Charity registrdtion number.. 1155828
Mills
Archive
Trust
••
THE MILLS ARCHIVE TRUST
TRUSTEES, REPORT AND
UNAUDITED FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2025
Holy Brook Associates Ltd
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The Mills Archive Trust
Contents
Page
Trustees. Report
Independent Examiner's Report
statement of Financial Activities
Comparative Statement of Financial Artivities
Statement of Financial Position
Notes to the Financial Statements
10-14
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The Mills Archive Trust
Trustees. Report For The Year Ended 31 March 2025
The trustees present their report and the financial statements for the year ended 31 March 2025.
Objectives and Activities
Aims and Objectives
The Trustees present their annual report together with the financial statements of The Mills Archive Trust {the charity) for
the year ended 31 March 2025. The Trustees confirm that the Annual Report and financial ststements of the charity comply
with the current statutory requirements, the requirements of the charity's governing document and the provisions of the
statement of Recommended Practice ISORPI, applicable to charities preparing their acctsunts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effettive l January 2015).
structure, Governance and Management
The Mills Archive Trust is an educational charity registered with the Charity Commission for England and Wales. Registered
as a Charitable Trust in April 2002 (registration no 1091534) the charity was incorporated as a Foundation Charitable
Incorporated Organisation (registration no 11558281 in February 2014. The Charity is controlled by its constitution dated 18
February 2014 and the management of the Charity is the ￿SpOnsIbl11￿ of the Trustees. who are elerted under the terms of
that constitution.
The Trustees confirm that in setting our objectives and planning our activities, they have given careful consideration to the
Charity Commission's general guidance on public benefit.
Our strategic plan for the period up to 2027 highlights three thematic priorities-
l. The Contemporary Importance of Renewable Energy
The threat of climate change mandates the move from the use of fossil-based hjels to generate electricity. The history of
renewable energyi based on wind- or water-power, is one of our areas of expertise and offers many research and education
opportunities.
2. The Preservation of Vanishing Skills
Traditional wind- and water-mills over the last millennium have ￿lled on the skills of millers and millwrights to operate,
maintain, and repair them. In the last century many have disappeared and their Su￿1Val as heritage assets is dependent on
an ever-decreasing group of craftsmen and women. There is an urgent need to record and make public the technical details
of their crafts and the potential impact of the loss of this aspett of cultural heritage.
3. Feeding the World
The history of milling has many stories of hope in a wodd where the number of people affetted by hunger globally rose to
828 million in 2021. We aim to address the UN concern that the world is moving in reverse, away from the goal of ending
hunger, food insecurity and malnutrition by 2030.
We plan for growth, building on our wealth of material on the uses of wind- and waterpower. With our infomiation services,
research and education as key priorities, we aim to ensure sustainability. We need this to deliver our mission to protert,
preserve and promote milling history for people to learn from and enjoy, and achieve our vision to work to create a world in
which the role of milling and all its contributors - from ancient times and up to present day - are understood, valued and
recognised as integral to people's histories and lives today.
Following the successful renewal of our national accreditation as an archive in March 2023, we will continue to invest in
information services as a base to estsblish ourselves as an educational charity with a wodd-class affjhive and a strong
record of research and scholarship.
We welcomed two new trustees to our goveming body during the year. both of whom strengthen our board in various ways.
Amanda Knight joined us in November 2024 and Mike Cookson in February 2025.
Amanda brings legal and eharity experience- Mike has a background in digitsl strategy and intemational marketing.
Public Benefit
The objects of the charity are..
To advance the education of the public in the subjert of mills and milling by establishing and preseNing and facilitating the
public use of the archive to form, establish and support, and to aid in the formation, establishment and support of any other
charities and voluntary bodies, established for, or advancing. charitable purposes, the same as. or similar to those of the
charity, for the benefit of the public.
We continue to be grateful to our volunteers who have helped us achieve so much this year. We acknowledge the continuing
backing from our regular supporters and the contributions from a significant number of new donors providing further
support for our appeals to cover core costs.
..CONTINUED
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The Mills Archive Trust
Trustees. Report (continued)
For The Year Ended 31 March 2025
Public Benefit - continued
In the financial year 2024-5, the Archive accessioned 104 new boxes of material and 3.86 GB of digital files. Significant
accessions included the archives of mill researchers Michael Yates (mills in the UK), Chris Gibbings (mills across Europe)
and Geoffrey Starmer (Northamptonshirel, as well as the photographs and technical drawings of architect John Reynolds.
