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2023-01-31-accounts

Registered Charity Number 1155625

REPORT OF THE TRUSTEES FOR THE PERIOD 1st FEBRUARY 2022 to

31st JANUARY 2023

The Trustees are pleased to present their report together with the accounts for the period ended 31[st] January 2023. The charity is governed by a constitution adopted on 8[th] October 2002 and amended on 18[th] May 2009. In 2014 the Charity became a Charitable Incorporated Organisation

The Trustees are: Mrs Carol Groves, Mr Chris Azzaro, Mrs Karyn Hinks, Mrs Janet Watson, Ms Khatija Volk, Mr Norbert Were, Mrs Steph Spanner

The Objectives of the charity are:-

Achievements and Performance

It has taken time for us to recover from the various lockdowns and economic situation during the previous two years. Trustees, Teaching Staff and Pupils have all experienced the effects of the last two years, either through the lack of fundraising opportunities in the UK or the reduction of Trustees being able to network in the usual way. In Kenya, the management team have had to contend with the change in the Kenyan Government at short notice, insisting that all Primary Schools now accommodate the ‘Lower Secondary’ classes. Our next financial year will be concentrating on finalising the top floor of the building, by adding 5 new classrooms.

We have been grateful to supporters who have supported our appeals over this last financial year. In addition, our Trustees have looked at different ways of raising funds, such as another very successful 45mile bike ride, and a school ‘dance a thon’. We were very grateful to the Independent School in Eindhoven for their massive sponsored walk fundraiser, which has supported our medical project. We thank Dr Odiero for his commitment in ensuring that all pupils receive medical care.

The Trustees are pleased to report that our reserve funds are near to where we wish them to be.

During the financial year two Trustees travelled to Unity School in October 2022. The last visit was in February 2020, just before the pandemic hit the UK with lockdowns. Three Trustees are planning to travel in March 2023.

In addition, Mr Norbert Were, the Director at Unity School was able to come to the UK in November 2022. This was a successful visit, with Mr Were visiting Schools, Churches, and supporters new and existing during his visit. Part of this visit was engaging with supporters to set up a new ‘Social Media team’, to support the Trustees with publicity.

Financial Review

The accounts comply with current statutory requirements; the Trust’s governing investments and the requirements of the Charities Act 2011

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Registered Charity Number 1155625

The Charity’s gross income for the period was £67,231.32 and its net incoming resources totalled surplus of £10,007.51.

Statement of Trustees’ responsibilities

Law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year, which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing accounts giving a fair and true view, the trustees should follow best practice and:

Select suitable accounting policies and apply them consistently; Make judgements and estimates that are reasonable and prudent;

State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts;

Prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping accounting records which dissolve with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the accounts comply with The Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Statement of Risk Management

The trustees have assessed the risks to which the charity may be exposed with particular reference to those relating to the operations and finances of the charity. Systems are in place to ensure that all risks are recorded for subsequent monitoring and review. In the mean-time the trustees remain satisfied that all insurable risks have been identified and adequately dealt with and that the charity’s exposure to other risks is kept at a minimum by good working practice by the trustees and volunteers. The Trustees have increased our Public Liability Insurance to £10m and have also taken out insurance for Trustee Indemnity.

Reserves Policy

The trustees try to maintain sufficient funds to meet a minimum of four months operating expenses.

This report was approved by the Board of Trustees on 23[rd] September 2023 and signed on its behalf by

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Registered Charity Number 1155625

1[st] February 2022 - 31st January 2023 Statement of financial activities

February 2022 - January 2023
Notes
Unrestricted Restricted
Funds
Funds
Total
£
£
£
Incoming Resources
From Generated Funds
Voluntary Income and
12665.29
54,545.13
67,210.42
Activities for generating funds

Investment Income
20.90
20.90
Total Incoming Resources
12,686.19
54,545.13
67,231.32
Resources Expended
Charitable Activities
7,150.42
41,324.58
48,475.00
Overheads
8,748.81
0.00
8,748.81
Total Resources Expended
15,899.23
41,324.58
57,223.81
Net Incoming Resources
(3,213.04)
13,220.55
10,007.51
Balance Brought Forward
6,794.38
8,053.17
14,847.55
Balance Carried Forward
3,581.34
21,273.72
24,855.06		 2022
Total
£
45,075.44
0.60
45,076.04
45,704.10
3071.39
48,775.49
(3,699.45)
18,547.00
14,847.55

