Charity number: 1155621
ST JOHN'S COMMON ROOM
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 JUNE 2024
ST JOHN'S COMMON ROOM
| CONTENTS | |
|---|---|
| Page | |
| Reference and Administrative Details of the Charity, its Trustees and Advisers | 1 |
| Trustees' Report | 2 - 8 |
| Independent Examiner's Report | 9 |
| Statement of Financial Activities | 10 |
| Balance Sheet | 11 |
| Notes to the Financial Statements | 12 - 25 |
ST JOHN'S COMMON ROOM
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 JUNE 2024
Trustees
Reverend Susannah Curtis
Ms Isabelle Hubbert Ms Katherine Hickson, Chair Mr Martin Hodgetts Ms Anna Robinson, President to 30/6/24 (resigned 30 June 2024) Ms Emily Martin, President from 1/7/24 Ms Libby Wright (resigned 30 June 2024) Mr Benjamin Dickinson (resigned 30 June 2024) Ms Emily McDonald - Edwin Jermyn Francis (appointed 15 March 2024) Oliver Davis, Treasurer (appointed 1 July 2024) Jonathan Savine (appointed 1 July 2024)
Charity registered number 1155621 Principal office St John's College 3 South Bailey Durham Co. Durham DH1 3RJ
Honorary Treasurer
Ben Dickinson (appointed 1 July 2023, resigned 1 July 2024) Oliver Davis (appointed 1 July 2024)
Accountants
Ryecroft Glenton Chartered Accountants 32 Portland Terrace Newcastle upon Tyne Tyne and Wear NE2 1QP
Page 1
ST JOHN'S COMMON ROOM
TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2024
The Trustees present their annual report together with the financial statements of the Charity for the year 1 July 2023 to 30 June 2024. The comparative period was for the 18 month period from 1 January 2022 to 30 June 2023.
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with the charity’s governing document, the Charities Act 2011 and the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Objectives and activities
Policies and objectives
The SJCR's policies and objectives are identical to its charitable objects which are the advancement of education of students at St John's College for the public benefit by:-
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promoting the interests and welfare of students at St John's College during their course of study and representing, supporting and advising students;
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being the recognised representative channel between students and St John's College and any other external bodies; and
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providing social, cultural, sporting and recreational activities and forms for discussions and debate for the personal development of its students.
The SJCR seeks to ensure fair treatment of all its members in the execution of its charitable objects.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Activities undertaken to achieve objectives
The SJCR achieves its objectives through:
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making grants to organisations;
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providing building facilities;
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providing advocacy, advice, information and other services; and
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acting as an umbrella and resource body.
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ST JOHN'S COMMON ROOM
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024
Objectives and activities (continued)
Main activities undertaken to further the Charity's purposes for the public benefit
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity.
The Charity Commission in its public benefit guidance states that there are two key principles to be met in order to show that an organisation’s aims are for the public benefit: first there must be an identifiable benefit and, secondly, that the benefit must be to the to the public or a section of the public. The Trustees are satisfied that the aims and objectives of the charity, and the activities reported on above to achieve those aims meet these principles.
The Trustees achieve their objectives primarily through the running of social and educational events for our members as well as allowing personal development and recreation.
Achievements and performance
Key performance indicators
Subscription income £27,245 Net surplus on fundraising activities £6,876
Review of activities
In the period covered by this report, the SJCR has had success in a range of activities, including high engagement in student politics, community building, and the second largest fundraising activity of the year reaching maximum capacity.
Following the SJCR strategy document, the following report on the SJCR’s work and progress in 2023/24 is split into the five strategic areas.
Charitable Objectives
The main challenge faced by SJCR members, and hence the charity, in 2023/24 was the increased cost of living. Members were generally more hesitant to spend money which had a direct impact on ticket sales and subscription income. Indirectly, this affected the capacity of volunteers as many took on part-time work which limited their ability to give time to the charity.
To combat this, the SJCR placed focus on running smaller events that were low or no cost to attend to ensure support for members continued. In addition to this, the creation of a “Ball Fund” subsidised tickets to the two annual balls for members who may not otherwise be able to attend. These events are more than just fun; they foster a sense of community and shared experiences that are integral to university life.
