MVCAP Trustees’ Annual Report for 2022-23
MVCAP is a Charitable Incorporated Organisa�on - registra�on number: 1155592
It is also known by the legacy name of: Malmesbury and the villages community area partnership
c/o Mark Allen 29 Gastons Road Malmesbury SN16 0BD Tel: 01666 390110 mvcap.org.uk
Trustees:
Peter Gilchriest Sidney Jevons Mark Allen
Structure, governance and management
The charity is a Charitable Incorporated Organisa�on. Trustees are appointed by a vote of the membership. The trustees can be assisted with the day to day running of the charity by a management commi�ee made up of charity members appointed by the trustees as well as other individuals that the trustees appoint. To assist with the running of the charity the trustees can buy in specific skills as and when needed.
The charity governing document uses the Charity Commission model cons�tu�on for Charitable Incorporated Organisa�ons. This document was last updated on 15 January 2014.
failed to a�ract funding for our core opera�ons but, with our reduc�on in core ac�vi�es and cost saving measures our core costs were nothing, thanks to the efforts of our volunteers.
We hold £148 to support the Malmesbury Medical Artli� project. No funds were used in this year.
Our Walks Group had built up funds over several years for the next stage of its work. This year expenditure for this group amounted to a payment for the licensing of Ordinance Survey maps and money towards the launch of a book of Malmesbury Walks. Total expenditure came to £207.
We hold £400 in our project fund which is available for small community projects.
We hold funds to support the Malmesbury Against Plas�cs community group in their work. We hold £200 and expenditure for the year was nothing.
We hold £34 to support the running of a community repair cafe, and £57 to support the Abbey Art Group.
30 January 2024
We received £1412 from Wiltshire Council to support local Warm Spaces schemes.
In 2015-16 the trustees took the decision to cut back on ac�vi�es, stop paying for project management and administra�on support, and limit opera�ons to those that could be sustained in the long term. New projects will only be undertaken if funding is completely in place before work begins. This decision has resulted in a significant reduc�on in the amount of work that MVCAP take on, but it ensures that the organisa�on will remain produc�ve and financially viable in the medium to long term.
problems between approved spending and receipt of grant monies. It is also available for alloca�on by the trustees in an emergency or to cover shutdown costs should the trustees consider the charity to be no longer viable in the long term.
Spending is only approved by the management commi�ee in the following circumstances:
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MVCAP already has the available funds in its bank account beyond the ring-fenced reserve and expected running costs
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A grant award has been formally approved and MVCAP is awai�ng payment
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A project has been proven to be self-funding
The management commi�ee will not approve any expenditure in advance of receipt of funding that exceeds the total unallocated funds in the MVCAP bank account including the financial reserve.
Financial strength and viability
Running costs for charity for the year were maintained at a minimal level this year. We an�cipate that it will be difficult to keep spending this low in the coming year due to infla�on. We intend to also give grants to support community ini�a�ves. For planning purposes, and to allow for the unexpected, we have used an annual es�mated spend on core costs and grants of £750 to determine ongoing viability of the charity. Excluding the ring-fenced reserve fund, the charity holds sufficient general funds to maintain these levels of expenditure for at least two years if no addi�onal funding becomes available.
con�nue to operate for the foreseeable future. However, should they in the future decide that the charity needs to close for whatever reason, MVCAP has no debts or liabili�es and has sufficient funds to ensure an orderly closure. In such a circumstance, the trustees are commi�ed to ensuring that excess funds would be transferred to an established charity or chari�es that share MVCAP’s charitable objec�ves.
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or du�es.
30 January 2024
Objec�ves and ac�vi�es
In summary, the objec�ves of MVCAP are:
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Providing advice, support and assistance to the voluntary sector
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Promo�ng the provision of facili�es for recrea�on or other leisure �me occupa�on for the public at large
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Promo�ng good health, including healthy ea�ng and suppor�ng public health ini�a�ves
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Advancing educa�on of the general public in the history and heritage of the local area
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Promo�ng good ci�zenship and greater public par�cipa�on in the preven�on and solu�on of crime in the area
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Promo�ng conserva�on protec�on and improvement of the physical and natural environment, including biological diversity
Achievements and performance
Suppor�ng the voluntary sector
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Providing free IT advice for voluntary groups
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Providing advice and support about access to funding and organisa�onal structure to new voluntary groups
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Providing support and funding for local community projects.
Promo�ng provision of leisure �me ac�vi�es and suppor�ng public health ini�a�ves
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Worked to promote walking in the local area by maintaining a comprehensive free to use website
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Working on a project to increase access to the surrounding countryside for people with limited mobility
Our focus in the coming year will be con�nuing our ac�vi�es from this year. In par�cular, we will provide support, when needed, to the community centre in Malmesbury which is run by the Friends of Riverside charity. We will also support the ac�vi�es of the community repair cafe to promote protec�on of the environment.
30 January 2024
Malmesbury & the Villages Community Area Partnership
Accounts for Year Ending 31st March 2021
Summary
| Fund | Opening Balance | Transac�ons In | Transac�ons Out | Balance |
|---|---|---|---|---|
| General | 2022.06 | 0 | 232.79 | 1789.27 |
| Reserves (was Minibus) | 837.47 | 0 | 0 | 837.47 |
| MM Artli� | 148.27 | 0 | 0 | 148.27 |
| Walks Group | 2049.34 | 0 | 207 | 1842.34 |
| Project Fund | 400 | 0 | 400 | |
| Abbey Art Group | 57.59 | 0 | 0 | 57.59 |
| Malmesbury against Plas�c | 200 | 0 | 0 | 200 |
| Repair Café | 34.39 | 0 | 0 | 34.39 |
| Warm Spaces | 0 | 1412 | 0 | 1412 |
| Total | 5749.12 | 1412 | 439.79 | 6721.33 |
Monies held at Lloyds Current Account on 31/3/23 =6721.33