## BUDBROOKE COMMUNITY ASSOCIATION CIO : **Budbrooke Community Centre Field Barn Road Hampton Magna Warwickshire CV35 8RT Email:** budbrookecctreasurer@gmail.com ## **Trustees’ Annual Report** ## **2020 – 2021** ## **Budbrooke Community Association CIO** **Charity registration number:** 1155673 **Address:** Budbrooke Community Centre Field Barn Road Hampton Magna Warwick CV35 8UA ## **Current Trustees:** Julia Smith Michael Edwards Linda Price ## **Trustees during the financial year 2020 – 21, not named above** : None **Nature of governing document and how the charity is constituted:** The association is a Charitable Incorporated Organisation and the governing document is lodged with the charity commission. The trustees are: Chair, Vice-Chair, Secretary and Treasurer*. The charity is currently seeking new trustees for all four posts. **Charitable incorporated organisation registered in England with charity number 1155673** *The current Treasurer is not a trustee. **Recruitment and appointment of new trustees** : All trustees resign before, and trustees are elected at, the AGM held in October. All trustee positions are advertised when the AGM notice is published. Officers can be in position for a maximum of five years. **Objectives and activities:** To establish and run a village hall and to promote for the benefit of the inhabitants of the parish of Budbrooke without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for advancing education, furthering health, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. Provides facilities available for hire by groups or individuals. **Achievements and Performance:** The community centre is used by a range of regular groups, including a pre-school, toddler group, uniformed organisations, dance and fitness groups, and coronary care support groups. The centre also acts as a polling station on behalf of Warwick District Council. The centre hosts parish council meetings and events and is grateful for the ongoing support of Budbrooke Parish Council. In a normal year, 65% of regular user hours are booked by voluntary, not-for-profit or charitable organisations. In 2020-21, due to Covid-19 restrictions, this figure increased to 78%. BCA was unable to hold fund-raising events at the centre during the year and therefore fundraising income was limited, although the 200 Club lottery continues to bring in muchneeded funds. The planning of phase IV of building works to improve and extend the centre restarted during the year, having been put on hold the previous year when the pandemic hit. BCA received £5,000 from the parish council to assist with this. ## **Continued Impact of Covid-19** Due to the Covid lockdowns and restrictions which remained in place throughout much of the year, use of the centre was again limited at times to the pre-school who opened for key-worker and vulnerable children. Other users were unable to continue their sessions and adhoc bookings for parties and meetings could not be taken until all restrictions were lifted in mid-July. Fundraising events could not take place. These factors all had an effect on the income of the centre which was mitigated in part by the Covid-19 grant money remaining from 2019/20. From normal activities of hire and fund-raising, BCA was able to make a surplus of £2,449. ## **Financial Review**  Page 2  Budbrooke Community Association CIIO Secretary **Policy on Reserves:** The association retains in reserve a minimum of its previous year’s basic running costs (for 2020 -2021, this is £14,885). **Trustees’ statement:** The trustees of Budbrooke Community Association CIO confirm that they have complied with the duties in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.  Page 3 **----- Start of picture text -----**
Budbrooke Community Association CIO
Summary of Accounts for 2020-21
Income £ Expenditure £ Available Funds £
User Group Hire 17,197 Admin Costs 22 Current Account 48,154
Adhoc & Annual Users 30 Cleaning 6,687 Project Account 664
200 Club, net income 2,518 Gas & Electricity 2,607 Cash 968
Fundraising net income 341 Insurance 1,451
HM50 funds transferred to BCA 197 Maintenance 1,839 Monies Outstanding
Clothing Bank 158 Rates 124 Invoices outstanding - due to BCA 6,572
Lottery grant claimed 350 Refuse Contracts 905 Money to be banked 1,190
Income from activities 20,792 Water Rates 1,248
Additional maintenance 2,703 Balance 57,547
Equipment/Furniture 755
Total Expenditure 18,343 Made up of:
General funds 36,588
Defibrillator Reserve 240
Contributions Received for Expenditure related to phase 4
Building Work 5,000 of building works 2196 General Running Costs Reserve 14,885
Funds set aside for refurbishment 5,484
Total income 25792 Total expenditure 20539 Grant received for events 350
Total 57,547
Opening balance 52294
Surplus in year Income less expenditure 5253
Closing balance 57,547
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|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**|**Budbrooke Community Association CIO**| |---|---|---|---|---|---|---|---|---| |**Comparison withpreviousyear figures**||||||||| |||||||||| ||**2018/19**|**2019/20**|**2020/21**|||**2018/19**|**2019/20**|**2020/21**| |**Income**|**£**|**£**|**£**||**Expenditure**|**£**|**£**|**£**| |User Groups|22,451|17,292|17197||Admin Costs|89|0|22| |Adhoc & Annual Users|1,531|465|30||Cleaning|4,367|4,603|6,687| |200 Club net income|1,691|1,896|2518||Gas & Electricity|2,871|2,670|2,607| |Fundraising & Donations|3,629|2,719|341||Insurance|1,358|1,410|1,451| |Grants & Contributions
Received for Building
Work& Equipment|4,765|0|5000||All Maintenance|3,556|1,591|4,542| |HM50 funds transferred to
BCA|0|0|197||Rates|1,035|629|124| |Defibrillator|0|0|158||Refuse Contract|1,323|1,359|905| |Clothing Bank|0|152|350||Water|711|663|1,248| |**Total Income**|**34,066**|**22,523**|**25,792**||Equipment & Furniture|2,835|2,009|755| ||||||Building Work & Refurbishment|15,196|0|2,196| |**Covid Grant**||**10,000**|**0**||**Total Expenditure**|**33341**|**14934**|**20539**| |||||||||| |**Total**|**34,066**|**32,523**|**25,792**|||||| |||||||||| |**Surplus/(Deficit) inyear**||||||**725**|**17,589**|**5,253**| |||||||||| |**Surplus from ordinary**
**activities, not including**
**building work grants &**
**costs/covidgrant**||||||**11,156**|**7,589**|**2,449**| ## ## ##