Member representation is a key objective of the SJCR, and so the underutilised “Welfare Committee” was updated to become the “Student Representation Committee”, developing the previously small remit of the committee to take advantage of the minority representatives and peer welfare team who sit on this committee.
Engagement and Communication
Many volunteers from this period were those who had volunteered in Freshers’ Week in the year previous. This evidenced the mindset that getting members involved in smaller, exciting volunteer roles and helping them have a good experience will lead to a dedicated volunteer base. The executive committee had a strong camaraderie
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ST JOHN'S COMMON ROOM
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024
Achievements and performance (continued)
and produced good provision for SJCR members during this period.
The MCR had an active year and the reach of SJCR activities to postgraduates was much increased, with all MCR executive positions filled. The CCR also had a successful year, with a calendar of social events and an engaged executive.
The combined St John’s College (SJC) and SJCR weekly newsletter has continued for this year, creating a central location for all updates within the college, and highlights of Durham University and local opportunities. This year has seen a marked decrease in engagement on certain social media platforms, allowing the SJCR to focus on its presence on Instagram where it sees the most engagement.
Governance
The SJCR has not yet completed its transition to a Charitable Incorporated Organisation (CIO), however it leaves this year with only a few administrative tasks needed to complete the transition. The position of SJCR Governance Secretary has been filled and will be central in the completion of these tasks.
Continued work has been done to ensure all policies of the SJCR are up to date, with the latest policies updated being the Risk Management Policy and Environment and Sustainability Policy. Considerable work has also been done to review and document risks faced by the charity. Production of a Global Risk Register and Risk Assessment Register allows the SJCR to have clear oversight of any risks it faces.
Representation
Both subsidiary common rooms have remained active and participated in SJCR activities. The MCR in particular has built a strong unit that are engaged at both an MCR and SJCR level. The CCR have faced challenges in the reduction of students who live on the college site and study full-time. This has given a smaller pool of volunteers, although those who do get involved are passionate about their work.
Community development has been an aim of the SJCR this year, prioritising events which allow student minority groups to come together and form support networks and friendships. One example of this is the “Coffee, Cake, & Queers” events held by the LGBTQ+ Representatives, culminating in a popular Pride Formal in February and a relaxed Pride Event in June. It is recognised that some minorities face greater challenges than others in their time as a student in Durham, and this is an ongoing area of member representation the SJCR is passionate about.
In wider student politics, the SJCR has maintained an active role in the Durham Student’s Union, hosting events such as Issues to Action which encourage students to voice their opinions on broader issues in the University. Additionally, the SJCR has worked closely with other College Common Rooms to maximise their outreach and ensure best practice.
The relationship between the SJCR and SJC has remained strong. This was briefly of concern due to the fact multiple SJC senior staff members changed or left for a set period with temporary replacements employed. This worry was quickly dispelled by the engagement of the new staff members and marked focus on student development well-being displayed.
Sustainability
The SJCR Environment committee had an active volunteer team for their first full year, running both social and direct-action activities from tote bag painting to riverbank clean ups. Volunteers also helped develop new initiatives and policies in collaboration with SJC and the SJCR.
Additionally, the SJCR managed to secure a cheaper than usual Summer Ball venue. Ticket sales for Summer Ball was also very good, with the event being sold out. These factors allowed us to raise funds from Summer
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ST JOHN'S COMMON ROOM
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024
Achievements and performance (continued)
Ball, some of which were put back into the event and some of which have been kept for charitable use. The SJCR has also been exploring lending technical equipment to other Junior Common Rooms. Over the past few years, the SJCR has purchased a small number of high-quality pieces of equipment, which is in demand from other Common Rooms. This presents an additional potential revenue stream with good flexibility as the SJCR can determine what is hired and at what price.
Summary
Overall, the SJCR reports a successful year focused on student engagement, community building, and fundraising despite challenges from the rising cost of living. Key activities included low-cost events and the introduction of a “Ball Fund” to support member attendance at social events. The SJCR also revamped its Welfare Committee into a Student Representation Committee to better advocate for members. Governance improvements included progress toward becoming a CIO, with updated policies and risk management practices. Active involvement from the MCR and CCR was noted, along with initiatives aimed at supporting minority groups. The SJCR maintained strong ties with SJC and enhanced its sustainability efforts through volunteer-led activities.
