## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/ Sussex 4x4 Response members of On accounts for the year 31 March 2023 Charity no 1155780 ended (if any) Set out on pages 1-3**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2023** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's** I have completed my examination. I confirm that no material matters have **statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date:** `29 Jun 2023` **Name: Anthony Smith Relevant professional FCA qualification(s) or body (if any): Address:** 7-9 The Avenue, Eastbourne, East Sussex BN21 2YA
**October 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
None
**October 2018**
**IER**
## **SUSSEX 4X4 RESPONSE**
## **ACCOUNTS FOR THE YEAR TO 31 MARCH 2023**
_Charity number 1155780_
_Registered as a Charitable Incorporated Organisation on 13 February 2014_
## **Income and Expenditure Account**
## **Sussex 4x4 Response For the year ended 31 March 2023**
|**Income and Expenditure Account**
**Sussex 4x4 Response**
**For the year ended 31 March 2023**|**Income and Expenditure Account**
**Sussex 4x4 Response**
**For the year ended 31 March 2023**|
|---|---|
|**2023**
**2022**||
|**Income**||
|Membership fees
708.65
230.90||
|User Groups
2,473.23
2,945.94||
|Merchandise
425.21
313.89||
|Donations
11,607.32
3,808.64||
|Sundry income
45.00
2.43||
|Equipment Sales
-
174.64||
|**Total Income**
**15,259.41**
**7,476.44**
**Expenditure**||
|Advertising & Marketing
86.40
-||
|Bank Fees
8.85
0.52||
|Charitable donations
-
400.00||
|Equipment - Events
172.56
-||
|Equipment - Operations
2,264.17
199.00||
|Equipment - Membership
49.20
-||
|Equipment - PPE
86.16
3,102.42||
|Events
91.90
-||
|Cost of First Aid Kits
235.66
-||
|Insurance
197.16
197.16||
|IT - Operations
2,741.38
1,374.25||
|Merchandise (adjusted for stock)
|(497256)
54600|
|
,.
.||
|PayPal Fees
29.62
20.21||
|Postage & courier
214.59
81.62||
|Printing & Stationery
40.17
10.50||
|Subscriptions
140.40
152.40||
|Telephone & Internet
1,417.63
1,158.88||
|Travel - Internal
90.90
-||
|Travel - Operational (mileage paid)
1,235.05
1,761.24||
|Vehicle - Equipment
429.33
1,152.61||
|Vehicle - Running Costs
4,002.92
1,498.46||
|Training costs, room hire and exam fees
150.00
106.99||
|Welfare and consumables
20.65
30.40||
|**Total Expenditure**
**8,732.14**
**11,792.66**||
|**Operating Surplus/(Deficit)**
**6,527.27**
**(4,316.22)**||
## **1. Merchandise**
The cost of merchandise shows as negative this year since this is the first set of accounts where we have accounted for the stock of items held for resale at the year end (see Balance Sheet). This is a one-off adjustment.
Profit and Loss (Year end)
Sussex 4x4 Response
## **Statement of assets and liabilities**
## **Sussex 4x4 Response As at 31 March 2023**
|**Statement of assets and liabilities**
**Sussex 4x4 Response**
**As at 31 March 2023**|**Statement of assets and liabilities**
**Sussex 4x4 Response**
**As at 31 March 2023**|
|---|---|
|**31 MAR 2023**
**31 MAR 2022**||
|**Current Assets**||
||**Cash at bank and in hand**|
||Coop Current
10,460.89
8,249.15|
||Barclays Savings
0.06
0.06|
||GBP PayPal
631.92
1,882.37|
||**Total Cash at bank and in hand**
**11,092.87**
**10,131.58**|
||Invoices due for settlement
1,569.70
787.30|
||Stock held for resale
**3**
4,994.10
-|
|**Total Current Assets**
**17,656.67**
**10,918.88**
**Creditors**||
|PPE member deposits held
1,180.00
1,110.00||
|Other creditors
140.52
-||
|**Total Creditors**
**1,320.52**
**1,110.00**||
|**Net Current Assets (Liabilities)**
**16,336.15**
**9,808.88**||
|**Total Assets less Current Liabilities**
**16,336.15**
**9,808.88**||
|**Net Assets**
**16,336.15**
**9,808.88**
**Charity Reserves**||
|Current year surplus/(deficit)
6,527.27
(4,316.22)||
|Cumulative reserves from prior periods
9,808.88
14,125.10||
|**Total Charity Reserves**
**16,336.15**
**9,808.88**||
## **1. Reserves policy**
The Trustees have ring-fenced £5,000 of the Coop account balance for the payment of members' mileage claims in the event of authorised call-outs. This will accelerate the reimbursement of members' expenses pending settlement of invoices to user groups, which can take some time.
## **2. Assets retained for the charity's use**
Assets owned by the CIO at the Balance Sheet date for meeting its charitable objectives are as follows: (the list is not exhaustive but shows items of more significant value, and is shown in no particular order)
|
but shows items of more significant value, and is shown in no particular order)||
|---|---|
|**Description**|**Quantity**|
|Radios (network and 2m)|59|
|Public address equipment|1|
|Display stand and promotional materials|1|
|Show/event shelters & gazebos|2|
|Events/equipment trailer|1|
Balance Sheet (year end)
Sussex 4x4 Response
Statement of assets and liabilities
|Generator, fridge & IT equipment for C&C vehicle|2|
|---|---|
|Mercedes Vito C&C vehicle GX05 LZN|1|
|Projector and screen|1|
|Mercedes Sprinter C&C vehicle RJ62 HYT|1|
## **3. Stock**
The cost of items held for resale have been included in the accounts for the first time this year. In prior periods stock held has been ignored and the cost of merchandise has been included on a cash basis.
## **4. Guarantees and security**
The Trustees confirm, in accordance with the Charitable Incorporated Organisations (General) Regulations 2012, that at the Balance Sheet date the CIO did not have any outstanding guarantees to third parties nor any debts secured on assets of the CIO.
## **5. Approval**
Signed by two trustees on behalf of all the trustees on 2023
____________________________________ Print name: ________________________________
____________________________________ Print name: ________________________________
Balance Sheet (year end)
Sussex 4x4 Response