## **Trustees’ Annual Report for the period** **From** 01/09/23 **Period start date To** 31/08/24 **Period end date** **Charity name:** Stanbridge Out of School Club **Charity registration number:** 1155687 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |**Summary of the purposes**
**of the charity as set out in**
**its governing document**|Para 1.17|The objects of the CIO are:
a) To provide the necessary facilities for
the daily care, recreation and
education of children during out of
school hours on the Stanbridge Primary
School site; and
b) To advance the education and training
of persons in the provision of such
care, education and recreational
facilities.| |**Summary of the main**
**activities in relation to**
**those purposes for the**
**public benefit, in**
**particular, the activities,**
**projects or services**
**identified in the accounts.**|Para 1.17 and
1.19|The trustees have had regard to the guidance
issued by the Charity Commission on public
benefit and have agreed to the Club’s purposes
as detailed below.
We see the OOSC as having**four purposes**
relating to advancing the education of children
in the Downend area, through the provision of
out of school childcare at a modest cost:
1. to further advance the provision of
supervised play activities on the
Stanbridge Primary School site eg
basketball, football, group games such
as ‘tag’, playing on the school field play
equipment or using equipment such as
skipping ropes, hula hoops, footballs
etc;
2. to supplement the creative
opportunities available to the children,
allowing them to express themselves
through craft activities, eg marking
cards/presents for Mother’s
Day/Father’s Day, or Christmas/Easter
decorations, learning paper crafts such
as origami etc
3. to teach the children to be ‘good global
citizens’, supporting the work of the
primaryschool,by providing| 1 **----- Start of picture text -----**
information on and arranging activities
on protecting the environment. For
example, reusing or recycling craft
materials or recycling food and drink
packaging.
4. to further the children’s life skills,
again, by supporting work undertaken
by the primary school, by instilling
values of respect for others and
themselves, eg by giving children
responsibility for clearing up or taking
orders for snacks etc.
Statement confirming Para 1.18 See previous answer.
whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit
**----- End of picture text -----**
## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Para 1.38
Contribution made by
volunteers
Other
**----- End of picture text -----**
2 ## **Achievements and Performance** ||SORP reference|| |---|---|---| |**Summary of the main**
**achievements of the**
**charity, identifying the**
**difference the charity’s**
**work has made to the**
**circumstances of its**
**beneficiaries and any**
**wider benefits to society**
**as a whole.**|Para 1.20|The Club has continued to provide essential
wrap-around childcare to a significant number
of pupils (approx. 153 children) at Stanbridge
Primary School, allowing parents to work and
giving the children a warm, welcoming
environment to play and relax in before and
after school hours.
Hot breakfasts alongside a choice of cereal,
croisunts and toast are served to children each
morning. In the afternoon children have a
choice of jam or savoury sandwitches, along
with vegetable sticks, fruit-flavoured yogurt
and fruits. Juice, squash, milk and water are on
offer. Dairy free alternatives are available as
per parents requests.
Compared to the previous academic year
2022/2023 numbers of children on the books
increased slightly with new Reception starters
replacing Y6 leavers. Tuesday is the most
popular day for after-school-club reaching
nearly full capacity for up to 60 children whilst
Wednesday is for breakfast club. Friday is the
most quiet day for both. There was no waiting
list for the 2023/2024 academic year, with all
parents getting the sessions they requested.
That was because parents were communicated
in advance on which days had/had no capacity
to plan accordintly.
This academic year one member of staff has
been on long term sick leave, and one has
resigned, but were not replaced.
Ratios of staff to children remained above
those used at other clubs/the levels required
by Ofsted.
The website and online registration system set
by the OSC’s Chair in the previous academic
year has been successful and has continued to
be used.
The Trustees have continued to work closely
with the Stanbridge Primary School’s
management and the OSC comms material are
routinely included in the school’s newsletter to
maintain awareness among parents.| 3 We invested in arts and crafts resources and staff training for one member of staff to attend Level 3 Award in Child Care and Education. ## **Additional information (optional)** You may choose to include further statements where relevant about: |**Achievements against**
**objectives set**|Para 1.41|| |---|---|---| |**Performance of**
**fundraising activities**
**against objectives set**|Para 1.41|| |**Investment performance**
**against objectives**|Para 1.41|| |**Other**||| 4 ## **Financial Review** |**Review of the charity’s**
**financial position at the**
**end of the period**|Para 1.21|Finances remain healthy.
Total income was higher than the previous
financial year by £11,738 (£102,713 vs
£90,975). This was due to higher number of
children using the club. Total expenditure was
also lower than the previous financial year
(£80,520 vs 86,410), raising the surplus to
£22,193, compared to £6,242 in 2022/2023.
This was primarily due to lower staffing costs
(see section on Achievements and
Performance). We ended the year with
£27,161 in the bank. Two savings accounts
were opened this financial year holding
£43,579 of the Club’s funds.
Staff wages were increased across the board in
line with minimum wage increases, in effect for
April’s salaries. The club reviewed the financial
impact of various potential increases and
checked wages for similar roles in the local
area for staff on higher-than-min-wage pay.
Overall the number of employed staff and the
hours they worked were lower than in the past
financial year.
