2023-12-31-accounts

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Diocese of London

Charity Registration Number: 1155602

Report & Accounts 31 December 2023

Tandem Accounting Chartered Accountants 17 Heathville Road London N19 3AL

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report and Financial Statements 2023 Contents

	Page
Legal and administrative information	2
Report of the Parochial Church Council	3
Independent Examiner’s report to the Parochial Church Council	11
Statement of financial activities	12
Balance sheet	13
Notes to the financial statements	14

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Legal and Administrative Information For the year ended 31 December 2023

Charity Name The Parochial Church Council of The Ecclesiastical Parish of St Mark St Marylebone (Hamilton Terrace). Charity No 1155602. The Parish was established in 1847 and is a charity which was formally registered with the Charity Commission on 3 February 2014. Principal Address Hamilton Terrace, London, NW8 9UT Governing Document Parochial Church Council Powers Measure (1956) as amended and Church Representation Rules. Objective Promoting in the ecclesiastical parish the whole mission of the Church. Members of the PCC The Members of the PCC who served during the year or who were serving at the date of this report were: Clergy Rev Kate Harrison (Chair) Churchwardens Katherine Laurenson (to May 2023) Mark Kennedy (from May 2022) Elected Lay Edgar Rogers (ending May 2024) Representatives Sally Harrison (ending May 2024) Maya Arputham (ending May 2024) Gerlinde Kathuria (from January 2014) Naa-Ayeley Attoh (from January 2014) Roger Bloomfield (ending 7 Oct 2023) Jim Stidham (from May 2021) Karen Little (from Feb 2024 Sylvia Dibble (from May 2024) Co-opted members Ian Collins Health & safety representative Lay Representatives to Josie Ohene-Djan (from May 2022) the Deanery Synod Isla Cameron (from May 2022)

Key Management Those in charge of directing, controlling, running and operating the Church on a day-to-day Personnel basis are the Incumbent, Church Wardens and Treasurer. Accountant Kevin Ogilvie 13 Evelyns Close Uxbridge, UB8 3LR Independent Examiner John Helm ACA Tandem Accounting 17 Heathville Road London N19 3AL Quinquennial Inspector John BI Scott RIBA, AABC West Scott Architects The Studio 3A Bath Road Bedford Park London W4 1LL

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

The Parochial Church Council of The Ecclesiastical Parish of St Mark St Marylebone (Hamilton Terrace) (“PCC”) submits its report and the financial statements of the PCC for the year ended 31 December 2023. The financial statements have been prepared in the format prescribed by the Statement of Recommended Practice: Accounting and Reporting by Charities (SORP2019 (FRS102)). The legal and administrative information set out earlier in this document forms part of this report.

The PCC co-operates with the incumbent in promoting the whole mission of the Church within its Parish and beyond. It also has responsibility for the non-stipendiary staff and the maintenance of the church building and the church hall complex.

1. Structure, Governance & Management

1.1 Trustees

The PCC is a body corporate with perpetual succession. The full PCC meets around six times during the year. Outside of this, smaller working groups, such as the hall management committee, meet as required. The PCC discusses a full range of matters relating to finance, fabric, general administration and responsibility for keeping of the Electoral Roll. Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM) in accordance with the Church Representation Rules.

Membership of the PCC comprises the incumbent (our vicar), churchwardens, members elected by those members of the congregation who are on the electoral roll of the church (including those elected as representatives of Deanery Synod) and co-opted members. All who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC.

PCC members are responsible for making decisions on all matters of general concern and importance to the parish including how funds are to be spent. New members should receive initial training on the workings and responsibilities of the PCC.

1.2 Standing Committee

The Standing Committee, comprising the Vicar and the churchwardens, has the power to transact any urgent business of the PCC between its meetings, subject to any directives given by the PCC.

1.3 Church Attendance

The electoral roll is completely reviewed and revised once every six years but is updated every year in between. After full revision in 2022, there were 85 members on the electoral roll.

1.4 Risk Management

The PCC has a risk management strategy which comprises:

• An annual review of the risks that the PCC may face;

• The establishment of systems and procedures to mitigate those risks; and

• The implementation of procedures designed to minimise any potential impact on the PCC should those risks materialise.

The PCC’s primary concern and objective is the discipling of individuals for the glory of God and promotion of the pastoral, evangelical, social and ecumenical mission of the church. The PCC acknowledges that it has a responsibility, via its individual Members and as a body of Members, to identify and properly manage the risks it faces in achieving its primary aim. The PCC has assessed the major risks to which it exposed, in particular those relating to the specific operational areas of the charity and its finances. The PCC believes that, by monitoring reserve levels, by ensuring that controls exist over key financial systems, and by examining the operational risks faced by the church, it has established effective systems and controls to mitigate those risks.