The notes on pages 6 to 10 form part of these accounts

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Registered Charity Number 1155625

Balance Sheet 31[st] January 2023

Cash in the bank
2023
HSBC Current
13,908.30
HSBC Deposit
10,483.21
Lloyds
463.55
Cash in hand
Net Current Assets
24,855.06		 2022
7,921.69
6,462.31
463.55
14,847.55

The accounts were approved by the Committee of Trustees on

And signed on their behalf by:-

C Groves Chairman K Volk Treasurer

The notes on pages 6 to 10 form part of these accounts

Accounting Policies

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Registered Charity Number 1155625

The accounts have been prepared under the historical cost convention and have been drawn up in accordance with the Charities Act 2011.

The principal accounting policies adopted by the Friends of the Mombasa Children in preparing these accounts are set out below:

(a) Incoming Resources

Incoming Resources represent fundraising, donations and sponsorship received during the year.

(b) Resources Expended

Expenditure is composed mainly of support for Unity School, Feeding project, Medical Programme and Secondary Education.

Governance costs are those for the running of the charity itself as an organisation

(c) Taxation

The charity is a registered charity and not subject to a charge of tax.

(d) Fund Accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Restricted funds are used in accordance with the specific restrictions imposed by the donors. The purpose of each restricted fund is set out in notes to these accounts.

Notes to the accounts

Unrestricted Restricted Total Last Year 21,405.00 21,405.00 12,002.22

Voluntary Income Primary School Support

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Registered Charity Number 1155625

Sec Ed Support
University Students
Fundraising
Note 1
Donations for general projects
Note 5
Medical
Feeding project
Teacher Training
Building Improvements
Rented House
Items in Kenya
Books/classroom equipment
Rafiki
Boxes and Coins
Donations through Internet Giving
Gift Aid
Crisis Help Unity School
Crisis Help Teachers
Interest
New Classrooms
Note 6
Total		 7,558.52
7,558.52
1,647.25
1,647.25
4,013.79
4,013.79
4,234.14
4,234.14
13,165.52
13,165.52
1,168.84
1,168.84
100.00
100.00
0.00
0.00
3000.00
3000.00
0.00
0.00
0.00
0.00
22.33
22.33
454.77
454.77
3,940.26
3,940.26
0.00
0.00
0.00
0.00
20.90
20.90
6,500.00
6,500.00		 2,855.00
1,274.00
1,839.12
5,701.30
5,626.10
960.00
120.00
2,950.00
3000.00
0.00
0.00
0.00
128.91
3,302.15
4,596.64
0.00
720.00
00.60
00.00
12,686.19
54,545.13
67,231.32
45,076.04

Charitable Activity - expenditure
Unity School support
Secondary Education School fees
University Fees
Note 2
Expenses for fundraising
Medical Centre
Feeding project
Teacher Training
Building Improvements
New Classrooms
Rented House
Renting Classrooms
Note 3
Clothes, Books and Classroom equipment
Crisis Help for Unity
Note 4
Crisis Help for Teachers
Global Encounters
Note 7
Total		 Unrestricted Restricted
Total
1684.00
21,405.00
23,089.00
0
700.00
700.00
0
1,677.00
1,677.00
0.00
0.00
6,778.00
6,778.00
0.16
1.168.84
1,169.00
466.26
1,210.74
1,677.00
2,950.00
2,950.00
3,500.00
3,500.00
3,144.00
3,144.00
5,000.00
0.00
5,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,741.00
0.00		 Last Year
20,646.00
4,441.00
1,958.00
30.00
5,354.10
2,753.00
120.00
2,950.00
0.00
2,904.00
0.00
0.00
3,828.00
720.00
0.00
7,150.42
41,324.58
48,475.00
45,704.10

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Registered Charity Number 1155625

