**REGISTERED COMPANY NUMBER: CE000838 (England and Wales) REGISTERED CHARITY NUMBER: 1155845**
**Report of the Trustees and**
**Unaudited Financial Statements**
**for the Year Ended 31 March 2023**
**for**
**Tenbury Transport Trust**
Dyke Ruscoe & Hayes Ltd Chartered Certified Accountants 110 Corve Street Ludlow SHROPSHIRE SY8 1DJ
**Tenbury Transport Trust**
**Contents of the Financial Statements for the Year Ended 31 March 2023**
|||**Page**||
|---|---|---|---|
|**Report of the Trustees**|1|to|3|
|**Independent Examiner's Report**||4||
|**Statement of Financial Activities**||5||
|**Balance Sheet**|6|to|7|
|**Notes to the Financial Statements**|8|to|15|
**Tenbury Transport Trust**
## **Report of the Trustees for the Year Ended 31 March 2023**
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives and aims**
The purpose of the Trust is to provide transport facilities in Tenbury and its surrounding area for anyone who does not have access to adequate or appropriate transport.
## **Significant activities**
The Trust provides two levels of service. One is the car service which is designed to take people of all ages who may have special needs or mobility impairments and who would otherwise find it difficult or impossible to access other forms of transport for medical appointments, shopping or other social occasions and the other is a rural bus service, currently operating over three routes to bring people into Tenbury or take them to the local towns of Leominster and Malvern.
We also fundraise at local events.
## **Public benefit**
The trustees have had regard to the Charity Commission's guidance on public benefit and provide transport facilities for people without adequate or appropriate transport. This enables people to have an opportunity to attend medical appointments, go shopping and to attend other social engagements.
## **Volunteers**
The majority of the Trust's workforce are volunteer car drivers and mini-bus drivers.
## **FINANCIAL REVIEW**
## **Financial position**
The Trust has always operated careful fiscal management and this enabled it to ride out the difficulties created by the impact of the pandemic. The Trust has seen a small rise in the number of volunteers and a many more clients are now joining us, at a rate of about 15 per month. The Trust has many supporters in the area and during 2022/23 the Trust was fortunate in that it continued to be supported by donations, was able to access various grants and, from our own income-generating services. All of which have enabled the Trust to maintain its financial operating position.
The Trust was able to provide journeys for clients as part of our 'out and About' project due to funding of £2,500 from Worcestershire County Council which was aimed at reducing loneliness and isolation. Agreeing a strategy aimed at growth and development, since January 2021 the Trust has hugely increased its client base having invested in social media and advertising and upgraded our IT systems to make more and better use of our infrastructure.
We have retained our School Contract and developed working partnerships with local care providers to enable us to maintain and grow our operation for the foreseeable future. The Trust has a Facebook page and a website.
In the year ended 31 March 2023 total income amounted to £74,476 (2022: £113,785). £80,094 (2022: £82,892) was used to defray expenses. At the start of the period total funds brought forward were £123,159 (2022:£92,396). At the end of the period this had fallen to £117,541 (2022: risen to £123,159).
A prior year adjustment was made during the year to reflect assets owned by the Trust but not previously shown on its balance sheet.
## **Reserves policy**
It is our policy to carry a reserve of £30,000, to be able to continue operating the charity with no income for a 3 month period.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Page 1
**Tenbury Transport Trust**
## **Report of the Trustees for the Year Ended 31 March 2023**
Tenbury Transport has been in operation since the late 1990's becoming a charity in 2014.
It is governed by its Constitution adopted in 2014 and developed further in 2020 to reflect the changes required of its management structure. It remains however, a Charitable Incorporated Organisation.
## **Recruitment and appointment of new trustees**
Trustees are appointed or re-appointed annually at the annual general meeting.
## **Organisational structure**
There is a team of six trustees, one of whom is the Chair, with a requirement for a seventh trustee. Their role is to oversee the management and direction of the Trust and two paid administrative officers whose role is to manage the day to day running of the organisation assisted by part time volunteers.