The PCC has a number of measures in place to mitigate risk, including a health and safety policy and a safeguarding policy overseen by the PCC, as well as a robust pastoral structure to deal with personnel issues. Financial risk is managed by the Treasurer and Churchwardens who report to the Vicar.

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

2. Activities, Strategies & Public Benefit

The PCC follows the Anglican model of authority through Holy Scripture and human reason and the tradition of the church encourages participation in sacramental worship.

When planning our activities for the year, we have considered the Charity Commission’s guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we aim to enable ordinary people to live out their faith as part of our parish community through:

• Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus.

• Provision of pastoral care for people living in the parish.

• Missionary and outreach work.

The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St. Mark’s. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament. To facilitate this work, it is important that we maintain the fabric of the church and the church hall.

3. Review of the Year from the Incumbent, Rev. Kate Harrison

The year started well, but we all know what happened on the night of 26 January 2023. The fire that left our beautiful church building in ruins has dominated our lives ever since.

It took many months to remove the rubble from the building and to separate pieces of mosaic tiles and fragments of stained glass from the burnt timbers and stone. I documented as much as I could through photos and videos and kept you all informed.

Through this time, we have had the support of the diocese, especially Archdeacon Luke, Georgina, the Operations Manager, Bob, the client rep, and Kevin from the property department. Jim, our treasurer was our rock. He kept the finances on track and asked all the right questions of the experts that the diocese offered us. He gave us so much time, day and night and poured his soul into everything. He chaired a small team that met weekly to discuss issues raised at the weekly diocesan meeting. This group consisted of Jim, Roger, Mark and David and me. We could not have got through those early days without the knowledge and creativity of that group. They made decisions quickly around the big works to make the building safe and how we could logistically carry on as a worshipping community. There is no doubt that, without the tenacity and efforts of that group, we would not be in this building today. I’m sure you can imagine the gut punch that it felt like when we got in here only to find that the roof leaked. It was hard work, and it took its toll emotionally as well and so I want to give my thanks for all of them and the way they carried us through, unseen by most of the congregation.

Then there was the music department. Dan found creative ways for us to carry on with our music tradition in the most challenging of circumstances. That continuity of worship style really held us. To continue with the standard of music we were used to in those Glastonbury style days helped to hold us together in our shock and remind us that we were still the same St Mark’s even though we had been displaced. The choir membership changed over time, but we retained the scholars and recruited new scholars when Robbie, Sophia and Lauren’s contracts ended, and they moved on to new pastures. Fionn, Ellie and Issie joined Harun and created the most amazing team.

It was a real blow when Dan decided that his time with us was over, but the scholars really stepped up and took on the role of Director of Music between them – which has given them some amazing experience for their career development as well as being hugely valuable to us. We also said a sad goodbye to our Assistant Director of Music, Jordan. We are fortunate that we have found Chris who has not only been our organist but has thrown himself into the life of St Mark’s.

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

After the first couple of weeks literally in the open air, my good friend, Fr Simon at St Paul’s Covent Garden lent us a marquee. This kept the worst of the weather off us and meant that we could even hold funerals in the vicarage garden. Being able to carry on with our care for the larger community was such an important thing in those early days. It would have been very easy for us to focus inwards at the exclusion of the ministry God calls us to, but this didn’t happen. Not only did we carry on with our services, both in the vicarage and in the vicarage garden, we started a new service – Messy Church. It was important to show that we were still here and still ready to get involved in God’s mission, even though our own brokenness. I thank everyone who backed that and especially Angela, Gerlinde and Gregg who put huge efforts in to make it happen.

We also brought back our other outreach activities as soon as possible – Paint and Sip started meeting in the garden over the summer and the Renew Wellbeing Café was started again within a matter of weeks of being in the hall. We even brought back Have I Got Pews For You, headlined by Fiona Allen – a huge coup. A jazz afternoon, Coronation Party, and cream teas also made sure that we kept the fun that is such a big part of who we are. Our Christmas Fair was a fantastic success and raised nearly £1000 as well as being an important way to let people know we are still here.

This year also saw us creating a close relationship with Hampstead Court Care Home. I spend an afternoon there every week looking after pastoral and spiritual needs of the residents, relatives and staff. They are now part of the St Mark’s family, and I hope our connection grows.

I think it was amazing how we brought or unique St Mark’s character into such unusual surroundings. Our worship was beautiful in the garden, and we kept our traditions even in the mud. I will never forget the kindness of Fr Peter from All Saints Margaret St who contacted me to stock us up with communion wine, wafers and incense the day after the fire, and Fr James, chaplain to the Bishop of Fulham, who came on the first Sunday morning to give us the chalice and cruet set which we still use for midweek masses. In the most difficult circumstances, we have been determined to give of our very best and offer the most beautiful worship to the glory of God.

