Registered Charity: 1155662
**OXFORD UNIVERSITY BOAT CLUB TRUST**
**ANNUAL REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 DECEMBER 2020**
## **OXFORD UNIVERSITY BOAT CLUB TRUST INDEX**
||**Page**|
|---|---|
|Legal and Administrative Information|1|
|Trustees’ Report|2-3|
|Statement of Trustees’ Responsibilities|4|
|Statement of Financial Activities|5|
|Balance Sheet|6|
|Notes to the Accounts|7-9|
Page 1
## **OXFORD UNIVERSITY BOAT CLUB TRUST**
## **LEGAL AND ADMINISTRATIVE DETAILS**
|**Charity Registration Number:**|1155662|
|---|---|
|**Trustees:**|Tom Barry|
||Hugh Matheson|
||Paul Azzopardi|
||Richard Jackson|
|**Principal Office:**|Fleming Boathouse|
||Chalmore Gardens|
||Wallingford|
||OX10 9EP|
|**Independent examiners:**|Critchleys Audit LLP|
||Beaver House|
||23- 38 Hythe Bridge Street|
||Oxford|
||OX1 2EP|
|**Bankers:**|Bank of Scotland|
||Edinburgh|
||EH1 1YZ|
Page 2
## **OXFORD UNIVERSITY BOAT CLUB TRUST REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020**
The Trustees present their report together with the accounts for the year ended 31 December 2020.
## **Structure & Governance**
The Trust is governed by the Declaration of Trust dated 4 June 1947. The Trust transferred to a CIO on 6 February 2014.
The Oxford University Boat Club Trust shall be managed by a Committee consisting of not more than eight and not less than four persons and comprising the following:
- (I) The Trustees
- (II) Such additional Members as the Committee may elect but so that the Committee shall at no time consist of more than eight persons.
The number of Trustees shall never be less than three nor more than four.
The Committee shall meet as often as may be necessary and not less than once in every calendar year. At such annual meeting the Committee will consider the audited accounts for the year.
## **Public Benefit**
The Trustees confirm that they have complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.
## **Trustee Induction and Training**
All Trustees appointed are provided with a ‘New Trustee Starter Pack’ which provides them with a range of information about the objectives and procedures of the Trust. This includes, but is not limited to, a Code of Conduct, Hallmarks of an Effective Charity and the Trust’s Governing Documents.
This is reviewed annually and any specific training need to complete the Trust’s objectives can be provided to each Trustee.
## **Objects**
The objects of the Trust are to promote community participation in healthy recreation through the sport of rowing at Oxford University, in particular by supporting and encouraging members of the University to row.
Page 3
## **OXFORD UNIVERSITY BOAT CLUB TRUST REPORT OF THE TRUSTEES (continued) FOR THE YEAR ENDED 31 DECEMBER 2020**
## **Activities, Achievements and Performance**
The Trust continues to support rowing at Oxford University and has been able to support a range of University crews throughout their training, development and performance.
In 2020, the Trust responded to a small number of requests for funding and grants from Oxford University rowers and Clubs. Given the increasing financial constraints that Oxford University rowers and Clubs find themselves, the Trust continued to discuss how it will best achieve its objectives in future years.
## **Financial Review**
The financial year ending 31 December 2020 closed with a decrease in the general fund to £181,986 (2019: £182,688).
The Trustees continue to discuss the most effective way to use these funds ensuring that it is in line with the Trust objects.
Grants of £3,000 (2019: £3,000) were awarded during the year to crews and individuals to support their rowing training, development and performance.
## **Reserves Policy**
The Trust’s Reserve Policy is to maintain a sum in reserve sufficient to contribute to specific requirements of University crews throughout their training, development and performance.
## **Risk Policy**
The Trustees confirm that the major risks to which the charity is exposed, as identified by the Trustees, have been reviewed and systems established to mitigate the risk.
Page 4
OXFORD UNIVERStrY BOAT CWB TRU
REPORT OF THE TRUSTEES IcontSnuedl
FQR THE YEAR ENDED 31 DECEMBER 2020
Tru5te•5' Responsibiliti05
Law applicable to charitie5 in England and Wales requires the Trustees to prepare financial
statèments for each financial Period which gwe a true and fair wew of the charitys financial
actNities during the Period and of its financial position at the end of the Period. In preparin9
financial statements giving a true and fair view, the Trustees Should follow best practice and..
select suitable accounting policies and then apply them ¢on51StentW,
makejudgements and estimate5 that are reasonable and prudent
state whether applicable accounting standards and statements of recommended
practice have been followed, subjed to any departures disclosed and explained in the
financial stalernent¥ and
prepaTe the financial statements on the going concem basis unless it is inappropriate
to presume that the chartywill continue in operation.
Thè Trustees are responsible for keeping accounting records which disclose with reasonable
accuracy the financial position of the charity and which enable them both to aSrtain the
financial position of the charity and lo ensure that the financial statements comply with
applicable law, regulations and trust deeds. They are also responsible for safeguarding the
assets of the Charity and hence for tsking reasonable step5 for the pwentiors and detection of
fraud and other irregularitie5.
