YORK RESCUE BOAT UNAUDITED ACCOUNTS FOR THE YEAR ENDED
5 APRIL 2021
Charity number 1155849
YORK RESCUE BOAT
| I N D E X | P A G E |
|---|---|
| ________________ | |
| REFERENCE AND ADMINISTRATIVE INFORMATION | 1 |
| REPORT OF THE BOARD OF TRUSTEES | 2 - 4 |
| INDEPENDENT EXAMINER’S REPORT | 5 |
| RECEIPTS AND PAYMENTS ACCOUNT | 6 |
| STATEMENT OF ASSETS AND LIABILITIES | 7 |
| NOTES TO THE ACCOUNTS | 8 - 10 |
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YORK RESCUE BOAT
REFERENCE AND ADMINISTRATIVE INFORMATION
Charity name: York Rescue Boat Charity number: 1155849
REGISTERED ADDRESS
York Rescue Boat York ECO Business Centre Amy Johnson Way Clifton Moor York YO30 4AG
BOARD OF TRUSTEES
David Grabowski Joanne Lynch Alastair McCleary James Watt
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YORK RESCUE BOAT
ANNUAL REPORT FOR THE YEAR ENDED 5 APRIL 2021
Structure, governance and management
York Rescue boat is a charitable incorporated organisation registered at the Charity Commission.
It is governed by a foundation constitution registered 19 February 2014 amended on 11 July 2017.
Objectives and activities
The aim of the York Rescue Boat (YRB) is to save life. It will achieve this through the following activities:
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Provision of the land and river based water safety patrolling within the York area.
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Provision of flood rescue in York and as part of the national contingency framework.
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Support to North Yorkshire Fire and Rescue.
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Education to members of the public, in order to increase awareness of the risks associated with the rivers.
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Fundraising and communication in order to support the activities identified.
As trustees, we are confident that we have complied with the duty under section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008 to have due regard to public benefit guidance published by the Charity Commission.
The volunteers undertake on a twice sometimes 3 weekly basis foot patrols along the Rivers Ouse and Foss. These patrols will react to any incident on the river that they observe or are made aware of including people falling into either river, jumping into the rivers, attempting to swim in the rivers, these are particularly prevalent in the summer months especially as the number of tourists increases.
The YRB has also seen an increase in the number of call outs from the Police and fire and Rescue Service to aid in search and body recovery. The YRB is also part of the national flood rescue effort. YRB also undertakes educational training on water safety in schools and organisations within York and the surrounding area this is often in conjunction with the Royal National Lifesaving Society (RLSS).
The charity does not make any grants and have made no financial investments since its inception.
The charity is entirely staffed by enthusiastic volunteers, who between them act operationally, manage and train themselves, fundraise and complete the myriad of tasks required to maintain the high quality and well-regarded service that they provide to the people of and the visitors to York.
Achievements and performance
The charity continued to provide a service not only for York and the surrounding area, but wider afield. Due to Covid 19, 2020 the YRB’s activities were obviously curtailed during the national lockdowns and it had a widereaching effect on the charity and how it would normally operate, which has required it to adapt and develop. Within YRB, as a team, it has met those challenges and adjusted the way it works to ensure the safety of both the team and with members of the public. It has done this and has a maintained a professional approach, this has been greatly appreciated by the supported emergency services.
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YORK RESCUE BOAT
ANNUAL REPORT FOR THE YEAR ENDED 5 APRIL 2021 (Continued)
Achievements and performance (continued)
Statistics
| Statistics | ||
|---|---|---|
| 2021 | 2020 | |
| Attended Callouts | 52 |
49 |
| Incidents on Shift |
87 (inc 25 casualties in water) | 78 |
| Directly saved lives | 2 |
2 |
| Public assisted | 38 |
68 |
| Attended Incidents involving fatalities | 2 | 6 |
| Estimated that 33% of incidents when dealing with the public are mental health related. | ||
| And given: | ||
| Volunteer Hours on patrol | 5,693 | 9,461 |
| Manning, Training and Recruiting |
Manning – currently 29 operationally qualified volunteers and 20 volunteers under training or in support roles such as fundraising, HR or admin support.
Training - 1 x Member qualified as a National instructor in Swift water rescue and 1 qualified as a unit trainer . 12 volunteers under training when Covid 19 restrictions allow. A further 10 Volunteers will undergo training as Flood Rescue technicians thanks to a £10 000 grant from Aviva.
Recruiting – placed on hold until current trainees are qualified, expected to start again in Spring 21.
Additional governance issues
In accordance with the York Rescue Boat constitution a trustee is voted onto the board by a simple majority of existing trustees and approved by a majority during the AGM. The constitution allows for up to 7 trustees however since 2016 there has been a near 100% turnover of trustees with only the treasurer remaining from the originals. Currently there are 4 trustees. It is hoped to recruit at least 2 more for longevity.