Eventually, after cold winter days, spring downpours and hot summer mornings in the vicarage garden we were able to move into the hall which had been refurbished at huge cost. Gerlinde and Angela put in time and energy to make sure that we had the facilities we needed to make things run smoothly in the kitchens, and David worked with me to make sure we had everything in to run services. A new organ, largely funded by insurance, meant that we had another fabulous dimension to our music, and we will be able to bring this new organ into the rebuilt church.

Thanks to St John’s Wood Church we have a font and St Mary with All Soul’s Kilburn took care of our need for an altar. There are obviously challenges to having a church which is also a community hall but Angela and Gerlinde have worked closely with me to try to find the balance. It is important that we have a space for the community, but we also have to make sure we can preserve the sacred. We are learning so many valuable lessons for how we will make things work in our new church building.

I can’t imagine there has been a harder year in the entire history of St Mark’s. It has taken its toll on all of us. We have felt broken at times. But we are not broken, although we have been wounded. We are still, despite it all, the body of Christ … and that is a resurrected body. Our wounds are going to be sore, but they will heal. We have shown such resilience and can continue to do so. We must be resurrection people. We are not here to be people behind closed doors. This year has started well with our new services and outreach events and groups. But there is always room for you to get more involved with the mission God is calling us to. We are anointed by the Holy Spirit to grow deeper in love for God and to make God’s presence known in this parish. Nothing is more important than that. As the building is re-created, so must we be. Our challenge this year is to grow in our own discipleship and faith, to grow numerically and to grow in our service to the world. So, I ask you to consider, what will you do?

Admin Support

Angela Seymour took on the role of Parish Administrator in September 2022 on a contractor basis. Her role has included setting up regular payments from hall renters. Angela stepped down from the PCC when she started the contractor role.

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

Services

Parish Mass – Sunday at 10.30am. Services have been held in the church and streamed on Facebook where we have continued to gather a committed and regular congregation.

Eucharist – Each Thursday at 7pm said Eucharist from the Book of Common Prayer followed by Bible Study. Choral Evensong – 4[th] Sunday of the month.

Healing service – 2[nd] Sunday of the month.

Messy Church – 3[rd] Sunday of the month (This began in April 2023).

Evening Prayer – Every Tuesday evening conducted over Zoom by a member of the congregation .

Other Community Resources

Renew Wellbeing Café – Every Wednesday at 10am for 2hrs. A community space for a variety of hobbies and activities. The activities are based around the '5 ways to wellbeing' which promote good mental and emotional health. – Coffee, Tea and Cakes Third Saturday of the month at 10 am.

Children’s provision – Since the easing of COVID, there have not yet been sufficient numbers to support resuming Sunday School or Little Lions. However, a children’s space has been set up in the church where children and their parents can sit and play. This began in April 2022 and has been enthusiastically welcomed and expanded.

Volunteers

We are grateful to all who volunteered time and skills to keep St Mark’s alive and, once permitted, open during a hugely challenging year. This includes our churchwardens, members of the PCC, our readers, intercessors and servers, Evening Prayer leaders, members of our voluntary choir, those leading outreach activities and our team of gardeners and flower arrangers, led by Gerlinde Kathuria.

4. Achievements and Performance: Additional Reports

4.1 Safeguarding

St Mark’s takes its responsibilities with regard to safeguarding all vulnerable people incredibly seriously. Safeguarding is a standing item on the PCC agenda. Our safeguarding officers are Angela Seymour and Josephine Ohene-Djan. After the 2023 APCM all PCC members will be required to go through the DBS application process and to complete the online training course. Under section 5 of the Safeguarding and Clergy Discipline Measure 2016 all authorised clergy, licensed readers, ministry group leaders and helpers, churchwardens and PCC members must comply with the safeguarding guidance issued by the House of Bishops (this will include both policy and practice guidance). One safeguarding concern has been raised in this reporting period.

4.2 Quinquennial Inspections

The last quinquennial inspection was undertaken late 2022 and the report was released in January 2023. The report recommended extensive repairs to the building which was suffering from subsidence to the East end. The report was made redundant by the fire.

