2022-10-31-accounts

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ANNUAL FINANCIAL REPORT

For the year 01/11/2021 to 31/10/2022

FINANCIAL REPORT & ACCOUNTS

FINANCIAL YEAR TO 31[st ] OCTOBER 2022

HIGHLIGHTS

Finances and box-office were still dominated this year by Coronavirus as well as financial uncertainty in the UK and the financial impact of the Ukraine war. Our main show, Twelfth Night, made a small financial loss

Our touring show this year, the Comedy of Errors was also very well received and it made an excellent profit.

Next year we will reconsider our stand options, but will probably utilise a variation on this year's cheaper and successful 'marquee option'. We will also continue to look for sponsorship from charitable foundations or local government.

THE FUTURE

This was our sixth year at Cleeve House which has again proved an excellent venue. In 2021 the Trustees of Cleeve House gave us permission to erect an ideal-for-purpose portacabin to replace our existing rented costume storage. This was successfully installed

ISSUES ARISING

1 Grants

Further donations from charitable institutions, etc, will be sought.

2 Ticket prices

In 2019 we introduced a charge of £17.50 for seats at the non-Gala performances and £22.50 for the Saturday night Gala seats, with a £5 discount for students/under 18s, and groundling tickets £10 and £15 respectively. Our costs, in general and in particular, are increasing, especially those paid to Cleeve House, and potentially for our stand. I recommend that we consider increasing our ticket prices for 2023 by say 50p for the seats.

We recommend that future prices be considered.

3 Charitable giving

This year we made a net loss on our main show, so we have not recommended any particular donation to charity - to be discussed at the AGM. However, our successful policy of inviting charities to have a stall at performances resulted in five charities all making money and sometimes helping with car parking. This system will continue.

CONCLUSION

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We commend this Report and the accounts to the membership.
David Morrell Treasurer Graham Paton Chairman
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Balance Sheet

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Annual Production 2016 2017 2018 2019 2020 2021 2022
Assets
Cash - at bank £17,773 £26,793 £19,666 £17,402 £16,148 £21,588 £20,653
Cash - in hand £0 £0 £0 £0 £0 £0 £0
Debtors & Prepayments £0 £0 £0 £0 £0 £0 £0
Stock £0 £0 £0 £0 £0 £816 £0
Portacabin for costume storage (nominal replacement cost} £3,000
Total assets £17,773 £26,793 £19,666 £17,402 £16,148 £21,588 £23,653
Liabilities £0 £500 £0 £0 150 * £0 £0
Net Assets £17,773 £26,293 £19,666 £17,402 £16,148 £22,404 £23,653
Accounts Prepared by D. Morrell
Certified as correct by P Batson
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Notes