Overheads
Bank Charges
Website
Admin
Legal fees re land transfer
Note 8
Public Liability Insurance (10m)
Total		 817.24
0.00
817.24
492.00
1,318.00
0.00
1,318.00
1,099.20
119.32
0.00
119.32
668.25
5,685.00
0.00
5,685.00
0.00
809.25
0.00
809.25
811.94
8,748.81
0.00
8,748.81
3,071.39		 817.24
0.00
817.24
492.00
1,318.00
0.00
1,318.00
1,099.20
119.32
0.00
119.32
668.25
5,685.00
0.00
5,685.00
0.00
809.25
0.00
809.25
811.94
8,748.81
0.00
8,748.81
3,071.39
809.25
0.00
809.25		 811.94
8,748.81
0.00
8,748.81		 3,071.39

Note 1 Fundraising

A record of all large fundraising activity is kept, detailing income and any expenditure for the event.

Note 2. University Students

In September 2016, four of our students were offered University places. Payment of fees, accommodation and other expenses is transferred via Unity School. Mr Joash Obento oversees the payment of school fees and students’ expenses. For boarding students this ranges from textbooks, photocopying to mattresses and toilet paper. A record of income, and payments has been maintained. The Pandemic resulted in students being sent home and additional travel and food expenses were incurred.

Note 3 Unity School renting additional classrooms

Towards the end of 2022, the Kenya Government announced that all Primary Schools must host the lower Secondary classes. This resulted in Unity School having to make a hurried choice of renting some free rooms that were adjacent to Unity School. This was for a short period, until the upper floor of the newish building could be completed, furnishing five new classrooms.

Note 4 Crisis help for teachers and School (prior year)

Following reports of hardship from Mombasa, the Trustees appealed for help towards the cost of alleviating the difficulties being faced. This included additional funds for feeding the pupils (even when the school was closed) and providing learning materials for children to work at home. Parents do not have access to the internet, so it was vitally important that pupils were given paper packs of photocopied work to collect on a Monday and bring back on a Friday. Our help in this was vital to the continuation of their school work.

Note 5 Donations/Fundraising

These include funds raised for unrestricted Unity purposes, from planned events such as Monsoon dinner, various events at Broadwater school, biathlon event, fairs and one-off donations kindly received. During 2021, funds were raised included Bike Ride and also a Mount Snowdon climb to the top. Towards the end of 2021, we were able to start some of our smaller fundraising activities. In addition, we were able to take part in a new online fundraising event ‘The Big Give Christmas Challenge’. We were successful in this initiative, which gave us the opportunity to replenish our much-needed funds for our medical project. Some of the income from these are recorded as “On-line giving” rather than donations or fundraising. Note 6 Upstairs Classrooms

Donations and fundraising started in earnest towards the end of 2022 owing to the need for the new classrooms to be completed on the top floor.

Note 7 Global Encounter

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Registered Charity Number 1155625

With the help of our link with the Aga Khan School in Mombasa, local schools in the Mombasa area took part in the Global Encounter initiative. This includes pupils from various schools spending a set number of weeks at Unity School to support them in whatever way they can. As a result of this visit the pupils organised and set up, (with the support from their teachers), an online fundraising appeal to support four pupils at Unity School with school fees for their Secondary School education. The money raised will enable each of the four pupils to complete their four years at Secondary School. The first of this 4-year amount was paid at the end of 22/23.

Note 8 Legal Fees

To enable us to safeguard the Land at Unity School, it was decided that and independent Trust be set up. The Education Department in Mombasa was aware of this importance. The new trust has two trustees from FOMC, the doctor who supports our medical project, the Director and Co-Director of Unity School and a Businessman in Mombasa who supported us originally in finding the land in the first place and has continued to support us in various ways.

Restricted Funds

In order to reflect more accurately the use of funds for “The rented house” and the “Medical Project” the sum carried forward is most of the sum donated for these items. In each case the donations made (in November and October, respectively), need to be spread over a 12-month period. Due to school closures during the pandemic, last year’s funds were carried forward for Secondary school and University fees as well as Mr Norbert’s intended visit to the UK.


