**Charity number: 1155621**
## **ST JOHN'S COMMON ROOM**
## **UNAUDITED**
**TRUSTEES' REPORT AND FINANCIAL STATEMENTS**
**FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **ST JOHN'S COMMON ROOM**
|**CONTENTS**||
|---|---|
||Page|
|**Reference and Administrative Details of the Charity, its Trustees and Advisers**|1|
|**Trustees' Report**|2 - 8|
|**Independent Examiner's Report**|9|
|**Statement of Financial Activities**|10|
|**Balance Sheet**|11|
|**Notes to the Financial Statements**|12 - 24|
**ST JOHN'S COMMON ROOM**
## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE PERIOD ENDED 31 DECEMBER 2021**
|**Trustees**|Miss Alice Butler (resigned 1 July 2022)|
|---|---|
||Reverend Susannah Curtis|
||Ms Carys Funnell, Chair|
||Ms Kate Hickson|
||Mr Martin Hodgetts|
||Mr Thomas Jackson|
||Ms Jennifer Knox|
||Mr George Padolsey (resigned 1 November 2021)|
||Ms Sarah Quinn (resigned 19 March 2022)|
||Ms Anna Robinson (appointed 1 July 2022)|
||Ms Emily Martin (appointed 1 July 2022)|
||Ms Elaine Grant (appointed 19 March 2022)|
||Ms Molly Byford (resigned 1 July 2021)|
||Mr Nickolas Tan (appointed 31 January 2022, resigned 1 July 2022)|
|**Charity registered**
**number**
1155621
**Principal office**
St John's College
3 South Bailey
Durham
Co. Durham
DH1 3RJ
**Honorary Treasurer**
Thomas Jackson (resigned 1 July 2022)
Anna Robinson (appointed 1 July 2022)
**Accountants**
Ryecroft Glenton
Chartered Accountants
32 Portland Terrace
Newcastle upon Tyne
Tyne and Wear
NE2 1QP||
Page 1
**ST JOHN'S COMMON ROOM**
## **TRUSTEES' REPORT FOR THE PERIOD ENDED 31 DECEMBER 2021**
The Trustees present their annual report together with the financial statements of the Charity for the year 1 January 2021 to 31 December 2021.
The financial statements have been prepared in accordance with the accounting policies set out in the notes to the financial statements and comply with the charity’s governing document, the Charities Act 2011 and the relevant version of the Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
## **Objectives and activities**
## **Policies and objectives**
The SJCR's policies and objectives are identical to its charitable objects which are the advancement of education of students at St John's College for the public benefit by:-
- promoting the interests and welfare of students at St John's College during their course of study and representing, supporting and advising students;
- being the recognised representative channel between students and St John's College and any other external bodies; and
- providing social, cultural, sporting and recreational activities and forms for discussions and debate for the personal development of its students.
- The SJCR seeks to ensure fair treatment of all its members in the execution of its charitable objects.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
## **Activities undertaken to achieve objectives**
The SJCR achieves its objectives through:
- making grants to organisations;
- providing building facilities;
- providing advocacy, advice, information and other services; and
- acting as an umbrella and resource body.
Page 2
**ST JOHN'S COMMON ROOM**
## **TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Objectives and activities (continued)**
## **Main activities undertaken to further the Charity's purposes for the public benefit**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission in determining the activities undertaken by the charity.
The Charity Commission in its public benefit guidance states that there are two key principles to be met in order to show that an organisation’s aims are for the public benefit: first there must be an identifiable benefit and, secondly, that the benefit must be to the to the public or a section of the public. The Trustees are satisfied that the aims and objectives of the charity, and the activities reported on above to achieve those aims meet these principles.
The Trustees achieve their objectives primarily through the running of social and educational events for our members as well as allowing personal development and recreation.
## **Achievements and performance**
## **Key performance indicators**
Subscription income £31,639 Net surplus on fundraising activities £7,783.