This year we have completed the catsloguing of the Millers, Mutual Association, whose collection preserves the history of
the UK flour milling industry over the course of the 20th century, from the efforts made to rationalise the industry and
prevent over-competition in the 19205, through the story of mills during the Blitz, to more recent decades.
A set of very large minute books in the Millers. Mutual collection are a gold mine of research material on the consolidation of
the milling industry after the First World War. Having carefully conserved them we are now investing in digitising content.
We continue to expand our renewable energy holdings. A new initiative for us this year has been a collaboration with the
local Community Beneffit Society Reading Hydro, who operate a water turbine scheme on the River Thames. We are working
with them to collect and archive the records of their work. We have also carried out cataloguing work and accessioned
additional records from the collertion of Peter Musgrove CBE. a significant figure in the development of wind turbines.
Last year, our focus was on developing a range of educational resources for teenagers. Building on that foundation, we have
expanded our work by creating artwork with primary school children and launching a new digital exhibition on the history of
renewable energy, designed by our project intern. Polly Bodgener.
Children took part in a series of creative workshops led by projert-artist>in-residence- Matt Hulse, lacky Oliver, and lelly's
Kate Powell and Emma Bradbury. Matt Hulse guided children in making mixeij-media wall hangings themed around wind,
water, and electric power and created a short film of their work.
Jacky Oliver helped children craft windmills and wind turbines from recycled materials, showing the evolution of energy
technology. The Jelly artists led a textile workshop exploring the historical role of textile mills. Each session included a short
introdurtion by the Trust on the history and modern relevance of wind and waterpower. linking it to renewable energy and
clirnate change.
As well as deepening its partnership with Reading Hydro, the Trust launched the 'Reading's Milling Heritage" walk, tracing
historic milling sites across the town, supported by a printed leaflet and a complementary exhibition showcasing related
artefacts and stories.
The Trust's commitment to ￿neWable elertricity generation has fostered key partnerships with organisations such as the
University of Reading, Ecotricity (via the Green Park Wind Turbine), the National Archives, and European heritage bodies.
We aim to become a certified "Carbon Literate" organisation. with stsff and volunteers working towards individual
certification. We demonstrated our dedication to renewable energy heritage at the September Archives and Records
Association conference in Birrningham. presenting our work at local, national, and international levels.
Feeding the World is one of our key strategic themes covering various elements of our work. The story of the Millers, Mutual
Association and UK Flour Millers is a key element, along with the history and contemporary contribution made by modem
industry.
Durlng the summer we hosted four interns from the Universlty of Reading. each addresslng the global problem of food
supply and how the history of milling offers messages of hope. Typical is a leaflet, outlining developments in feeding the
world over the last eight decades created by Katie Dawson and Poppy Duff. Intern Sofia Pantsjoha defined and visualised an
overarching message for the Trust's three educational themes -From History to Hope-. Both projects will become building
blocks for updating our website.
Sofia's internship was extended to test interest in and estsblish a Youth Sustainability Panel, open to 18-35 year olds, to
ensure that the voice of a new generation is heard and ensure our messages and media are chosen to engage young people
with an interest in climate change or world hunger.
Our first online "Caring for your Collertion" webinar was so well-received we ran a second one in November 2024. Presented
by members of staff, volunteers and trustees Amanda Knight and Mildred Cookson, it attracted a wide audience and has
encournged us to make this a regular part of our educational work.
Another Research Publication published this year. raised the total to 21. The book. on the windmills of Bristol and
Gloucestershire, marks the seventh detailed windmill gazetteer we have released, the other covering Berkshire and
Oxfordshire, Buckinghamshire, Hampshire, Huntingdonshire, Nottingharnshire and "The Mills of the Isles" Each provides a
well-referenced history of each mill, illustrated where possible with images from our collertions.
We are grateful for the second instslment of a 2_year grant from the Garfield Weston Foundation, supporting the continuing
development of our digital presence. Similarly we a￿ indebted to the Swire Charitable Trust for a 2-year grant to establish
our Caring for an Icon initiative aimed at preserving the vanishing skills of traditional millwrights. We were the only UK
winner of a Europe wide competition financed by the Council of Europe and the European Commission. This will enable us to
begin to map the history across Europe of the growth of wind energy to generate electricity. Our website traffic continues
to increase. Virtual visltors during the year increased by IOWO to 138,000.
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The Mills Archive Trust
Trustees. Report (continued)
For The Year Ended 31 March 2025
The trustees confirm that they have complied with the reqLjI￿ments of Section 17 of the Charities Act 2011 to have due
regard to the Charity Commission's guidance on public benefit.
statement on Risk Management
The Trustees have examined the major strategic, business. and operational risks which the charity faces and conffirm that
systems have been established to mitigate these risks
Financial Review
Financial Position
Total income was boosted Substantially over last year by grants to support our CO￿ costs resulting in a small surplus. Our
unrestricted reserve (cash plus Gift Aid due) at year end of £68,780 was up 15% on the previous year providing cover for 5
months of unrestricted costs, slightly below our target of 6 months.
