MVCAP Trustees’ Annual Report for 2020-21
1155592 MVCAP is a Charitable Incorporated Organisation - registration number:
It is also known by the legacy name of Malmesbury and the villages community area partnership
Office:
c/o Mark Allen – Web Developer
29 Gastons Road Malmesbury SN16 0BD
Tel: 01666 390110
mvcap.org.uk
Trustees:
Peter Gilchriest Sidney Jevons Mark Allen
Structure, governance and management
The charity is a Charitable Incorporated Organisation. Trustees are appointed by a vote of the membership. The trustees are assisted with the day to day running of the charity by a management committee made up of charity members appointed by the trustees as well as other individuals that the trustees appoint. To assist with the running of the charity the trustees can buy in specific skills as and when needed.
The charity governing document uses the Charity Commission model constitution for Charitable Incorporated Organisations. This document was last updated on 15 January 2014.
Finances have remained healthy for this financial year. We received £656 and spent £1292. We failed to attract funding for our core operations but, with our reduction in core activities and cost saving measures core costs were limited to £24 thanks to the efforts of our volunteers.
Our Walks Group had built up funds over several years for the next stage of its work. This years we undertook signage preparation and website development for the route plus spent money of licensing of Ordinance Survey maps and web/domain hosting costs. Total expenditure came to £428.
We accommodated the Malmesbury Against Plastics community group. We secured £200 in grant funding from Malmesbury Town Council and event contributions of £206 for their activities, £240 of which was spent on an informational film screening.
We also secured £250 in funding from Malmesbury Warden & Freemen for a community repair cafe to be used to support their activities.
27 January 2022
We maintain a fund to support community initiatives. This year we spent £600 to deliver life skills training to primary school pupils to St Joseph’s RC Primary School in Malmesbury.
In 2015-16 the trustees took the decision to cut back on activities, stop paying for project management and administration support, and limit operations to those that could be sustained in the long term. New projects will only be undertaken if funding is completely in place before work begins. This decision has resulted in a significant reduction in the amount of work that MVCAP take on but it ensures that the organisation will remain productive and financially viable in the medium to long term.
MVCAP have a ring-fenced reserve fund of £837. This is retained to cover any short-term cash-flow problems between approved spending and receipt of grant monies. It is also available for allocation by the trustees in an emergency or to cover shutdown costs should the trustees consider the charity to be no longer viable in the long term.
Spending is only approved by the management committee in the following circumstances:
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MVCAP already has the available funds in its bank account beyond the ring-fenced reserve and expected running costs
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A grant award has been formally approved and MVCAP is awaiting payment
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A project has been proven to be self-funding
The management committee will not approve any expenditure in advance of receipt of funding that exceeds the total unallocated funds in the MVCAP bank account including the financial reserve.
Financial strength and viability
Running costs for charity for the year were maintained at £24 this year. We anticipate that it will be difficult to keep spending this low in the coming year due to inflation. We intend to also give grants to support community initiatives. For planning purposes, and to allow for the unexpected, we have used an annual spend on core costs and grants of £750 to determine ongoing viability of the charity.
Excluding the ring-fenced reserve fund, the charity holds sufficient general funds to maintain these levels of expenditure for at least two years if no additional funding becomes available.
The trustees believe that the current state of finances are very healthy and the charity should continue to operate for the foreseeable future. However, should they in the future decide that the charity needs to close for whatever reason, MVCAP has no debts or liabilities and has sufficient funds to ensure an orderly closure. In such a circumstance, the trustees are committed to ensuring that excess funds would be transferred to an established charity or charities that share MVCAP’s charitable objectives.
Public benefit
The charity trustees have complied with their duty to have due regard to the guidance on public benefit published by the commission in exercising their powers or duties.
27 January 2022
Objectives and activities
In summary, the objectives of MVCAP are:
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Providing advice, support and assistance to the voluntary sector
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Promoting the provision of facilities for recreation or other leisure time occupation for the public at large
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Promoting good health, including healthy eating and supporting public health initiatives
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Advancing education of the general public in the history and heritage of the local area
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Promoting good citizenship and greater public participation in the prevention and solution of crime in the area
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Promoting conservation protection and improvement of the physical and natural environment, including biological diversity
Achievements and performance
Supporting the voluntary sector
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Providing free IT advice for voluntary groups
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Providing advice and support about access to funding and organisational structure to new voluntary groups
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Providing free web development support to local charities and community groups
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Providing support and funding for the Malmesbury Against Plastics group and their informational film screening.
