DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE FINANCIAL STATEMENTS
FOR
31 MARCH 2023
Company Registration Number 08793220 Charity Number 1155852
DERBY COMMUNITY ACCOUNTANCY SERVICE
Babington Lodge 128 Green Lane Derby
DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
| Contents | Page |
|---|---|
| Members of the board and professional advisers | 1 |
| Trustees’ annual report | 2-3 |
| Independent Examiner’s report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7-13 |
DERBY SHOPMOBILITY LTD
COMPANY LIMITED BY GUARANTEE
MEMBERS OF THE BOARD AND PROFESSIONAL ADVISERS
The board of trustees
Mr. N. Allen Rev. G. Maskery Mr. G. Fryer MBE (Resigned 31[st] May 2022) Ms. S. Sanghera Ms. Anne Mann (Appointed 31[st] May 2023) Ms. R. Parker Ms. T Bonnici (Resigned 22[nd] February 2023)
Company Secretary
Mr. N. Allen (Secretary)
Registered office 168 Stenson Road Derby DE23 1JG
Independent Examiner Mark Newey Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby DE1 1RY
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DERBY SHOPMOBILITY LTD
COMPANY LIMITED BY GUARANTEE
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2023
The trustees, some of whom are also Directors for the purposes of the Companies Act, have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 March 2023.
OBJECTIVES AND ACTIVITIES
The principal objective of the charity is to provide people within the catchment areas who have mobility difficulties whether permanent or temporary, with suitable means of personal transport that enables them to maintain as much freedom and independence as their condition allows. Thus enhancing their opportunities and enhancing their quality of life.
SUMMARY OF THE MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS
The activities of the charity focus on the wellbeing of the members by allowing them to maintain their independence and enjoy the amenities of Derby City centre. This also gives respite to carers whom would usually be relied upon to transport and assist members with activities within the city centre.
ACHIEVEMENTS AND PERFORMANCE
The organisation continues to recover from the effects of the pandemic with usage increasing slowly. This led to the decision to open an extra day a week from March 2023 meaning the service is now available for five days a week. This has been achieved through the greater reliance on volunteers, although we retain three part time staff. Sally Roe retired in August 2022 and was replaced by Emma Green in January 2023.
Sadly Tracy Bonnici resigned as a Trustee in April 2023 due to ill health but a former Trustee Anne Mann rejoined as a Trustee on 31[st] May 2023.
We had been told we would have to relocate to new premises in 2023 due to redevelopment of the Derbion centre, but the proposals have now changed meaning we are to stay where we are. There are some refurbishments which ill now be required if we are to stay here for the foreseeable future.
FINANCIAL REVIEW
The Trustees continue to monitor the finances which are reasonably stable. However, continually rising costs, particularly replacement batteries and staff costs, are putting some pressure on our finances. There has been no opportunity to replace any of the reserves which were used to support the service through the pandemic. Funding opportunities continue to be explored and applied for but currently without success. The trustees believe that the costs of using the service will have to be increased.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
Derby Shopmobility Ltd operates from 31, Morledge, Derby, DE1 2AW. The company's registered
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DERBY SHOPMOBILITY LTD
COMPANY LIMITED BY GUARANTEE
TRUSTEES’ ANNUAL REPORT
YEAR ENDED 31 MARCH 2023
office is 168 Stenson Road, Derby, DE23 1JG. Derby Shopmobility Ltd is a company limited by guarantee and not having a share capital (company registration No. 08793220) and Registered Charity (No. 1155852).
Recruitment and appointment of new trustees
The directors of the company are also charity trustees/ The charity may by ordinary resolution appoint a person who is willing to act to be a director. No person, other than a director retiring by ordinary rotation, may be appointed a director at any annual general meeting unless:
-
(1) He or she is recommended for re-election by the trustees directors.
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(2) Or not less than 14 nor more than thirty five clear days before the date of the meeting, the charity is given a notice that:
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(a) Is signed by a member entitled to vote.
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(b) States the member’s intention to propose the appointment of a person as a director.
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(c) Contains the detail that, if the person were to be appointed, the charity would have to file at Companies House
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(d) Is signed by the person who is to be proposed to show his or her willingness to be appointed.
Trustee selection methods and induction
Each potential trustee is given a brief as to what their role, entails, and information as to their responsibilities as Trustee Director. They are also provided with a copy of the Articles of Association.
Risk management policy
The trustees examine the major risks that the charity faces each financial year when preparing and updating the strategic plan. The charity has developed systems to monitor and control these risks to mitigate any impact that they may have on the charity in the future.
Independent examiner
Mark Newey of Derby Community Accountancy will continue in office as independent examiner for the ensuing year.
Small company provisions
This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006.
Registered office: Signed on behalf of the trustees 168 Stenson Road Derby DE23 1JG N Allen Trustee
Approved by the trustees on
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DERBY SHOPMOBILITY LTD
COMPANY LIMITED BY GUARANTEE
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES
YEAR ENDED 31 MARCH 2023
Independent Examiner's Report to the Trustees of Derby Shopmobility Ltd
I report on the accounts of the company for the year ended 31 March 2023 which are set out on pages 5 to 13 .
Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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1 Which gives me reasonable cause to believe that, in any material respect, the requirements :
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to keep accounting records in accordance with section 386 of the Companies Act 2006; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
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have not been met; or
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Newey ACMA Derby Community Accountancy Service Babington Lodge 128 Green Lane Derby
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DERBY SHOPMOBILITY LTD
COMPANY LIMITED BY GUARANTEE
STATEMENT OF FINANCIAL ACTIVITIES
YEAR ENDED 31 MARCH 2023
| Total Funds | Total Funds | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Year to 31 | Year to 31 | ||
| Funds | Funds | Mar 2023 | Mar 2022 | ||
| Note | £ |
£ | £ | £ | |
| Income | |||||
| Donations | 3 | 5,454 | - | 5,454 | 3,910 |
| Investment income | 5 | 9 | - | 9 | 2 |
| Charitable activities | 4 | 21,339 | - | 21,339 | 22,283 |
| Other income | 2,350 |
- |
2,350 |
- |
|
| Total incoming resources | 29,152 |
- |
29,152 |
26,195 |
|
| Expenditure on | |||||
| Raising Funds | 245 | - | 245 | 582 | |
| Charitable activities | 24,265 |
- |
24,265 |
28,155 |
|
| Total resources expended | 6 | 24,510 |
- |
24,510 |
28,737 |
| Net incoming/(outgoing) | |||||
| resources before transfers | 4,642 | - | 4,642 | (2,542) | |
| Transfer between funds | - |
- |
- |
- |
|
| Net movement in funds | 4,642 | - | 4,642 | (2,542) | |
| Funds brought forward | 8,920 |
- |
8,920 |
11,462 |
|
| Funds carried forward | 13,562 |
- |
13,562 |
8,920 |
The charity has no recognised gains or losses other than the results for the year as set out above.
All of the activities of the charity are classed as continuing.
The notes on pages 7 to 13 form part of these financial statements.
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
| Note Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Net assets Funds Restricted 12 Unrestricted – general reserves 12 TOTAL FUNDS |
2023 £ 8,397 8,397 (771) |
£ 5,936 7,626 13,562 13,562 - 13,562 13,562 |
2022 £ 6,309 6,309 (603) |
£ 3,214 5,706 8,920 8,920 - 8,920 8,920 |
|---|---|---|---|---|
For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors responsibilities:
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(i) The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
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(ii) The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the special provisions for small companies under Part 15 of the Companies Act 2006.
These financial statements were approved and authorised for issue by the members of the committee on the and are signed on their behalf by:
N Allen Trustee Company Registration Number: 08793220
The notes on pages 7 to 13 form part of these financial statements.
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
1. Accounting policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
Company information
Derby Shopmobility Ltd is a company limited by guarantee not having a share capital. The company’s registered office is, 168 Stenson Road, Derby, DE23 1JG, the Memorandum and Articles of Association, had undertaken to contribute the sum not exceeding £1 in the event of a winding up of the company.
1.1 Accounting convention
These accounts have been prepared in accordance with FRS 102, “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”), “Accounting and Reporting by Charities” the Statement of Recommended Practice for charities applying FRS 102, the Companies Act 2006 and UK Generally Accepted Accounting Practice as it apples from 1 January 2015. The charity is a Public Benefit Entity as defined by FRS 102.
The accounts are prepared in Sterling which is the functional currency of the company Monetary amounts in these financial statements to the nearest £.
The accounts have been prepared on historical cost convention apart from freehold property that is carried at market value. The principal accounting policies adopted are set out below.
The accounts are prepared in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland. The date of transition to FRS 102 was 1 April 2015.
1.2 Going concern
At the time of approving the accounts, the Directors have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts.
1.3 Charitable Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the Trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
1.4 Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Gifts in kind have been included at market value of gifts received and in assets acquired. No amounts are included in the financial statements for services donated by volunteers.
1.5 Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs relating to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with use of the resources. Fund-raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in the support of the charitable activities.
1.6 Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discounts offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.7 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other shortterm liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
1.8 Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
1.9 Financial instruments
The charity has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Derecognition of financial liabilities
Financial liabilities are derecognised when the company’s contractual obligations expire or are discharged or cancelled.
1.10 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the company is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
1.11 Taxation
The charity is exempt from tax on income and gains falling with section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
applied to its charitable objects.