Reserves Policv
It is the policy of the charity to aim for an unrestricted reserve of six months of unrestricted expenditu￿.
Reference and Administrative Details
Trustees
Ms Mildred Cookson
Mr Charles Pinchbeck
Ms Amanda Knight LLB (appointed 0511112024)
Mr Martin Savage
Mr Michael Cookson (appointed 1110212025)
Mr Michael Evans BA
Mr Graham Hackney
Dr Margaret Simons
Dr Ronald Cookson MBE MA PhD - Chair
Dr Ashok Vaidya
other Personnel
Ms E Bartram - Director
Charity Number
1155828
Principal Address
Watlington House
44 Watlington Street
Reading
RGI 4RJ
Independent Examiner
Rachel Eden FCMA
Holy Brook Associates Ltd
Curious Lounge
Reading
Berkshire
RGIINH
Bankers
Charities Aid Foundation
25 Kings Avenue
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The Mills Archive Trust
Trustees. Report (continued)
For The Year Ended 31 March 2025
Kings Hill
West Malling
Solicitors
Blandy and Blandy LLP
One Friar Street
Reading
Additional Bankers
Santander
Bridle Road
Bootle
L30 4UE
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The Mills Archive Trust
Trustees. Report (continued)
For The Year Ended 31 March 2025
Statement of Trustees. Responsibilities
The trustees are responsible for preparing the Trustees. Report and the financial statements in accordance with applicable law
and United Kingdom Accounting Stsndards (United Kingdom Generally Accepted Accounting Pratticel-
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial
year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of
resources of the charity for that period. In preparing the financial statements the trustees are required to..
select suitable accounting policies and then apply them consistently:
observe the methods and principles in the Charity SORP:
make judgments and accounting estimates that are reasonable and prudent. and
prepare the financial staternents on the going concern basis unless it is inappropriate to presume that the charity will
continue in business.
The trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at anytime the
financial posltion of the charity and to enable them to ensure that the accounts cornply with the Charities Act 2011, the
Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for
safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and
other irregularities.
The trustees are responsible for the maintenance and integrity of the corpordte and financial information included on the
charity's website. Legislation in the United Kingdotn governing the preparation and dissemination of financial ststetnents may
differ from legislation in other jurisdictions.
The trustees.
was approved by the board of trustees and signed on Its behalf by:
Dr Ronald Cookson MBE MA PhD
Trustee
1111112025
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The Mills Archive Trust
Independent Examiner's Report to the Trustees of The Mills Archive Trust
For The Year Ended 31 March 2025
I report to the trustees on my examination of the accounts of The Mills Archive Trust (the Trust) for the year ended 31 March
2025.
Responsibilities and Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the
requirements of the Charities Act 2011 l-the Act-).
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying
out my examination, I have followed the applicable Dirertions given by the Charity Commission under section 14515)(b) of
the Act.
Independent Examiner's Statement
Since the Trust's gross incorne exceeded £250,000 your examiner must be a member of a body listed in section 145 of the
2011 Act. I confirm that l am qualified to undertake the examination because l am a member of The Chartered Institute of
Management Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connertion with the
examination giving me cause to believe that in any material respect-
l. accounting records were not kept in respect of the Trust as required by section 130 of the Act- or
2. the accounts do not accord with those records. or
3. the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in
the Charitie5 (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and
fair view. which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be
rawn in this report in order to enable a proper understanding of the accounts to be reached.
Rachel Eden FCMA
2511112025
Curious Lounge
Reading
Berkshire
RGIINH
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The Mills Archive Trust
Statement of Financial Activities
For The Year Ended 31 March 2025
2025
2024
Unrestricted Restricted
funds
funds
Total
funds
Total
funds
Notes
INCOME AND ENDOWMENTS FROM:
Donations and legacies
Charitable activities..
Charitable Activities
144,493
100,923
245,416
214,176
16,268
1.137
69
16,268
1,137
69
9,912
Investments
other
1,242
161.967
100,923
262,890
225,330
EXPENDITURE ON:
Raising funds
Charitable activities..