This report was approved by the Trustees on ......
nd signed on its behalf by
7a*
ON BEHALF OF THE TRusfEES
Tom Barry. TNstse
Page 5
## **OXFORD UNIVERSITY BOAT CLUB TRUST STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 DECEMBER 2020**
|**Note**
**Unrestricted Funds**
£
**Income and endowments from**
Donations and legacies
8,097
Investments
8
**Total**
8,105
**Expenditure on**
Charitable activities
2
5,510
**Total expenditure**
5,510
Net (expenditure)/income before
gains/(losses) on investments
2,595
Net losses)/gains on investments
(3,297)
**Net (expenditure)/income**
(702)
Transfers between funds
-
Net movement in funds
(702)
**Reconciliation of funds**
**Total funds brought forward**
182,688
**Total funds carried forward**
181,986|**Total**
**Funds**
**2020**
£
8,097
8
8,105
5,510
5,510
2,595
(3,297)
(702)
-
(702)
182,688
181,986|**Total**
**Funds**
**2019**
£
8,289
6
8,295
113,801
113,801
(105,506)
(904)
(106,410)
-
(106,410)
289,098
182,688|
|---|---|---|
The notes of pages 8 to 11 form part of these accounts.
The Statement of Financial Activities includes all gains and losses recognised in the Period. All incoming resources and resources expended derive from continuing activities.
Page 6
OXFORD UNIVERsTfY BOAT CIUB TRvsr
BALANCE SHEET
AS AT 31 DECEMBER 2020
Not•
2020
2019
Flxed assets
Investments
Tangible assets
7.645
Curr•nt ass•ts
Debtors
Cash at bank
21692
22,692
Creditors
Amtyjnts due wrthin one year
Net Current Ass•ts
Total Current Ass•ts
The Funds of the Charity
Restricted income funds
Unrestricted income funds
The notes on pages 7 to 9 fomi part of these accounts.
Approved and authorised by the Trustees on ..
ON BEHALF OF THE TRUSTEES
Tom 8arry
Page 7
## **OXFORD UNIVERSITY BOAT CLUB TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **1. Accounting Policies**
The following accounting policies have been used consistently in dealing with items which are considered material in relation to the charity’s accounts.
## **(a) Basis of Accounting**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
## **(b) Fund Accounting**
Unrestricted funds are general funds that are available for use at the Trustees’ discretion in furtherance of the objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose. During the year there were no restricted funds and therefore no note included in the accounts
## **(c) Incoming Resources**
Voluntary income, including donations, is of a general nature and is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Investment income is recognised on a receivable basis.
## **(d) Resources Expended**
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any Value Added Tax and is reported as part of the expenditure to which it relates:
- Charitable activities comprise those costs incurred by the charity in the delivery of its services. It includes both costs that can be allocated directly to such services and those costs of an indirect nature necessary to support them.
- Governance costs comprise expenditure associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.
- All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource.
## **d) Investments**
Investments are stated in the accounts at their market value at the balance sheet date. Any change in market value is taken to the statement of financial activities.
Page 8
## **OXFORD UNIVERSITY BOAT CLUB TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **(e) Tangible fixed assets and depreciation**
Tangible fixed assets are stated at historical cost less depreciation. Depreciation is provided using the straight line basis at rates which reflect the anticipated useful lives of the assets and their estimated residual values. All tangible fixed assets, consisting of Freehold land only, were sold in the previous financial year.
## **2. Costs of activities in furtherance of the charity’s objects**
The amount spent on charitable activities, including support costs, is analysed by activity as follows:
|Topolski Grant
OUBC, OULRC & OUWLRC Grants
Administrative expenses
Bank charges
Legal expenses
Audit & Accountancy fees
Loan repayments
Governance costs - Independent examiner’s fee
**3. Investments**
Valuation at 1 January 2020
Additions
Disposals
Gains/(losses) on revaluation and disposal
Valuation at 31 December 2020|**2020**
£
-
3,000
6
157
-
2,347
-
-
5,510
**2020**
£
7,645
-
-
(3,297)
4,348|**2019**
£
100,000
3,000
3
181
6,631
1,006
1,130
1,850
113,801
**2019**
£
8,549
-
-
(904)
7,645|**2019**
£
100,000
3,000
3
181
6,631
1,006
1,130
1,850
113,801
**2019**
£
8,549
-
-
(904)
7,645|
|---|---|---|---|
|||
||
||||
7,645|
Page 9
## **OXFORD UNIVERSITY BOAT CLUB TRUST NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020**
## **4. Debtors**
Amounts falling due within one year:
|Loans|**2020**
£
1,130|**2019**
£
1,130|
|---|---|---|
|||1,130|1,130|
|---|---|---|---|
||Amounts falling due after one year:|||
|||**2020**|**2019**|
|||£|£|
||Loans|21,562|21,562|
|||21,562|21,562|
|**5. **|**Creditors – Amounts Falling Due Within One Year**|||
|||**2020**|**2019**|
|||£|£|
||Trade creditors & Accruals|3,700|1,850|
|||3,700|1,850|
|**6. **|**Analysis of net assets between funds**|||
|||**Unrestricted**|**Total Funds**|
|||**Funds**||
|||£|£|
||Net current assets|177,638|177,638|
|||177,638|177,638|
## **7. Related party transactions**
During the 2020 financial year, there were donations of £360 from two trustees (2019: £360 from two Trustees).
None of the Trustees were paid any remuneration or expenses by the charity during the year.