2a Unity School		 £ 2d Feeding Project £
Brought forward 0.00 Brought forward 0.00
Income 21,405.00 Income 1,168.84
Income from UR 1,684.00 Income from UR 0.16
Total income 23,089.00 Total Income 1,169.00
Expended 23,089.00 Expended 1,169.00
Balance 0.00 Balance 0.00
2b Secondary School Fees £ 2e Teacher Training £
Brought forward 74.00 brought forward 1,110.74
Income 600.00 Income 100.00
Income from UR Income from UR 466.26
Total Income 674.00 Total income 1,677.00
Expended 700.00 Expended 1,677.00
Balance (26.00) Balance 0.00
2c Medical £ 2f Rented House £

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Registered Charity Number 1155625

Centre
brought forward 4,265.67 brought forward 3,177.76
Income 13,165.52 Income 3,000.00
Income from UR Income from UR
Total Income 17,431.19 Total income 6,177.76
Expended 6,778.00 Expended 3,144.00
Balance 10,653.19 Balance 3,033.76
2g New Classrooms £
Brought forward 0.00
Income 6,500.00
Income from UR 0.00
Total income 6,500.00
Expended 3,500.00
Balance 3,000.00
2h Global Enc £ 2i University Students £
brought forward 0 brought forward (575.00)
Income 6,958.52 Income 1,647.25
Income from UR 0.00 Income from UR 0.00
Total income 6,958.52 Total income 1,072.25
Expended 1,741.00 Expended 1,677.00
Balance 5,217.52 Balance (604.75)

Carried forward: £ Restricted funds 0 Sec school fees (26.00) University fees (604.75)

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Registered Charity Number 1155625

Rented House 3,033.76 Medical Centre 10,653.19 New Classrooms 3,000.00 Global Encounter 5,217.52 Total cf 21,273.72 Deposit Account Transactions £ Brought forward 6,462.71 4,000.00 Transferred in 0.00 Transferred out 20.9 Interest 10,483.21 Balance

4. TRUSTEE REMUNERATION AND EXPENSES

No remuneration directly or indirectly out of the funds of the charity was paid or payable to any trustee. See note 3 for expenses when visiting Unity School, Kenya

5. ANALYSIS OF NET ASSESTS BETWEEN FUNDS

Represented by: 22/23 21/22 Unrestricted Funds 3,581.34 6,794.38 Restricted Funds 21,273.72 8,053.17 Total 24,855.06 14,847.55

6. The restricted funds are funds specifically organised to provide support of children at primary and secondary schools, provide the feeding and medical projects and to assist the volunteer work in Mombasa. Other monies given for specific projects are also classed as “Restricted”. With more money being donated for specific projects, some funds may, in future, be “designated” as a subsection of “Restricted”.

7. In addition:

The trustees are most grateful to all individuals and organisations who have contributed: Fisherbeck Trust

Those who wish to remain anonymous

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Registered Charity Number 1155625

We also register our thanks to the following schools:

Broadwater C of E primary, Worthing River Beach C of E primary, Littlehampton Bishop Luffa C of E School, Chichester

The following churches have supported us through their overseas missions work:

Littlehampton United Church Rustington Methodist Church Linslade Parish Church All Saints Church, Wick

Fishergate Trust

We also record our thanks to our Associates and the work they do; together with many others who help organise and support our fundraising ventures.

Finally, we record our thanks to the Management Team at Unity School for their hard work and commitment to Unity School, and also for looking after the Trustees so well during their visits to Mombasa.

Our thanks to all who support our children and fundraise or contribute in any way. This Charity can only continue to support Unity School, the Orphanage, Medical programme, Feeding programme, Secondary and University Education through your generosity.

Independent Examiner’s Report to the Trustees of Friends of the Mombasa Children C.I.O.

Report to the trustees on account for the year ended 31[st] January 2023

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items

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Registered Charity Number 1155625

or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and

consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements:

Name: Mr Steven Trigg, “Trigg Accountancy”.

Relevant professional qualification or body: ACMA and CGMA Business Address: 75 Windroos Drive, Littlehampton, BN17 6FA

Signed: Date : 28/10/2022 S R Trigg

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