Page 3
**ST JOHN'S COMMON ROOM**
## **TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Achievements and performance (continued)**
## **Review of activities**
2021 was a year which saw the SJCR slowly emerge and recover from the impact of the COVID-19 pandemic. At the beginning of the year, students were mostly at home having not yet returned to Durham for their studies, so, our events and activities continued online. We facilitated the election of a new president and executive committee online as well as having our annual Festival Dinner celebrations (wherein the executive committee of the past year are thanked) virtually. In February Paul Leake, a charity external trustee, resigned which prompted the quick advertisement of the open position. Interviews followed and Katie Hickson was appointed as a new trustee in May. Also, during this time at the start of the year we rewrote our complaints procedure, to ensure it was fully equipped and comprehensive.
We ran many events during this time at a distance; for example, we organised Chinese New Year and Pancake Day events which saw students come to pick up ingredients and goodie-bags to then take to make and celebrate within different households. During this time, the welfare of our members was of the upmost importance. Our executive committee took over social media to encourage students to prioritise self-care through a variety of challenges including walking, reading and journalling. We also kept our welfare drop-ins strictly online during this period.
Over easter we ran successful Post Offer Visit Days online. These included talks from Open Day reps and staff members, followed by Q+As with current students. We also organised events like quizzes. Overall, we had around 300 prospective students engaged in over 9 events throughout the scheme.
Students returned for the Easter term even though teaching and exams were still mostly online. During exam season the welfare events team ran our annual Stressless programme. This included a range of events, from small group craft sessions to decorating cupcakes. These events helped promote mental health during the most stressful period of the academic year, as well as building community among our members. Making the most of the late spring weather and in keeping with government Coronavirus recommendations, these events were held outside.
Towards the end of the term, we ran a few in person events in line with government guidance. We were able to put on a successful Johns Music Society Barbeque, Eco Festival, Pride and Summer Soiree. It should be noted that the introduction of Pride was new this year and is an event we hope to see return every year. All of these events were ticketed and ticket-holders had to show proof of an LFT on the door to enter. Ticket-holders were sat in household bubbles and socially distanced from others to discourage the spread of COVID-19. However, unfortunately the student community saw a flare-up of the virus towards the end of term which meant we had to cancel Johns Day, Leavers Formal and MCR Brunch. We ran virtual events for Johns Day which included household challenges and Leavers Formal became a pizza evening on Linton Lawn.
SJCR awards were given out virtually. This year, the Presidents’ Commendation was introduced to appreciate volunteers who had gone above and beyond for the Common Room that year but did not qualify for Services to the SJCR.
The MCR in the year 2021 had a productive year transitioning out of the pandemic, the common room struggled with engagement and building momentum but the work from the MCR President and VP, meant events took place monthly. Post graduate students could still access support and welfare throughout the year. Sadly in the summer of 2021 all our summer events where cancelled due to the Covid Delta Variant outbreak within the college community.
Over the summer we prepared for Freshers Week, since renamed Welcome Week. A conscious effort was made over this time to make sure the Common Room was explained properly to those arriving so we could encourage membership and involvement after around a year of low engagement. A short SJCR video was created to be showcased which explained what we do and provide for students as well as how they can get involved.
Page 4
**ST JOHN'S COMMON ROOM**
## **TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Achievements and performance (continued)**
The induction of students was in person but heavily monitored by LFT testing. We were glad to see the return of the Mega party, tea and toast evenings, matriculation and club nights. This year, we also made sure to include ‘staying-in’ options wherever possible, so that students did not feel pressured to consume alcohol or go out clubbing. We finished off the week with two successful Freshers formals which provided an opportunity to show thanks for the hard work of out Freshers Representatives team of volunteers who joined the formal, as well as introducing the new students to formal dining at St Johns.
In November Bailey Ball returned. We checked negative LFTs alongside tickets and installed temporary ventilators in crowded spaces. It was great to see the return of this in-person event with a three-course meal provided as well as silent disco, events in the marquee, photos, chocolate fountain, bands and pizza breakfast. It should be mentioned that we had a great alumni presence at this event as students returned to experience the first Bailey Ball since 2019. This is the largest individual event organised by SJCR volunteers. As such general excitement among the college community around this time should be capitalised upon to encourage interest in joining SJCR volunteer teams such as the Social Events Committee.