4.3 The Church Hall Management Team Report

The hall had been closed since the fire in January 2023 and was in state of disrepair: parts of the ceiling had collapsed and were rotting from damp. Once the hall was cleared as safe to enter, extensive repairs were carried out on the hall (including the annexe) with a short-term view of covering five years until the church is rebuilt and usable. This work was overseen by the Rebuild Steering Group consisting of: Mother Kate, Jim Stidham, Roger Bloomfield, Mark Kennedy and David Harrison who met weekly. The repairs included patching up the leaking roof, repairing the wooden floor, installing an effective fire alarm system (including substantial fire doors), and adding a side entrance and stairs to access the stage from the annexe. In addition, the roof and walls were painted. The hall was made safe for use and re-opened mid-September 2023. This report does not cover the Church Cottage, as this not under the remit of the Hall Management Team.

Since re-opening the hall has gradually increased its activities: both SMHT activities and external activities which bring in extra income. Longstanding hirer Raxita returned with her tutoring classes along with Kiddikicks (physical activity for young children), Caterpillar Music (musical activities for toddlers) and more recently in April, a children’s judo club. The Green Room in the annexe is also hired out for singing and piano lessons. The hall also hosts children’s birthday parties and other

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

one-off activities, including Lady Harriott Tennant’s wake and poll station use. The hall roughly brings in £18,000 a year and there is potential to bring in more. So far, all hirers have paid promptly.

Since the fire, services were held in the vicarage garden and, since September, held in the hall – utilising both the main hall and the Green Room.

Hall Housekeeping

Bookings: bookings and calendar are the responsibility of the Parish Administrator, Angela Seymour. Cleaning: Two people are contracted to clean the hall: Eddie (main hall) and Eric Haynes (annexe/Green Room). Fire Alarm: Tested weekly by Angela and Gerlinde.

The Hall Management Team endeavour to be ‘green’ and use refills and green brands such as: Clipper Tea and Kingdom Coffee and eco-products when possible. This is an area of focus moving forward and they will support SMHT to achieve a minimum Bronze Award for Eco-Church.

Roof

It is sad to report that that roof still leaks, and the hall is very cold due to an inadequate heating system of radiators, and this limits the potential hirers and charge rates.

Moving forward: in order to make the hall a more feasible, profitable and attractive resource, the roof needs to be properly rectified, and the heating/insulation needs to be address so that the hall is functional in all seasons and weather, from morning to evening. (Update – in October 2024 a full repair of the roof has been successfully completed through a loan from the Diocese).

Storage

There is limited storage and Gerlinde has gone to extraordinary lengths and efforts to create additional storage in the kitchen and cloak room. A project for 2024-2025 will be to create additional storage for regular hall hirers – this will make the hall more appealing to hirers. Proposed areas include a) storage under the stage, b) metal or plastic storage cabinets in the external corridor and c) sheds at the side of the external corridor.

Christmas Fair

The Christmas Fair in the hall was very popular – especially with young families of varied ethnicity. Our hirers promoted the fair to their parents. Father and Mother Santa Claus were a key draw and the children’s craft activity was very popular. Needles & Pines were generous with their Christmas trees for Santa’s grotto. External Stall holders were popular and did well. SMHT stall holders did well – especially Gerlinde who oversaw refreshments with her team. Sadly, this was the last time that Lady Harriott was to partake in our activities, as she passed away in January 2024 – but she was thrilled to see the hall so busy and to be part of it and raised money with her marmalade for the church garden.

Rough sleepers

In March, there were a couple of rough sleepers in the external corridor who overstayed for a week. The local police were called who moved them on. The sleepers returned briefly a few weeks later but were moved on immediately. Bob Wilson acted promptly and installed a fire door which prevents access to the corridor (and the Green Room).

Inventory of lost items

Gerlinde listed many of the items lost in the church fire and the insurance should pay for replacements.

Kitchen

The team have purchased a new fridge-freezer, dishwasher and crockery to replace what was lost in the fire. Gerlinde kindly donated cutlery and other useful items.

Garden

Gerlinde, Eddie and Eric maintain the small patch of garden. There is a damaged bench that needs to be removed.

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

Plan for the coming year:

• Storage for hall users and box/cabinet for garden tools.

• Improved bin provision.

• Work towards Bronze award.

• Investigate what can be done to improve hall heating.

5. Financial Review

The PCC’s main sources of funding are the free will offerings of church members and others in attendance at church meetings, and income from the hiring out of the church buildings.

5.1 Financial Activity and Financial Position

The Statement of Financial Activities and Balance Sheet can be found on pages 12 and 13 respectively. The Church’s reserves decreased by £85,224 during the year (2022 – increased by £14,654). The balance sheet shows total net assets of £136,422 (2022: £221,646).

Included in total funds are amounts totalling £18,011 (2022: £18,011) which are restricted. These balances have either been raised for, and their use restricted to, specific purposes, or they comprise donations subject to donor imposed conditions. Full details of these restricted funds can be found in note 10 to the accounts together with an analysis of movements in the year.

