CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110912019 Period start date To 3110812020 Period end date Charity name: Stanbridge Out of School Club Charity registration number: 1155687 Objectives and Activities SORP reffereO Summary of Ihe purposes of the charity as sel out in its goveming documènt Par¥ 1.17 THE OBJECTS OF THE CIO ARE.. AI TO PROVIDE THE NECESSARY FACILITIES FOR THE DAILY CARE. RECREATION AND EDUCATION OF CHILDREN DURING OUT OF SCHOOL HOURS ON THE STANBRIDGE PRIMARY SCHOOL SITE.. AND BI TO ADVANCE THE EDUCATION AND TRAINING OF PERSONS IN THE PROVISION OF SUCH CARE, EDUCATION AND RECREATIONAL FACILITIES. Summary of the main activities in relation lo those PLJrposes for the public benefit, in particular, the activities. projects or services idanlified in the accounts. Parn 1.17 The trustees have had regard to the guidance issued by the Charity Commission on public benefit and have agreed our purposes as detailed below. We see the OSC as havin8 4 purposes relatlng to advancin8 the education of children in the Downend area through the provision of out of School childcare at a modest cost. One purpose is to further advance the physical, mental and team-working skills of children in primary school through the provision of supervised play activities on the Stanbridge School site e.g. basketball, football, group 8ames such as'tag, and dodgeball, playing on the school field play equipment or using equipment such as skipping ropes, hula hoops and football and ru8by. The second purpose is to supplement the reative opportunities available to the children, allowing the children to express themselves through craft activities which are planned each term e.g. making cards and presents for Mother's DaylFather's Day, making Christmas and Easter gift/card/decorations, learning paper crafts such as origami etc. The third purpose teaches the children to be 'good global citizen5', SUPPOrting the work of the primary school. by providing information
and acttvities they can participate in relating to protecting our environment,. eg children are taught to reuse and recycle craft materials or recycle food and drink packaging. The fourth purpose furthers the children's life Skills. again supporting work undertaken by the primary school. by instilling values of respect for others and themselves, and by giving children responsibility eg for clearing up or taking order5 for snack5 or distributing food nd drink. See previous answer. Slalement confirming whether the Iruslees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Addltlonal Informatlon (optlonal) You ma choose lo include further statements where relevant about: Para 1.38 Policy on grant making Para 1.38 Policy on social inv8slm8nl including program related investment Pwo 1.38 Contribution made by volunteers Other
Achievements and Perfonnance SORP ref¢* Summary of the main achievements of the charity. identifying the difference the charity s work has made to the circumstances of its beneficiaries and any wider benefits to society as whole. Although the club was forced to close temwrarily in March due to COVID-19, it was able to open a few weeks later to support keyworkers. children. The club worked with the school to create separate 'bubble' spaces and tables for each class in each year group12 classes per year group) and used the hall for Key Stage l and moved into the gym next door for Key Stage 2 pupi15. More play assistants were recruited to ensure staff-children rat105 remained at their previous levels. and emergency'bank, staff were also recrutted to Step in when existing assistants hod to isolate. Extra sanitation measure5 were introduced Iclean-downs before and after each session, separate toilets for KSI and KS2, antibac handgel used on entrance/exit of each space, a one-way walkway system, open windows lo ensure ventilation and wrapped food and drink ai breakfast). Isolation policies for staff were also implemented. These procedures and policies were put together at very short notice and implemented successfully to ensure a continvovs service after the initial closure until the end of term in July 2020. Despite the extra staffing. cleanin8, food and material costs prKin8 was kept the same for parents. We have continued to review our administration and financial processes to ensure that they are efficient, secure and effective. We have continued to.. reduce cash receipts and increase receipt5 from BACS & childcare vouchers. Co5h is now rarely accepted and since September 2019, breakfast has been included in the price of the morning session. This also supports families who may financially struggle to pay for school meals. use a spreadsheet for calculating fees payable and showing amounts paid and outstanding, reducing manual calculations centralise payments and receipts with our administrator regularly forecast Costs benchmark salaries annually. Staff s contract and pay are reviewed annually to make sure they ère in line with statutory employment regulations, such as annual leave entitlement and rates of pay. benchmark fee5 in the local area annuall Pwo 1.20