The Trust has a series of policies including GDPR, safeguarding and health and safety and is currently reviewing the status of its DBS holders. The Trust has now introduced an HR consultant.
DBS checks are carried out before employment of all staff involved with the Trust irrespective of the role they hold in the Trust and these are re-checked every three years. The details of two referees are required before the role is confirmed.
The Trust is part of the Worcestershire Community Transport Consortium which links all community transport operators along with a representative of Worcestershire County Council.
The Trust also has links with Malvern Hills District Council and the local Town Council as well as forging partnerships with members of the local care community.
## **Conclusion**
2022/2023 brought with it many challenges, particularly in the recruitment of volunteer drivers. However, throughout the Trust has continued to move forward, supporting the local community and consistently maintaining its reputation for providing a high level of service.
The Trust is exceptionally lucky with its drivers, office staff, volunteers and trustees who work tirelessly to deliver the service and maintain our excellent reputation.
Without their dedication the Trust would not exist and I am grateful for the time and effort they have given which has enabled the Trust to continue to offer such high standards of service over many years.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
CE000838 (England and Wales)
## **Registered Charity number**
1155845
## **Registered office**
34 Teme Street Tenbury Wells Worcestershire WR15 8AA
## **Trustees**
W White B C Roberts L Taylor E K Padwick M N Willis (resigned 30.6.23) L Rickett
Page 2
**Tenbury Transport Trust**
## **Report of the Trustees for the Year Ended 31 March 2023**
## **REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner**
Dyke Ruscoe & Hayes Ltd Chartered Certified Accountants 110 Corve Street Ludlow SHROPSHIRE SY8 1DJ
Approved by order of the board of trustees on 14 November 2023 and signed on its behalf by:
L Taylor - Trustee
Page 3
## **Independent Examiner's Report to the Trustees of Tenbury Transport Trust**
## **Independent examiner's report to the trustees of Tenbury Transport Trust ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P K Reynolds
Dyke Ruscoe & Hayes Ltd Chartered Certified Accountants 110 Corve Street Ludlow SHROPSHIRE SY8 1DJ
14 November 2023
Page 4
**Tenbury Transport Trust**
## **Statement of Financial Activities for the Year Ended 31 March 2023**
|2023
Unrestricted
fund
as
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
14,446
**Charitable activities**
5
Community transport
58,703
Other trading activities
3
669
Investment income
4
456
Other income
6
202
**Total**
74,476
**EXPENDITURE ON**
Raising funds
-
**Charitable activities**
Community transport
80,094
**Total**
80,094
**NET INCOME/(EXPENDITURE)**
(5,618)
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
As previously reported
101,522
Prior year adjustment
12
21,637
**As restated**
123,159
**TOTAL FUNDS CARRIED FORWARD**
117,541|2022
Total
funds
restated
£
43,204
69,685
423
242
231|
|---|---|
||113,785|
||130
82,892|
||83,022|
||30,763
92,396
-|
||92,396|
||123,159|
The notes form part of these financial statements
Page 5
**Tenbury Transport Trust**
## **Balance Sheet 31 March 2023**
|2023
Unrestricted
fund
as
Notes
£
**FIXED ASSETS**
Tangible assets
13
41,235
**CURRENT ASSETS**
Debtors
14
160
Prepayments and accrued income
3,356
Cash at bank and in hand
74,616
78,132
**CREDITORS**
Amounts falling due within one year
15
-
**NET CURRENT ASSETS**
78,132
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
119,367
**ACCRUALS AND DEFERRED INCOME**
16
(1,826)
**NET ASSETS**
117,541
**FUNDS**
17
Unrestricted funds
117,541
**TOTAL FUNDS**
117,541|2022
Total
funds
restated
£
22,038
-
1,796
100,532
102,328
(347)
101,981
124,019
(860)
123,159
123,159
123,159|
|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
Page 6
continued...