Profit / (Loss) for the year to 31st October 2022

STATEMENT OF ACCOUNTS

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Annual main production
The Taming of the Shrew The Tempest Night's DreamA Midsummer The Merry Wives of Windsor Romeo and Juliet none The Winter's Tale Twelfth Night
The Covid years
2015 2016 2017 2018 2019 2020 2021 2022
Ticket Sales £25,435 £24,710 £32,561 £21,912 £24,222 £0 £21,752 £22,112 1
Donations £189 £34
Programmes (net of costs) £751 £920 £1,128 £721 £711 £0 £781 £450
Actor Membership fees £320 £320 2
Other Income £0 £0 £0 £0 £0 £0 £0 £0
INCOME £26,186 £25,630 £33,689 £22,633 £24,933 £0 £23,042 £22,916
Box Office Box Office expenses £116 £128 £59 £88 £91 £10 £28 £110
Publicity £1,402 £1,499 £1,779 £1,751 £1,055 £121 £265 £1,018
Site Stand hire £14,316 £14,603 £13,764 £13,326 £15,420 £3,465 £9,101 £9,180
Site Costs inc parking field hire £3,750 £3,750 £3,790 £3,750 £3,410 £3,340 £5,260
Generator Hire £0 £0 £333 £348 £925 £937 £1,520
Miscellaneous £76 £0 £0 £0 £32 £0 £0
Front of House Pre-Show Entertainment £215 £190 £340 £512 £300 £349 £405
St. John's Ambulance / Red Cross (£14) £450 £370 £407 £444 £806 £0
Parking £300 £300 £400 £400 £400 £400 £0
(£300) (£300) (£400) (£400) (£400) -£400 £0
Toilet Hire £0 £0 £870 £894 £492 £899 £1,248
Health & Safety £0 £0 £0 £0 £162 £282 £0
Miscellaneous £0 £0 £0 £0 £96 £115 £0
Production Lighting £1,056 £1,385 £1,376 £1,617 £1,059 £1,680 £3,002
Sound £1,350 £1,599 £1,313 £1,312 £1,303 £1,509 £1,637
Costumes £791 £273 £307 £266 £627 £166 £84
Makeup £0 £28 £15 £0 £30 £0 £0
Set £147 £71 £675 £122 £155 £58 £82
Props £103 £0 £250 £0 £0 £0 £0
Insurance £487 £527 £556 £594 £593 £593 paid 12/20 £649
Hall Hire £110 £135 £0 £150 £150 £150 W/O by Cleeve £0
Licences & IT Costs £0 £0 £0 £0 £39 £21 £0
Other expenses £96 £11 £35 £221 £20 £0
EXPENDITURE £24,001 £24,649 £25,832 £25,358 £26,403 £4,339 £19,556 £24,195
Main show Profit / (Loss) £2,185 £981 £7,857 (£2,725) (£1,470) (£4,339) £3,486 (£1,279)
Touring Show 2015 2016 2017 2018 2019 2020 2021 2022
Comedy of
The Rain it Seven Ages Bottom's This Rough The Dogs Of Love & Hamlet Act 6 Errors
Raineth Dream Magic of War Laughter
Tour Profit £989 £0 £1,881 £806 £262 £2,453 £3,044 £3,405
Company - Extra income sources and overheads
Income
Costume & sword hire £374 £0 £13 £320 £50 £640
Sale of CDs & Videos £42 £0
Corporate Income £500 £500 £0 £0 £0 £104 £205 £0
Member Donations £290 £167 £257 £226 £60 £1,196 £26 £45
Exceptional item £0 £0 £0 £806 £0 £0 £0 £0
Other/Misc Income £0 £0 £0 £0 £0 £0 £436 3
Income £1,164 £667 £270 £1,352 £152 £1,300 £231 £1,121
Expenditure
Miscellaneous £30 £30 £20 £150 £150 £0 £0
Storage Rental £360 £450 £350 £2,390 £660 £517 £552
Construction of storage shed @ Cleeve £52 £0 £0 £0
30th Anniversary - Dinner. Net £21 £0 £0 £0 £0
Cast Refreshments £51 £57 £131 £79 £30 £0 £106 £39
Auditions £0 £300
GDPR & IT Costs £196 £0 £0 £0 £0
Assets £0 £597 £90 £0 £0 £0 £816 £1,881
Expenditure £441 £1,134 £591 £2,686 £892 £667 (£922) (£2,220)
Income less expenditure £633 (£691) (£1,099)
Profit for the year before charitable donations £2,908 £514 £7,536 (£4,059) (£2,210) (£3,706) £5,839 £649
Charitable donations £300 £300 £400 £400 £400 £0 £400 £0
£970 £1,600 £500 £2,000 £0 £0 £0
Profit for year after donations £1,638 (£1,386) £6,636 (£6,459) (£2,610) (£3,706) £5,439 £649
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Notes to the Accounts

2015 1,603 98 1,701 400/2800 46% 61% 53% 69% 87% 39% 72% 63% The Taming of the Shrew	2016 1,564 106 1,670 400/2800 38% 47% 50% 79% 90% 53% 69% 68% The Tempest	2017 2018 2,119 1,360 141 126 2,260 1,486 390/2730 400/2800 76% 37% 68% 42% 78% 59% 77% 71% 100% 58% 78% 39% 100% 74% 83% 53% A Midsummer Night's Dream Merry Wives of Windsor	2019 2020 ....the C 1,308 127 1,435 303/2121 41% 57% 70% 73% 92% 53% 71% 68% Romeo and Juliet (no show)	2021	2022 1094 49 Twelfth Night
				ovid years ....
				1177 100 1,277 Audience 159 134 112 219 214 217 222 213 The Winter's Tale
					1,143
					Audience 108 126 176 187 160 169 189
63%	68%	83%	68%	213	159

(1) Assets We purchased a portacabin for storage of all our costumes

(2) Actor's fee We continue to levy an annual actor fee of £20 (adults only) for the main show.
(3) Bank Income During the year we tried to change bank accounts from HSBC to Nat West in order to avoid a charge which HSBC introduced payable by all UK charities who have HSBC accounts. This attempted change proved abortive, so compensation was given to us by Nat West. In addition, HSBC accidentally closed our on-line account, for which they gave us compensation. The figure in the accounts is HSBC and Nat West compensation, less HSBC fees.