```
WYP
```
## **Annual Report**
## **and**
## **Financial Statements**
## **of the**
## **Whitton Youth Partnership**
**Ipswich**
**Suffolk**
**For the year ended 31 December 2020**
## **WHITTON YOUTH PARTNERSHIP**
## **REPORT AND FINANCIAL STATEMENTS 2020**
**_________________________________________________________________________________________**
|**Contents**|**Pages**|
|---|---|
|Reference and administrative information|1|
|Trustees Annual Report|2-3|
|Independent examiner’s report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7-11|
## **WHITTON YOUTH PARTNERSHIP (WYP) ANNUAL REPORT FOR THE PERIOD 1 JANUARY 2020 TO 31 DECEMBER 2020**
## **REFERENCE AND ADMINISTRATIVE INFORMATION**
**The WYP is an Charitable Incorporated Organisation (CIO) whose Officers & Trustees are as follows:**
**Name** _President:_ Wing Commander (Rtd.) R Condon _Chairman:_ Mr R Boggis _Treasurer:_ Mr P Keeble _Secretary:_ Mr J Manning BEM _Trustees:_ Ms S Coward Mr C Galloway Ms R Jackaman Rev M Sokanovic Ms S Budden Mr R Lane _**Bankers**_ Name: Barclays Bank Address: Princes Street Ipswich Postcode: IP1 1PB
## _**Independent Examiner**_
Charlotte Hodgson c/o 4 Cutler Street Ipswich IP1 1UQ
The Whitton Youth Partnership is registered with the Charity Commission No:115594
**Page 1**
## **WHITTON YOUTH PARTNERSHIP.**
**Chairman’s Annual Report 2020.**
As with other groups, the normal work of Whitton Youth Partnership ground to a halt at the end of March 2020. For the rest of the year work was conducted on line and also, when permitted, work continued outside with detached youth work being undertaken across the NW of Ipswich on a regular basis. As a comparison during 2019 there were interactions with 1815 young people which fell to 889 during 2020 mainly outside.
## **On line work.**
- A. Single Gender/Anti-Social Behaviour work. Normally this work comprises, a young men’s group, a young women’s group, one to one work in and out of local High Schools, mentoring work. All work being undertaken face to face in groups and individually. During lockdown this has largely moved on line. A number of families have been referred to Andy Fell our Community Youth Worker following by Revd Mary Sokanovic following work with them through the Suffolk’s Hardship fund work.
- B. Duke of Edinburgh Award. Moved on line with the young people involved undertaking as much as they can towards bronze and silver awards. The expedition phase will be completed once permitted.
- C. Parenting Skills course. The 2020 course was run on line and again was deemed to be very helpful for the families concerned. Not as well supported as earlier years partly due to not all potential attendees having access to IT. Two courses planned for 2021 as a result, one on line and one in person as before.
## **Detached Youth Work.**
As lockdown proceeded funding became available for outside work during the summer period. This was applied for and gained allowing four sessions per week during the six weeks of the summer holidays to be undertaken. Each session was held at different times of the day/evening and on different days of the week including weekends at various locations across the NW of Ipswich to ensure that the maximum number of young people are engaged with, helped, signposted and supported. Throughout the Detached Youth Work sessions, a total of 73 young people engaged with the Detached Youth Workers (this describes contacts that were regular and of a sustained conversation). Alongside this, the Detached Youth workers had contact with a further 38 young people (this describes contact's that were sporadic and with limited conversation). Detached Youth Workers also recorded 17 contacts with parents and carers, where there was an informed conversation and referrals given to the food banks. 8 young people were given information about their ability to access KOOTH – the online counselling service giving young people mental health support, following conversations about their feeling of lockdown.
## **Other normal work**
1. Junior Youth Club. Held weekly until March then has been on hold for the rest of 2020
2. Movie Club On hold since March 2020.
**Page 2**
3. “Steppin’Up” Year 6 to Year 7 (Primary to High School) transition project was not run in 2020.
4. Holiday play activity days run normally during the school holidays. On hold since March 2020
5. D2U (Diversity to Unity). Work with Young people living in the Whitehouse Ward area. On hold since March 2020.
6. Senior Youth Club. Due to Start April 2020 now on hold for 2020
The young people currently registered with us and with whom we still have active contact numbers 320.
