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2021-12-31-accounts

Haslemere Hall

( A company limited by guarantee ) Annual Report and Financial Statements For the Year Ended 31 December 2021

Haslemere Hall Index to the Financial Statements For the Year Ended 31 December 2021

Officers and Professional Advisers 1
Trustees’ Report 2 - 6
Statement of Financial Activities 7
Balance Sheet 8
Statement of Cash Flows 9
Notes to the Financial Statements 10 - 17
Independent Examiner’s Report 18

Haslemere Hall Officers and Professional Advisers for the Year Ended 31 December 2021

Directors and Trustees:

Mrs L Barrow Dr K Seymour Mr S Bennett Mr A Stent Mrs L Collins Mr P Taylor Mr G Davenport Mr P Thompson Mr H Donaldson MBE DL Mr N Westcott-White Mrs J Hill Mrs S Whitehead resigned 07/09/2021 Haslemere Town Council Nominated Representative: Councillor Simon Dear Hall Manager: Mr Howard Bicknell Hon. Treasurer: Mr G Davenport Principal Office: Haslemere Hall Bridge Road Haslemere Surrey GU27 2AS Charity Registration Number: 1155881 Registered Company Number: 08601292 Accountants : Gent & Fell Accountants Ltd 26 High Street Haslemere Surrey GU27 2HW Bankers : Lloyds Bank plc 12 High Street Haslemere Surrey GU27 2JG Solicitors : Potter, Owtram & Peck 42 West Street Haslemere Surrey GU27 2AN

1

Haslemere Hall Trustees' Report

For the Year Ended 31 December 2021

The Trustees submit their annual directors' report and the independently examined financial statements for the year ended 31 December 2021 which are also prepared to meet the requirements for a directors' report and accounts for Companies Act purposes.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (issued in October 2019).

Objects of Charity

These were defined in the Articles of Association of the Haslemere Hall, dated 10th May, 2013 and which came into force as at 1st January, 2016, when all the assets of the "Old" Haslemere Hall (Charity Number: 305058), with the exception of cash of £5,001, were taken over and the "new" Charity (Charity Number: 1155881) commenced trading.

The "new" Charity, Haslemere Hall, is limited by guarantee: (Registered Company Number: 08601292)

The "new" Charity continues the objects of the "old", these being defined in the Articles of Association as: "The Objects of the Charity are to provide and maintain a hall for the use of the inhabitants of Haslemere and the neighbourhood without distinction of sex, or of political, religious or other opinions, and in particular for use for meetings, lectures and classes, and for other forms of education, recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants."

2

Haslemere Hall Trustees' Report For the Year Ended 31 December 2021 (Continued)

Structure, Governance and Management

Haslemere Hall, which is situated in Bridge Road, Haslemere, was erected in 1913 and “given to the people of Haslemere for their benefit and enjoyment” by Barclay Lewis Day.

Trustees

The Annual General Meeting held on September 7th, 2021, was held under the rules of the constitution.

Jenny Hill stood down by rotation, (para 3.4 of the Memorandum of Association) but offered herself for re-election.

The Society nominees – Adrian Stent, Kim Seymour, Lorraine Collins, and Stephen Bennett, had all been re-nominated by their societies and were therefore eligible to be re-elected. Sadly, Sue Whitehead was not nominated by the Haslemere Flower Club as the society had planned not to continue.

There were no other nominations for the committee.

All Trustees were duly re-elected in accordance with the Trust's requirements.

The Trustee Board is as follows:

Public: Lian Barrow, Guy Davenport, Hamish Donaldson, Jenny Hill, Paul Thompson and Nick Westcott White.

Society Nominations

Adrian Stent Haslemere Players Kim Seymour Haslemere Thespians Lorraine Collins Haslemere Musical Society Stephen Bennett Haslemere U3A

Peter Taylor was re-elected in order that he may continue to advise over the Hall constitution.

Councillor Simon Dear was welcomed as the Haslemere Town Council's nominated representative.

All Trustees of the Haslemere Hall are also Directors of Haslemere Hall Limited.

Details of officers and professional advisers are shown on page 1.

Organisation

The day to day organisation of the Hall is delegated to a Hall Manager, responsible to the Trustees. The Manager is responsible for all aspects of running the Hall, including the necessary compliance with the rules and regulations governing the Hall, health and safety and licensing requirements. The Manager gives a full report of the activities of the Hall at each meeting and his report is recorded in the minutes.

