trading activities): £133,193
CR client income (charitable activities): £133,193
This adjustment has not impacted the results previously reported for the prior year or the reserves at the prior year end.
Group Report of the Trustees and Consolidated Financial Statements for year ended 31 March 2023
Notes to the Financial Statements year ended 31 March 2023
## 28. Cash generated from operations
**----- Start of picture text -----**
2023 2022
£ £
Deficit for the year (136,770) (131,565)
Adjustments for:
Investment income recognised in statement of financial activities (1,678) (36)
Depreciation and impairment of tangible fixed assets 11,128 13,409
Movements in working capital:
(Decrease) in debtors 31,431 120,792
(Decrease) in creditors (44,990) (4,959)
-
(Decrease) in provisions 15,000
(Decrease)/increase in deferred income (6,206) 32,742
Cash (absorbed by)/generated from operations (132,085) 30,383
**----- End of picture text -----**
## 29. Analysis of changes in net funds
The Charity had no debt during the year.
Age Cymru Gwent
Email: reception@agecymrugwent.org www.agecymrugwent.org Registered Charity No: 1155903