|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---| |**From**|Period start date|||**To**|Period end date||| ||Day
**01**|Month
**04**|Year
**2020**||Day
**31**|Month
**03**|Year
**2021**| ## Reference and administration details > **Charity name** BATTS Table Tennis Club and Sports Centre **Other names charity is known by** |**Registered charity number (if any)** 1155764
**Charity's principal address** Home Office, 7A Watlington Road
Old Harlow, Essex
**Postcode**
CM17 0DX
~~ee~~|**Registered charity number (if any)** 1155764
**Charity's principal address** Home Office, 7A Watlington Road
Old Harlow, Essex
**Postcode**
CM17 0DX
~~ee~~|**Registered charity number (if any)** 1155764
**Charity's principal address** Home Office, 7A Watlington Road
Old Harlow, Essex
**Postcode**
CM17 0DX
~~ee~~|**Registered charity number (if any)** 1155764
**Charity's principal address** Home Office, 7A Watlington Road
Old Harlow, Essex
**Postcode**
CM17 0DX
~~ee~~|| |---|---|---|---|---| |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|||| ||**Trustee name**
**Office**
**Dates acted if not for whole**
**year**||**Name of person (or body) entitled**
**to appoint trustee (ifany)**|| |1|Neil Brierley
Secretary|||| ||Sharon Head
Treasurer and|||| |2|child protection|||| ||officer|||| |3|David Wright|||| |4|Helen D’Aguiar|||| |5|Bruce Richards
Appointed 14/8/20|||| |6|Eric Todd
Chairman
Retired 4/8/20|||| ## **Names of the charity trustees who manage the charity** **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ~~—~~ **Name Dates acted if not for whole year Names and addresses of advisers Type of adviser Name Address Name of chief executive or names of senior staff members** ~~==~~ 1 **Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted 13th February 2014 How the charity is constituted Charitable Incorporated Organisation (CIO). The only voting members are its charity trustees. Trustee selection methods Every trustee must be appointed by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO. ## **Additional governance information** Key charity decisions relating to policies and finance are taken by the charity trustees. Some day-to-day operational actions and decisions are delegated by the trustees to the facilities, development and coaching/performance teams. All trustees give their time voluntary and receive no remuneration or other benefits. The charity is a 5-star Table Tennis England (TTE) club and a TTE Centre of Excellence. The Charity works closely with local schools, Harlow District Council, Essex County Council, local and national Table Tennis clubs and Associations, together with local sports clubs and associations in order to promote and provide facilitates for Table Tennis other sporting activities. The charity trustees adopt a low-risk policy to financial management in order to maintain the long-term sustainability of the Charity and upkeep of the Sports Centre. Risks associated with Health and Safety and child protection are closely managed and where necessary reported. All Table Tennis and other sports coaches are qualified and DBS checked. 2 **Objectives and activities** The promotion of community participation in healthy recreation by the provision of facilities for playing table tennis. To promote for the benefit of the inhabitants of Essex and the **Summary of the objects of the** surrounding area the provision of facilities for recreation or other **charity set out in its** leisure time occupation of individuals who have need of such **governing document** facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. When planning the CIO activities, the trustees kept in mind the Charity Commission’s guidance on public benefit. The trustees have continued to provide a long term and sustainable sports centre for Table Tennis and other sport / leisure activities, in order to achieve the CIO objectives. **Summary of the main activities undertaken for the** The high number of Table Tennis sessions and events at the club **public benefit in relation to** has continued throughout the year for all levels and ages of **these objects.** players. In addition, the CIO has continued funding the participation and coaching of Table Tennis and healthy exercise to local junior schools, which it sees as an important activity. A total of 20 local sports and leisure clubs use the sports centre facilities to provide healthy activities for all ages and abilities. **Additional details of objectives and activities** While there are payments to professionals and companies for providing sports coaching and facilities maintenance at the sports centre, the charity relies on the dedication and contribution by member volunteers. The trustees are grateful for the many hours’ volunteers have spent operating and maintaining the centre and also coaching / facilitating Table Tennis and other sports activities. Without this valuable contribution of time and expertise, we would not have been able to achieve so much. The trustees would also like to thank Harlow District Council, Essex County Council, Table Tennis England, and the Jack Petchey Foundation for their continued support. Surplus funds which are not likely to be needed to pay for day-today operations are placed on deposit to earn interest. Achievements and performance 3 Achievements and erformance p ## **Summary of the main achievements of the charity during the year** Covid-19 has had a major impact on the Charities’ ability to provide sports and leisure activities at the centre. The Trustees closed the sports centre in March 2020, complying with the Government’s first Covid-19 lockdown. The sports centre partly re-opened and closed again at various times during the year complying with Government and Table Tennis England rules and advise. ## **Sports Centre facilities** The sport centre structure and facilities were maintained while complying with Government Covid-19 rules. ## **Table Tennis** When open, the club continued both junior and senior sessions, supported by qualified coaches. ## **Other