Budbrooke Community Association CIIO Secretary
BUDBROOKE COMMUNITY ASSOCIATION CIO
:
Budbrooke Community Centre Field Barn Road Hampton Magna Warwickshire CV35 8RT
Email: budbrookecctreasurer@gmail.com
Trustees’ Annual Report
2019 – 2020
Budbrooke Community Association CIO
Charity registration number: 1155673
Address: Budbrooke Community Centre
Field Barn Road
Hampton Magna
Warwick
CV35 8UA
Current Trustees: Julia Smith
Michael Edwards
Linda Price
Trustees during the financial year 2019 – 20, not named above : None
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Nature of governing document and how the charity is constituted: The association is a Charitable Incorporated Organisation and the governing document is lodged with the charity commission. The trustees are: Chair, Vice-Chair, Secretary and Treasurer*. The charity is currently seeking a new treasurer and the current post-holder is covering the position until the Covid-19 situation has been resolved and the charity is in a position to recruit.
*The current Treasurer is not a trustee.
Recruitment and appointment of new trustees : All trustees resign before, and trustees are elected at, the AGM held in October. All trustee positions are advertised when the AGM notice is published. Officers can be in position for a maximum of five years.
Objectives and activities: To establish and run a village hall and to promote for the benefit of the inhabitants of the parish of Budbrooke without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for advancing education, furthering health, recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
Provides facilities available for hire by groups or individuals.
Achievements and Performance: The community centre is used by a range of regular groups, including a pre-school, toddler group, uniformed organisations, dance and fitness groups, and coronary care support groups. The centre also acts as a polling station on behalf of Warwick District Council. The centre hosts parish council meetings and events and is grateful for the ongoing support of Budbrooke Parish Council. 65% of regular user hours were booked by voluntary, not-for-profit or charitable organisations.
BCA continued to fund-raise between September 2019 and March 2020, with its final fund-raising event held on 14[th] March 2020, and manage its finances in order to allow for the further improvement of the centre. In addition to hire fees, funds are raised through the 200 Club scheme and social events aimed at and open to the whole community.
Impact of Covid-19
Due to the Covid lockdowns and restrictions imposed from March 2020, use of the centre between April and July was limited to the pre-school who opened for key-worker and vulnerable children. Other users were unable to continue their sessions and adhoc bookings for parties and meetings could not be taken. Fundraising events could not take place. These factors all had an effect on the income of the centre but this was
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Budbrooke Community Association CIIO Secretary
mitigated by it the closure being limited to one out of three terms in the financial year and by the receipt of a small business grant of £10,000 from Warwick District Council.
From normal activities of hire and fund-raising BCA was able to make a surplus of £7,589, not taking into account the covid grant received.
Financial Review
Policy on Reserves: The association retains in reserve a minimum of its previous year’s basic running costs (for 2019 -2020, this is £14,430).
Trustees’ statement: The trustees of Budbrooke Community Association CIO confirm that they have complied with the duties in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.
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Budbrooke Community Association CIO
Summary of Accounts for 2019-20
Income £ Expenditure £ Available Funds £
User Group Hire 17,292 Admin Costs 0 Current Account 45,458
Adhoc & Annual Users 465 Cleaning 4,603 Project Account 2,860
200 Club, net income 1,896 Gas & Electricity 2,670 Cash 549
Fundraising Events net income 2,599 Insurance 1,410
Donations 120 Maintenance 1,591 Monies Outstanding
Clothing Bank 152 Rates 629 Invoices outstanding - due to BCA 3,428
Income from activities 22,523 Refuse Contracts 1,359 0
Water Rates 663
Covid-19 Grant 10,000 Additional maintenance 0 Balance 52,294
Equipment/Furniture 2,009
Total income 32523 Total Expenditure 14,934 Made up of:
General funds 34,944
Defibrillator Reserve 240
General Running Costs Reserve 14,430
Funds set aside for refurbishment 2,680
Total 52,294
Opening balance 34705
Surplus in year Income less expenditure 17589
Closing balance 52,294
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