(26.612)
(1.749} {28,361) (26,677)
Charitable Artivities
(131,896) (99,0731 1230,969) (195,514)
(158,508) (100,8221 1259,330) (222, 191)
NET INCOME
3,459
ioi
3,560
3,139
NET MOVEMENT IN FUNDS
3,459
ioi
3,560
3,139
RECONCILIATION OF FUNDS:
Total funds brought forward
60,945
16,144
77,089
73,949
TOTAL FUNDS CARRIED FORWARD
14
64,404
16,245
80,649
77,088
The notes on pages 10 to 14 form part of these financial statements.
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The Mills Archive Trust
Comparative Statement of Financial Activities
For The Year Ended 31 March 2025
2024
Unrestricted Restricted
funds
funds
Total
funds
INCOME AND ENDOWMENTS FROM:
Donations and legacies
Charitable activities..
Charitable Activities
125,772
88,404
214,176
9,912
1,242
9,912
1,242
other
136,926
88,404
225,330
EXPENDITURE ON:
Raising funds
Charitable activities..
(30,741)
4,064
(26,677)
Charitable Activities
(115,685) {79,829) (195,514)
(146,426) 175,765) (222, 191)
NET INCOME
(9,500)
12,639
3,139
NET MOVEMENT IN FUNDS
(9,500)
12,639
3,139
RECONCILIATION OF FUNDS:
Total funds brought forward
70,444
3,505
73,949
TOTAL FUNDS CARRIED FORWARD
14
60,944
16,144
77,088
The notes on pages 10 to 14 form part of these financial statements.
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The Mills Archive Trust
Statement of Financial Position
As At 31 March 2025
2025
2024
Unrestricted Restricted
funds
funds
Total
funds
Total
funds
Notes
FIXED ASSETS
Tangible Assets
li
15,501
15,501
19,376
15.501
15,501
19,376
CURRENT ASSETS
Cash at bank and in hand
50,691
16,245
66,936
57,712
50.691
16,245
66,936
57,712
Creditors: Amounts Falling Due Within One Year
12
{1,788)
(1,788)
NET CURRENT ASSETS {UABILITIES)
48,903
16,245
65,148
57,712
TOTAL ASSETS LESS CURRENT LIABILrrIES
64,404
16,245
80,649
77,088
NET ASSETS
64,404
16,245
80,649
77,088
FUNDS OF THE CHAIUTY
Restrirted FLJnds
16,245
64,404
16,144
60,944
Unrestricted Funds
TOTAL FUNDS
14
80,649
77,088
Thefin
statements were app
by the board of trustees on I l November 2025 and were slgned on Its behalf by:
Dr Ronald Cookson MBE MA PhD
Trustee
The notes on pages 10 to 14 form part of these financial statements.
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The Mills Archive Trust
Notes to the Financial Statements
For The Year Ended 31 March 2025
l. General Information
The Mills Archive Trust is a Charitable Incorporated Organisation ￿gIstered with the Charity Commi55ion, registered charity
number 1155828. The principal address is Watlington House , 44 Watlington Street, Reading, RGI 4RJ.
2. Statement of Compliance
The financial staternents have been prepared in accordance with the Charities SORP {FRS 102) "Accounting and Reporting by
Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the
Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019)" Financial
Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Charities Act
2011.
3. Accounting Policies
3.1. Basis of Preparation of Financial Statements
The financial statements have been prepared under the historical cost convention.
The charity is a Public Benefit Entity as defined by FRS 102.
3.2. Golng Concern Dlsclosure
The trustees have not identified any material uncertsinties related to events or conditions that may cast significant
doubt about the charity's ability to continue as a going COn￿rn.
3.3. Fund Accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Designated funds comprise unrestricted funds that have been set aside by the trustees for a specific purpose.
Restricted funds are to be used for specific purposes as laid down by the donor.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
3.4. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses.
Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated ￿sIdUal value,
over their expected useful lives on the following bases:
Fixtures & Fittings
20%
3.5. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks,
other short-term highly liquid investments that mature in no more than th￿e months from the date of acquisition and
are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
4. Income from Donations and Legacies
2025
Unrestricted Restricted
Total
funds
funds
funds
Donations and gifts
Member subscriptions and sponsorships
Gift aid
77,252
2,710
16,930
47,601
77,252
2,710
16,930
148,524
Grants
100,923
144,493
100,923
245,416
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The Mills Archive Trust
Notes to the Financial Statements (continued)
For The Year Ended 31 March 2025
2024
Unrestricted Restricted
Total
fund5
fund5
fund5
Donations and gifts
Member subscriptions and sponsorships
Gift aid
100,772
10,000
110,772
Grants
25,000
78,404
103,404
125,772
88,404
214,176
5. Investment Income
2025
2024
Unrestricted Unrestricted
funds
funds
Bank interest receivable
1,137
6. Other Income
2025
2024
Unrestricted Unrestricted
funds
funds
other income type A
69
1,242
7. Net Income/(Expenditure)
The net income is stated after charging/lcrediting):
2025
2024
Depreciation of tangible fixed assets - owned
3,875
8. Independent Examiner's Remuneration
2025
2024
Independent examination of the financial statements
other assurance services
Tax advisory services
other financial services
504
360
648
799
346
1,951
706
The Independent Examiner received remuneration of £504 including VAT for examination and £648 for review and preparation
of the acounts. The Same firm received ￿MuneratIon of £798.60 including VAT for other services relating to payroll and
pensions administration during the year.