Fundraising activities and income generation
The SJCR works in partnership with SJC and University in the induction of new students during “Fresher’s week”. Inducting new students into the common room effectively increases income gained through membership fees.
Financial review
Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
Reserves policy
The SJCR and the board of trustees adopted a reserves policy to protect against potential losses through services, sports and societies and the largest social event. These were chosen as basis of the reserves policy as they are the most likely to fluctuate.
It should also be noted that the financial year now falls at the end of the academic year and so at the balance sheet date most of the sums from that academic year’s subscription would have been spent.
On 30th June 2024, the SJCR held £48,961 in reserves, of which £52,423 was cash at bank and in hand which the Trustees consider to be reasonable and in line with the above policies.
Financial review
As these financial statements indicate, the Charity has a sound financial base. One of the aims of the Trustees is to secure the long-term future of the Charity by careful and prudent management of its assets. As of 30 June 2024 the Charity had net assets of £48,961 (2023: £51,348) and it is the opinion of the trustees that the existing reserves are sufficient to meet any reduction in incoming resources in the foreseeable future.
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ST JOHN'S COMMON ROOM
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024
Structure, governance and management
Constitution
Throughout the period the charity was controlled by its governing document, the St John’s College SJCR Constitution (“The Constitutional Documents of the John’s Common Room”). The governing document, ratified and adopted on 02 February 2011. Its most up to date form was ratified on 24 November 2020, due to a referendum.
The SJCR was registered as an independent charity on 4 February 2014 (registered number 1155621), it was an unregistered charity prior to this point. The constitution was adopted on 16 February 2023 as amended on 7 March 2016.
Under the current Constitution, the SJCR and its property is managed and administered by a Board of Trustees. The Board consists of The SJCR President, Treasurer and three Vice-Presidents and Four External Trustees. Internal and External Trustees are appointed in accordance with the procedures stated in the constitutional documents.
Methods of appointment or election of Trustees
Internal Trustees are nominated by SJCR members for appointment by the Board of Trustees. External Trustees are voted upon in general meetings of the Trustee Board and then ratified by a general meeting of members, holding their position for up to two terms of four years.
Organisational structure and decision-making policies
The SJCR elects members of the SJCR to various officer roles, with varying responsibilities; of these, thirteen are members of the Executive Committee. The SJCR Executive Committee acts as a Management Committee and usually meets weekly, and failing that, fortnightly, during term time. Of the thirteen, a core of five are members of the Tier 1 Executive Committee, who are the five Internal Trustees.
All policy, planning and major financial or strategic decisions must either be approved by a SJCR general meeting or a Trustee meeting, or, when appropriate, both. Operational decisions are made by the appropriate SJCR Officers.
Policies adopted for the induction and training of Trustees
Trustees are given in-house training on their responsibilities as well as the governing structure of the SJCR. Training and induction are delivered by the Chair of Trustees. New Trustees are also referred to the charities commission website for help.
Pay policy for key management personnel
The President’s employment of 30 hours per week is legally out-sourced by the SJCR to St John’s College (Charity No. 1141701) in order to ensure adherence to employment law, good practice and taxation matters. The monies for the President’s salary are transferred from the SJCR to St John’s College, and proper records kept. No other Trustees are remunerated in any way.
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ST JOHN'S COMMON ROOM
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024
Structure, governance and management (continued)
Related party relationships
The SJCR is recognised by St John’s College as the student representative body as agreed upon by a memorandum of agreement. We take on some joint activities mainly through St. John’s College, which is part of the University of Durham, such as open days, academic and social events. The SJCR works in collaboration with the Durham Students Union and consequently the National Union of Students, both of which provides wider representation for SJCR members and also offers guidance and support. The SJCR is partnered with the University of Durham, which provides space and facilities to members. We accept funding from University of Durham on a per member basis. We have strong links with various other academic and student bodies connected to St John’s College and the University of Durham generally.
Risk management
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud, reputation, and error. There currently is a risk register, which is reviewed annually. Further policies and protocols in include: the Financial Procedures of the Common Room, including cash and card handling policies as well as a whistleblowing procedure; the Memorandum of Agreement between the Trustees and College Council; and Common Room Representation on College Room Representation on College Council and Committees.