3

Haslemere Hall Trustees' Report For the Year Ended 31 December 2021 (continued)

Risk Management

Before the Covid outbreak, the Trustees had examined the major strategic, business and operational risks which the Trust faces and confirmed that systems have been established to mitigate those risks.

Since the first lockdown in February 2020, steps were taken to reduce as much of our normal expenditure as possible. Where possible, advantage was taken of the Furlough arrangements which, towards the end of the year, allowed part - time furlough arrangements. This was very helpful.

Financial Review

Income

Income increased from £191,000 in 2020 to £253,000 in 2021.

Expenditure

Expenditure reduced from £240,000 in 2020 to £218,000 in 2021.

4

Haslemere Hall Trustees' Report For the Year Ended 31 December 2021 (continued)

Overall Result

Net income resulted in a deficit of £28,839 (2019 - £49,000). The Arts Council awarded us £34,182 which we transferred to unrestricted reserves, converting the net movement in unrestricted funds to a surplus of £5,343

Achievements and Performance

The results for 2021 were boosted by significant donations and Trustees have confidence in the future.

Plans for the Future

The Trustees aim to continue offering a hall for the use of the inhabitants of Haslemere and the neighbourhood. They are committed to maintain the fabric of the Hall and to continue making it energy efficient. It is also planned to continue to increase our reserves, much depleted by the Covid pandemic.

Reserves Policy

The policy of the Trustees is to maintain unrestricted funds, which are free reserves of the Trust, at a level of around 6 months expenses of the Hall plus sufficient to cover irregular maintenance (for example redecoration every 5 years).

Using figures for 2021, 6 months expenses were £109,000. This compares with the unrestricted reserves of £112,000 as at 31/12/2021.

With cash of £149,000 at the end of the year and unrestricted reserves of £112,000, we are close to our target.

5

Haslemere Hall Trustees' Report For the Year Ended 31 December 2021 (continued)

Trustees’ responsibilities in relation to the financial statements

The charity trustees (who are also the directors of Haslemere Hall for the purposes of company law) are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

By order of the board of trustees

G. Davenport

Date: 19/04/2022

6

Haslemere Hall Statement of Financial Activities For the Year Ended 31 December 2021

Note
Incoming Resources
Grants, Donations,
Legacies & Raising
Funds
2
Charitable Objects
3
Investments
4
Total Incoming
Resources
Resources Expended
Raising funds
5
Costs of charitable
activities
6
Total Resources
Expended
Net gains / (losses) on
investments
Net Income /
(expenditure)
Transfers between funds
Net movement in funds
for the year
Balances brought
forward at 01/01/2021
Balances carried
forward at 31/12/2021		 Unrestricted
Funds
Restricted
Funds
(Seating)
Restricted
Funds
Designated
Funds
Total
2021
£
£
£
£
£
129,145
0
34,182
30,000
193,327
59,297
0
0
0
59,297
1
0
0
0
1
188,443
0
34,182
30,000
252,625
56,808
0
0
0
56,808
160,473
764
0
0
161,237
217,282
764
0
0
218,046
0
0
0
0
0
(28,839)
(764)
34,182
30,000
34,579
34,182
0
(34,182)
0
0
5,343
(764)
0
30,000
34,579
106,361
3,064
0.00
0.00
109,425
111,704
2,300
0.00
30,000.00
144,004		 Total
2020
£
157,214
33,513
78
190,805
77,862
161,937
239,799
0
(48,994)
0
(48,994)
158,419
109,425

The prior year Statement of Financial Activities is provided in note 16.

The notes on pages 10 to 17 form part of these financial statements

7

Haslemere Hall Balance Sheet As at 31 December 2021

Note
Fixed Assets
Tangible fixed assets
9
Current Assets
Stock
10
Debtors
11
Short term deposit
Current Liabilities:
Amounts falling due
within one year
12
Net Current Assets
Net Assets
Funds
Unrestricted
Designated
Restricted
Restricted Funds
Seating
13
Cash at bank and in hand,
including £5,001 held in
Haslemere Hall Trust		 2021
£
2,973
2,973
3,323
12,533
148,286
102
164,244
23,213
141,031
144,004
111,704
30,000
0
141,704
2,300
144,004		 2020
£
4,410
4,410
2,866
6,135
86,579
29,601
125,181
20,166
105,015
109,425
106,361
0
106,361
3,064
109,425		 2020
£
4,410
109,425
106,361
0
106,361
3,064
109,425