The charity is independent but the work carried out by the volunteers on the operational side requires qualification certification by national bodies such as DEFRA. More recently the operational teams have been subjected to an increasing number of call outs on behalf of the emergency services, Police and the Fire and Rescue Service to aid in activities such as riverside and riverbed search and body recovery, this is in addition to core objective which is to preserve and save life by the provision and maintenance of an inshore/river rescue service along the River Ouse and River Foss of York and surrounding area. A swift water/flood rescue team and by promotion of all aspects of water safety.
The nature of some of the work undertaken by the volunteers is in itself risky and in some circumstances can be classed as a ‘risk to life’ activity. All volunteers are fully trained to national standards (DEFRA) prior to being employed on the operational side. All activities are risk assessed and as the operational activities expand the operational side will become increasingly subject to external licensing and audit, for example on the Flood Rescue and Swift Water capabilities.
Training and operational operating procedures are subject to periodic review and as the charity grows it is hoped to implement a more systemic process to identify lessons that can be learnt to improve both process’s and procedure.
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YORK RESCUE BOAT
ANNUAL REPORT FOR THE YEAR ENDED 5 APRIL 2021 (Continued)
Financial review
The charity made a net receipt of £17,399 (2020: net receipt of £55,852) thanks to all the donations and fundraising which took place in the year.
The free reserves at 5 April 2021 is £29,710 (2020: £28,635). Any reserves which have been generated in the year are carried forward to the next financial year and are used to provide additional training and equipment and used against operational costs – fuel, maintenance costs etc.
Further financial review details
YRB generates most of its running costs through self-generated fundraising. It applies for both government, business and individual grants to fund training and major equipment purchases.
All purchase orders over £100 require Trustee approval:
£100 - £499 – 1 Trustee £500 - £999 – 2 Trustees Over £1000 – all Trustees to approve.
Daily running costs involving sums less than £100 do not require trustee approval but are audited by the bookkeeper and treasurer on a regular basis and must be supported by receipts.
Despite Covid 19 having an impact on direct fundraising from the public YRB was able to generate some significant grants including £10 000 from Aviva for training and approx £30,000 to date from the Sunshine Campaign (a fundraising initiative by the family of Sonny Ferry who drowned in the Ouse in Apr 2019). This money will go toward the purchase of a new patrol boat, details will be confirmed in summer 2021.
Signed on behalf of the trustees
J Watt
J Lynch
17 March 2022
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF
YORK RESCUE BOAT
I report to the charity trustees on my examination of the accounts of the charity for the year ended 5 April 2021 which comprises of the receipts and payments accounts, the assets and liabilities statement and the notes to the accounts.
Responsibilities and basis of report
As the charity's trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
N Clemit ACA, FCCA JWPCreers LLP Chartered Accountants Genesis 5 Church Lane Heslington York YO10 5DQ
21 March 2022
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YORK RESCUE BOAT
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 5 APRIL 2021
| Notes | Unrestricted | Restricted | Total | Total | |
|---|---|---|---|---|---|
| 2021 | 2021 | 2021 | 2020 | ||
| £ | £ | £ | £ | ||
| Grants | - | 33,665 | 33,665 | 55,690 | |
| Donations | 12,117 | 8,511 | 20,628 | 28,107 | |
| Fundraising | 2,119 | - | 2,119 | 11,319 | |
| Charitable activities income | 1,446 | - | 1,446 | 1,284 | |
| Other income | - | - | - | 189 | |
| _____ | _____ | _____ | _____ | ||
| Total receipts | 15,682 | 42,176 | 57,858 | 96,589 | |
| _____ | _____ | _____ | _____ | ||
| Fundraising costs | 189 | - | 189 | 2,481 | |
| Charitable activities | 2 | 14,376 | 17,011 | 31,387 | 22,783 |
| Assets purchased | 3 | - | 8,883 | 8,883 | 15,473 |
| _____ | _____ | _____ | ____ | ||
| Total payments | 14,565 | 25,894 | 40,459 | 40,737 | |
| _____ | _____ | _____ | ____ | ||
| Net receipts/(payments) | 1,117 | 16,282 | 17,399 | 55,852 | |
| Transfers between funds | (42) | 42 | - | - | |
| _____ | _____ | _____ | ____ | ||
| Net movement in the year | 1,075 | 16,324 | 17,399 | 55,852 | |
| Cash at bank at 5 April 2020 | 28,635 | 43,015 | 71,650 | 15,798 | |
| _____ | _____ | _____ | _____ | ||
| Cash at bank at 5 April 2021 | 4 | 29,710 | 59,339 | 89,049 | 71,650 |
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YORK RESCUE BOAT
STATEMENT OF ASSETS AND LIABILITIES – 5 APRIL 2021
| 2021 | 2020 | |
|---|---|---|
| £ | £ | |
| ASSETS HELD FOR CHARITY’S USE | ||
| Vehicles | 1,992 | 8,362 |
| Equipment | 12,532 | 14,016 |
| _____ | _____ | |
| 14,524 |
22,378 | |
| CASH AT BANK | ||
| Current account | 88,080 | 61,817 |
| PayPal account | 969 | 9,833 |
| _____ | _____ | |
| 89,049 |
71,650 |
Approved on behalf of the trustees on 17 March 2022
…………………………………………..