**Tenbury Transport Trust**
## **Balance Sheet - continued 31 March 2023**
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 14 November 2023 and were signed on its behalf by:
L Taylor - Trustee
The notes form part of these financial statements
Page 7
**Tenbury Transport Trust**
## **Notes to the Financial Statements for the Year Ended 31 March 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance Motor vehicles - 15% on reducing balance Computer equipment - 33% on cost
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **Debtors**
Debtors are amounts owed to the charity. They are measured on the basis of their recoverable amount.
## **Bank and cash in hand**
Cash at bank and in hand is held to meet the day to day running costs of the charity as they fall due. Cash equivalents are short term, highly liquid investments, usually in instant access interest bearing savings accounts.
## **Creditors**
continued...
Page 8
**Tenbury Transport Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023**
## **1. ACCOUNTING POLICIES - continued**
## **Debtors**
Creditors are amounts owed by the charity. They are measured at the amount that the charity expects to have to pay to settle the debt.
## **2. DONATIONS AND LEGACIES**
|Donations
Grants
Membership fees
Pershore & District Volunteer Centre grant
Other grants
Total grants
**3.**
**OTHER TRADING ACTIVITIES**
Fundraising events
**4.**
**INVESTMENT INCOME**
Deposit account interest
**5.**
**INCOME FROM CHARITABLE ACTIVITIES**
Activity
Service contract
Community transport
Fares
Community transport
Mileage
Community transport|2023
as
£
4,158
9,138
1,150
14,446|2022
restated
£
30,684
11,227
1,293
43,204|2022
restated
£
30,684
11,227
1,293
43,204|
|---|---|---|---|
|||||
||2023||2022|
||£||£|
||7,138||7,957|
||2,000||3,270|
|||||
||9,138||11,227|
|||||
||2023
as
£
669
2023
as
£
456
2023
as
£
7,552
37,682
13,469
58,703|2022
restated
£
423
2022
restated
£
242
2022
restated
£
25,378
33,221
11,086
69,685||
continued...
Page 9
**Tenbury Transport Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023**
## **6. OTHER INCOME**
|**6.**|**OTHER INCOME**||||
|---|---|---|---|---|
||||2023|2022|
|||||as restated|
||||£|£|
||Sundry income||202|231|
|**7.**|**SUPPORT COSTS**||||
||||Governance||
|||Management|costs|Totals|
|||£|£|£|
||Community transport|41,676|5,506|47,182|
Included within sundries are costs in relation to gestures of goodwill to volunteers totalling £391.00 (2022: £285.00).
Support costs, included in the above, are as follows:
## **Management**
|**Management**|||
|---|---|---|
||2023|2022|
|||as restated|
||Community|Total|
||transport|activities|
||£|£|
|Wages|29,261|29,010|
|Pensions|770|411|
|Telephone|1,299|1,437|
|Postage and stationery|785|600|
|Sundries|1,147|1,167|
|Computer costs|4,482|3,219|
|Training|-|551|
|Travelling expenses|141|71|
|Depreciation of tangible and heritage assets|3,791|4,220|
||41,676|40,686|
|**Governance costs**|||
||2023|2022|
|||as restated|
||Community|Total|
||transport|activities|
||£|£|
|Independent examination fees|1,435|876|
|Professional fees|4,071|3,972|
||5,506|4,848|
continued...
Page 10
**Tenbury Transport Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023**
## **8. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||2023|2022|
|---|---|---|
|||as restated|
||£|£|
|Depreciation - owned assets|3,791|4,220|
|Other operating leases|3,300|3,300|
## **9. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
Expenses were reimbursed to 0 trustees ( 2022 : 0 trustee) for travel on the charity's business.
## **10. STAFF COSTS**
|Wages and salaries
Other pension costs|2023
as
£
29,261
770
30,031|2022
restated
£
29,010
411
29,421|
|---|---|---|
The average monthly number of employees during the year was as follows:
|Full time staff
Part time staff|2023
as
-
3
3|2022
restated
1
3
4|
|---|---|---|
No employees received emoluments in excess of £60,000.
