## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 January 2022 **To** 31 December 2022
**From**
|Section A Reference and administration details|Section A Reference and administration details|
|---|---|
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**||
||KamuliFriends|
|||
|||
||1155812|
||Arundel, Church Lane, Rotherfield Peppard, Henley-on-
Thames, Oxfordshire|
|||
|||
||**Postcode**
**RG9 5JN**|
**Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Helen Ralston Trustee & Finance Trevor Stanton/Helen Ralston
1
Officer
2 Trevor Stanton Trustee Helen Ralston/Trevor Stanton
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
**----- End of picture text -----**
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## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of adviser Name Address
Projects Director, Dr Philip Unwin Arundel, Church Lane, Rotherfield Peppard, Henley-on-
Volunteer and Volunteer Thames, Oxfordshire RG9 5JN
Coordination
Communication Officer, Dr Alice Unwin 19 Great Western Terrace, Cheltenham, Gloucestershire
Volunteer and Volunteer GL50 3Q
Coordinator
Charity secretary Trudie Franklin 24A Woodlands Road, Sonning Common, Reading,
responsible for day-to- Berkshire RG4 9TE
day administration
**----- End of picture text -----**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Consultation and Governance Document Dated 26 November 2014 Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Incumbent Trustees must approve any proposal for new additional Trustee selection methods Trustees. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Written authorisation in place for authorisation of capital projects. You **may choose** to include additional information, where Written authorisation in place for authorisation of expenses. relevant, about: policies and procedures All transfers of money to Uganda have to be backed up with appropriate adopted for the induction and documentation and detailed information as to what monies are being utilised for, along with a detailed breakdown. training of trustees; the charity’s organisational the charity’s organisational There are no salaried personnel at the charity. Everyone volunteers their structure and any wider time.
- the charity’s organisational the charity’s organisational structure and any wider network with which the charity works;
There are two Trustees. Trevor Stanton and Helen Ralston who also is the Finance Officer.
- relationship with any related parties;
Trudie Franklin is the charity’s administrator.
- trustees’ consideration of major risks and the system Philip Unwin is the main fundraiser and Alice Unwin in conjunction with and procedures to manage Philip Unwin assesses all prospective volunteers. They forward any them. volunteer applications to the Medical Director of Kamuli Mission Hospital for final approval. The charity does not take responsibility for the volunteers in the hospital.
There is a Memorandum of Understanding in place between Kamuli Mission Hospital and KamuliFriends.
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## **Section C Objectives and activities**
KamuliFriends is a UK registered charity whose specific aim is to support Kamuli Mission Hospital in Uganda, both by raising funds for use by the hospital on capital projects, operations and medical equipment and by **Summary of the objects of the** encouraging volunteers (medical and non-medical) to spend some of **charity set out in its** their working time in Uganda at the hospital. **governing document**
||**Objectives and activities**|
|---|---|
||KamuliFriends is a UK registered charity whose specific aim is to support
Kamuli Mission Hospital in Uganda, both by raising funds for use by the
hospital on capital projects, operations and medical equipment and by
encouraging volunteers (medical and non-medical) to spend some of
their working time in Uganda at the hospital.|
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The charity focuses on three key areas:
Raising awareness of the issues faced by the hospital and its community
in a poor and challenging environment. At our events and on our website,
we share with friends, benefactors and event attendees’ information
about the community and hospital as well as the challenges the hospital
faces as a Missionary Hospital with limited funds, with poor buildings,
sometimes poor equipment and occasionally a severe lack of funding to
provide basic patient care and critical operations;
Fundraising for the hospital. Most of the fundraising comes from social
events and benefactor donations. Most fundraising activities take place
usually in the South of England. Funds raised by the charity may be used
for capital projects such as refurbishment of existing buildings and for
new buildings as well as funds for medical operations, equipment, and
other health/medical related projects; and
Encourage voluntary support. The volunteers may be professional
medical practitioners, medical students, or other volunteers to assist in
the hospital; the charity’s responsibility is to promote and encourage the
opportunity to work in the hospital, to introduce the volunteers to the
medical superintendent for this consideration and approval and possibly
to pay for some of the travel expenses of those volunteers needing
financial assistance. We also welcome people who are kind enough to
volunteer time in the running of the charity at our events.
