Trustees’ Annual Report
PERIOD: 01/09/2023 to 31/08/2024
Charity Details
Charity Name: Wakefield District Harriers & Athletics Club
Registered Charity Number: 1155865
Address: Thornes Park Stadium Horbury Road Wakefield WF2 8TY
Trustee Members: Christopher Bedford – Club Chairman Robin Ford – Club Treasurer Alan Slack – Former Club Treasurer
Trustees selected at Annual General Meeting (held every year at the end of August)
Summary of Principle Activities
Wakefield District Harriers is an Athletics club, based in Thornes Park (Wakefield). It offers membership from the age of 8 upwards. The club is primarily split in to 3 sections: -
Junior Jets: Ages between 8 to 10 (U11) YARDS: Ages between 11- under 17 Seniors: 17 upwards
The club prides itself on offering a community athletics club for anyone (over the age of 8) who wish to join, whether it be for healthy recreational activities or active competitions.
The club has in excess of 350 members and of these at least 270 are competitive athletes across the age groups, the remainder of which fall under the umbrella of ‘social’ athletes.
There are between 10-15 coaches who are part of the club on a voluntary basis, along with approx. 24 official volunteers and 4 officials.
The club hires the local outdoor running track for an hourly ‘track fee’ from the local Council at Thornes Park. It also has use of the indoor track section, that the club can hire occasionally during the Winter months for competitions.
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The club runs a very tight financial operation relying mainly on ‘track fees’ paid each time the members visit the track for a session. This income is vital to financial survival of the club. The club also receives income from annual membership fees, NB this is after any fees are taken by EA (England Athletics). As a listed charity, we are always on the look out for opportunities to raise funds for the club.
No renumeration is paid to any of our volunteers, coaches, or officials and our biggest (and the majority of our outgoings) is for the hire of the track.
We allow provisions for Team entries fees and Team travel in relation to competitions.
We are affiliated to Northern Athletics, Northern Track and Field and England Athletics. An annual fee is payable to each of these establishments in order to remain affiliated.
Once a year the club likes to celebrate the achievements over the year with all the athletes, by way of a presentation evening. Despite our best efforts to raise funds to pay for the event typically it tends to end up being a cost for the club. However as a club we recognize the importance of hosting these events for both the promotion of our club and the health and wellbeing of our members.
Achievements / Performance
The club suffered a loss for the year of -£2,546.46 (see finance section). Despite the reported loss, we have moved in a positive direction compared to the £6k loss reported during 22/23. The losses also absorbed alternative track hire costs whilst the stadium track was being resurfaced as the rates to hire were significantly higher than what they would have been at Thornes Park.
We also incurred higher than usual Team travel costs, mainly down to the location of some of the competitions.
There were no grants, sponsorships or charitable donations received during the year.
Despite the justification for suffering back to back financial losses. For the long term stability of the club this can’t continue and in order to protect the clubs reserves, we have made the difficult decision to increase our subs ‘track fees’. These increases have now been implemented and will be reflected in the numbers we report for the year ending 24/25.
On the back of the increase in subs and the club now being back at the track, we forecast a small surplus in income over expenditure for the financial year 24/25.
Due to the track being resurfaced the club was unable to hold any external meetings. It did however hold a small indoor series, however due to lower than forecast athlete numbers, the club made a very small loss from hosting the event.
Our athletes had an amazing year across all categories with some outstanding performances. These can be found on the power of 10 website and by filtering by club to Wakefield.
Confidential - Not for Public Consumption or Distribution
– Financial Performance Income and Expenditure
| 23/24 | |
|---|---|
| Income | |
| Training Fees | 17,196 |
| Membership Fees | 4,233 |
| West Yorkshire League XC | 1,200 |
| Indoor Series | 2,000 |
| Presentation Evening | 785 |
| Clothing/Shop | 2,387 |
| Hire of Electronic Timing Eq. | 2,650 |
| Host Northern League | 600 |
| Interest Receivable | 259 |
| 31,310 | |
| Expenditure | |
| Track Hire | 17,874 |
| West Yorkshire League XC | 287 |
| Indoor Series | 2,070 |
| Presentation Evening | 2,363 |
| Clothing/Shop | 1,876 |
| Annual Insurance | 733 |
| Affiliation Fees | 1,009 |
| Team Entry Fees | 1,890 |
| Team Travel | 2,550 |
| Awards & Trophies | 292 |
| Training/Admin/First Aid | 990 |
| Host Northern League | 1,522 |
| Stripe Fees (EA Portal) | 160 |
| Bank/Credit Card Charges | 240 |
| Depreciation | 0 |
| 33,856 | |
| Surplus/Deficit of Income Over | |
| Expenditure | -2,546 |
Confidential - Not for Public Consumption or Distribution
– Financial Performance Balance Sheet
| 2023/24 | 2022/23 | |||
|---|---|---|---|---|
| Assets | ||||
| Fixed Assets: | ||||
| Equipment | 18,370 | 17,404 | ||
| Office Units | 20,000 | 20,000 | ||
| Total Fixed Assets | 38,370 | 37,404 | ||
| Depreciation | -26,540 | -26,540 | ||
| Net Fixed Assets | 11,830 | 10,864 | ||
| Current Assets | ||||
| Stock | 4,500 | 4,500 | ||
| Debtors | 1,187 | 1,822 | ||
| Prepayments | 250 | 0 | ||
| Cash - Current | 51,932 | 75,374 | ||
| Cash - Savings | 25,259 | 0 | ||
| Total Assets | 94,958 | 92,560 | ||
| Liabilities | ||||
| Creditors | 4,944 | 809 | ||
| Retained Earnings B/F | 92,560 | 97,720 | ||
| Retained Earnings - Current Year | -2,546 | -5,969 | ||
| Total Liabilities | 94,958 | 92,560 |
Declaration
The Trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
| Signature(s) ~~ee~~ |
~~ee~~ | ~~ee~~ |
|---|---|---|
| Full Name | Robin Ford | |
| Position ~~a~~ |
Club Treasurer ~~ee~~ |
|
| Date ~~a~~ |
18.05.2025 ~~ee~~ |
Confidential - Not for Public Consumption or Distribution