The Financial statements were approved by the Board of Trustees on 19/04/2022 and signed on its behalf by:

………………………………Trustee G. Davenport ………………………………Trustee Mrs J. Hill

The notes on pages 10 to 17 form part of these financial statements

8

Haslemere Hall Statement of Cash Flows As at 31 December 2021

Cash flow from fund activity
Net movement in funds
Reconciliation to cash generated from operations;
Depreciation
Investment income
(Increase) / Decrease in stock
(Increase) / Decrease in debtors
Increase / (Decrease) in creditors
Net cash flow from fund activities
Cash flow from investing activities
Interest received
Dividends received
Net cash flow from investing activities
Cash flow from financing activities
Sale of Endowment fund investments
Net cash flow from financing activities
Net increase / (decrease) in cash and cash equivalents
Cash and cash equivalents at start of 2021
Cash and cash equivalents at end of 2021
Cash and cash equivalents consists of:
Cash at bank and in hand
Short term deposit
Cash and cash equivalents at end of 2021		 2021
£
34,579
1,437
(1)
(457)
(6,398)
3,047
32,207
1
0
1
0
0
0
32,208
116,180
148,388
148,286
102
148,387		 2020
£
(48,994)
1,437
(78)
1,005
16,502
(11,192)
(41,319)
78
0
78
0
0
0
(41,241)
157,421
116,180
86,579
29,601
116,180

The notes on pages 10 to 17 form part of these financial statements

9

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021

1 Accounting Policies

a) Accounting Convention

The financial statements have been prepared under the historical cost convention, modified for the revaluation of investments. They have been prepared in accordance with the Statement of Recommended Practice - Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK (FRS 102) (Issued in October 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK (FRS 102) and the Companies Act 2006. They have been prepared on an accruals basis of accounting.

b) Reconciliation with previous Generally Accepted accounting Practice

In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS102 and the Charities SORP FRS102 a restatement of comparative items was needed. No restatements were required.

c) Income Recognition

Income is recognised in the period in which it is entitled to receipt and the amount can be measured with reasonable accuracy.

(1) Grants and Donations

Free donations are taken to unrestricted funds. Tied gifts are separately accounted for to ensure that they are utilised in accordance with the purpose for which they #REF! were given. Where grant income is used to purchase fixed assets, a restricted fund is established which will reduce annually in line with depreciation of the fixed assets purchased.

(2) Investment Income

Investment income is stated at the amount received in the year.

(3) Trading Activities

Income received from trading activities is shown in the Statement of Financial Activities and broken down to show gross income and expenses in the notes to the financial statements.

TRUE

d) Fund Accounting

(2) Unrestricted Funds

The general funds are the free funds of the hall. They are not tied as are the restricted funds for a specific use.

(3) Restricted Funds

Where a donor has specified a particular purpose for a donation or gift, the donation or gift is separately accounted for to ensure that it is only used for the purposes originally specified by the donor.

(4) Designated Funds

Designated funds are amounts which have been set aside at the discretion of the trustees for a specific, but not legally binding, purpose.

e) Expenditure Recognition

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

All expenditure is accounted for on an accruals basis.

The notes on pages 10 to 17 form part of these financial statements

10

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021 (continued)

1. Accounting Policies (continued)

f) Fixed Assets

Fixed assets comprising the freehold land and buildings at Bridge Road, Haslemere are used to provide hall services. They are the permanent endowment property of the charity. Their provision and maintenance is in fulfilment of the objects of the charity and as required by the Charities SORP they have not been capitalised. The freehold land and buildings have been insured for £4,402,429.

Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost, or valuation of each asset as follows:-

27176.37 Tiered Seating -TRUE 5% straight line basis on the floor works Digital Projector - 20% straight line basis

g) Stock

-2044.8

Stock is stated at the lower of cost and net realisable value.