1.12 Depreciation
Individual fixed assets are capitalised at cost and are depreciated over their estimated useful economic as follows:-
| Asset category | Annual rate |
|---|---|
| Equipment (Straight Line) | 12.5% |
| Fixtures and Fittings (Straight Line) | 10% |
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the directors are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimated and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
3 Donations
| Donations | ||||
|---|---|---|---|---|
| Total Funds | Total Funds | |||
| Unrestricted | Restricted | Year to 31 | Year to 31 | |
| Funds | Funds | Mar 2023 | Mar 2022 | |
| Donations | £ | £ | £ | £ |
| Sundry donations | 5,454 |
- |
5,454 |
3,910 |
| 5,454 |
- |
5,454 |
3,910 |
4 Incoming resources from the charitable activities
| Total Funds | Total Funds | |||
|---|---|---|---|---|
| Unrestricted | Restricted | Year to 31 | Year to 31 | |
| Funds | Funds | Mar 2023 | Mar 2022 | |
| £ | £ | £ | £ | |
| Grants | ||||
| HM Revenue and Customs | - | - | - | 3,270 |
| Foundation Derbyshire | - | - | 2,000 | |
| Other Charitable income | ||||
| Hire charges | 19,428 | - | 19,428 | 15,489 |
| New registrations | 1,290 | - | 1,290 | 1,090 |
| Profit on sales | - | - | - | - |
| Fund Raising | 621 |
- |
621 |
434 |
| 21,339 |
- |
21,339 |
22,283 |
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
5. Interest receivable
| Year to | 31 | Year to | Year to | 31 | ||
|---|---|---|---|---|---|---|
| Mar 2023 | Mar 2022 | |||||
| £ | £ | |||||
| Bank interest receivable (unrestricted) |
9 |
2 |
||||
| Total resources expended | ||||||
| Total Funds | Year to 31 | Mar 2023 | Total Funds | Year to 31 Mar 2022 |
||
| £ | £ | |||||
| Wages | 16,749 | 19,942 | ||||
| Rates | - | - | ||||
| General Maintenance | 104 | 277 | ||||
| Insurance | 1,593 | 1,581 | ||||
| Light and heat | - | - | ||||
| Telephone | 638 | 832 | ||||
| Postage and stationery | 53 | - | ||||
| Sundries | 15 | 193 | ||||
| Volunteer expenses | 1,510 | 1,370 | ||||
| Equipment maintenance | 1,653 | 2,184 | ||||
| Depreciation | 848 | 642 | ||||
| Accountancy and other fees | 1,102 | 1,134 | ||||
| Publicity | 245 |
582 |
||||
| 24,510 |
28,737 |
|||||
| nditure on charitable activities was £24,265 (2022: £28,155) of | which £0 was restricted (2022: | |||||
| 7). | ||||||
| Net (expenditure)/income | ||||||
| Net (expenditure)/income for the year is stated after charging/(crediting): | ||||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Independent Examiner’s Fees | 430 | 330 | ||||
| Depreciation | 848 | 642 | ||||
| =========================== | ================================ |
6. Total resources expended
Expenditure on charitable activities was £24,265 (2022: £28,155) of which £0 was restricted (2022: £3,207).
7. Net (expenditure)/income
Net (expenditure)/income for the year is stated after charging/(crediting):
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
8. Directors and key management personnel
During the year Trustees did not receive remuneration. The key management personnel of the charity are the Trustees.
9. Employees
The average number of staff employed by the charity during the financial year amounted to:
| Direct Charitable Staff Governance |
Year to 31 Mar 2023 No 3 - 3 |
Year to 31 Mar 2022 No 4 - 4 |
|---|---|---|
The aggregate payroll costs were:
| aggregate payroll costs were: | |||
|---|---|---|---|
| Year to 31 | Year to 31 | Mar | |
| Mar 2023 | 2022 | ||
| £ | £ | ||
| Wages and salaries | 16,612 | 19,838 | |
| Social security costs | - | - | |
| Employer Pension costs | 137 |
104 |
|
| 16,749 |
19,942 |
No employee earned more than £60,000 per annum. No trustees were reimbursed for expenditure.
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
10. Tangible fixed assets
| Cost At 1 April 2022 Additions Disposal At 31 March 2023 Depreciation At 1 April 2022 Disposal Charge for year Net Book Value At 31 March 2023 At 31 March 2022 |
Equipment Fixtures & Fittings Total £ £ £ 9,055 550 9,605 3,569 - 3,569 - - - |
|---|---|
| 12,624 550 13,174 |
|
| 5,840 550 6,390 - - - 848 - 848 |
|
| 6,688 550 7,238 |
|
| 5,936 - 5,936 3,214 - 3,214 |
11. Creditors: Amounts falling due within one year
| 2023 | 2022 | |
|---|---|---|
| £ | £ | |
| Trade creditors | 771 | 603 |
| -------------------------------- | -------------------------------- | |
| 771 | 603 | |
| ================================ | ================================ |
.
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DERBY SHOPMOBILITY LTD COMPANY LIMITED BY GUARANTEE
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 MARCH 2023
12. Statement of funds
General reserve Total unrestricted funds Restricted Funds Total restricted funds Total funds |
At 1 April 2022 Incoming Outgoing Transfers £ £ £ £ 8,920 29,152 (24,510) - 8,920 29,152 (24,510) - - - - - - - - - 8,920 29,152 (24,510) - |
At 31March 2023 £ 13,562 13,562 - - 13,562 |
|---|---|---|
Restricted Funds
HM Revenue and Customs Jobs Retention Scheme money was spent supporting salary costs.
13. Analysis of net assets
| Tangible fixed assets Other net assets Unrestricted funds £ £ General reserve 5,936 7,626 Restricted funds - - 5,936 7,626 |
Total £ 13,562 - 13,562 |
|---|---|
14. Related party transactions
The charity had no related party transactions that required disclosure.
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