On-line and in person giving was up significantly in 2022, and the Payaz machine for electronic tap payments at the entrance was a welcome addition to ways people can make contributions. We are very grateful to the congregation for their generosity. Fund raising events included Have I Got Pews for You comedy nights and the Christmas Fair, which added to the bottom line. Huge thanks for the Vicar and David Harrison and other volunteers for running the bar at so many events during the year.

We have not filed to claim Gift Aid from HMRC since 2018. We are currently working to catch up on past claims. Contributions via the Parish Giving Scheme provide us with Gift Aid on an ongoing basis, but we only have a few members of the congregation giving in this way.

Our income from lettings in 2023 were down by 32%, which is a great result considering we no longer had the Church or parking to let, and the Hall was closed to tenants for most of the year. Gerlinde and Angela have done a wonderful job in keeping the Hall going and collecting rent. We are grateful to the many organisations that have used our facilities over the year.

The Live @ St Marks team put on a series of beautiful concerts on a monthly basis during 2023, from individual performances to Peregrine Orchestra concerts. We track the financials as a Designated Fund within our accounts. Credit to Dan Collins, Isla Cameron and Benjamin Poore for running a tight ship and finishing the year on a surplus while producing some stunningly beautiful concerts which brought the wider community into the church.

Insurance claims:

1. During 2023, we incurred £198,865 for renovation of the Church Hall; £30,987 for professional fees in managing the project; and £3,396 for erection and taking down of the tent for services. Against these costs, we received £108,875 from our insurers, so our net cost was £124,373 which was funded from our reserves.

2. We received an advance of £30,000 against the insurance on the contents of Church. During the year, we replaced £5,625 of the contents (including kitchenware, refrigerator, hymnals) and purchased a Hoffrichter Virtual Organ for £12,770.

We made contribution of £30,000 to the Diocese Common Fund in 2023 and have pledged £30,000 for 2024 on which we have been making monthly pro rata contributions. Given our circumstances, we are doing well to make a meaningful contribution to the Common Fund.

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

Acts 435 is a charity which allows funds to be raised and go directly to those with stated needs. Gladys Jusu-Sheriff is our Representative and doing a wonderful job of finding donors and matching their funds with critical needs in the community. During 2023, £8,005 was paid out via this partnership. At 31 December 2023, we had £2,500 in our bank account to be disbursed.

5.2 Reserves Policy

The PCC has examined the requirements for free reserves, i.e. those unrestricted funds not invested in tangible fixed assets. The PCC considers that, given the nature of the church’s work, free reserves should be equivalent to approximately 2 months of operational expenditure (i.e. building running costs, but excluding Common Fund payments, mission giving and expenditure on special discretionary projects), plus committed future expenditure on other projects, where funds permit. The PCC is of the opinion that this provides sufficient flexibility to cover temporary shortfalls in income and will allow the church to cope and respond to unforeseen emergencies whilst specific action plans are implemented. At 31 December 2023 the church had a net free reserves deficit of £15,682 (2022: £79,120) as follows:

Total reserves Less: restricted funds Less: fixed assets Free reserves Free reserves requirement: 2 month’s budgeted routine expenditure	2023	2022 £ 221,646 (18,011) (124,515)
	£
	136,422
	(18,011)
	(134,093)
	(15,682)	79,120
		25,000
	25,000

5.3 Investment Policy

Funds in excess of immediate working capital requirement are placed in a bank deposit account.

5.4 Grants Policy

The church made no grants during the year.

6. Plans for Future Periods

In line with the objectives outlined in the 2023 Mission Action Plan, the following objectives remain central to the PCC’s planning:

• Developing our stewardship and fundraising programme to secure the long-term future of St Mark’s, in particular considering the scope to increase use of the Parish Giving Scheme;

• Enhancing the church’s presence and visibility in the community; and

• Improving the building’s accessibility and making it a safer and more useful space for the church’s own use and for the use of others.

7. Responsibilities of Trustees for the Financial Statements

The PCC is responsible for preparing the report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice. Charity law in England and Wales requires the PCC to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the PCC and of the income and application of income of the charity for that period.

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Parochial Church Council For the year ended 31 December 2023

In preparing those financial statements, the PCC is required to:

• select suitable accounting policies and apply them consistently;

• observe the methods and principles of the Charities SORP

• make judgements and estimates that are reasonable and prudent;

• state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements; and

• prepare the financial statements on the going concern basis unless it is inappropriate to presume that the activities of the charity will continue.