Grants, Donations, Legacies & Raising Funds

note
2
Friends of Haslemere Hall
Haslemere Town Council
General Donations
Government Covid Grant
Government Furlough
Arts Council
Anon
Cinema and other hall activities
Advertising
Box Office fees
Bar, Ice creams and confectionary
TOTAL		 Unrestricted
Designated
Restricted
Total
Funds
Funds
Funds
2021
£
£
£
£
5,361
0
0
5,361
0
10,000
0
10,000
12,769
0
0
12,769
0
0
0
0
18,995
0
0
18,995
0
0
34,182
34,182
0
20,000
0
20,000
37,126
30,000
34,182
101,308
56,102
0
0
56,102
63
0
0
63
3,723
0
0
3,723
32,132
0
0
32,132
92,019
0
0
92,019
129,145
30,000
34,182
193,327		 Total
2020
£
7,056
3,975
22,189
10,000
23,267
0
0
66,487
64,487
350
(605)
26,495
90,727
157,214

The notes on pages 10 to 17 form part of these financial statements

11

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021 (continued)

Charitable Objects
note
3
Letting charges and commission
Investment Income
note
4
COIF deposit account interest
Resources Expended:
On Raising funds
note
5
Film hire and projection costs
Staff costs
Other costs
Performing rights society
Net Purchases		 Unrestricted
Restricted
Designated
Total
Funds
Funds
Funds
2021
£
£
£
£
59,297
0
0
59,297
Unrestricted
Restricted
Designated
Total
Funds
Funds
Funds
2021
£
£
£
£
1
0
0
1
1
0
0
1
Unrestricted
Restricted
Designated
Total
Funds
Funds
Funds
2021
£
£
£
£
27,176
0
0
27,176
19,735
0
0
19,735
0
0
0
0
(2,045)
0
0
(2,045)
11,942
0
0
11,942
56,808
0
0
56,808		 Total
2020
£
33,513
Total
2020
£
78
78
Total
2020
£
44,068
20,877
650
509
11,758
77,862

The notes on pages 10 to 17 form part of these financial statements

12

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021 (continued)

Costs of charitable activities
note
6
Unrestricted funds
Staff salaries and NIC
Heat, light and water
Council tax
Insurance
Repairs and maintenance
Cleaning
Databox licence and
computer support
services
Stationery, printing,
telephone and postage
Miscellaneous
Depreciation
Independent examination
Bank charges
Air Conditioning
Restricted funds
Depreciation		 Activities
undertaken
directly
Governance
and Support
Costs
Restricted
Funds
(Seating)
Restricted
Funds
(Signage)
Designated
Funds
Total
2021
Total 2020
£
£
£
£
£
£
£
103,210
0
0
0
0
103,210
101,456
0
7,614
0
0
0
7,614
6,547
0
230
0
0
0
230
0
0
16,368
0
0
0
16,368
18,717
13,403
0
0
0
0
13,403
16,025
0
6,153
0
0
0
6,153
5,146
6,906
0
0
0
0
6,906
5,925
0
4,156
0
0
0
4,156
4,371
0
644
0
0
0
644
1,038
0
673
0
0
0
673
673
0
775
0
0
0
775
775
0
342
0
0
0
342
500
0
0
0
0
0
0
0
123,519
36,954
0
0
0
160,473
161,173
0
0
764
0
0
764
764
123,519
36,954
764
0
0
161,237
161,937

The notes on pages 10 to 17 form part of these financial statements

13

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021 (continued)

Allocation of governance and support costs

Allocation of governance and support costs Haslemere Hall
Notes to the Financial Statements
For the Year Ended 31 December 2021
(continued)
note
7
Unrestricted funds
Heat, light and water
Council tax
Insurance
Cleaning
Stationery, printing,
telephone and postage
Miscellaneous
Depreciation
Independent examination
Bank charges
Restricted funds
Depreciation		 Total
allocated
2021
2021
2020
2020
£
Governance
Costs
Support Costs Governance
Costs
Support
Costs
£
£
£
£
£
7,614
0
7,614
0
11,026
230
0
230
0
887
16,368
0
16,368
0
16,579
6,153
0
6,153
0
7,594
4,156
0
4,156
0
7,142
644
0
644
0
1,486
673
0
673
0
673
775
775
0
775
0
342
0
342
0
1,179
764
0
764
0
764
37,718
775
36,943
775
47,330

Wages

note 8

The average number of employees during the year was 1 full time and 6 part time (2020 - 1 full time and 6 part time).

The total emoluments before Furlough were: - £141,940 (2020 - £145,601).