## **Financial position.**
Despite a very challenging year we have maintained a stable financial position as all of our income is grant provided. Because of this we do not have a reserves policy and this presented its own problems in that we were unable to pay our staff from the grants we have received where we were not operating in that area of work. We also faced the risk that funding bodies may have wanted their money back to reallocate it to Covid 19 work. However, through negotiation these risks were avoided and we were able to push the funding streams forward into 2021 in all cases. This left the problem of not having the funds to pay the staff to undertake the new areas of online and detached youth work we were providing. Grants however, were made available through the Suffolk Community Foundation and the National Lottery and were applied for. As a result, due to several successful applications, we have maintained the employment of the three part time workers we have on the staff who will be ready to fully resume their work once restrictions are lifted.
## **Trustees.**
The Annual General Meeting took place by Zoom on 25[th] August but other than that, trustees did not meet again during the year because of the COVID restrictions, the limited amount of activity on which to report together with the uncertainty surrounding future planning. We remain indebted however to the continued efforts of our dedicated Youth Worker Andy Fell and his whole team for making the very best of a difficult year. Our Secretary Jim Manning has continued to secure our financial position by making successful grant applications and giving unwavering support in his line manager role for Andy. We are indebted to him for his enthusiasm, hard work and overall contribution to the ongoing success of the Partnership. Last, but by no means least, our thanks go once again to our Treasurer Philip Keeble for managing our accounts and his expert financial guidance throughout the year and to all the trustees for their continued support.
Ray Boggis Chairman, Whitton Youth Partnership
**Page 3**
## **WHITTON YOUTH PARTNERSHIP, IPSWICH**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES**
This report on the financial statements of the Whitton Youth Partnership (WYP) for the year ended 31 December 2020, which are set out on pages 6 to 12, is in respect of an examination carried out in accordance with the Charities Act 2011 (‘the Act’).
## **Respective responsibilities of the WYP and the Examiner**
As members of the WYP you are responsible for the preparation of the financial statements: you consider that the audit requirement of the Act does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Act.
## **Basis of this report**
My examination was carried out in accordance with General Directions given by the Charity Commissioners under the Act. That examination includes a review of the accounting records kept by the WYP and a comparison of the accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the accounts.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in, any material respect, the requirements
- a. to keep accounting records in accordance with the Act; and
- b. to prepare financial statements, which accord with the accounting records and comply with the accounting requirements of the Act have not been met;
- or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed : _C. Hodgson_
Date **18 September 2021**
## **Charlotte Hodgson**
**C/o 4 Cutler Street IPSWICH IP1 1 UQ**
**Page 4**
## **WHITTON YOUTH PARTNERSHIP**
## **ANNUAL ACCOUNTS**
## **STATEMENT OF FINANCIAL ACTIVITIES FROM 1 JANUARY TO 31 DECEMBER 2020**
|
**Incoming resources**
**Notes**
Voluntary Income
3.1
Grants Received
3.2
**Total Incoming**
**resources**
**Resources expended**
Resources expended
4
**Total resources**
**expended**
Gross transfers
between funds
5
**Net movement in**
**funds**
**Total funds brought**
**forward**
**Total funds carried**
**forward**|
|**General**
**funds**
**2020**
**Restricted**
**funds**
**2020**
**Total**
**funds**
**2020**
**Total**
**funds**
**2019**
**£**
**£**
**£**
**£**
120.00
-
120.00
120.00
2,155.00
74,503.00
76,658.00 53,807.12|
|---|---|---|
|||2,275.00
74,503.00
76,778.00
53,927.12
1,524.46
30,546.49
32,070.95 44,686.37|
|||750.54
43,956.51
44,707.05
9,240.75
-
-
-
-|
|||750.54
43,956.51
44,707.05 9,240.75
2,453.18
55,876.57
58,329.75 49,089.00|
|||3,203.72
99,833.08
103,036.80 58,329.75|
All incoming and expended resources derive from continuing activities.