Johns/Chads’ Day also returned in 2021 except this time it was held in November, as it had been cancelled the summer before. The day was completed with a drink reception, buffet and awards in Leech Hall. The CCR continued to advocate for the welfare of Cranmer students throughout 2021, and despite the difficulties posed by Covid-19 worship remained the foundation of college life, whether it was in person or online. The CCR navigated a socially-distanced farewell for those graduating in the summer of 2021, but were pleased to be able to welcome a new cohort of Cranmer students in person in September.
Michaelmas term was not without its challenges however, as term came to an end, we unfortunately decided to cancel out Christmas Mega-formal due to food supply chain issues and a shortage of catering staff due to COVID. In its place, we organised a Christmas Jumper Party where members wore festive jumpers and drinks and pizza were provided in addition to Christmas tree decorations which attendees placed on a pair of trees placed in Leech Hall. The charity also faced issues within its executive committee with a few volunteer resignations from the executive committee. In response to this, a new risk register was written (which is expected to be finished in early 2022) which helps mitigate risks surrounding volunteers. To fill the positions on the executive which were now vacant, our chair made TikTok videos to explain roles and the President advertised them on their Instagram. We were able to get positions filled before the Christmas break.
For the MCR the start of the 2021/2022 academic year, was a strong start for the MCR. There was strong engagement from induction week and this lead to high turnout of students coming to the pre-Mega party social event. The cake decorating event in October was also well attended, with a large majority of international students having attended the event.
We also began having weekly online drop-ins with trustees. These were great for any quick advice or guidance we needed or to share any information that had come to light in the past week. We hope to continue the use of drop-ins, keeping meetings short and for approval or discussion of matters in our cycle of tasks only. During this time, we also began to consider the renewal of our 5-year strategy, which was due in June.
## **Fundraising activities and income generation**
The Common Room works in partnership with College and University in the induction of new students during “Fresher’s week”. Inducting new students into the common room effectively increases income gained through membership fees.
Page 5
**ST JOHN'S COMMON ROOM**
## **TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Financial review**
## **Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
## **Reserves policy**
The SJCR and the board of trustees adopted a reserves policy to protect against potential losses through services, sports and societies and the largest social event. These were chosen as basis of the reserves policy as they are the most likely to fluctuate.
It should also be noted that the financial year falls part-way through the academic year and so at the balance sheet date most of the sums from that academic year’s subscription would not have been spent. Over the course of the rest of the academic year (the new one commencing in September/October), we would anticipate around £9,000 -£10,000 to be spent, before a new set of subscriptions are received.
On 31st December 2021, the SJCR held £75,731 in reserves, of which £69,851 was cash at bank and in hand which the Trustees consider to be reasonable and in line with the above policies.
## **Financial review**
As these financial statements indicate, the Charity has a sound financial base. One of the aims of the Trustees is to secure the long-term future of the Charity by careful and prudent management of its assets. As of 31 December 2021 the Charity had net assets of £75,731 (2020: £64,843) and it is the opinion of the trustees that the existing reserves are sufficient to meet any reduction in incoming resources in the foreseeable future.
## **Structure, governance and management**
## **Constitution**
Throughout the period the charity was controlled by its governing document, the St John’s College SJCR Constitution (“The Constitutional Documents of the John’s Common Room”). The governing document, ratified and adopted on 02 February 2011. Its most up to date form was ratified on 24 November 2020, due to a referendum.
The SJCR was registered as an independent charity on 4 February 2014 (registered number 1155621), it was an unregistered charity prior to this point.
Under the current Constitution, the SJCR and its property is managed and administered by a Board of Trustees. The Board consists of The SJCR President, Treasurer and three Vice-Presidents and Four External Trustees. Internal and External Trustees are appointed in accordance with the procedures stated in the constitutional documents.
## **Methods of appointment or election of Trustees**
Internal Trustees are nominated by SJCR members for appointment by the Board of Trustees. External Trustees are voted upon in general meetings of the Trustee Board and then ratified by a general meeting of members, holding their position for up to two terms of four years.
