Trustees’ Annual Report
PERIOD: 01/09/2024 to 31/08/2025
Charity Details
Charity Name: Wakefield District Harriers & Athletics Club
Registered Charity Number: 1155865
Address: Thornes Park Stadium Horbury Road Wakefield WF2 8TY Trustee Members: Christopher Bedford – Club President Robin Ford – Club Treasurer Alan Slack – Former Club Treasurer
Trustees selected at Annual General Meeting (held every year at the end of August)
Summary of Principle Activities
Wakefield District Harriers is an Athletics club, based in Thornes Park (Wakefield). It offers membership from the age of 8 upwards. The club is primarily split in to 3 sections: -
Junior Jets: Ages between 8 to 10 (U11) YARDS: Ages between 11- under 17 Seniors: 17 upwards
The club prides itself on offering a community athletics club for anyone (over the age of 8) who wish to join, whether it be for healthy recreational activities or active competitions.
The club has in excess of 350 members and of these at least 270 are competitive athletes across the age groups, the remainder of which fall under the umbrella of ‘social’ athletes.
There are between 10-15 coaches who are part of the club on a voluntary basis, along with approx. 24 official volunteers and 5 officials.
The club hires the local outdoor running track for an hourly ‘track fee’ from the local Council at Thornes Park. It also has use of the indoor track section, that the club can hire occasionally during the Winter months for competitions.
Confidential - Not for Public Consumption or Distribution
The club runs a very tight financial operation relying mainly on ‘track fees’ paid each time the members visit the track for a session. This income is vital to financial survival of the club. The club also receives income from annual membership fees, NB this is after any fees are taken by EA (England Athletics). As a listed charity, we are always on the look out for opportunities to raise funds for the club.
No renumeration is paid to any of our volunteers, coaches, or officials and our biggest (and the majority of our outgoings) is for the hire of the track.
We allow provisions for Team entries fees and Team travel in relation to competitions.
We are affiliated to Northern Athletics, Northern Track and Field and England Athletics. An annual fee is payable to each of these establishments in order to remain affiliated.
Once a year the club likes to celebrate the achievements over the year with all the athletes, by way of a presentation evening. Despite our best efforts to raise funds to pay for the event typically it tends to end up being a cost for the club. However as a club we recognize the importance of hosting these events for both the promotion of our club and the health and wellbeing of our members.
Achievements / Performance
The club achieved a profit for the year of £6,279.28 (see finance section). After suffering back to back losses (22/23+23/24), by making efficiencies and realigning our subscription fees, the club is operating at a more sustainable level and we expect this to continue for the foreseeable future.
We also received the sum of £1,800 in grants (no sponsorship or charitable donations were received). The decision was approved at a committee meeting to invest the funds in some well overdue training equipment. Due to the nature of the funding, it was decided to offset the equipment against the grant and to not amortise the equipment
As highlighted above, we expect the club to generate a small surplus in income over expenditure for the financial year 25/26.
The track resurfacing has had a positive impact on the club and we were able to hold a couple of external licensed meetings, which was well received by all participants.
We still await the delivery and installation of our new Porta cabins. Once they are, we will be looking to update/invest in some of our equipment in the cabin. Any expenditure will be approved at the relevant committee meeting.
Our athletes had another amazing year across all categories with some outstanding performances. These can now be found under the new Power of 10 website.
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– Financial Performance Income and Expenditure
| Income Training Fees / Shop Membership Fees West Yorkshire League XC Hosted Competitions Presentation Evening Hire of Electronic Timing Eq. Host Northern League Grants Received Interest Receivable Expenditure Track Hire Clothing/Shop Equipment (funded by Grant) West Yorkshire League XC Hosted Competitions Presentation Evening Annual Insurance Affiliation Fees Team Entry Fees Team Travel Awards & Trophies Training/Admin/First Aid Host Northern League Stripe Fees (EA Portal) Bank/Credit Card Charges Depreciation Surplus/Deficit of Income Over Expenditure |
24/25 Total 27,526 4,660 1,920 3,783 847 2,700 734 1,800 1,961 |
|---|---|
| 45,931 20,627 4,889 1,486 160 3,064 2,716 741 1,448 1,357 795 240 83 1,419 179 445 0 |
|
| 39,651 | |
| 6,280 |
Confidential - Not for Public Consumption or Distribution
– Financial Performance Balance Sheet
| Assets Fixed Assets: Equipment 18,461 Office Units 20,000 Total Fixed Assets Depreciation Net Fixed Assets Current Assets Stock Debtors Prepayments Cash - Current Cash - Savings Total Assets Liabilities Creditors Retained Earnings B/F Retained Earnings - Current Year Total Liabilities |
2024/25 18,370 20,000 38,461 -26,540 11,921 4,500 2,320 650 32,055 52,220 103,666 7,373 90,014 6,279 103,666 |
2023/24 38,370 -26,540 |
||
|---|---|---|---|---|
| 11,830 4,500 1,187 250 51,932 25,259 |
||||
| 94,958 4,944 92,560 -2,546 |
||||
| 94,958 |
Declaration
The Trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
| Signature(s) | ||
|---|---|---|
| Full Name | Robin Ford | |
| Position | Club Treasurer | |
| Date | 20.06.2026 |
Confidential - Not for Public Consumption or Distribution