Sports / leisure activities** Some of sports and leisure clubs continued using the sports centre when open. **Financial review** 4 **Brief statement of the charity’s policy on reserves** At year end, the charity held unrestricted funds of £169,187 for future sports centre improvements and to meet unforeseen expenditure that may occur, in particular to the sports centre building and the surrounding road and parking areas. **Details of any funds materially** Not applicable **in deficit** ## **Further financial review details** The main source of unrestricted funds has come from sports membership fees, sports centre hire, Local Government grants and support from Table Tennis England. Income received has been applied to the provision and promotion of Table Tennis and to maintaining and improving the Sports Centre facility for all sports activities. ## **Other optional information** ## **2021/22 plans and activities** The Trustees and sports clubs will continue to monitor closely Government advise on Covid-19 and provide table tennis and sports activities when allowed. BATTS will also re-engage with local schools to provide table tennis and healthy activities. ## **Declaration** **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** ## **Signature(s)** > **Full name(s)** Neil Brierley > **Position** Secretary **Date** 1/06/2021 5 **Independent examiner's report on the accounts Independent Examiner’s Report Report to the trustees of** BATTS Table Tennis Club and Sports Centre ~~a Cn~~ **On accounts for the year** 31[st] March 2021 **Charity no** 1155764 **ended** ~~eeee eee~~ **Set out on pages** 8 and 9 below ~~Pe~~ **Respective** The charity's trustees are responsible for the preparation of the accounts. **responsibilities of** The charity’s trustees consider that an audit is not required for this year **trustees and examiner** under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act 2011; - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act 2011; and - to state whether particular matters have come to my attention. **Basis of independent** My examination was carried out in accordance with the general Directions **examiner’s statement** given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention: **examiner's statement** 1) which gives me reasonable cause to believe that in any material respect the requirements:  to keep accounting records in accordance with section 130 of the Charities Act 2011; and  to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 2011 have not been met; or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 1/06/2021 **Signed:** ~~ee~~ **Name:** Alan T Morley ~~SC~~ **Relevant professional** Fellow of the Chartered Institute of Management Accountants (FCMA) **qualification or body :** ~~PO~~ **Address:** 4, Wheatley Close, Sawbridgeworth, Hertfordshire CM21 0HS 6 **Disclosure** Only complete if the examiner needs to highlight material problems. **Give here brief details of** None to report **any items that the examiner wishes to disclose** . 7 **Charity Name No BATTS Table Tennis Club and Sports Centre 1155764 Receipts and payments accounts CC16a For the period** Period start date Period end date SS **To from** 01/04/2020 31/03/2021 **Section A Receipts and payments Unrestricted Restricted Endowment Total funds Last year funds funds funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts** Income from Table Tennis activities **23,232 - - 23,232 57,319** Income from other sport activities **7,963 - - 7,963 22,358** Refreshment sales **3,620** Local government & charity grants **21,693 - 21,693 3,940** Bank interest received **1,832 - - 1,832 1,887** Donations **1,000 - - 1,000 - - - - - - - - - - -** _**Sub total** (Gross income for_ **55,720 - - 55,720 89,124** _AR)_ **A2 Asset and investment sales, (see table).** ~~=== ===~~ **-** _**Sub total**_ **- -** ~~——————~~ _**Total receipts**_ **55,720 - - 55,720 89,124 A3 Payments** Sports centre operation costs **7,394 - - 7,394 11,676** Sports centre repairs & maintenance **7,090 - - 7,090 11,649** Table Tennis club costs **11,967 - 11,967 48,552** Consumables **137 - - 137 4,303** Administration expenses **3,376 - - 3,376 3,874 - - - - - - - - - - - - - - - - - - - -** _**Sub total**_ **[ 29,964 ] - - 29,964 80,054** ~~—====—~~ **A4 Asset and investment purchases, (see table) - - - - - - - - - -** _**Sub total**_ **[ - ] - - - -** ~~—~~ _**Total payments**_ ~~————~~ **29,964 - - 29,964 80,054** _**Net of receipts/(payments)**_ **25,756 - - 25,756 9,070 A5 Transfers between funds - - - - - A6 Cash funds last year end 143,431 - - 143,431 134,361** _**Cash funds this year end**_ ~~===>~~ **169,187 - - 169,187 143,431** 8 and 9 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---|---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Current account & petty cash
Deposit accounts
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**||**Unrestricted**
**funds**
**to nearest £**||**Restricted**
**funds**
**to nearest £**||**Endowment**
**funds**
**to nearest £**| ||||**27,048**||**-**||**-**| ||||**142,139**||**-**||**-**| ||||||||| ||||**169,187**||**-**||**-**| ||||||||OK| ||||||||**Endowment**
**funds**
**to nearest £**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**Current value**
**(optional)**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||||||**-**||**-**| ||Signature
**Details**
Stock
Sports centre fixtures & fittings
**Details**
Sports centre building extension
Sports centre fixtures & fittings||**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
unrestricted
**-**
unrestricted
**-**
restricted
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Sharon Head
Neil Brierley||||**Current value**
**(optional)**| ||||||||**38,400**| ||||||||**13,345**| ||||||||**600**| ||||||||**25,836**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**-**| ||||||||**When due**
**(optional)**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||Date of
approval| ||||Sharon Head||||01/06/2021| ||||Neil Brierley||||01/06/2021| 8 and 9