Page 6
**ST JOHN'S COMMON ROOM**
## **TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Structure, governance and management (continued)**
## **Organisational structure and decision-making policies**
The SJCR elects members of the SJCR to various officer roles, with varying responsibilities; of these, thirteen are members of the Executive Committee. The SJCR Executive Committee acts as a Management Committee and usually meets weekly, and failing that, fortnightly, during term time. Of the thirteen, a core of five are members of the Tier 1 Executive Committee, who are the five Internal Trustees.
All policy, planning and major financial or strategic decisions must either be approved by a SJCR general meeting or a Trustee meeting, or, when appropriate, both. Operational decisions are made by the appropriate SJCR Officers.
## **Policies adopted for the induction and training of Trustees**
Trustees are given in house training on their responsibilities as well as the governing structure of the SJCR. Training and induction are delivered by the Chair of Trustees. New Trustees are also referred to the charities commission website for help.
## **Pay policy for key management personnel**
The President’s employment of 30 hours per week is legally out-sourced by the SJCR to St John’s College (Charity No. 1141701) in order to ensure adherence to employment law, good practice and taxation matters. The monies for the President’s salary are transferred from the SJCR to St John’s College, and proper records kept. No other Trustees are remunerated in any way.
## **Related party relationships**
The SJCR is recognised by St John’s College as the student representative body as agreed upon by a memorandum of agreement. We take on some joint activities mainly through St. John’s College, which is part of the University of Durham, such as open days, academic and social events. The SJCR works in collaboration with the Durham Students Union and consequently the National Union of Students, both of which provides wider representation for SJCR members and also offers guidance and support. The SJCR is partnered with the University of Durham, which provides space and facilities to members. We accept funding from University of Durham on a per member basis. We have strong links with various other academic and student bodies connected to St John’s College and the University of Durham generally.
## **Risk management**
The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks.
The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud, reputation, and error. There currently is a risk register, which is reviewed annually. Further policies and protocols in include: the Financial Procedures of the Common Room, including cash and card handling policies as well as a whistleblowing procedure; the Memorandum of Agreement between the Trustees and College Council; and Common Room Representation on College Room Representation on College Council and Committees.
Page 7
**ST JOHN'S COMMON ROOM**
## **TRUSTEES' REPORT (CONTINUED) FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Plans for future periods**
Major projects or activities in the foreseeable future include:
- Host fundraisers to finance activities of the charity
- Continue to provide previously listed services to members of the SJCR
- Continuing to operate in the best interests of the members within the changing landscape of higher education in the UK
- Investigate changing the structure of the charity
## **Statement of Trustees' responsibilities**
The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP (FRS 102);
- make judgments and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 18 October 2022 and signed on their behalf by:
**Carys Funnell** Chair of Trustee Board
**Mr Thomas Jackson** SJCR President 2021-22
Page 8
**ST JOHN'S COMMON ROOM**
## **INDEPENDENT EXAMINER'S REPORT FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **Independent Examiner's Report to the Trustees of St John's Common Room ('the Charity')**
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 December 2021.
## **Responsibilities and Basis of Report**
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent Examiner's Statement**
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent Examiner's Report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Signed:
Dated: 18 October 2022
Deborah Graham, FCA
Ryecroft Glenton 32 Portland Terrace Newcastle upon Tyne NE2 1QP
Page 9
**ST JOHN'S COMMON ROOM**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD ENDED 31 DECEMBER 2021**
|**Note**
**Income from:**
Donations and legacies
3
Charitable activities
4
Other trading activities
5
Other income
**Total income**
**Expenditure on:**
Raising funds
6
Charitable activities
8
**Total expenditure**
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2021**
**£**
**43,557**
**19,747**
**28,425**
**57**
**91,786**
**20,642**
**60,256**
**80,898**
**10,888**
**64,843**
**10,888**
**75,731**|**Total**
**funds**
**2021**
**£**
**43,557**
**19,747**
**28,425**
**57**
**91,786**
**20,642**
**60,256**
**80,898**
**10,888**
**64,843**
**10,888**
**75,731**|_Total_
_funds_
_2020_
_£_
_34,517_
_10,805_
_1,832_
_5,402_
_52,556_|
|---|---|---|---|
||||_1,303_
_42,281_
_43,584_|
||||_8,972_|
||||_55,871_
_8,972_
_64,843_|
The Statement of Financial Activities includes all gains and losses recognised in the year.
