**REGISTERED CHARITY NUMBER: 1155711**
## **Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 August 2024 for St Martin's Pre-School**
Sally Wainwright ACMA- Et Voila Accountancy Services Limited , Isis House, Smith Road, Wednesbury, WS10 0PB
**St Martin's Pre-School**
## **Contents of the Financial Statements for the Year Ended 31 August 2024**
||Page|
|---|---|
|Report of the Trustees|1 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 13|
|Detailed Statement of Financial Activities|14 to 15|
## **St Martin's Pre-School**
## **Report of the Trustees**
## **for the Year Ended 31 August 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective l January 2015).
**OBJECTIVES AND ACTIVITIES Objectives and aims**
The Pre-School works for the public benefit having as its objects the development and education of children and young people, in particular by: Promoting their care and safety; Promoting their education and promoting parental involvement Promoting their health and wellbeing; Providing services to support them and their families and carers: Providing services to individuals holding membership of the CIO; and further the aims of the Early Years Alliance
The primary objective of the Pre-School is the provision of education and care for children from the age of two until they start school. The strategy to achieve this is to provide for a high quality of staff ratio to children, offer additional activities to develop and stimulate children and support children with additional needs with staff with specific SENCO qualifications. The CIO provides a Pre-School open to all in the local community.
1
**St Martin's Pre-School**
## **Report of the Trustees**
## **for the Year Ended 31 August 2024**
## **ACHIEVEMENT AND PERFORMANCE**
## **Charitable activities**
**T** he Pre-School continues to be graded as 'outstanding in all areas' by OFSTED. This confirms the Pre-School's commitment to its aims and objectives by continuing to provide high staff to child ratios, a focus on the education, care, safety, health and wellbeing of the children and offering extra support for those children with additional needs. The Pre-School showed a profit of £27,982 {2023 profit of £24,631) for the year, as summarised below:
|Total incoming resources
Total resources expended
Surplus/(deficit) for the year
Fund balances at beginning of year
Fund balances at end of year|257,571
229,589
27,982
102,033
130,015
31/08/202
4 £|228,235
203,604
31/08/2023
£|
|---|---|---|
|||24,631
77,402|
|||102,033|
Despite generating a surplus of £27,982, the Pre-School continues to face a challenging financial environment. Consistent with previous years, income generated from funding from Surrey County Council is not sufficient to fully cover staff wages and other operating expenditure. As a result, the Pre-School continues to rely heavily on parent generosity through voluntary monetary donations, to ensure costs are covered.
## Investment policy and objectives
The CIO invests in a deposit account with a recognised UK financial institution. The aim of such investment is to achieve the best available investment income returns, balanced against minimising risk to capital, whilst meeting the cash flow requirements of the PreSchool.
2
## **St Martin's Pre-School**
## **Report of the Trustees**
## **for the Year Ended 31 August 2024**
## **FINANCIAL REVIEW**
## **Reserves policy**
The Committee is mindful of the financial challenges facing the Pre-School when making budget decisions to ensure the long-term financial stability of the Pre-School. The Pre-School's Reserves Policy was reviewed against the major risks facing the PreSchool. Given that the Pre-School had shown a deficit in a recent year, the Committee continues to mitigate for additional challenges, especially those relating to staff costs (including pension auto-enrolment, longer term staff absence and recruitment costs) and the overall financial position.
The policy was updated in 2017 to achieve free reserves to cover four month's total expenditure.
## **Budgeting policy**
Going forward the Committee is committed to helping to improve our financial position. This will be closely monitored and kept under regular review throughout the year.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
St Martin's Pre-School is a charitable incorporated organisation governed by the Pre-School Learning Alliance Model CIO Constitution 2013.
St Martins Pre-School CIO was established on 10 February 2014 as a result of resolutions passed at the Annual General Meeting of St Martin's Pre-School (registered charity number 1023678, now closed) on 24 October 2013.
## **Recruitment and appointment of new trustees**
New Committee members are either elected at a General Meeting or can be asked to join by the existing trustees, should there be a vacancy.
## **Organisational structure**
The Management Committee meets at least termly during the year to determine general policy and review the framework of management and control for which it is legally responsible. At these meetings, the activities of the Pre-School, including strategy, the budget and the annual report and accounts, are reviewed.
The day to day running of the Pre-School is delegated to the Manager, Office Manager and Deputy Manager, and proposals are formulated by these officers who make recommendations to the Committee.
## **Induction and training of new trustees**
New members are inducted into the workings of the CIO, including the Policies and Procedures. Appropriate external training on governance and other relevant matters is offered to committee members.