The PCC is responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enables them to ensure that the financial statements comply with the Charities Act 2011, the Charity Accounts and Reports Regulations 2008 and the provisions of the governing document. The PCC is also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The PCC is responsible for the maintenance and integrity of the charity and financial information included in the charity’s website.

8. Approval

The report of the PCC was approved by the PCC on 31 October 2024 and signed on its behalf by:

Kate Harrison Chair

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Report of the Independent Examiner to the Parochial Church Council of St Mark St Marylebone (Hamilton Terrace)

I report on the accounts of the Parochial Church Council of the Ecclesiastical Parish of St Mark St Marylebone for the year ended 31 December 2023, which are set out on pages 12 to 19.

Respective responsibilities of PCC and examiner

The PCC are responsible for the preparation of the accounts. The PCC consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is needed.

It is my responsibility to:

• examine the accounts (under section 145 of the 2011 Act);

• to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and

• to state whether particular matters have come to my attention.

Basis of independent examiners’ report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the church as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

John Helm ACA

Tandem Accounting 17 Heathville Road London N19 3AL

31 October 2024

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THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Statement of Financial Activities For the year ended 31 December 2023

Note Income from: 2 Donations and legacies Charitable activities Other trading activities Investments Other Total Income Expenditure on: Raising funds 3 Charitable activities 4 Total Expenditure Net gains on investments Net expenditure 5 Transfers between funds Net movement in funds Total funds brought forward Total funds carried forward	Unrestricted Funds 2023 £ 59,296 1,750 70,588 1,493 138,875	Restricted Funds 2023 £ 1,400 - - - - 1,400 - 1,400 1,400 - 0 - 0 18,011 18,011		Unrestricted Funds 2022 £ 41,344 484 90,869 9 -		Restricted Funds 2022 £ 5,042 - - - - 5,042 - 12,751 12,751 - (7,709) - (7,709) 25,720 18,011	Total 2022 £ 46,386 484 90,869 9 -
			Total
			2023
			£
			60,696
			1,750
			70,588
			1,493
			138,875
	272,002			132,706			137,748
			273,402
	13,676 343,550 357,226 - (85,224) - (85,224) 203,635 118,411			6,325 104,018			6,325 116,769
			13,676
			344,950
				110,343			123,094
			358,626
				-			-
			-
				22,363			14,654
			(85,224)
				-			-
			-
				22,363 181,272			14,654 206,992
			(85,224)
			221,646
				203,635			221,646
			136,422

12

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Balance Sheet As at 31 December 2023

Note Fixed Assets Tangible Assets 6 Current Assets Debtors 7 Cash at Bank and in Hand Creditors - Amounts Falling Due Within One Year 8 Net Current Assets Creditors - Amounts Falling Due After More Than One Year 9 Net Assets Represented by: Restricted Funds 10 Unrestricted Funds Total Funds	Unrestricted Funds 2023 £ 134,093 18,928 1,619 20,547 6,229 14,318 30,000 118,411 - 118,411 118,411	Restricted Funds 2023 £ - - 18,011 18,011 - 18,011 - 18,011 18,011 - 18,011			Total 2022 £ 124,515 17,020 119,944
			Total
			2023
			£
			134,093
			18,928
			19,630
					136,964 9,833
			38,558
			6,229
					127,131 30,000
			32,329
			30,000
					221,646
			136,422
					18,011 203,635
			18,011
			118,411
					221,646
			136,422

The financial statements were approved by the PCC on 31 October 2024 and signed on its behalf by:

Jim Stidham Treasurer

13

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Notes to the Financial Statements For the year ended 31 December 2023

1. Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

Basis of accounting

The financial statements have been prepared under the Charities Act 2011 and in accordance with the Charities Statement of Recommended Practice (Charities SORP (FRS 102)) and Financial Reporting Standard 102 (FRS 102)). The financial statements are drawn up on the historical cost basis of accounting except for the revaluation of freehold land and buildings which are shown at market value.

The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe an affiliation to another body or those that are informal gatherings of church members.

The PCC meets the definition of a public benefit entity under FRS 102.

Going Concern

There are no material uncertainties about the charity’s ability to continue as a going concern and accordingly the accounts have been drawn up on a going concern basis.

Income recognition

Voluntary income and donations (including legacies) are accounted for once the PCC has entitlement to the income, it is probable the income will be received and the amount of income receivable can be reliably measured. Income from the recovery of tax on gift aided donations is accounted for in the period to which the relevant donation is received.

The income from trading activities includes rental income from the letting of church premises which is accounted for when earned. It is shown gross, with the associated costs of generating the income included in fundraising costs.