The notes on pages 12 to 24 form part of these financial statements.
Page 10
## **ST JOHN'S COMMON ROOM**
## **BALANCE SHEET AS AT 31 DECEMBER 2021**
|**Note**
**Fixed assets**
Tangible assets
12
Investments
13
**Current assets**
Stocks
14
Debtors
15
Cash at bank and in hand
Creditors: amounts falling due within one
year
16
**Net current assets**
**Total assets less current liabilities**
**Total net assets**
**Charity funds**
Unrestricted funds
17
**Total funds**|**965**
**9,695**
**69,851**
**80,511**
**(7,926)**|**2021**
**£**
**-**
**3,146**
**3,146**
**72,585**
**75,731**
**75,731**
**75,731**
**75,731**|_1,908_
_24,318_
_39,558_
_65,784_
_(4,548)_|_2020_
_£_
_461_
_3,146_|
|---|---|---|---|---|
|||||_3,607_
_61,236_|
|||||_64,843_|
|||||_64,843_|
|||||_64,843_|
|||||_64,843_|
The financial statements were approved and authorised for issue by the Trustees on 18 October 2022 and signed on their behalf by:
**Ms Carys Funnell** Chair of Trustees
## **Mr Thomas Jackson**
SJCR President 2021-22
The notes on pages 12 to 24 form part of these financial statements.
Page 11
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **1. General information**
St John's Common Room Trust is a registered charity, number 1155621. The charity is unincorporated and its registered office is St John's College, 3 South Bailey, Durham, Co. Durham, DH1 3RJ.
## **2. Accounting policies**
## **2.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
St John's Common Room meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
## **2.2 Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
## **2.3 Income**
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
## **2.4 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources.
Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
Page 12
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **2. Accounting policies (continued)**
## **2.5 Tangible fixed assets and depreciation**
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following basis:
Fixtures and fittings - 25%
## **2.6 Investments**
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance Sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of Financial Activities.
## **2.7 Stocks**
Stocks are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks.
## **2.8 Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
## **2.9 Cash at bank and in hand**
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **2.10 Liabilities and provisions**
Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
## **2.11 Financial instruments**
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
Page 13
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **2. Accounting policies (continued)**
## **2.12 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
## **3. Income from donations and legacies**
|**Unrestricted**
**funds**
**2021**
**£**
Donations
15
Grants - Durham University
11,903
Student membership subscriptions
31,639
43,557
_Unrestricted_
_funds_
_2020_
_£_
Donations
_518_
Grants - Durham University
_10,519_
Student membership subscriptions
_23,480_
_34,517_|**Total**
**funds**
**2021**
**£**
**15**
**11,903**
**31,639**
**43,557**|
|---|---|
||_Total_
_funds_
_2020_
_£_
_518_
_10,519_
_23,480_
_34,517_|
Page 14
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **4. Income from charitable activities**
|**Unrestricted**
**funds**
**2021**
**£**
Income from charitable activities - Student welfare and development
19,747
_Unrestricted_
_funds_
_2020_
_£_
Income from charitable activities - Student welfare and development
_10,805_|**Total**
**funds**
**2021**
**£**
**19,747**|
|---|---|
||_Total_
_funds_
_2020_
_£_
_10,805_|
## **5. Income from other trading activities Income from non charitable trading activities**
|**Unrestricted**
**funds**
**2021**
**£**
Fundraising events
Student balls, formal and other fundraising events
28,425
_Unrestricted_
_funds_
_2020_
_£_
Fundraising events
Student balls, formal and other fundraising events
_1,832_|**Total**
**funds**
**2021**
**£**
**28,425**|
|---|---|
||_Total_
_funds_
_2020_
_£_
_1,832_|
Page 15
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **6. Expenditure on raising funds**
## **Fundraising trading expenses**
|**Unrestricted**
**funds**
**2021**
**£**
Fundraising events direct costs
20,642
**Fundraising trading expenses (continued)**
_Unrestricted_