3
## **St Martin's Pre-School**
## **Report of the Trustees for the Year Ended 31 August 2024**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
Registered Charity number 1155711 Principal address Worple Road Epsom Surrey KT18 7AA
## **REFERENCE AND ADMINISTRATIVE DETAILS Trustees**
Miss H Simms Mr N Speirs Mrs K Bond Miss C Jukes Mrs H Knell Mrs H Smith
lndependent Examiner Miss Sally J Wainwright ACMA Isis House Smith Road Wednesbury West Midlands WS10 0PB
Bankers CAF (CharitiesAid Foundation) 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4TA
Approved by order of the board of trustees on 19th November 2024 and signed on its behalf by:
Miss H Simms - Trustee
4
## **St Martin's Pre-School**
## **Report of the Trustees**
## **for the Year Ended 31 August 2024**
## **Independent Examiner's Report to the Trustees of St Martin's Pre-School**
I report to the charity trustees on my examination of the accounts of the St Martin's Pre-School (the Trust) for the year ended 31 August 2024
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (' the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. Accounting records were not kept in respect of the Trust as required by section l30 of the Act; or
2. The accounts do not accord with those records; or
3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Sally J Wainwright ACMA
Sally J Wainwright ACMA through Et Voila Accountancy Limited
Isis House
Smith Road Wednesbury WS10 0PB
24-Oct-24
5
## **St Martin's Pre-School**
|**Statement of Financial Activities**
**for the Year Ended 31 August 2024**
Notes
Donations and legacies
Discretionary Funding
Education
Other trading activities
2
Investment Income
3
**Total**
**EXPENDITURE ON**
Raising funds
**Charitable activities**
Education
**Total**
**NET INCOME/(EXPENDITURE)**
**RECONCILIATION OF FUNDS**
Total Funds Brought Forward
**TOTAL FUNDS CARRIED FORWARD**
**INCOME AND ENDOWMENTS**
**FROM**|8/31/2024
£
13,731
239,128
4,712
257,571
1,428
228,161
229,589
27,982
102,033
130,015
Unrestricted
Funds|8/31/2023
Total Funds
£
12,686
1,663
208,328
5,558|
|---|---|---|
|||228,235
1,428
202,176|
|||203,604|
|||24,631
77,402|
|||102,033|
6
These notes form part of these financial statements
6
## **Balance Sheet**
## **At 31 August 2024**
|**Balance Sheet**
**At 31 August 2024**|||
|---|---|---|
|Notes
**Current Assets**
Stocks
7
Money Owed by Council
Cash at bank
8
Net Current Assets
Total Assets Less Current Liabilities
9
Net Assets
Funds
Unrestricted Funds
10
Total Funds
**Creditors**
**Amount falling due within**
**one year**
Creditors
Amounts falling due after
more than one year|31.8.24
Unrestricted Fund
£
898
135,297
136,195
(4,430)
131,765
131,765
(1,750)
130,015
130,015|31.8.23
Total Funds
£
574
105,089|
|||105,663
(1,780)|
|||103,883
103,883
(1,850)|
|||102,033|
||||
|||102,033|
The Financial statements were approved by the Board of Trustees on 24 October 2024 and were signed on its behalf by:
Miss H Simms - Trustee
8
## **Notes to the Financial Statements for the Year Ended 31 August 2024**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS I02) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts as in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective I January 2015)
Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Allocation and apportionment of costs
The majority of costs are directly attributable to direct charitable expenses. In the provision of a PreSchool environment. Costs relating to fundraising and governance are shown separately.
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The ClO is not subject to taxation on its charitable activities, although it bears the cost of value added tax on purchases. The income of the CIO is exempt from VAT.
## **Fund Accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the CIO.
The charity does not have any restricted funds.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
9
## **Pension costs and other post-retirement benefits**
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. OTHER TRADING ACTIVITIES**
|School Uniforms
Registration Fees
Xmas Funding
Other fundraising|31.8.24
31.8.23
2054
1074
2300
2300
382
2184|
|---|---|
||4,736 5,558|
## **3. INVESTMENT INCOME**
31.8..24 31.8.23 £ £
Deposit Account Interest
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023.
Trustees' expenses
Expenses reimbursed to members of the Committee in year were nil
## **5. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|Practitioners
Manager
Office Manager|31.8.24
31.8.23
£
£
11 11
1 1
1 1|
|---|---|
||13 13|
No Employees received emoluments in excess of £60,000.