Plans for future periods
Major projects or activities in the foreseeable future include:
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Host fundraisers to finance activities of the charity
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Continue to provide previously listed services to members of the SJCR
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Continuing to operate in the best interests of the members within the changing landscape of higher education in the UK
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Complete transfer to a charitable incorporated organisation
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ST JOHN'S COMMON ROOM
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 JUNE 2024
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 10 January 2025 and signed on their behalf by:
Ms Emily Martin SJCR President
Ms Katherine Hickson Chair of Trustees
Page 8
ST JOHN'S COMMON ROOM
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 JUNE 2024
Independent Examiner's Report to the Trustees of St John's Common Room ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 30 June 2024.
Responsibilities and Basis of Report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent Examiner's Statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed:
Dated: 10 January 2025
Deborah Graham, FCA
Ryecroft Glenton 32 Portland Terrace Newcastle upon Tyne NE2 1QP
Page 9
ST JOHN'S COMMON ROOM
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 JUNE 2024
| Note Income from: Donations and legacies 3 Charitable activities 4 Other trading activities 5 Other income Total income Expenditure on: Raising funds 6 Charitable activities 8 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 30 June 2024 £ 39,843 31,352 48,843 51 120,089 41,967 80,509 122,476 (2,387) 51,348 (2,387) 48,961 |
Total funds 30 June 2024 £ 39,843 31,352 48,843 51 120,089 41,967 80,509 122,476 (2,387) 51,348 (2,387) 48,961 |
Total funds 18 months ended 30 June 2023 £ 53,866 44,954 72,747 568 172,135 63,091 133,427 196,518 (24,383) 75,731 (24,383) 51,348 |
|---|---|---|---|
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 12 to 25 form part of these financial statements.
Page 10
ST JOHN'S COMMON ROOM
BALANCE SHEET AS AT 30 JUNE 2024
| Note Fixed assets Investments 13 Current assets Stocks 14 Debtors 15 Cash at bank and in hand Creditors: amounts falling due within one year 16 Net current assets Total assets less current liabilities Total net assets Charity funds Unrestricted funds 17 Total funds |
2,625 4,927 52,423 59,975 (11,014) |
2024 £ - - 48,961 48,961 48,961 48,961 48,961 |
1,670 6,437 59,114 67,221 (19,177) |
2023 £ 3,304 |
|---|---|---|---|---|
| 3,304 48,044 |
||||
| 51,348 | ||||
| 51,348 | ||||
| 51,348 | ||||
| 51,348 |
The financial statements were approved and authorised for issue by the Trustees on 10 January 2025 and signed on their behalf by:
Ms Emily Martin SJCR President
Ms Katherine Hickson Chair of Trustees
The notes on pages 12 to 25 form part of these financial statements.
Page 11
ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
1. General information
St John's Common Room Trust is a registered charity, number 1155621. The charity is unincorporated and its registered office is St John's College, 3 South Bailey, Durham, Co. Durham, DH1 3RJ.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
St John's Common Room meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
2. Accounting policies (continued)
2.4 Expenditure (continued)
All expenditure is inclusive of irrecoverable VAT.
2.5 Investments
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of Financial Activities.
2.6 Stocks
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.