_funds_
_2020_
_£_
Fundraising events direct costs
_1,303_|**Total**
**funds**
**2021**
**£**
**20,642**|
|---|---|
||_Total_
_funds_
_2020_
_£_
_1,303_|
## **7. Analysis of grants**
|Grants, Student welfare and development
Grants, Student welfare and development|**Grants to**
**Individuals**
**2021**
**£**
200
_Grants to_
_Individuals_
_2020_
_£_
_306_|**Total**
**funds**
**2021**
**£**
**200**|
|---|---|---|
|||_Total_
_funds_
_2020_
_£_
_306_|
Page 16
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **8. Analysis of expenditure on charitable activities**
## **Summary by fund type**
|**Unrestricted**
**funds**
**2021**
**£**
Student welfare and development
60,256
_Unrestricted_
_funds_
_2020_
_£_
Student welfare and development
_42,281_|**Total**
**funds**
**2021**
**£**
**60,256**|
|---|---|
||_Total_
_funds_
_2020_
_£_
_42,281_|
## **9. Analysis of expenditure by activities**
|Student welfare and development
Student welfare and development|**Activities**
**undertaken**
**directly**
**2021**
**£**
35,264
_Activities_
_undertaken_
_directly_
_2020_
_£_
_21,856_|**Grant**
**funding of**
**activities**
**2021**
**£**
200
_Grant_
_funding of_
_activities_
_2020_
_£_
_306_|**Support**
**costs**
**2021**
**£**
24,792
_Support_
_costs_
_2020_
_£_
_20,119_|**Total**
**funds**
**2021**
**£**
**60,256**|
|---|---|---|---|---|
|||||_Total_
_funds_
_2020_
_£_
_42,281_|
Page 17
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **9. Analysis of expenditure by activities (continued)**
## **Analysis of direct costs**
|Depreciation
Student services
Freshers week
Student welfare and hardship
Student shared equipment purchases
Bar costs
Sports and societies costs
Student enrichment
Depreciation
Student services
Freshers week
Student welfare and hardship
Student shared equipment purchases
Sports and societies costs
Student enrichment|**Student**
**welfare and**
**development**
**2021**
**£**
461
8,533
4,803
1,141
715
2,217
6,454
10,940
35,264
_Student_
_welfare and_
_development_
_2020_
_£_
_463_
_8,647_
_3,353_
_803_
_1,954_
_4,242_
_2,394_
_21,856_|**Total**
**funds**
**2021**
**£**
**461**
**8,533**
**4,803**
**1,141**
**715**
**2,217**
**6,454**
**10,940**
**35,264**
_Total_
_funds_
_2020_
_£_
_463_
_8,647_
_3,353_
_803_
_1,954_
_4,242_
_2,394_
_21,856_|
|---|---|---|
Page 18
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **9. Analysis of expenditure by activities (continued)**
## **Analysis of support costs**
|Staff costs
Office and general administration costs
Insurance
Presidents flat
Bank charges
Governance costs
Bad debts
Staff costs
Office and general administration costs
Insurance
Presidents flat
Bank charges
Other costs
Governane costs|**Student**
**welfare and**
**development**
**2021**
**£**
14,669
654
651
5,490
794
2,399
135
24,792
_Student_
_welfare and_
_development_
_2020_
_£_
_10,676_
_254_
_2,051_
_4,662_
_11_
_456_
_2,009_
_20,119_|**Total**
**funds**
**2021**
**£**
**14,669**
**654**
**651**
**5,490**
**794**
**2,399**
**135**
**24,792**
_Total_
_funds_
_2020_
_£_
_10,676_
_254_
_2,051_
_4,662_
_11_
_456_
_2,009_
_20,119_|
|---|---|---|
Page 19
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **9. Analysis of expenditure by activities (continued)**
Governance costs included above comprise:
||**2021**
_2020_|
|---|---|
||**£**
_£_|
|||
|Officers'and Trustee expenses|**154**
_109_|
|Independent examer's fees-Ryecroft glenton|**1,030**
_935_|
|Accounts preparation fees|**950**
_865_|
|Other costs|**265**
_100_|
||**2,399**
_2,009_|
## **10. Independent examiner's remuneration**
||**2021**|_2020_|
|---|---|---|
||**£**|_£_|
|Fees payable to the Charity's independent examiner for the independent|||
|examination and preparation of the Charity's annual accounts|**1,980**|_1,800_|
## **11. Trustees' remuneration and expenses**
During the year, a Trustee has been paid remuneration indirectly from an employment with St John's College, and has the use of a flat, shared with St John's College, as follows:
|||**2021**|_2020_|
|---|---|---|---|
|||**£**|_£_|
|Miss Alice Butler|Remuneration|**6,822**|_-_|
||Other benefits|**2,745**|_-_|
|Ms Molly Byford|Remuneration|**7,235**|_4,059_|
||Other benefits|**2,745**|_3,475_|
During the year ended 31 December 2021, expenses for sustenance totalling _£_ 154 were reimbursed or paid directly to 2 Trustees _(2020 - £109 to 2 Trustees)_ .