10
|**INCOME AND ENDOWMENTS FROM**
Donations and Legacies
**Charitable Activities**
Education
Other Trading Activities
Total
**EXPENDITURE ON**
Raising Funds
**Charitable Activities**
Education
NET INCOME/(EXPENDITURE)
RECONCILIATION OF FUNDS
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
**7. STOCKS**
Stocks
**6. COMPARATIVES FOR THE STATEMENT OF**
**FINANCIAL ACTIVITIES**|2024
2023
Unrestricted Funds
£
£
13,731 14,349
239,128 208,328
4,712 5,558
Unrestricted
Funds|
|---|---|
||257,571 228,235|
||1,428 1,428
228,161 202,176|
||229,589 203,604|
||27,982 24,631
102,033 77,402|
||130,015 102,033|
||31.8.24
31.8.23
£
£|
||898
574|
11
## **8. CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR**
|**8. CREDITORS AMOUNTS FALLING DUE WITHIN**
**ONE YEAR**||
|---|---|
|PAYE
Deposits
Registration Fees
Accruals
Deposits
Registration Fees
**9. CREDITORS AMOUNTS FALLING DUE AFTER**
**MORE THAN ONE YEAR**|31.8.24
31.8.23
£
£
1,450
1,300
2,500
480
480|
||4,430
1,780|
||31.8.24
31.8.23
£
£
1,750 1,850|
||1,750 1,850|
12
|**10. MOVEMENTS IN FUNDS**
Unrestricted Funds
General Fund
Total Funds
Unrestricted Funds
General Fund
Total Funds
Comparatives for movement in funds
Unrestricted funds
General Fund
Total funds
2023
Unrestricted funds
General fund
Total Funds
Net Movement in funds, included in the
above are as follows:
Comparative net movement in funds,
included in the above as follows:|At 01.9.23
At 31.8.24
102,033 27,982 130,015
Net Movement in
funds|
|---|---|
||102,033 27,982 130,015|
||£
£
£
257,571
(229,589) 27,982
Incoming
Resources
Resources
Expended
Movement
in Funds|
||257,571
(229,589) 27,982|
||At 1.9.22
At 31.8.23
77,402
24,631 102,033
Net Movements in
Funds|
||77,402
24,631 102,033|
||£
£
£
228,235
(203,604)
24,631
Incoming
Resources
Resources
Expended
Movement
in funds|
||228,235
(203,604)
24,631|
13
## **11. RELATED PARTY DISCLOSURES**
St Martin's Pre-School purchased insurance for the Committee Members during the year to indemnify them against any liabilities arising as a result of negligence on the charity's behalf. This insurance is purchased through the Pre-School Leaming Alliance.
## **12. ULTIMATE CONTROLLING PARTY**
The Pre-School was under the control of the Committee Members, who are also Trustees
14
**St Martin's Pre-School**
**Detailed Statement of Financial Activities for the Year Ended 31 August 2024**
|**INCOME AND ENDOWMENTS**
**Donations and Legacies**
Donations, gifts and fortfeied deposits
Discretionary Funding from Council
Gift Aid
**Other Trading Activities**
School Uniforms
Registration Fees
Other fundraising
**Charitable Activities**
Surrey EYFE & FEET fees
Other Activities
Food Vouchers
Lunch Club
Other income
Disability Access Funding Surrey CC
Working Parents Entitlement Surrey CC
**Total incoming resources**
**EXPENDITURE**
**Other Trading activities**
Out Reach Support
Spring Fair
Uniforms|8/31/2024
£
12,230
1,501
13,731
2,030
2,300
382
4,712
228,856
1,005
2,916
2,171
1,182
2,998
239,128
257,571
3,000
1,516
4,516|8/31/2023
£
12,871
1,478|
|---|---|---|
|||14,349
1,074
2,300
2,184|
|||5,558
204,200
496
2,786
846|
|||208,328|
|||228,235|
|||-|
15
**St Martin's Pre-School**
## **Detailed Statement of Financial Activities for the Year Ended 31 August 2024**
|**Charitable Activities**
Wages
Social Security
Pensions
Subscriptions
Assets not capitialised play equipment
Assets not capitialised plant&machinery
Recruitment Expenses
Legal and professional
Advertising
Bank Charges
Discounts Taken
Printing, Stationery, IT, telephone, subs, charges
Food Vouchers
Staff Training
DBS Checks
Fundrasing Expenses
Premises Maintenance
Speech and Language Sessions
Staff Uniform
Refreshments
Resources for children
Events and Outings
Rent
Entertainment
**Support Costs**
**Finance**
Insurance
**Governance Costs**
Independent examiners fees
**Total resources expended**
**Net expenditure**|8/31/2024
£
175,741
5,816
3,084
736
1,332
1,280
821
110
60
1,213
1,418
930
137
226
591
45
8,693
2,176
17,039
695
222,143
1,394
1,536
229,589
27,982|8/31/2023
£
151,800
3,969
2,579
570
832
1,900
263
60
1,345
1,277
60
1,970
206
173
7,090
732
7,111
2,147
15,826
792
200,702
1,402
1,500
203,604|
|---|---|---|
|||24,631|
16