2021-10-31-accounts

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ANNUAL FINANCIAL REPORT

For the year 01/11/2020 to 31/10/2021

FINANCIAL REPORT & ACCOUNTS

FINANCIAL YEAR TO 31[st ] OCTOBER 2021

HIGHLIGHTS

Overall, finances and box-office were still dominated this year by Coronavirus - which presented challenges as the audience numbers in the stand were limited as we were not allowed to have anyone sitting either side or in front of unknown audience members. Thus we set a nominal maximum of 200 for each performance. This required us to block out seats that were not in use for each performance. The Winter's Tale was very well received and despite the Covid seating limits neverthless made a good profit.

In 2019 we specifically identified the urgent need to have a cheaper stand. That year we paid a deposit of £3,465 to a company which we thought could provide a good and well priced stand. However, once the deposit was paid that supplier became unreachable and did not return our deposit. This year we did not provide our traditional fixed-seating stand, but used two large marquees in which our audience were seated on movable chairs. In addition to improve sight lines for our audience we also provided a stage.

Our touring show this year, Hamlet Act Six, was also very well received and it too made a excellent profit.

Next year we will reconsider our stand options, but will probably utilise a variation on this year's cheaper and successful 'marquee option'. We will also continue to look for sponsorship from charitable foundations or local government.

THE FUTURE

This was our fifth year at Cleeve House which has again proved an excellent venue. In the autumn of 2021 we were hoping the Trustees of Cleeve House would give us permission to erect an ideal-for-purpose portacabin which we have identified This would replace our existing rented costume storage. Our fingers are crossed for early 2022

ISSUES ARISING

1 Grants

Further donations from charitable institutions, etc, will be sought.

2 Ticket prices

In 2019 we charged £17.50 for seats at the non-Gala performances and £22.50 for the Saturday night Gala seats with a £5 discount for students/under 18s, with groundling tickets £10 and £15 respectively. We plan to charge these prices next year

We recommend that these new prices continue for next year.

3 Charitable giving

This year we paid a total of £760 made up of: £400 given to our car-parking team, Tudor Roses, who donated this to their nominated charity, their local Air Ambulance service; and half the income received at Fiddington (£360), donated to the Taunton Refugee charity. However, as Shakespeare Live are in the process of purchasing a new costume store, the final cost of which is not yet known, we do not yet recommend any further donations be made to charity this year

CONCLUSION

We commend this Report and the Accounts to the membership.

David Morrell Treasurer

Graham Paton Chairman

Balance Sheet

Annual Production 2011 2012 2013 2014 Assets Cash - at bank £3,382 £2,029 £11,551 £16,532 Cash - in hand £0 £0 £0 £0 Debtors & Prepayments £0 £0 £0 £0 Stock ) £298 £298 £0 £0 Replacement tents & gazebos ) Purchase and placement of portacabin for costume storage Total liquid Assets £3,680 £2,327 £11,551 £16,532 Liabilities Creditors - at time of AGM £0 £0 £0 £0 We were awaiting an invoice from Cleeve House for room hire on 29/2/20, but they wrote it of. Net Assets £3,680 £2,327 £11,551 £16,532*	2015 £22,909 £0 £0 £0 £22,909 £3,750 £19,159	2016 £17,773 £0 £0 £0 £17,773 £0 £17,773	2017 £26,793 £0 £0 £0 £26,793 £500 £26,293	2018 £19,666 £0 £0 £0 £19,666 £0 £19,666	2019 2020 2021 £17,402 £16,148 £21,588 £0 £0 £0 £0 £0 £0 £0 £0 £816 £17,402 £16,148 £21,588 £0 150 £0 £17,402 £16,148 £22,404*

Accounts Prepared by D. Morrell Certified as seen correct P.Batson , 14.6.22

----- Start of picture text -----
p
Annual Main Production
Hamlet Twelfth Night The Comedy Macbeth The Taming of
of Errors the Shrew
2011 2012 2013 2014 2015
Ticket Sales £23,838 £25,967 £24,646 £27,841 £25,435
Audience donations )
Programmes Net of 'Cost of Sales } £606 £526 £237 £595 £751
Actor membership fees )
Other Income Stalls income £123 £82 )
Sale of sweets £141 £29 ) £0
Misc Income £202 £152 )
INCOME £24,444 £26,493 £25,349 £28,699 £26,186
Box Office Box Office expenses £267 £328 £67 £47 £116
Publicity £1,663 £1,775 £1,404 £1,122 £1,402
Site Stand hire £21,399 £19,998 £14,733 £14,034 £14,316
Site Costs Site Inc parking field hire £2,300 £2,300 £2,300 £3,988 £3,750
Generator Hire £0 £0 £0 £0 £0
Miscellaneous £5 £154 £21 £0 £76
Front of House Pre-Show Entertainment £550 £310 £308 £385 £215
St. John's Ambulance / Red Cross £493 £508 £307 £319 (£14)
Parking £0 £100 £200 £200 £300
(£200) (£300)
Toilet Hire £0 £0 £0 £0 £0
Health & Safety £102 £58 £0 £0 £0
Miscellaneous £125 £35 £0 £0 £0
Production Lighting £1,427 £1,158 £1,164 £1,990 £1,056
Sound £1,361 £1,188 £1,200 £1,350 £1,350
Costumes £1,112 £194 £59 £319 £791
Makeup £0 £0 £0 £0 £0
Set £49 £25 £179 £76 £147
Props £65 £0 £0 £22 £103
Scripts £11 £0 £0 £0 £0
Insurance £455 £396 £322 £1,231 £487
Hall Hire £254 £40 £10 £0 £110
Licences & IT Costs £112 £66 £0 £0 £0
Gifts £23 £0 £0 £0 £0
Other expenses £154 £6 £56 £169 £96
EXPENDITURE £31,927 £28,639 £22,330 £25,052 £24,001
Main show Profit / (Loss) (£7,483) (£2,146) £3,019 £3,647 £2,185
----- End of picture text -----

----- Start of picture text -----
The Tempest A Midsummer The Merry Romeo and The Winter's
Night's Dream Wives of Windsor Juliet none Tale notes
The Covid years
2016 2017 2018 2019 2020 2021
£24,710 £32,561 £21,912 £24,222 £0 £21,752 1
£189
£920 £1,128 £721 £711 £0 £781
£320 4
£0 £0 £0 £0 £0 £0
£25,630 £33,689 £22,633 £24,933 £0 £23,042
£128 £59 £88 £91 £10 £28
£1,499 £1,779 £1,751 £1,055 £121 £265
£14,603 £13,764 £13,326 £15,420 £3,465 £9,101
£3,750 £3,790 £3,750 £3,410 £3,340
£0 £333 £348 £925 £937
£0 £0 £0 £32 £0
£190 £340 £512 £300 £349
£450 £370 £407 £444 £806
£300 £400 £400 £400 £400
(£300) (£400) (£400) (£400) -£400
£0 £870 £894 £492 £899
£0 £0 £0 £162 £282
£0 £0 £0 £96 £115
£1,385 £1,376 £1,617 £1,059 £1,680
£1,599 £1,313 £1,312 £1,303 £1,509
£273 £307 £266 £627 £166
£28 £15 £0 £30 £0
£71 £675 £122 £155 £58
£0 £250 £0 £0 £0
£0 £0 £0 £0 £0
£527 £556 £594 £593 £593 paid 12/20
£135 £0 £150 £150 £150 W/O by Cleeve
£0 £0 £0 £39 £21
£0 £0 £0 £0
£11 £35 £221 £20
£24,649 £25,832 £25,358 £26,403 £4,339 £19,556
£981 £7,857 (£2,725) (£1,470) (£4,339) £3,486
----- End of picture text -----

Notes to the Accounts 5

(1)	Ticket Sales Tickets sold ~ stand ~ groundlings Capacity: per performance / total for run Monday Tuesday Wednesday Thursday Friday Saturday Matinee Saturday Evening (Gala) Average	2015 1,603 98 1,701 400/2800 46% 61% 53% 69% 87% 39% 72% 63% The Taming of the Shrew	2016 1,564 106 1,670 400/2800 38% 47% 50% 79% 90% 53% 69% 68% The Tempest	2017 2018 2,119 1,360 141 126 2,260 1,486 390/2730 400/2800 76% 37% 68% 42% 78% 59% 77% 71% 100% 58% 78% 39% 100% 74% 83% 53% A Midsummer Night's Dream Merry Wives of Windsor	2019 2020 ....the Co 1,308 127 1,435 303/2121 41% 57% 70% 73% 92% 53% 71% 68% Romeo and Juliet (no show)	2021 vid years .... The total number of places was nominally set as 200/perfor 1,277 Audience 159 134 112 219 214 217 222 213 The Winter's Tale

(2) Assets We purchased new replacement tents and gazebos

(3) Costume store We will have to leave our existing store which is in Calne. We are hoping to purchase a good second-hand Portacabin and lay a new base for it to be located in the grounds of Cleeve House

(4) Actor fee We have now introduced an annual actor fee of £20 (adults only) for the main show.