review costs including insurance. phones and payroll admin -we have increased the hours of our admin support to ensure all accounting and admin actions are carried out in good time Revisions of club policies and procedures over a 2-year cycle has continued. The monitoring of training and qualifications has continued, to allow us to budget for future planned training. Additlonal information (optlonal) You ma choose to include further statements where relevant al)out'. Achievements against objectives sel P•rn 1.41 Perfomiance of fundraising activities against objectives set Para 1.41 Investment performanc8 against objectives P*o141 Other
Flnancial Review Review of the charity's financial position at the end of the period P*a 1.21 In 2019120 we made a1055 of £3,297 compared to a surplus of £808 in 201812019 and a surplus of £14.505 in 201712018. Reserves remain at a healthy level Icash in bank at the end of the financial year was £42,645), which will be used for further equipmenvstaffing investments and posslble IT improvements to improve the childcare Service provided by the charity. RecornmeThdation5 for nexl year: Monitor use of bank/eKtra staff Irecruited for Covid measures) where Possible while keepin8 ratios at necessary levels Upgrade Qvickbooks for easier analysis of income/expenditure Review reserves to budget for extra rent, equipment. sanitation measures, wrapped food etc for Covid policies. Statem8nl explaining thè policy for holding reseNes ststing why they are held P¥• 1.22 The reserves are unrestricted. The key reason for holdin8 cash reserves is to enable the club to continue through times when there is less demand or for emergencies leg Covid-191. The available spaces in the club were increased to 50 per morning and afternoon session since moving into using the school hall in April 2019. In 8eneral. the club has increased in popularity, and been able to serve more puplls. Thls Is not always the case and can have a material financial impact, in the short term, on cash flow as staffing is adjusted. This was especially the case since March 2020/the first lockdown. While we have been able to maintain most of our reserves far fewer hildren used the club and we had to increase staffing and Spend more on cleaning/5anitation materials, wrapped food and drink etc. Reserves were also used and will be used to update club equipment including laptops and printer5 for Staff. and ipads. games and furniture for the children leg the school had to remove some sofas owned by the club in the first lockdown in Mafch 2020, which are yet to be replaced). Cash in bank has remained above £40,(M)O each month NIA Amount of reserves held Para 1.22 Reasons for holding zero reserves Para 1.22
Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a oin conrn Par¥ 1.24 None Pwa 1.23 NIA Addltlonal Informatlon (optional) You ma choose lo include further statements Whe relevant about.. The charity's principal sources of funds (including any fundraising) Par8 1.47 Investment policy and objectives including any social investment policy adopted Pwo 1.46 A description of the principal risks facing the charity Pwo 1.46 Other
Structure, Governance and Management Descnption of Charity's Irusls.. Type of goveming document P¥a 1.25 Constitution How is the charity onstituted? .l)Il'•fAlpd ssoiialioii. CIO, Trustee selection methods including details of any conslitulional provisions e.g. election to post or name of any person or body entitled lo appoint one or more trustees Para 1.25 Foundation Model- CIO Para 1.25 Application stating they are not barred from acting as a Trustee, followed by informal di5CU55ions with applicant as to interest. commitment and suitability for role. Subsequently. appointment by existing committee members subject to DBS checks and EY2 checks. Addltlonal Informatlon (optional) You ma choose lo include further slalements wher8 relevant about-. Policies and procèdures adopted for the induction and training of trusle8s P1.51 The charity's organisational structure and any wider neOrk wilh which the charity works Pwa 1.51 Relationship with any related parties Para 1.51 Other Reference and Administratlve details Chari name Other name the chari uses istered chari number Charity's principal address Stanbrid e Out of School Club Stanbrid e OSC 1155687 Slanbridge Primary School, 24 Stanbridge Road Downend Bristol BS16 6AL
Names of the charity Irustees who manage the charity Datos acted If not for whol• Truste? name Offic¢ Ilf any) Name of person lor body) entitl8d oint trust•& Ifan Mrs Jayne Uren Club Leader Since inception, appointed 13.12.2013 Mr Chris Moore Chair Appointed 05.09.2019 OSC Committee Ms Stephanie Evans Mrs Jane Evans Treasurer From 01.09.17 to 01.01.20 OSC Committee Treasurer Appointed 01.09.19 Appointed 23.05.16 Appointed 05.03.2015 OSC Committee Mr Adam Lawrence Secretary Trustee OSC Committee Mrs Mandy Tucker OSC Committee orate trustees - nam8s of the directors at the dale the re Dlroctor nam• ortwasa roved Name of Irustaes holding litb lo propety belonging lo the charity Tru8t•• nam• D¥t•• •cl•d If not for whol•