When approving projects to be funded the trustees take into
consideration the guidance issued by the Charity Commission on public
benefit. We ensure that monies spent do benefit the population of the
Kamuli District albeit specifically those who use the Kamuli Mission
Hospital or work there e.g., by us providing improvement to buildings
directly used for patient care or indeed staff accommodation helping fund
operations by paying for supplies, or funding staff expenses. We have
funded a snake bite research project which ultimately may benefit the
wider population of the area.|
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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## Section D Achievements and performance
The plan was for Dr Philip Unwin to make his first visit since covid to **Summary of the main** Kamuli in Nov/Dec 2022. However, this had to be postponed due to an **achievements of the charity** outbreak of Ebola in the locality of the hospital. The visit is planned for **during the year** early 2023. Although contact has been maintained with the hospital via email no visits were made this year due to the outbreak of Ebola, but a visit is planned for 2023 to discuss the next project.
## **Section E Financial review**
We continue to receive some donations and Dr Unwin continues to **Brief statement of the** promote the cause. The only expenditure this year has been for the **charity’s policy on reserves** website, accountant, banking fees and Just Giving fundraising platform fees.
As of 31 December 2022, the balance held in our bank account was £95,626. £5,000 of the unrestricted reserves are held to ensure that administrative overheads will be met e.g., banking, accountant costs, Just Giving platform fees, website provider fees and other unforeseen costs. £2,192 constituting restricted reserves were monies donated for the purpose of providing solar energy. This project has not got off the ground yet due to logistical reasons. It will remain in the reserves until we can clarify whether the donors wish the monies to be returned or whether we can spend the sum on other projects. In addition, we have restricted a further £400 as we are yet to get the bank to identify where this receipt originated from. It was paid directly into our account.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
- The charity’s main source of funds continues to be via fundraising,
- You **may choose** to include applications for grants if a big capital project is undertaken, and the
- additional information, where generosity of benefactors.
- relevant about: the charity’s principal Dr Philip Unwin and Dr Alice Unwin will determine future projects for sources of funds (including review and prospective approval by the Trustees. any fundraising);
- how expenditure has Ensuring funds transferred to Uganda are used for their designated purpose. This is mitigated by ensuring funds are transferred using
- supported the key objectives internationally recognised banking systems and copies of the hospital
- of the charity; bank statements are sent through showing any funds transferred have
- investment policy and arrived. Also, by funds being transferred in relatively small stage objectives including any payments and by ensuring all receipts are given for proof of expenditure. ethical investment policy
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adopted.
Photos of any capital building projects are sent by the hospital to the Charity during the project and on completion and project managers send interim reports with photos to release stage payments.
Before any payments are made the charity checks for any changes in sanctions policy on the UKGOV website to ensure the charity complies with current sanctions policies.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|
Trevor Stanton|
|---|---|
||Helen Elizabeth Karen Ralston
Trevor Stanton|
||Trustee & Financial Officer
Trustee|
||23 October 2023|
||23 October 2023|
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# **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Kamulifriends **members of On accounts for the year** 31 December 2022 **Charity no** 1155812 **ended (if any) Set out on pages** 8 to 9 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 December 2022.
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Date:** 23 October 2023 **Name:** Rob Wilson **Relevant professional** FCA from ICAEW **qualification(s) or body (if any): Address:** Godfrey Wilson Limited, Fifth Floor, Mariner House 62 Prince Street, Bristol
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## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
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**----- Start of picture text -----**
Charity Name No (if any)
KamuliFriends 1155812
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Jan-22 31-Dec-22
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations 11,655 - - 11,655 2,460
Just Giving Receipts 149 - - 149 1,622
Bank Loyalty Bonus 0 - - 0 2
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
11,804 - - 11,804 4,083
AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 11,804 - - 11,804 4,083
A3 Payments
Bank Charges 104 - - 104 96
Just Giving Monthly Fees 216 - - 216 216
Accountant Fees 780 - - 780 750
Website Hosting Fee 144 - - 144 -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
Sub total [ 1,244 ] - - 1,244 1,062
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 1,244 - - 1,244 1,062
Net of receipts/(payments) 10,560 - - 10,560 3,022
A5 Transfers between funds - - - - -
A6 Cash funds last year end 82,475 2,592 - 85,067 82,045
Cash funds this year end 93,034 2,592 - 95,626 85,067
**----- End of picture text -----**
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Cash
Solar Panel Project
Donation by unknown direct to bank
**Details**
**Details**
**Details**
Signature
Trevor Stanton|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**93,034**
**-**
**-**
**2,192**
**-**
**400**
**93,034**
**2,592**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Trevor Stanton
Helen Ralston|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
23 October 2023
23 October 2023|
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