The new self-employed bookkeeper was taken
on as a Club employee during this financial
year. She has continued in her role as
bookkeeper, and has also taken on some of the
administrator duties carried out by the Club
Leader and Deputy after the departure of the
previous bookkeeper.| |---|---|---| |**Statement explaining the**
**policy for holding**
**reserves stating why they**
**are held**|Para 1.22|We have an informal policy to keep approx 3
months’ running costs eg £20,000-£25,000 in
reserve (but in the same bank account) to
enable the club to continue running through
times where there is less demand (ie fewer
pupils) or for emergencies such as the COVID-
19 pandemic. The reserves are unrestricted.| |**Amount of reserves held**|Para 1.22|During this financial year £43,579 were moved
into two savings accounts (a 32 Day Notice
Account with £20,258, and a 95 Day Notice
Account with £23,321). The decision was taken
to safeguard the reserves for emergencies,
allowing for relatively immediate access to 3
month’s running costs- in the case of the 32
Day Notice account – with the possibility to
access more funds if the need arises.| |**Reasons for holding zero**
**reserves**|Para 1.22|N/A| |---|---|---| |**Details of fund materially**
**in deficit**|Para 1.24|None| |**Explanation of any**
**uncertainties about the**
**charity continuing as a**
**going concern**|Para 1.23|N/A| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**The charity’s principal**
**sources of funds**
**(including any**
**fundraising)**|Para 1.47|Income from fees charged for children
attending breakfast and afternoon club
sessions.| |---|---|---| |**Investment policy and**
**objectives including any**
**social investment policy**
**adopted**|Para 1.46|| |**A description of the**
**principal risks facing the**
**charity**|Para 1.46|| |**Other**||| 6 ## **Structure, Governance and Management** |**Description of charity’s**
**trusts:**||| |---|---|---| |**Type of governing**
**document**
**(trust deed, royal charter)**|Para 1.25|Constitution| |**How is the charity**
**constituted?**
**(e.g unincorporated**
**association, CIO)**|Para 1.25|Foundation Model - CIO| |**Trustee selection methods**
**including details of any**
**constitutional provisions**
**e.g. election to post or**
**name of any person or**
**body entitled to appoint**
**one or more trustees**|Para 1.25|Application stating they are not barred from
acting as a Trustee, followed by internal
discussions with applicant as to interest,
commitment and suitability for role.
Subsequently, appointment by existing
committee members, subject to DBS checks
and EY2 checks.| ## **Additional information (optional)** You may choose to include further statements where relevant about: **Policies and procedures adopted for the induction** Para 1.51 **and training of trustees The charity’s organisational structure** Para 1.51 **and any wider network with which the charity works Relationship with any** Para 1.51 **related parties Other** 7 ## **Reference and Administrative details** |**Charity name**|Stanbridge Out of School Club| |---|---| |**Other name the charity**
**uses**|Stanbridge OOSC| |**Registered charity number**|1155687| |**Charity’s principal address**|Stanbridge Primary School,
24 Stanbridge Road
Downend
Bristol BS16 6AL| ||| ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee(if any)**| |---|---|---|---| |Christopher Moore|Chair|Appointed 05.09.2019|OOSC Committee| |Sarah Taylor|Secretary|Appointed 31 August 2022|OOSC Committee| |Christalla Pithara-
McKeown|Treasurer|Appointed 24 July 2023.|OOSC Committee| |Donna Kenny|Trustee|Appointed 24 July 2023|OOSC Committee| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** 8 ## **Funds held as custodian trustees on behalf of others** **Description of the assets** N/A **held in this capacity Name and objects of the** N/A **charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements** N/A **for safe custody and segregation of such assets from the charity’s own assets** ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** 9 ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signat ure(s)** ~~Co~~ Christopher Moore Christalla Pithara-McKeown **Full name( s)** ~~a~~ Chair Treasurer **Position (eg Secretary , Chair, etc)** ~~eT~~ **Date** 27/6/2025 ~~Po~~ 10 CHARITY COMMISSION FOR ENGLAND AND WAI£S 1155687 Receipts and payments accounts CC16a For period from 0lffj9r20rJ 31108r2024 Section A Receipts and payments R¥*biiithxl fund8 Tot•1 fuwwJ• A1 Rocoi Fw Inccfft Annual R Suntry ,387 F• 585 035 1.218 1.218 FL FlrryYwAdiwtnw* Sub iotal{Gr(Ass incorn for ARI A2 A8801 and I￿￿￿mOnt •al••, 1s00 tablo). 101713 102.71) .975 Sub toial T￿•1 rec•lpts 102.713 102.713 90.975 518 518 7.1S3 51• 485 Td R•nt 7.1fj3 5.625 251 0.527 556 422 120 0.12 cn Athn Ex Pnor Ymr Bllnk Stoff P4yrc41 S•ryK P•ni Iw•*8W PAYE I NIC Staff TNni Stsff 6.7 7.285 730 9Y 50.807 .491 714 352 0.410 154 154 0.520 Sub ioial A4 A•iei Ind Inv••tmont #88 tabla Sub tolal Total payments 80.520 80.520 86.410 Nei of re¢elpisl(paymeni$) A5 Tron4f•rs fvnd• A6 Ca*h lunds last ypar end Cash funds Ihls year end 22.193 22.193 4.565 22.193 22.193 4.565 CCXX R1 ISSI 2410￿02$ li Section B Statement of assets and liabilities at the end of the period %T.111 70.740 48.S47 DgtaLIs c￿r￿1 u F rii- BS Uabllltl•• 2510612025 12