Funds held as custodian trustees on behalf of others Description of the assets NIA held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within Ihe custodian harity's objects NIA Details of arrangements for safe custody and segregation of such assets from the charity's own assets NIA Additional Information (optional) Names and addrèsses of advisers (Optional infomiation) Typo of Name Address advl8or Name of chlef executive or names of senior staff members (Optional Informatlon) Exemptlons from disclosure Reason for non4isclosure of ke rsonnel details Other o tional information
Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature{s) Full name(s) Position (09 Secretary. Chair, etcl Christopher Moore Chair Jane Katherine Evans Treasurer Datè IIIID I?c)I I li
----- Start of picture text -----
Stanbridge Out of School Club (OSC) - Income and Expenditure Summary for HMRC Corporat
Charitable Incorporated Organisation from 1/9/2014 charity n
Financial Year 2019-2020 FY 2018/2019 FY 2017/2018 FY 2016/2018
INCOME
Fees - bank 52,347 62,779 57,428 53,219
Breakfast Club Food - 1,177 1,190 1,223
Uniform Sales income - bank - 25 96 76
Fundraising - 18 100 -
HMRC JRS Grant 7,718 - - -
Misc 2
Total - bank 60,068
Petty cash income - fees 478
Petty cash income - uniform sales 18
Petty cash income - misc 76
Total - bank acc + petty cash 60,564 63,999 58,814 54,518
EXPENDITURE
STAFF pay Club Leader JU 11,996 13,082 11,775 11,441
Deputy Leader NM 6,033 7,529 7,113 7,025
Club Assistant 1 AW 7,919 7,385 5,145 4,621
Club Assistant 2 ER 3,242 349 6,497.52 2,361.38
Club Assistant 3 NL 229 6,642
Bank Staff 1 CW 459 4,972 322 2,333
Club Assistant 4 LC 4,259 2,010
Admin Assistant TH 5,684 1,080
Club Assistant 5 TT 6,778 118 2,378 3,704
Bank Staff 2 ET 132 399 19 33
Payments PAYE/NIC 1,977 4,372 1,905 1,939
Pension JU 460 413 187 78
Wages Admin 500 444 449 400
Rent 5,663 4,275 4,275 4,146
Insurance 395 359 320 300
BC Food Charge 594 1,316 1,124 1,503
Mobile Phone 154 156 138 133
Training 112 32 349 403
ASC Food 589 16 34 23
Petty Cash imprest (withdrawal) 380 - - -
New Equipment 974 289 1,908 -
Donation to school for running track - 6,000 - -
Refund of fees 1,616 - - -
Misc 2,772 1,956 371 1,386
Total - bank acc 62,918
Petty cash -B/F club groceries 943
Totals 63,861 63,191 44,309 41,828
Surplus/Loss for financial year (loss): - 3,297 808 14,505 12,689
Balances
Opening balance HSBC current acc £22,857 HSBC saver + curent accs closed;
Opening balance HSBC saver acc £22,623 £55,8088.37 transfered to one Lloyds
account 18/09
Lloyds a/c closing balance 31/08/20 £42,645
Petty cash opening balance £31
Petty cash closing balance £40
----- End of picture text -----
CHARITY COMMISSION Independent examiner's report on the FOR ENGLAND AND WALES accounts Section A Independent Exarninerf$ Report Report to tho trust••81 members of Stanbrty Oul of Club On ae¢ounts for the yeaf •nd•d 3110812020 Charity no lif Jnyl 1155687 S•t out on pages IierneEnbu to ihèpJw nLmbg1% of tthilH>ial &hÉls I report lo Irusl•es on my èxwninalion ol the 8ccounts ol the above charity {"Ihe Tru$l"I for the year ended 31108 12020. As the charws trustees. you are reSkKjnsib for the preparation of the •ccounl$ In 8ccord•ncè with rtquiroments of the Chanlios A 2011 he Ad"). Resp¢nsibilitb•s and b••l• of r•wt I report in resFecl of my examinalKJn of Trust's aOUntS carried out under seclion 145 01 Ihe 2011 Acl and in rying out my examination. I havt foltred all Iht applicable Te¢lIonS gven by Ihe Charity Cornmi88ion under seclK>n 145(5Xbl of tho Acl. Ind•pend•nt ITh• •x•mln•r's stat•m•nt appl. Delelgl I Ifnot appliGable. I have completed my examinalion. I confirni thal no material matters have come lo my altention in nneCt with Ihe examination lolher than that dtsclosed below "I whth gives m• cause lo belwve that in, any malenal specl". the accounlin9 records we not kept in accordance with section 130 ol th• Charit5 Acl.. or the accounts dkj not 8coyd with Iho accounting r•cor¢ls'. ¢x the accounts not comply wilh the applicable requirements concemin9 the fom and wtent ol accounls sel out in the Charities (Accounts arKI RepK)rtsl Regulations 2008 olhef Ihan any requirement th81 the aCCots give a Irue and l•if' ¥W whic is not a matter considered as part ol an iThJependenl examinal•)n. I have rn con¢ems and have cgjme a¢xw no other matters in connection wilh the eXaMin8t¥ to which altention should be drawn in this report in order to enable a proper urKlerslanding ol the accounts lo be reached. ' F¥ease dele the iYds in Ihe brke1S rfihey do not apply. Slgn•d: Dats: Nam•: Tom Rigby Relevant professional qu•llficatlonls) or body (IVA IER Oct 2018
(rf any): Addr•s•: 4LI Soctlon B Di8closure Only con)plele Il the examiner needs lo highlight material mallers ol concern (see CC32. Independent examinatw 01 th8rry a¢¢ounls.' directnS and guance lor examingrsl Gtve her• brftf detalls of ony it•ms th•1 th• •xamlner wl$h•i to dlsclo IER Oct 2018