The full time equivalent is estimated to be 2 ( 2022 : 1)
The Trust considers its key management personnel comprise the trustees & the office manager. The total employment benefits including employer pension contributions of the key management personnel were £10,695 (2021 : £11,386).
continued...
Page 11
**Tenbury Transport Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023**
|**11.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**||
|---|---|---|
|||Unrestricted|
|||fund|
|||as restated|
|||£|
||**INCOME AND ENDOWMENTS FROM**||
||Donations and legacies|43,204|
||**Charitable activities**||
||Community transport|69,685|
||Other trading activities|423|
||Investment income|242|
||Other income|231|
||**Total**|113,785|
||**EXPENDITURE ON**||
||Raising funds|130|
||**Charitable activities**||
||Community transport|82,892|
||**Total**|83,022|
||**NET INCOME**|30,763|
||**RECONCILIATION OF FUNDS**||
||Total funds brought forward|92,396|
||**TOTAL FUNDS CARRIED FORWARD**|123,159|
## **12. PRIOR YEAR ADJUSTMENT**
The financial statements include a prior year adjustment to reflect assets owned by the Trust but not previously shown on its balance sheet.
continued...
Page 12
**Tenbury Transport Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023**
## **13. TANGIBLE FIXED ASSETS**
|Fixtures
Long
and
Motor
Computer
leasehold
fittings
vehicles
equipment
£
£
£
£
**COST**
At 1 April 2022
-
140
25,000
1,362
Additions
-
-
21,995
993
At 31 March 2023
-
140
46,995
2,355
**DEPRECIATION**
At 1 April 2022
-
21
3,750
693
Charge for year
18
-
262
3,511
At 31 March 2023
18
21
4,012
4,204
**NET BOOK VALUE**
At 31 March 2023
(18)
119
42,983
(1,849)
At 31 March 2022
-
119
21,250
669
**14.**
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2023
as
£
Trade debtors
160
**15.**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
2023
as
£
Trade creditors
-
Other creditors
-
-
**16.**
**ACCRUALS AND DEFERRED INCOME**
2023
as
£
Accruals and deferred income
1,826|Totals
£
26,502
22,988
49,490
4,464
3,791
8,255
41,235
22,038
2022
restated
£
-
2022
restated
£
343
4
347
2022
restated
£
860|
|---|---|
continued...
Page 13
**Tenbury Transport Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023**
## **17. MOVEMENT IN FUNDS**
|Prior
year
At 1.4.22
adjustment
£
£
**Unrestricted funds**
General fund
101,522
21,637
**TOTAL FUNDS**
101,522
21,637
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
74,476
**TOTAL FUNDS**
74,476
**Comparatives for movement in funds**
At 1.4.21
£
**Unrestricted funds**
General fund
92,396
**TOTAL FUNDS**
92,396
Comparative net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
113,785
**TOTAL FUNDS**
113,785|Net
movement
At
in funds
31.3.23
£
£
(5,618)
117,541
(5,618)
117,541
Resources
Movement
expended
in funds
£
£
(80,094)
(5,618)
(80,094)
(5,618)
Net
movement
At
in funds
31.3.22
£
£
30,763
123,159
30,763
123,159
Resources
Movement
expended
in funds
£
£
(83,022)
30,763
(83,022)
30,763|
|---|---|
continued...
Page 14
**Tenbury Transport Trust**
## **Notes to the Financial Statements - continued for the Year Ended 31 March 2023**
## **17. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**TOTAL FUNDS**|At 1.4.21
£
92,396
92,396|Prior
year
adjustment
£
21,637
21,637|Net
movement
in funds
£
25,145
25,145|At
31.3.23
£
139,178|
|---|---|---|---|---|
|||||139,178|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|188,261|(163,116)|25,145|
|**TOTAL FUNDS**|188,261|(163,116)|25,145|
All funds are held in a General unrestricted fund and are available to use in accordance with the charitable activities at the discretion of the trustees.
## **18. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 March 2023.
Page 15