**Page 5**
## **WHITTON YOUTH PARTNERSHIP**
## **ANNUAL ACCOUNTS**
## **BALANCE SHEET AS AT 31 DECEMBER 2020**
|**Notes**
**Current assets**
**Cash at bank and**
**in hand**
**Debtors**
6
**Total current**
**assets**
**Creditors:**
**amounts falling**
**due within one**
**year**
7
**Net current assets**
**Net assets**
**Funds of the WYP**
**Unrestricted**
**funds**
- General funds
**Restricted funds**
8
**Total funds**|**General**
**funds**
**Restricted**
**funds**
**Total**
**this year**
**Total**
**last year**
**£**
**£**
**£**
**£**
2,732.73
99,833.08
102,565.81
58,705.49
470.99
-
470.99
385.17|
|---|---|
||3,203.72
99,833.08
103,036.80
59,090.66|
||-
-
-
760.91|
||3,203.72
99,833.08
103,036.80
58,329.75|
||3,203.72
99,833.08
103,036.80
58,329.75|
||3,203.72
-
3,203.72
2,453.18
-
99,833.08
99,833.08
55,876.57|
||3,203.72
99,833.08
103,036.80
58,329.75|
Signed on behalf of the Whitton Youth Partnership
Raymond Boggis Chairman Date 7[th] October 2021
**Page 6**
## **WHITTON YOUTH PARTNERSHIP ANNUAL ACCOUNTS**
## **NOTES TO THE ACCOUNTS**
## **1. Basis of preparation**
## **1.1. Basis of accounting**
These accounts have been prepared on the basis of historic cost (except that any investments are shown at market value) in accordance with the Charities Act 2011, together with applicable accounting standards and the SORP FRSSE 2015.
## **2. Accounting policies**
## **2.1. Fund accounting**
Unrestricted funds are available for use at the discretion of the WYP in furtherance of the general objectives of the organisation.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
## **2.2. Recognition of incoming resources**
These are included in the Statement of Financial Activities (SoFA) when:
- the charity becomes entitled to the resources;
- the WYP are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliably.
## **2.3. Resources expended and irrecoverable VAT**
Where incoming resources have related expenditure the incoming resources and related expenditure are reported gross in the SoFA. Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
## **2.4. Allocation of costs**
Resources expended are allocated to the particular activity where the cost relates directly to that activity.
## **2.5. Grants and donations**
Grants and donations are only included in the SoFA when the charity has unconditional entitlement to the resources.
## **2.6. Volunteer help**
The value of any voluntary help received is not included in the accounts.
## **WHITTON YOUTH PARTNERSHIP**
**Page 7**
## **ANNUAL ACCOUNTS**
## **NOTES TO THE ACCOUNTS**
## **2. Accounting policies (continued)**
## **2.7. Grants payable without performance conditions**
These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity.
## **2.8. Tangible fixed assets for use by charity**
These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost or, if gifted, at the value to the charity on receipt. Depreciation is provided at rates calculated to write off the cost of each asset over its expected useful life, which in all cases is estimated at four years. Since the formation of the WYP it has not purchased any fixed assets costing in excess of £1,000.
## **3. Analysis of incoming resources**
|**3.1**|**Analysis**|**This Year**|**This Year**|**Last Year**|
|---|---|---|---|---|
||||**£**|**£**|
|**Voluntary**|||||
|**Income:**|||||
||Sundry Donations||120.00|120.00|
||Movie Club Monies||-|-|
||||120.00|120.00|
|**3.2**|**Analysis**||**This Year**||
||||**£**||
|**Grants**|||||
|**Received:**|||||
||Ropes Trust||10,000.00||
||Anglian Radio Trust||950.00||
||Ipswich BC NW Area Committee||9,900.00||
||Tudwick Foundation||1,000.00||
||Harwich Haven Authority Fund||2,095.00||
||Sugar Reduction Fund||1,000.00||
||Suffolk CC Summer Activities Fund||
3,860.00||
||Ipswich. Co-op Community Fund||1,250.00||
||Coronavirus Community Fund||9,375.00||
||National Lottery Coronavirus Fund||
7,250.00||
||Suffolk CC Locality Budget||1,494.00||
||NW Ipswich BLT||25,984.00||
||Safer Suffolk Fund||2,500.00||
||||76,658.00||
**NB:** Details of the grants received last year totalling £53,807.12, may be found on page 8 of last year’s annual report.