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

Expenditure recognition

Expenditure is accrued as soon as a liability is considered probable, and the amount of obligation can be measured reliably. Longer term liabilities are discounted to present value. The PCC is not registered for VAT and accordingly expenditure includes VAT where appropriate.

Charitable expenditure includes those costs in fulfilling the PCC’s principal objects, as outlined in the Report of the PCC. These include grants payable, governance costs and an apportionment of support costs.

• Grants payable are payments made to third parties in furtherance of the PCC’s objects. In the case of an unconditional grant offer this is accrued once the recipient has been notified of the grant award. The notification gives the recipient a reasonable expectation that they will receive the grant. Grants awards that are subject to the recipient fulfilling performance conditions are only accrued when the recipient has been notified of the grant and any remaining unfulfilled condition attaching to that grant is outside of the control of the PCC.

• Governance costs comprise all costs involving the public accountability of the PCC and its compliance with regulation and good practice. These costs include costs related to the independent examination and legal fees.

Taxation

As a charity, the PCC is exempt from tax on income and gains falling within the provisions of the Corporation Taxes Act 2010 or the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen on the PCC.

14

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Notes to the Financial Statements For the year ended 31 December 2023

1. Accounting Policies (continued)

Tangible Fixed Assets

Consecrated Property and Moveable Church Furnishings

Consecrated land and benefice property such as the church building and vicarage is excluded from the accounts in accordance with s10 of the Charities Act 2011. Moveable church contents are held by the vicar and churchwardens on special trust for the PCC and require a faculty for disposal are accounted as inalienable property unless consecrated. All expenditure incurred on consecrated or benefice buildings and moveable church furnishings, whether maintenance or improvement, is expensed within the Statement of Financial Activities.

Leasehold Land & Building

The freehold land and building is the hall at St Mark’s Church Hall and Cottage, Abercorn Place, NW8 9YD. Depreciation is not provided as the estimated residual value is considered to be the same or higher than the carrying value of the property in the accounts.

Other Fixtures, Fittings & Office Equipment

The cost of other furniture, fittings and equipment, less any expected residual value, is depreciated on a straight line basis over the effective useful life of the asset, which has been estimated as 4 years

Debtors

Debtors are included at the settlement amount due. Prepayments are valued at the amount prepaid.

Cash at bank and in hand

Cash at bank and in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of opening of the deposit.

Creditors and provisions

Creditors and provisions are recognised where the charity has a present obligation arising from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are recognised at their settlement amount.

Fund accounting

The funds held by the charity are either:

• Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the PCC.

• Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

15

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Notes to the Financial Statements For the year ended 31 December 2023

2. Income

Donations & legacies Offerings and donations Income tax reclaimed Legacies Grants Charitable activities Fee income (net) Other trading activities Lettings income Fund raising/book sales Investments Bank Interest Other Insurance claim 3. Expenditure on Raising Funds Fundraising Events 4. Expenditure on Charitable Activities Common Fund Church Life & Outreach Provision of Office & Support Provision of Buildings and Facilities Governance costs	Unrestricted Funds 2023 £ Restricted Funds 2023 £ 52,168 1,400 5,128 - - - 2,000 - 59,296 1,400 1,750 - 1,750 0 50,098 - 20,490 - 70,588 0 1,493 - 138,875 - 272,002 1,400 Unrestricted Funds 2023 £ Restricted Funds 2023 £ 13,676 - Unrestricted Funds 2023 £ Restricted Funds 2023 £ 30,000 - 26,825 1,400 15,876 - 269,841 - 1,008 - 343,550 1,400	Unrestricted Funds 2023 £ Restricted Funds 2023 £ 52,168 1,400 5,128 - - - 2,000 - 59,296 1,400 1,750 - 1,750 0 50,098 - 20,490 - 70,588 0 1,493 - 138,875 - 272,002 1,400 Unrestricted Funds 2023 £ Restricted Funds 2023 £ 13,676 - Unrestricted Funds 2023 £ Restricted Funds 2023 £ 30,000 - 26,825 1,400 15,876 - 269,841 - 1,008 - 343,550 1,400			Total 2022 £ 45,302 (2,535) 977 2,641
				Total
				2023
				£
				53,568
				5,128
				-
				2,000
					46,385 484
				60,696
				1,750
					484 78,596 12,274
				1,750
				50,098
				20,490
					90,870 9 -
				70,588
				1,493
				138,875
					137,748 Total 2022 £ 6,325 Total 2022 £ 24,919 25,824 9,847 54,779 1,400 116,769
				273,402
				Total
				2023
				£
				13,676
				Total
				2023
				£
				30,000
				28,225
				15,876
				269,841
				1,008
				344,950

16

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Notes to the Financial Statements For the year ended 31 December 2023

4. Expenditure on Charitable Activities

Staff costs

In addition to the many volunteers who give their time to the church, there were no (2022: none) paid employees whose costs are included within each of the main cost categories of “Expenditure on Charitable Activities” (note 4 above).