2.7 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.8 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.9 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
2.10 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
3. Income from donations and legacies
| Unrestricted funds 30 June 2024 £ Donations 676 Grants - Durham University 11,922 Student membership subscriptions 27,245 39,843 Unrestricted funds 18 months ended 30 June 2023 £ Donations 41 Grants - Durham University 18,976 Student membership subscriptions 34,849 53,866 |
Total funds 30 June 2024 £ 676 11,922 27,245 |
|---|---|
| 39,843 | |
| Total funds 18 months ended 30 June 2023 £ 41 18,976 34,849 |
|
| 53,866 |
4. Income from charitable activities
| Unrestricted | Total | |
|---|---|---|
| funds | funds | |
| 30 June | 30 June | |
| 2024 | 2024 | |
| £ | £ | |
| Income from charitable activities - Student welfare and development | 31,352 | 31,352 |
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
4. Income from charitable activities (continued)
| Unrestricted | Total | |
|---|---|---|
| funds | funds | |
| 18 months | 18 months | |
| ended | ended | |
| 30 June | 30 June | |
| 2023 | 2023 | |
| £ | £ | |
| Income from charitable activities - Student welfare and development | 44,954 | 44,954 |
5. Income from other trading activities Income from non charitable trading activities
| Unrestricted funds 30 June 2024 £ Fundraising events Student balls, formal and other fundraising events 48,843 Unrestricted funds 18 months ended 30 June 2023 £ Fundraising events Student balls, formal and other fundraising events 72,747 |
Total funds 30 June 2024 £ 48,843 |
|---|---|
| Total funds 18 months ended 30 June 2023 £ 72,747 |
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
6. Expenditure on raising funds
Fundraising trading expenses
| Unrestricted funds 30 June 2024 £ Fundraising events direct costs 41,967 Fundraising trading expenses (continued) Unrestricted funds 18 months ended 30 June 2023 £ Fundraising events direct costs 63,091 |
Total funds 30 June 2024 £ 41,967 |
|---|---|
| Total funds 18 months ended 30 June 2023 £ 63,091 |
7. Analysis of grants
| Grants to | Total | |
|---|---|---|
| Individuals | funds | |
| 30 June | 30 June | |
| 2024 | 2024 | |
| £ | £ | |
| Grants, Student welfare and development | 336 | 336 |
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
7. Analysis of grants (continued)
| Grants to | Total | |
|---|---|---|
| Individuals | funds | |
| 18 months | 18 months | |
| ended | ended | |
| 30 June | 30 June | |
| 2023 | 2023 | |
| £ | £ | |
| Grants, Student welfare and development | 231 | 231 |
8. Analysis of expenditure on charitable activities
Summary by fund type
| Unrestricted funds 30 June 2024 £ Student welfare and development 80,509 Unrestricted funds 18 months ended 30 June 2023 £ Student welfare and development 133,427 |
Total 30 June 2024 £ 80,509 |
|---|---|
| Total 18 months ended 30 June 2023 £ 133,427 |
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
9. Analysis of expenditure by activities
| Student welfare and development Student welfare and development |
Activities undertaken directly 30 June 2024 £ 52,616 Activities undertaken directly 18 months ended 30 June 2023 £ 87,692 |
Grant funding of activities 30 June 2024 £ 336 Grant funding of activities 18 months ended 30 June 2023 £ 231 |
Support costs 30 June 2024 £ 27,557 Support costs 18 months ended 30 June 2023 £ 45,503 |
Total funds 30 June 2024 £ 80,509 |
|---|---|---|---|---|
| Total funds 18 months ended 30 June 2023 £ 133,426 |
Analysis of direct costs
| Student services Freshers week Student welfare and hardship Sports and societies costs Student enrichment |
Student welfare and development 30 June 2024 £ 14,908 3,777 1,769 12,990 19,172 52,616 |
Total funds 30 June 2024 £ 14,908 3,777 1,769 12,990 19,172 52,616 |
|---|---|---|
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
9. Analysis of expenditure by activities (continued)
Analysis of direct costs (continued)
| Student services Freshers week Student welfare and hardship Sports and societies costs Student enrichment |
Student welfare and development 18 months ended 30 June 2023 £ 24,999 3,302 2,329 19,530 37,532 87,692 |
Total funds 18 months ended 30 June 2023 £ 24,999 3,302 2,329 19,530 37,532 |
|---|---|---|
| 87,692 |
Analysis of support costs
| Staff costs Office and general administration costs Insurance Presidents flat Bank charges Governance costs Bad debts |
