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Trustees’ Annual Report
PERIOD: 01/09/2022 to 31/08/2023
Charity Details
Charity Name: Wakefield District Harriers & Athletics Club
Registered Charity Number: 1155865
Address: Thornes Park Stadium Horbury Road Wakefield WF2 8TY
Trustee Members: Christopher Bedford – Club Chairman Robin Ford – Club Treasurer Alan Slack – Former Club Treasurer
Trustees selected at Annual General Meeting (held every year at the end of August)
Summary of Principle Activities
Wakefield District Harriers is an Athletics club, based in Thornes Park (Wakefield). It offers membership from the age of 8 upwards. The club is primarily split in to 3 sections: -
Junior Jets: Ages between 8 to U11 YARDS: Ages between 11-U17 Seniors: 17 upwards
The club prides itself on offering a community athletics club for anyone (over the age of 8) who wishes to join, whether it be for healthy recreational activities or active competitions.
The club has in excess of 400 members and of these at least 300 are competitive athletes across the age groups, the remainder of which fall under the umbrella of ‘social’ athletes.
There are between 10-15 coaches who are part of the club on a voluntary basis, along with approx. 20 official volunteers and 3 officials.
The club hires the local outdoor running track for an hourly ‘track fee’ from the local Council at Thornes Park. It also has use of the indoor track section, that the club can hire occasionally during the Winter months for competitions.
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The club runs a very tight financial operation relying mainly on ‘track fees’ paid each time the members visit the track for a session. This income is vital to financial survival of the club. The club also receives income from annual membership fees, NB this is after any fees are taken by EA (England Athletics). As a listed charity, we are always on the look out for opportunities to raise funds for the club.
No renumeration is paid to any of our volunteers, coaches, or officials and our biggest (and the majority of our outgoings) is for the hire of the track.
We also have to allow provisions for Team entries fees and Team travel in relation to competitions.
We have to pay affiliation fees to participate in competitions to the likes of Northern Athletics, Northern Track and Field and England Athletics.
Once a year the club likes to celebrate the achievements over the year with all the athletes, by way of a presentation evening. Despite our best efforts to raise funds to pay for the event typically it tends to end up being a cost for the club. However as a club we recognize the importance of hosting these events for both the promotion of our club and the health and wellbeing of our members.
Achievements / Performance
Whilst our Operating Profit for the year showed a loss (see finance section) of -£5,969.26, we had to make an adjustment to our Fixed asset register and resulting amortization cost.
It is anticipated that at some point during the Summer of 2024, the track and surrounding facilities will undergo a long overdue significant upgrade/investment and as part of that our 2 porta cabins will be removed. Moving forward, we will be renting new cabins provided by the Council.
The current value of the cabins vs the cost of removal has forced us to revalue our assets on the Balance Sheet, whilst this has had a negative impact on our reserves, it is a one-off expense and the forecast for 2023/24 is currently looking a lot healthier.
During the year, the club held several T&F meetings (6 in total) as a method to promote and generate revenue for the club as well as offering a professional well run competition.
The competitions attracted athletes from a wide geographical location and always prove to be very popular.
We will need to look for alternative track hire options whilst the work is being undertaken. The cost of alternative hire will need to be factored in, but at this stage we do not anticipate it to be any higher than our current charge.
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– Financial Performance Income and Expenditure
| Income | 2022/23 | |
|---|---|---|
| Training Fees | 20,268 | |
| Memberships | 3,864 | |
| Income from Open Meetings & Reimbursements |
6,656 | |
| Profits from Catering/Clothing Sales | 4,718 | |
| England Athletics Subs | 15 | |
| Hire of Electronic Timing Eq. | 540 | |
| Other Income | 313 | |
| 36,375 | ||
| Expenditure | ||
| Track Hire | 14,740 | |
| Event Costs | 4,673 | |
| Affiliation & Team Entry Fees | 2,565 | |
| Team Travel | 550 | |
| Awards & Trophies | 3,026 | |
| Shop/Clothing | 4,429 | |
| Equipment | 360 | |
| Training/Admin/1st Aid Etc. | 1,331 | |
| Other | 10,671 | |
| 42,344 | ||
| Surplus/Deficit of Income over Expenditure |
-5,969 |
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– Financial Performance Balance Sheet
| 2022/23 | |||
|---|---|---|---|
| Assets | |||
| FixedAssets: | |||
| Equipment | 17,404 | ||
| Office Units | 20,000 | ||
| Total FixedAssets | 37,404 | ||
| Depreciation | -26,540 | ||
| NetFixedAssets | 10,864 | ||
| Current Assets | |||
| Stock | 4,500 | ||
| Debtors | 1,822 | ||
| Cash | 75,374 | ||
| Total Assets | 92,560 | ||
| Liabilities | |||
| Creditors | 809 | ||
| RetainedEarnings-Non restricted | 97,720 | ||
| Retained Earnings -Current Year | -5,969 | ||
| Total Liabilities | 92,560 |
Declaration
The Trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
| Signature(s) | ||
|---|---|---|
| Full Name | Robin Ford | |
| Position | Club Treasurer | |
| Date | 28.06.2024 |