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The Mills Archive Trust
Notes to the Financial Statements (continued)
For The Year Ended 31 March 2025
9. Staff Costs
staff costs We￿ as follows..
2025
2024
Wages and salaries
Social security costs
Other pension costs
93.314
13,799
4,128
86,884
10,994
3,182
111,241
101,060
No employees received employee benefits {excluding employer pension costs) for the reporting period of more than £60,000.
10. Average Number of Employees
Average number of employees during the year was: 4 (2024: 4)
11. Tangible A55ets
Fixtures &
Fittings
Cost
As at l April 2024
19,376
As at 31 March 2025
19,376
Depreciation
As at l April 2024
Provided during the period
3,875
As at 31 March 2025
3,875
Net Book Value
As at 31 March 2025
15,501
As at l April 2024
19,376
12. Creditors: Amounts Falling Due Within One Year
2025
2024
Trade creditors
Other creditors
Accruals and deferred income
(i)
745
1,044
1,788
13. Pension Commitments
The charity operates a defined contribution pension scheme. The assets of the scheme a￿ held separntely from those of the
charity in an independently administered fund.
During the year the charge to the statement of financial activities in respect of defined contribution schemes was £4,128
(2024.. £3,182).
At the statement of financial position date contributions of £NIL were due to the fund and are included in creditors.
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The Mills Archive Trust
Notes to the Financial Statements (continued)
For The Year Ended 31 March 2025
14. Movement in Funds
As at l April
2024
Asat31
Expenditure March 2025
Income
Unrestricted funds
General..
General unrestricted fund
Designated..
Collections fund
Education and outreach fund
Research fund
46.596
161.967
(158,508)
50,055
5,181
2,480
6,688
5,181
2,480
6,688
14.349
14,349
Total unrestricted funds
60.945
161.967
(158,508)
64,404
Restricted funds
Trustees for Reading EmPOWERed
National Lottery Heritsge Fund
Reading University
Millers, Mutual Association
European Council Heritage Open Days
6,000
2,800
(3,392)
(81,536)
(6,462)
(7,345)
(2,087)
2,608
9,088
156)
(i)
4,606
87,824
6.406
7,344
6,693
Total restricted funds
16,144
100,923
(100,B22}
16,245
Total funds
77,089
262,890
(259,330)
80,649
As at l April
2023
Asat31
Expendlture March 2024
Income
Unrestricted funds
General-
General unrestricted fund
Designated..
Collections fund
Education and outreach fund
Research fund
56,095
136.926
(146,426)
46,595
5,181
2,480
6,688
5,181
2,480
6,688
14.349
14,349
Total unrestrlcted funds
70,444
136,926
(146,426)
60,944
Restricted funds
Trustees for Reading EmPOWERed
National Lottery Heritsge Fund
10,000
76,945
(4,000)
(74,145)
6,000
2,800
..CONTINUED
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The Mills Archive Trust
Notes to the Financial Statements (continued)
For The Year Ended 31 March 2025
Reading University
Millers, Mutual Association
1.459
(1,459)
3,839
3.505
7,344
Total restricted funds
3,505
88,404
(75,765)
16, 144
Totsl funds
73,949
225,330
(222,191)
77,088
15. Transactions with Trustees
None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity
during the current or previous year.
No trustee expenses have been incurred.
16. Related Party Dlsclosures
There have been no related party transartions in the reporting period that require disclosure.
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CERTIFICATE of SIGNATURE
RFF.NUXlkF
BCQT-XSM47-XXKHP-KGH4R
OOCUMENi r.'o)Mlii FTF I) RY AI I PAR TIFS ON
05 DEC 2025 11-13-28
TTTC
SIGNER
TIMESTAMP
SIGNATURE
RACHEL EDEN
SENT
05 DEC 2025 11:13:28
05 DEC 2025 11:13:28
82.12.207.190
IIEADING. iINITED KINGDOM
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