Student welfare and development 30 June 2024 £ 11,999 801 950 6,151 1,523 5,934 199 27,557 |
Total funds 30 June 2024 £ 11,999 801 950 6,151 1,523 5,934 199 27,557 |
|---|---|---|
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
9. Analysis of expenditure by activities (continued)
Analysis of support costs (continued)
| Staff costs Office and general administration costs Insurance Presidents flat Bank charges Governance costs Bad debts |
Student welfare and development 18 months ended 30 June 2023 £ 25,110 1,116 1,388 8,491 2,515 6,586 297 45,503 |
Total funds 18 months ended 30 June 2023 £ 25,110 1,116 1,388 8,491 2,515 6,586 297 |
|---|---|---|
| 45,503 |
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ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
9. Analysis of expenditure by activities (continued)
Governance costs included comprise:
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Officers'and Trustee expenses | 770 | 499 |
| Accountancy fees-Ryecroft Glenton | 2,069 | 2,040 |
| Examiner's fees-Ryecroft Glenton | 1,860 | 1,860 |
| Other costs | 1,235 | 2,187 |
| 5,934 | 6,586 |
10. Independent examiner's remuneration
| 18 months | ||
|---|---|---|
| ended | ||
| 30 June | 30 June | |
| 2024 | 2023 | |
| £ | £ | |
| Fees payable to the Charity's independent examiner for the independent | ||
| examination and preparation of the Charity's annual accounts | 3,929 | 3,900 |
11. Trustees' remuneration and expenses
During the year, Trustees has been paid remuneration indirectly from an employment with St John's College, and has the use of a flat, shared with St John's College, as follows:
| 18 months | |||
|---|---|---|---|
| ended | |||
| 30 June | 30 June | ||
| 2024 | 2023 | ||
| £ | £ | ||
| Miss Alice Butler | Remuneration | - | 8,024 |
| Other benefits | - | 2,745 | |
| Mr Thomas Jackson | Remuneration | - | 17,086 |
| Other benefits | - | 5,747 | |
| Ms Anna Robinson | Remuneration | 11,999 | - |
| Other benefits | 6,114 | - |
Page 21
ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
11. Trustees' remuneration and expenses (continued)
During the year ended 30 June 2024, expenses for travel & sustenance totalling £ 770 were reimbursed or paid directly to 4 Trustees (2023 - £499 to 2 Trustees) .
12. Tangible fixed assets
| Cost or valuation At 1 July 2023 At 30 June 2024 Depreciation At 1 July 2023 At 30 June 2024 Net book value At 30 June 2024 At 30 June 2023 13. Fixed asset investments At 1 July 2023 Additions Disposals Net book value At 30 June 2023 |
Fixtures and fittings £ 1,850 1,850 1,850 1,850 - - Other fixed asset investments £ 3,304 31 (3,335) 3,304 |
|---|---|
The above investment comprises a NS&I deposit which was closed in the year.
Page 22
ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
14. Stocks
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Finished goods and goods for resale | 2,625 | 1,670 |
15. Debtors
| Due within one year Prepayments and accrued income |
2024 £ 4,927 4,927 |
2023 £ 6,437 |
|---|---|---|
| 6,437 |
16. Creditors: Amounts falling due within one year
| Trade creditors Other creditors Accruals and deferred income |
2024 £ 6,840 274 3,900 11,014 |
2023 £ 15,033 244 3,900 |
|---|---|---|
| 19,177 |
Page 23
ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
17. Statement of funds
| Statement of funds - current year Unrestricted funds General Funds Statement of funds - prior year Unrestricted funds General Funds |
Balance at 1 July 2023 £ 51,348 Balance at 1 January 2022 £ 75,731 |
Income £ 120,089 Income £ 172,135 |
Expenditure £ (122,476) Expenditure £ (196,518) |
Balance at 30 June 2024 £ 48,961 |
|---|---|---|---|---|
| Balance at 30 June 2023 £ 51,348 |
Page 24
ST JOHN'S COMMON ROOM
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024
18. Analysis of net assets between funds
Analysis of net assets between funds - current period
| Unrestricted funds 2024 £ Current assets 59,975 Creditors due within one year (11,014) Total 48,961 |
Total funds 2024 £ 59,975 (11,014) 48,961 |
|---|---|
Analysis of net assets between funds - prior period
| Fixed asset investments Current assets Creditors due within one year Total |
Unrestricted funds 2023 £ 3,304 67,221 (19,177) 51,348 |
Total funds 2023 £ 3,304 67,221 (19,177) 51,348 |
|---|---|---|
19. Related party transactions
As disclosed above, the President of St John's Common Room is remunerated indirectly through St John's College (see note 11) in addition to other trustees via the means of paid employment.
Page 25