J Watt - Trustee
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YORK RESCUE BOAT
NOTES TO THE ACCOUNTS – 5 APRIL 2021
1. ACCOUNTING POLICIES
BASIS OF ACCOUNTING
These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commissioners.
2. CHARITABLE ACTIVITIES
| Unrestricted Restricted funds funds £ £ Boat cost 467 1,393 Equipment 1,835 15,046 Motor cost 3,367 572 Insurance 2,672 - Phone 87 - IT costs and postage 511 - Website 225 - Subscriptions 970 - Storage 4,170 - Sundry 72 - _ _ 14,376 17,011 -------------------2020 ---------- Unrestricted Restricted funds funds £ £ Boat cost 4,194 - Equipment 2,531 356 Motor cost 4,621 878 Insurance 2,398 - Phone 72 - IT costs and postage 1,438 - Website 368 - Subscriptions 336 - Training 1,503 - Storage 3,802 - Sundry 266 20 21,529 1,254 ASSETS PURCHASED Unrestricted Restricted funds funds £ £ Vehicles - - Equipment - 8,883 ___ - 8,883 |
2021 £ 1,860 16,881 3,939 2,672 87 511 225 970 4,170 72 _ 31,387 ---------- 2020 £ 4,194 2,887 5,499 2,398 72 1,438 368 336 1,503 3,802 286 22,783 Restricted 2021 2020 £ £ - 3,984 8,883 11,489 ___ 8,883 15,473 |
|---|---|
3. ASSETS PURCHASED
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YORK RESCUE BOAT
NOTES TO THE ACCOUNTS – 5 APRIL 2021
4. FUNDS
| FUNDS | |||||
|---|---|---|---|---|---|
| Transfer | |||||
| Opening | between | Closing | |||
| balance | Income | Expenditure | funds | balance | |
| £ | £ | £ | £ | £ | |
| Unrestricted | 28,635 | 15,682 | 14,565 | (42) | 29,710 |
| Restricted | |||||
| Provisional ground Mark Lodge | 278 | - | - | - | 278 |
| D A Platt Scrappy Fund | 80 | - | - | - | 80 |
| Pontoon | 6,500 | - | - | - | 6,500 |
| North Yorkshire Police | 1,006 | - | 35 | - | 971 |
| Sunshine Campaign | 24,151 | 8,511 | - | - | 32,662 |
| York Butchers Company Charitable Trust | 1,000 | - | 786 | - | 214 |
| George A Moore Foundation | 2,500 | - | 2,000 | - | 500 |
| Ed De Nunzio Charitable Trust | 2,500 | - | 1,553 | - | 947 |
| Charles and Elsie Sykes Trust | 5,000 | - | 122 | - | 4,878 |
| BGC Main Grants | - | 9,919 | 8,535 | - | 1,384 |
| Sylvia and Colin Shepherd Charitable Trust | - |
2,000 | 2,042 | 42 | - |
| Tesco Bags of Help COVID-19 | - | 700 | 608 | - | 92 |
| Communities Fund | |||||
| Aviva Fund | - | 10,674 | 10,213 | - | 461 |
| Operation Van Fund | - | 10,372 | - | - | 10,372 |
| ______ | ______ | ______ | ______ | ______ | |
| 43,015 | 42,176 | 25,894 | 42 | 59,339 | |
| ______ | ______ | ______ | ______ | ______ | |
| 71,650 | 57,858 | 40,459 | - | 89,049 |
Provisional ground Mark Lodge fund represents monies towards Cardiac AED and training.
D A Platt Scrappy fund represents monies towards kayaks and drysuits.
Pontoon fund represents monies received from Masonic Relief Chest Fund, Minster Lions and Freemasons Charity towards a pontoon.
North Yorkshire Policy fund represents monies towards kayaks and drysuits.
Sunshine Campaign fund represents monies towards the new boat.
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YORK RESCUE BOAT
NOTES TO THE ACCOUNTS – 5 APRIL 2021
4. FUNDS (continued)
York Butchers Company Charitable Trust represents monies towards the maintenance of the boat.
George A Moore Foundation represents monies towards radios and vehicles.
Ed De Nunzio Charitable Trust represents monies towards education.
Charles and Elsie Sykes Trust represents monies towards repairs and renewal of equipment.
BGC Main Grants represents monies towards equipment.
Sylvia and Colin Shepherd Charitable Trust represents monies towards equipment.
Tesco Bags of Help COVID-19 Communities Fund represents monies towards fuel.
Aviva Fund represents monies towards Level 2 kit.
Operation Van Fund represents monies towards a new operation van.
Transfer is to remove the overspend on the fund.