5. Net Income

This is stated after charging: Operating lease rentals Depreciation of owned tangible fixed assets Independent examination fee		2023		2022
		£		£
		1,702		3,489
		3,192		669
		1,008		1,400

6. Tangible Fixed Assets

Cost At 1 January 2023 Additions Disposals At 31 December 2023 Depreciation At 1 January 2023 Charge For Year Disposals At 31 December 2023 Net Book Value At 31 December 2023 At 31 December 2022	Freehold building £ Equipment £ 124,515 2,673 - 12,770 - - 124,515 15,443 - 2,673 - 3,192 - - 0 5,865 124,515 9,578 124,515 0
			Total
			£
			127,188
			12,770
			-
			139,958
			2,673
			3,192
			-
			5,865
			134,093
			124,515

All of the fixed assets are used for charitable purposes. The freehold land and building comprise the hall at St Mark’s Church Hall and Cottage, Abercorn Place, NW8 9YD.

7. Debtors

Income tax recoverable		2023		2022 £ 14,738
		£
		18,928

17

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Notes to the Financial Statements For the year ended 31 December 2023

8. Creditors - Amounts Falling Due Within One Year

Accruals Other creditors 9. Creditors - Amounts Falling Due After More Than One Year Loan – Diocese		2023
		£
		3,728
		2,501
		6,229
		2023
		£
		30,000

The Diocese loan: repayments are to commence once the area formerly occupied by the Vestry preschool is producing sufficient net income to enable repayment. The loan is expected to be repaid in full no later than 28 February 2026. The loan is interest free.

10. Restricted Funds

10a Current Year Building & Grounds Fund Organ Fund Charitable Giving Fund Music scholarships 10b Prior Year Building & Grounds Fund Music Fund Organ Fund Charitable Giving Fund Music scholarships		At 1 January 2023 £ 3,282 14,714 15 0 18,011		Income £ - - - 1,400 1,400	Expenditure £ - - - (1,400) (1,400)	Transfers £ - - - - 0	Gains/ (losses) £ - - - - 0	At 31	At 31
								December
									2023
									£
									3,282
									14,714
									15
									0
									18,011
		At 1 January 2022 £ 8,022 2,969 14,714 15 0 25,720		Income £ - - - - 5,043 5,043	Expenditure £ (4,740) - - - (8,011) (12,751)	Transfers £ - (2,969) - - 2,969 0	Gains/ (losses) £ - - - - - 0
		At 1 January 2022 £ 8,022 2,969 14,714 15 0 25,720							At 31
								December
									2022
									£
									3,282
									0
									14,714
									15
									0
									18,011

18

THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARK ST MARYLEBONE (HAMILTON TERRACE)

Notes to the Financial Statements For the year ended 31 December 2023

10. Restricted Funds (continued)

Descriptions of the main restricted funds are as follows:

Building & Grounds Fund. The income to this fund is mainly grants towards the restoration and maintenance of the church buildings and grounds. Much of the work paid for by these funds is eligible for VAT relief under the Listed Places of Worship Grant Scheme. Any VAT reclaimed on restricted expenditure is paid back into the relevant fund.

Music Fund. This fund contains donations and grants towards the musical activities of St Mark’s, including the purchase of choral sheet music and the subsidy of choral and organ scholarships.

Organ Fund. This fund contains donations and grants towards the restoration of the existing pipe organ and the eventual construction of a new instrument.

Charitable Giving Fund. This fund contains proceeds from collection offerings and other donations received towards specific causes.

Music Scholarship . Two donors pledged funds for choral scholarships for the new choir year commencing September 2022. In one case the funds were donated as a lump sum, whilst the other is to be funded via 12 monthly instalments. The scholarships are awarded in ten monthly payments.

11. Operating Lease Commitments

The total future minimum lease payments under non-cancellable operating leases are payable:

Not later than one year Later than one year and not later than five years		2023		2022 £ 3,489 5,233
		£
		-
		-
				8,722
		0

12. Related Party Transactions and Balances

Members of the PCC gave a total of £14,229 (2022: £13,980) in unrestricted offerings and donations during the year.

No PCC members were employees of the PCC during the reporting period.

No PCC members were remunerated or paid any expenses in their capacity as trustees of the charity.

A total of £nil (2022: £nil) was either paid on behalf of or reimbursed to PCC members during the reporting period in respect of costs incurred individually (such as training, travel, subsistence).

19