Page 20
## **ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
|**12.**
**Tangible fixed assets**
**Cost or valuation**
At 1 January 2021
At 31 December 2021
**Depreciation**
At 1 January 2021
Charge for the year
At 31 December 2021
**Net book value**
At 31 December 2021
_At 31 December 2020_
**13.**
**Fixed asset investments**
**Cost or valuation**
At 1 January 2021
At 31 December 2021
**Net book value**
At 31 December 2021
_At 31 December 2020_
The above investment comprises a NS&I deposit.|**Fixtures and**
**fittings**
**£**
**1,850**|
|---|---|
||**1,850**|
||**1,389**
**461**|
||**1,850**|
||**-**|
||_461_|
||**Other fixed**
**asset**
**investments**
**£**
**3,146**|
||**3,146**|
||**3,146**|
||_3,146_|
|||
Page 21
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **14. Stocks**
||**2021**|_2020_|
|---|---|---|
||**£**|_£_|
|Finished goods and goods for resale|**965**|_1,908_|
## **15. Debtors**
|**Due within one year**
Other debtors
Prepayments and accrued income|**2021**
**£**
**1,000**
**8,695**
**9,695**|_2020_
_£_
_-_
_24,318_|
|---|---|---|
|||_24,318_|
## **16. Creditors: Amounts falling due within one year**
|Trade creditors
Other creditors
Accruals and deferred income|**2021**
**£**
**3,862**
**284**
**3,780**
**7,926**|_2020_
_£_
_2,494_
_254_
_1,800_|
|---|---|---|
|||_4,548_|
Page 22
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **17. Statement of funds**
|**Statement of funds - current year**
**Unrestricted funds**
General Funds
**Statement of funds - prior year**
**Unrestricted funds**
General Funds|**Balance at 1**
**January**
**2021**
**£**
**64,843**
_Balance at_
_1 January_
_2020_
_£_
_55,871_|**Income**
**£**
**91,786**
_Income_
_£_
_52,556_|**Expenditure**
**£**
**(80,898)**
_Expenditure_
_£_
_(43,584)_|**Balance at**
**31**
**December**
**2021**
**£**
**75,731**|
|---|---|---|---|---|
|||||_Balance at_
_31_
_December_
_2020_
_£_
_64,843_|
Page 23
**ST JOHN'S COMMON ROOM**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 DECEMBER 2021**
## **18. Analysis of net assets between funds**
## **Analysis of net assets between funds - current year**
|**Unrestricted**
**funds**
**2021**
**£**
Fixed asset investments
3,146
Current assets
80,511
Creditors due within one year
(7,926)
**Total**
75,731|**Total**
**funds**
**2021**
**£**
**3,146**
**80,511**
**(7,926)**
**75,731**|
|---|---|
## **Analysis of net assets between funds - prior year**
|Tangible fixed assets
Fixed asset investments
Current assets
Creditors due within one year
**Total**|_Unrestricted_
_funds_
_2020_
_£_
_461_
_3,146_
_65,784_
_(4,548)_
_64,843_|_Total_
_funds_
_2020_
_£_
_461_
_3,146_
_65,784_
_(4,548)_
_64,843_|
|---|---|---|
## **19. Related party transactions**
As disclosed above, the President of St John's Common Room is remunerated indirectly through St John's College (see note 11).
There were no other related party transactions during the year.
Page 24