Promoting provision of leisure time activities and supporting public health initiatives
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Worked to promote walking in the local area by maintaining a comprehensive free to use website
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Working on a project to increase access to the surrounding countryside for people with limited mobility
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Working to develop local walking trails
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Funding a life skills training session for primary school pupils
Promoting good citizenship
- Running and moderating a number of community online groups to encourage local community engagement and to provide a medium for organising collective action in times of emergency
Future activities
Our focus in the coming year will be continuing our activities from this year. In particular, we will provide support, when needed, to the community centre in Malmesbury which is run by the Friends of Riverside charity. We will also look for a way to make a greater impact on walking in the Malmesbury area, with a particular focus on accessibility issues. We will also support the activities of the community repair cafe to promote protection of the environment.
27 January 2022
Malmesbury & the Villages Community Area Partnership
Accounts for Year Ending 31st March 2021
Summary
| Fund | Opening Balance | Transactons In | Transactons Out | Balance |
|---|---|---|---|---|
| General | 2048.08 | 23.98 | 2024.1 | |
| Reserves (was Minibus) | 837.47 | 0 | 0 | 837.47 |
| MM Artlif | 148.27 | 0 | 0 | 148.27 |
| Walks Group | 4638.73 | 428.49 | 4210.24 | |
| Project Fund | 1000 | 0 | 600 | 400 |
| Abbey Art Group | 57.59 | 0 | 0 | 57.59 |
| Malmesbury against Plastc | 55.1 | 405.86 | 240 | 220.96 |
| Repair Café | 0 | 250 | 0 | 250 |
| Total | 8785.24 | 655.86 | 1292.47 | 8148.63 |
Monies held at Lloyds Current Account on 8/3/20 =£8148.63
| Date | Details- General Fund Sheet No 6 | IN | OUT | Balance |
|---|---|---|---|---|
| M | almesbury & Villages Community Area Partnershi | p | ||
| M&VCAP General Fund.xls | ||||
| 01/04/2020 | Brought Forward | 2048.08 | ||
| 20/08/2020 | Mark Allen IONOSpart of cheque no 331 | 23.98 2024.1 |
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| Other Funds | 2024.1 |
2024.1 2024.1 TOTAL 23.98 2024.1
| Date | Details-Malmesbury Medical Artlift Malmesbury & Villages Community Area Partnership |
Transaction In |
Transaction Out |
Balance |
|---|---|---|---|---|
| 01/04/2020 | OpeningBalance | 148.27 | ||
| ClosingBalance | 0 | 148.27 |
| Date | Details- Community Reserves Fund Sheet Accounts |
Transaction In |
Transaction Out |
Balance |
|---|---|---|---|---|
| 01/04/2020 | OpeningBalance | 837.47 | ||
| 837.47 |
| Date | Details-Project Fund Malmesbury & Villages Community Area Partnership |
Transaction In |
Transaction Out |
Transaction Out |
Balance |
|---|---|---|---|---|---|
| 01/04/2020 | Wiltshire Council | 1000 | 1000 | ||
| 14/12/2020 | St Josephs RC PrimarySchool Life skills(RaySanderson) | 600 | 400 | ||
| 400 |
| Date | Details- Malmesbury Walks Fund Sheet Accounts Malmesbury & Villages Community Area Partnership |
Transaction In |
Transaction Out |
Transaction Out |
Balance |
|---|---|---|---|---|---|
| 01/04/2020 | OpeningBalance | 4638.73 | |||
| 05/05/2020 | Shelleysignspaid byS Cox c/no 340 | 75 | 4563.73 | ||
| 20/08/2020 | Mark Allen Invoice 152part of cheque no 331 | 237.5 | 4326.23 | ||
| 20/08/2020 | Mark Allen IONOSpart of cheque no 331 | 58.99 | 4267.24 | ||
| 02/11/2020 | OS maps | 57 | 4210.24 | ||
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| 428.49 | 4210.24 |
| Date | Malmesbury Art Group Malmesbury & Villages Community Area Partnership |
Transaction In |
|---|---|---|
| 01/04/2020 | OpeningBalance | |
| ClosingBalance |
Transaction Balance Out 57.59 57.59 57.59
| Date | Malmesbury Against Plastics Malmesbury & Villages Community Area Partnership |
Transaction In |
Transaction Out |
Balance |
|---|---|---|---|---|
| 01/04/2020 | OpeningBalance | 55.1 | ||
| 13/10/2020 | Town Councilgrant | 200 | 255.1 | |
| 28/01/2021 | Chess Fearnley..Together flms inv1355 | 240 | 15.1 | |
| 27/01/2021 | C Garbut | 33 | 48.1 | |
| 01/03/2021 | Eventbrite | 172.86 | 220.96 | |
| ClosingBalance | 405.86 | 240 | 220.96 |
Malmesbury & Villages Community Area Partnership
| Malmesbury & Villages Community Area Partnership | Malmesbury & Villages Community Area Partnership | Malmesbury & Villages Community Area Partnership | Malmesbury & Villages Community Area Partnership | