HAYAAT WOMEN TRUST TRUSTEES REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Charit number 1155727 M ANVARI & CO. Chartered Certified Accountants
HAYAAT WOMEN TRUST Page INDEX Officers and other information Trustees Reporet 2to10 Independent Examinerfs Report 11-Dec Balance Sheet 13 Income and Expenditure statement 14 Notes to Financial Statements 15to16
Page 1 HAYYAT WOMEN TRUST OFFICERS AND OTHER INFORMATION FOR THE YEAR ENDED 31 MARCH 2024 TRUSTEES Suad Ismail Abde Samad Mohammed Kaltum Mohammed REGISTERED OFFICE Bute Town Community Centre 2nd Floor Offices Loudoun Square Bute Town Cardiff CF10 SUZ ACCOUNTANTS M Anvari & Co. Chartered Certified Accountants 152a Whitchurch Road Cardiff CF14 3NA
Page 2 Hayaat Women Trustees CIO Annual Report Financial Year April 2023- March 2024 Hayaat Women Trust (Hwf) came into existence as a group of women and men working as volunteers with the language skills and cultural knowledge needed to fill the gap in signpost7ng and advocat7ng for welfare and social support provisions. Through this work our group became expert leader5 in providing the social and welfare support that the African community needed. We have a very positive track record of supporting the African community to access mainstream services. We promote social inclusion for members residing across the city and advocating for those who are socially excluded on the ground of their status, ethnic origin, or gender. Over time driven by our aims and objectives we have developed into an organisation with a clear mission and vision, and coherent set of operational practises to ensure that our charity is well run and can offer professional service provisions. As a charity we adhere to the highest ethical standards and have adopted policies and procedures that demonstrate transparency and accountability in all aspects of our work. grassroots roots organ7sation supporting and empowering communities in Wales, we have first-hand knowledge of the local issues, cultures, and circumstance5 in which these communities live. We are led by these communities in addressing need and have developed a clear understanding of the local and regional projects and service provisions landscape. We act as a feedback organisation to 3rd sector and statutory service providers aiding them to better understand how their services or provisions can be made more accessible and effectual. As an organisation we see our role as innovators and co-ordinators of efforts to design and implement provisions that create positive and lasting change in our communities. As the organisation has grown, we have developed many services that have enabled Hvrr to fill in the gaps that have existed in service provisions. Himilo Advocacy and Advice project, BME women's writing project, Covid -19 Response Project, Catch Up Education project, Tea and Talk project, Basic Literacy project, BME leornins disability and Autism Project, Golden Years Yosa project, Health shared Learning project, Befriending Elders project, BME Swimmins Project, Empowering young women programme, Mentoring project, Inspire - Aspire: Student Career Pathway project. As a charity we have been fulfilling our remit of making the voices of our communities heard through campaigning work to influence policy and provision, information services of advocacy and advice, and as a service provider.
Page 3 Partnerships are at the heart of the way we work, we use our knowledge, skills and capacity, organisational and personal connections, diversity, access to policy arenas, research evidence, action, and influence in partnership with others. Working together, supporting each other, and developing long-term relationships all0V us to achieve far more than we could achieve alone. Aim & Objectives To promote social inclusion for the public beneflt by working with African women residing in Wales who are socially excluded on the ground of their ethnic origin or gender, to relieve their needs and to assist them to integrate into society, in particular by: 1. Providing health and well-being information, advice, education, and training to support and enable them to increase access to quality health and clinical services 2. Providing workshops, forum, advocacy? and general support to raise their awareness, of the ex7Sting health providers, services, empower and promote their health rights. 3. Raising public awareness of the health issues affecting them by planning and delivering educational programme, training sessions, workshops, and seminars for health services workers 4. Co-ordinating opportunities for them to engage with health and education services providers {voluntary and statutory), to enable those providers to adapt services to better meet thei r needs. 5. To develop a link and partnership working with partner organisations in the Horn of Africa in reLation to improve the lives of African women and to provide trainings sessions and support to the health workers in Africa to improve the health and well-being of women in Africa. 6. Promote and carry out or asslst in promoting and carrying out research and surveys and publish results thereof. As a grassroots roots organisation supporting and empowering Black and Minority Ethnic communities in Wales, we have first-hand knowledge of the local issues, cultures, and circumstances in which these communities live. We are led by these communit7es in addressing need and have developed a clear understanding of the local and regional projects and service provisions landscape. We act as a feedback organisation to 3rd sector and statutory service providers aiding them to better understand how their services or provisions can be made more accessible and effectual. As an organisation we see our role as innovators and co-ordinators of efforts to design and implement provisions that create positive and lasting change in our communities.
Page 4 Partnerships are at the heart of the way we work, we use our knowledge, skills and capacity, organisationaL and personal connections, diversity, access to poLicy arenas, research evidence, action, and influence in partnership with others. The structure and brea..dth of our services have significantly increased resulting in greater number of activities, across a wider catchment resulting in a greater numbers of community members across a(L sections of the community accessing services or activities. With our office base w7thin the Butetown Community Centre the number of people attending our project activities and services has increased due to that fact that we are now based in the heart of the community. As news has spread about Hayaat Women Trust working ethos coupled with the on the ground activities and result from our engagement, we have seen a steady significant increase in the numbers of people wanting to engage with our organisation as supporters and volunteers in the delivery of our activities and events in pursuant of our aims and objectives. Activities Delivering Advocacy drop-in sessions for our local community offering casework support, information and advice on accessing health, education, housing, welfare benefits and other public services. Cultural Awareness training sessions for public and third sector organisations Deliver targeted educations sessions to members of our community on specific Issues that have been identified e.g., Mental health, leaming difficulty, autism, female genital mutilation, and child protection. Providing a safe space for confidence building and mutual peer support for our Service users Providing equality and diversity awareness raising workshops, gender balanced focus group discussions for disabilitylmental health sensitisatTOn, culturally appropriate social events facilitated by health professionals, information sharing talks and activities. Provisions of peer support workshops and one to one advocacy support for parents and family members of people with autism or neuro divergence. Catch Up education sessions for BAME school children and support for BAME families addressing educational needs of their children. Cultural Drama & Arts sessions for BAME girls to boost their confidence and increase their self-esteem. Regular consultations and community meetings with 3 Sector organisations, Local Authorities, Welsh Government addressing inequality of BAME communities in access basic services such as Health, Housing, Social Care and Wellbeing provisions. rd
Page 5 Challenges Impact on our organisation Hv has continued to face year on year marked increase in demand for its services from our operations base within the Butetown Community Centre situated in the heart of the community. The cost-of-living crisis has affected increasing numbers of people from the communities with which we work. Leaving many people facing considerably reduced real disposable incomes with which to support their families. As a result of the increasing demand from community members for support we were operating almost at full capacity. This has meant that we have had to take a measured approach to the management of our services and caseloads in order to increase efficiency and ensure that we continue to provide support at the highest levels within the constraints of operating budgets, staffing and other provision constraints Like so many charities we are facing a more challenging funding environment and HlhT has found it increasing difficult to get unrestricted funding sUPPOrt with operational staff costs and running costs. As a result, we have made numerous funding applications for unrestricted funding to cover our coordination, core cost and administrative costs. We have also implemented a full cost recovery provision for all our funding applications; thus, every new project funding application include admin costs which contribute to coordination and core costs. As was the case last year, this year we have had changes in the staffing of the organisation. However, we have been very fortunate in being able to quickly find suitable replacement staff for the vacant positions. In addition, we have been able to acquire additional funding for new service provisions which has resulted in new posts that have also been filLed. Due to the high levels of demand for our services and increased numbers of staff operating from our base we are facing considerable challenges due to the physical limitations of operating from only one office space. As a result, we have taken an additional office space from which we operate our services. Concluded Projects WCVA - Fundra iser and training programme The programme was made up of two components, firstly we created full time fundraiser position to raise funds so that the organisation could develop
Page 6 organisational capacity, improve resilience and sustainability. In addition, the project created a development programme and training for our staff and volunteers, with sector-specific learning which has created the knowledge and resources to create transformative impact within the organisation. C3SC - Supportlng people with learning disabilities in Cardiff & the Vale of Glamorgan This project worked with people facing learning difficulties and the family and relatives that support them. This project provided a safe space for confidence- building and mutual peer sUPPOrt. Providing equality and diversity awareness raising workshops, gender balanced focus group discussions for disabilitylmental health sensit7zation' culturally appropriate social events, information sharing talks & activities. Our project engaged, supported, educated and also provided a platform in which African community parents and families of children with learning disabilities to work together to help each other and access professional input and insight. Postcode Lottery - Pi lot Project Sisterhood Project During the development of the pilot project, we developed a safe space where peers could support each other with the involvement of appropriate professionals to guide them so that users could find their own happy path. This project not only focused on mental health, but it also focused heavily on wellbeing. Moondance Foundation - Staff & Volunteer costs Funding from this project was used to support the part time employment of Finance officer, training of the finance officer in Accounting Software and transfer of paper financial records into electronic format. The project also included the expense costs of volunteers. Awards for all - Educational Catch-up Programme Hayaat Women Trust ran educationa( catch-up programme for young students providing three hourly online classes per week, comprising of English, Mathematics and Science. The programme ran with two cohorts of students running in parallel, each cohort was made up of four classes targeted at year 6,9, 10 and 11 students. Each class was limited to facilitate our maximum learning support ideal. Ty Cerdd - Somali Music & Musical Theatre workshops people under 251over 25 Hv created a programme of weekly workshops for young Somali people aged under 25yrs and in parallel weekly workshops for older SomaLi people aged over 25yrs. Both workshops were created for people that had a passion for Somali Music and Musical theatre and wanted to develop their Somali music sk7lls, singing and dancing skills in our weekly MusicaL workshops. Our classes offered performers the
Page 7 chance to explore Somali mus?c and its many genres and develop their skills and expertise in this arena. The Waterloo Foundation Additional Sessional Staff Project Access to this fund enabled to be able to provide additional sessional staffing hours to our Additional Learning, Autism, Disability, Advice & Advocacy project in order to provide the much-needed extra support and access to resources and professional. Furthermore, we were able to provide additional sessional costs in order to support sessional posts concentrating on coordination and finance. National Lottery Heritage Fund - Young Queens Young Queens is a script writing, poetry and performance group for young Welsh Somali girls aged between 10 and 14 based in Cardiff. The project was developed to support young Somali girls explore their Welsh Somali heritage and express it through traditional Somali artforms. New Projects People's Health Trust - Happy Path - Slsterhoods Mind Project Our project will provide professional and peer support to our community of interest to establish social links, sharing worries, anxieties, mutual reassurance, expressing themselves in ways meaningful to them. Confidence boosting and uplifting physical and mental health activities and outings. Challenging culture- related mental health stigma. Hosting weekly group conferences with bi-lingual professionals and peers. Crisis intervention, build self-esteem, develop emotional intelLigence, and build peer support. Diverse Cymru (Cu Iture Grant) - Young Queens Young Queens is a heritage project for young Somali Welsh women aged between 11 and 14 which explores their rich history of performance {Riwayaad) and Ciyaar Somali (Somali folk dance) and encourages them write and perform their own work as a means of building confidence, boosting wellbeing and developing creative potential in relation to their Somali Welsh heritage. Our aim is that with the support of this fund follow7ng our two-year project funded by Heritage Lottery Wales, we will be able to continue facilitating work which has more of an emphasis on explorations of heritage and archiving work that's generated from the project. The project will also include a Community photoshoot in Welsh landscapes with famous landmarks. Somali Language learning classes for younger community members with support from older Somali community members. In addition, the
Page 8 project will deliver a documentary on the Somali Community in Wales with young people from Riwayaad Project. Continuing Projects Hayaan Project (Additional Learning, Autism, Disability? Advice & Advocacy) The Hayaan Project is made up of four subprojects and employs 2 full time Project Officers and 2 part time Project Officers. The projects operates during normal working hours, but also to provides support or crisis intervention during evenings, and weekends. Disabilityi Learning Disability & Autism Advocacy Project To address this urgent challenge, we implemented a project working with children, adults, mothers, fathers, and families, providing a safe space for confidence- building and mutual peer support. We provide equality and diversity awareness raising workshops, gender balanced focus group discussions for disability/mental health sensitization; culturally appropriate social events facilitated by disabilitylmental health professionals, information sharing talks & activities. Building on the work of the pilot our project to engage, support, educate and provide a platform in which African community mothers, fathers, and extended family members with a disability, learning disability or autism can grow, work together to help each other with professional input and insight. Community Health and Well-being Tackle stigma, improving health and wellbeing, and reduce health inequalities for African communities. Providing greater access to Health and well-being related resources, practical activities, and support for African communities to develop and thrive, by addressing short term health and well-belng issues as well as supporting the creation of long-term health and wellbeing structural change in the wider African commun?ty. Connecting families - Communication and Digital skills Hvrr delivers a programme of activities to support African communities to gain digital and communication skills. The programme enables people at risk of social and digital exclusion to access information and services and develop new digital tools to enable more people to take up their right to contribute to mainstream society. Generalist Advice and Support Project We offer a confidential, generalist and specialist advice service in African community languages to help people deal with their social and welfare problems, and potentially preventing escalation of issues and identifying problems and
Page 9 emerging issues. Funding has been used to provide advice sessions on money management, benefits, housing, debt5, employment, education, and energy advice. Advice has been offered through face to face or telephone drop-in sessions, appointment based either online or face to face and home visits where necessary. Community Involvement We have impLemented a community wide outreach and engagement programme. Hwf partners and works with community ambassadors, third sector organisations and local groups in the host communities to deliver this programme of services. Community members have helped design this project and helped to develop the concept via the pilot phase. A project steering committee has been created and involves beneficiaries and has been working with the community to encourage, train and support African community members to become outreach or advice volunteers. Funding and Financial Report Summary of funds received this financial Years April 2023- March 2024 Project Name Moondance Peo le Post Code Waterloo Big Lottery Advocac People Health Trust Diversi Excellence National Herita Ticket Money Refund Total Amount (£) £13,312.00 £25,000.00 £24,960.00 C121,200.00 £12,000.00 £10,000.00 C4,800.00 £1,200.00 £350.75 £212,822.75 Hayaan Policies Fl(iyaat Lonlinued adhering to the organisational policies: Wales for Alrica Code ol ConducL Equal Opportuniiy Policy, Safeguarding, Child Protection and compliance with (JDPR on data proteclion.
Page 10 Trustees Res onsibilities "rhe Lharily trustees comply with Charities Act 2011 requiremenl% in providing slraiegic oversight in ensuring up-to-date acLounting record4 preparation and scrutiny ol the Stcilement ol ALcounls, prepardlion and iimely subrnission of aJ]nual reports and returns. I"hey have ensured ihai the Staiement ot" ALcounts, reports, and returns are submitfrd to the Charily Commission, within ten months of the tinancial year-end, irrespective ol. the income of the CIO. The charity Irusiees also comply with their i)blig?aiion io inforn] the Commission within 28 days of any change in the partiLulars of the CIO entered on the Central Regisier of Lharilies. CIO CHARITY PROVISIONS This Report is prepared in accordance with provisions of the general regulations of CIO clause 21. By order of the Trustees: Hayaat Women Trustees Name of Trustee Signature Date F) IZ. '20
Page 11 INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS TO THE TRUSTEES OF HAYAAT WOMEN TRUST FOR THE YEAR ENDED 31 MARCH 2024 Respective responsibilities of Trustees and Examiner The Charity's Trustees are responsible for preparation of accounts. The Charity Trustees consider that an audit is not required for this year. under Section 144 of the Charities Act 2011 and that an Independent Examination is needed. It is our responsibility to: Examination is needed. It is our responsibility to: examine the accounts under Section 145 of the Charities Act to allow the procedures laid down in the general directions given by the Charity Commission (Under Section 145(5)(b) of the Charities Act), and to state whether particular matters have come to my attention. Basis of independent examiner statement Our examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees Goncerning any such matters. The procedures undertaken do not provide all the evidence that would be required on an audit and consequently no opinion is given as to whether the accounts present a true and fair view and the report is limited to those matters set out in the statement below. Independent examiners statement In connection with my examination, no matter has come to our attention: (1) which gives us reasonable cause to believe that in any material, the requirements: to keep accounting records in accordance with Section 130 of the Charities Act To prepare accounts which accord with the accounting requirements of the Charities Act have not been met or (2) to which, in our opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.
Page 12 Signed IKJ Date: ao 2L/ M ANVARI & CO. Chartered Certified Accountants 152a Whitchurch Road Cardiff CF14 3NA
Page 13 HAYAAT WOMEN TRUST BALANCE SHEET AS AT 31 MARCH 2024 Notes FIXED ASSETS Tangible Fixed assets 2748 CURRENT ASSETS Cash at bank Cash in hand Debtors and prepayments 87760 51 500 88311 LESS: CURRENT LIABILITIES Sundry Creditor -1700 NET CURRENT ASSETS 86611 TOTAL NET ASSETS 89359 FUNDS Unrestricted Restricted 7285 82074 89359 The trstees acknowledge their responsibilities for preparing accounts which give a true and fair view of the state of af affairs of the charity as at the end of financial year, and of its Receipts and Payments for the financial year. These financial statements were approved by the trustees on... signed on their behalf by- i? - .'ac4£qAnd are ..Trustee Name:.. The notes on pages 13 to 14 fomi part of these financial statements.
Page 14 HAYAAT WOMEN TRUST RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31 MARCH 2024 Note RECEIPTS Grants reiVed Donations 211272 6598 217870 LESS: EXPENDITURE Salareies and pension Stationery Refreshments Start up and recruit training Monitoring and evaluation Office rent and rates Insurance Utilities Sessional facilities and speakers Travel and subsaistence Legal and professional Accountancy Depreciation 133619 1074 10635 3301 200 7001 479 4300 27223 1647 7040 1700 687 -198906 Excess of Expenditure over Income 18964 Funds Brought forward 70395 Funds Carried Forward 89359
Page 15 HAYAAT WOMEN TRUST NOTES TO THE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024 1) FIXED ASSETS Office Equipment Tangible Fixed Assets: COST: Balance at 1 st April 2023 and at 31 st March 2024 8966 LESS: Depreciation Balance at 1 st April 2023 Charge for the yeae Balance at 31 st March 2024 5531 687 6218 NET BOOK VALUE As at 31 st March 2024 2748 2) GRANTS RECEIVED: Big Lottery advocacy Diverse excellence People Health Trust National Heritage Ty Cerdd fund(Somali dance) Waterloo 121200 10000 12000 4800 25000 24960 211272 3) DONATIONS RECEIVED: Trustees and other donations 6598
Page 16 HAYAAT WOMEN TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 UNRESTRICTED FUNDS BIF Received Spent CIF Balance Ticket money Other donations Refund 4569 3882 687 1200 5047 351 1200 5047 351 4569 6598 3882 7285 RESTRICTED FUNDS Big lottery Advocacy Catch up Foundation WCV Grant Award For All: Big Lottery C3SV Rosa Foundation National Heritage Moon Dance People Pot Code Lottery Waterloo People Health trust Diverse Excellence 26344 121200 822 16209 6795 15 5399 10242 96629 50915 822 3200 -8388 15 5399 -1020 500 13503 13009 15183 4800 13312 16062 12812 25000 24960 12000 10000 11497 24957 2853 2012 9147 7988 65826 211272 195014 82074