## **WHITTON YOUTH PARTNERSHIP**
**Page 8**
## **ANNUAL ACCOUNTS**
## **NOTES TO THE ACCOUNTS**
## **4. Analysis of resources expended**
|**Analysis**
**Resources**
**expended**
General Fund
Holiday/Stepping Up
Movie Club
Youth Worker
ASB Project
Youth Hub Project
D2U Project
Learning Support P P
Parenting Skills
Duke of Edinburgh
Scheme
Wise Up To Money|**This Year**
**£**
**Last Year**
**£**
1,524.46
1,505.25
1,362.50
7,654.14
228.69
547.55
12,963.73
12,726.94
4,549.40
4,844.53
5,025.17
5,287.20
2,520.00
2,577.00
300.00
1,737.82
-
5,045.00
1,526.00
2,581.94
2,071.00
179.00
32,070.95
44,686.37|
|---|---|
## **5. Gross transfers between funds**
There were no transfers between funds,
## **6. Debtors & Prepayments**
## _**Analysis of debtors - Amounts falling due within 1 yr**_
|**Other debtors**|**This Year**
**£**
**Last Year**
**£**
470.99
385.17|
|---|---|
||470.99
385.17|
## **7. Creditors and accruals**
_**Analysis of creditors – Amounts falling due within 1 yr**_
|**Accruals and deferred income**|**This Year**
**£**
**Last Year**
**£**
-
760.91|
|---|---|
||-
760.91|
## **WHITTON YOUTH PARTNERSHIP**
**Page 9**
## **ANNUAL ACCOUNTS**
## **NOTES TO THE ACCOUNTS**
## **8. Endowment and restricted income funds**
## _**8.1 Funds held**_
|**Fund Name**|**Type**|**Purpose and restrictions**|
|---|---|---|
|Holiday /Stepping Up club|Restricted|Grant for running holiday and|
|||stepping up club.|
|Movie Club|Restricted|For running a monthly Saturday|
|||morning Movie Club|
|Youth Worker|Restricted|For employing and paying a Part time|
|||Youth Worker|
|ASB Project|Restricted|Anti-Social Behaviour Project|
|Youth Hub|Restricted|To establish and run a Youth Hub|
|Wise Up To Money|Restricted|Financial advice with support from|
|||Santander|
|D2U Project|Restricted|Diversity to Unity|
|Duke of Edinburgh Scheme|Restricted|Enable young people to partake|
|Parenting Skills Project|Restricted|To help with parenting skills|
|Learning Support Partnership Project Restricted||To address dyslexia amongst|
|||young people|
## _**8.2 Movement of funds**_
|**Fund Name**
Holiday/ Stepping Up Club
ASB Project
Wise Up to Money
Youth Hub
D2U Project
Duke of Edinburgh Scheme
Parenting Skills Project
Learning Support Part’ship Project
Movie Club
Youth Worker|**Fund**
**balances**
**b/fwd**
**£**
**Incoming**
**resources**
**£**
**Outgoing**
**resources**
**£**
**Transfers**
**£**
**Fund**
**balances**
**c/fwd**
**£**
7,212.45
3,420.00
(1,362.50)
-
9,269.95
11,071.00
7,669.00
(4,549.40)
- 14,190.60
2,071.00
-
(2,071.00)
-
-
20,747.42
11,395.00
(5,025.17)
- 27,117.25
3,423.00
7,320.00
(2,520.00)
-
8,223.00
2,910.56
1,200.00
(1,526.00)
-
2,584.56
(725.00)
3,600.00
-
-
2,875.00
5,012.18
-
(300.00)
-
4,712.18
165.63
3,988.33
-
39,899.00
(228.69)
(12,963.73)
-
-
(63.06)
30,923.60|
|---|---|
||55,876.57
74,503.00 (30,546.49)
-99,833.08|
**WHITTON YOUTH PARTNERSHIP**
**Page 10**
## **ANNUAL ACCOUNTS**
## **NOTES TO THE ACCOUNTS**
|**9. Details of certain items of expenditure**
**_Fees for examination or audit of the accounts_**
**Independent examiner’s fees for reporting on the**
**accounts**|**This Year**
**£**
**Last Year**
**£**|
|---|---|
||-
-|
**Page 11**