HMG Furlough Payments Received during the year £18,995

Net cost of Wages and Salaries in 2021 was £122,945

The notes on pages 10 to 17 form part of these financial statements

14

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021 (continued)

(continued) (continued)
Tangible Fixed Assets
note
9
Cost:
As at 1 January 2021
Additions in the year
As at 31 December 2021
Accumulated Depreciation:
As at 1 January 2021
Charge for Year
As at 31 December 2021
Net Book Value
As at 31 December 2021
As at 31 December 2020
Stock
note
10
Goods for resale
Value 1st January 2021
Value 31st December 2021
Increase/ Decrease during the year
Debtors
note
11
Insurance - 11 months
Trade Debtors
Other Debtors
Taxation and Social Security
Creditors
note
12
Trade Creditors
Other Creditors		 Restricted
Funds
Unrestricted
Funds
Seating
Other
Totals
£
£
£
15,285
27,611
42,896
0
0
0
15,285
27,611
42,896
12,221
26,265
38,486
764
673
1,437
12,985
26,938
39,923
2,300
673
2,973
3,064
1,346
4,410
2021
£
2,866
3,323
457
2021
£
9,041
1,081
2,411
0
12,533
2021
£
2,470
20,743
23,213		 2020
£
3,871
2,866
(1,005)
2020
£
0
1,672
0
4,463
6,135
2020
£
334
19,832
20,166

The notes on pages 10 to 17 form part of these financial statements

15

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021

(continued)

Haslemere Hall
Notes to the Financial Statements
For the Year Ended 31 December 2021
(continued)
Restricted Funds
note
13
Seating Appeal
Signage
Analysis Of Net Assets Between Funds
note
14
Restricted Funds - Seating
Unrestricted Funds
Designated Funds		 Balance
Balance
31 Dec
Additions
Resources
31 Dec
2020
2021
Expended
2021
£
£
£
3,064
0
764
2,300
0
0
0
0
3,064
0
764
2,300
Tangible
Net
Fixed
Current
Assets
Investments
Assets
Total
£
£
£
£
2,300
0
0
2,300
673
0
111,031
111,704
0
0
30,000
30,000
2,973
0
141,031
144,005

Trustees' Remuneration and Reimbursed Expenditure

note 15

The Trustees were not entitled to and received no remuneration from the charity during the year.

No expenditure was reimbursed to Trustees during the year.

The cost of indemnity insurance in respect of the trustees for the charity for the year was £538 (2020 - £538)

The notes on pages 10 to 17 form part of these financial statements

16

Haslemere Hall Notes to the Financial Statements For the Year Ended 31 December 2021 (continued)

Prior year Statement of Financial Activities
note
16
Incoming Resources
Grants, Donations,
Charitable Objects
Investments
Resources
Resources Expended
Raising funds
Costs of charitable
Total Resources
Net gains / (losses) on
investments
Net Income /
(expenditure)
Transfers between funds
Net movement in funds
for the year
Balances brought
forward at 01/01/2020
Balances carried
forward at 31/12/2020		 Unrestricted
Funds
Restricted
Funds (Seating)
Restricted
Funds (Signage)
Designated
Funds
Total
2020
£
£
£
£
£
153,239
0
3,975
0
157,214
33,513
0
0
0
33,513
78
0
0
0
78
186,830
0
3,975
0
190,805
77,862
0
0
0
77,862
157,198
764
3,975
0
161,937
235,060
764
3,975
0
239,799
0
0
0
0
0
(48,230)
(764)
0
0
(48,994)
0
0
0
0
0
(48,230)
(764)
0
0
(48,994)
154,591
3,828
0
0
158,419
106,361
3,064
0
0
109,425

The notes on pages 10 to 17 form part of these financial statements

17

Haslemere Hall Independent Examiner's Report to the trustees of Haslemere Hall

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages 7 to 17.

Respective responsibilities of trustees and examiner

As the charity’s trustees of Haslemere Hall (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of Haslemere Hall are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since Haslemere Hall's gross income exceeded £250,000 in 2021, your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of Chartered Certified Accountants, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

1 accounting records were not kept in respect of Haslemere Hall as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination; or 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... P J E Gent FCCA Chartered Certified Accountants

Gent & Fell Accountants Ltd 26 High Street Haslemere Surrey GU27 2HW Date:

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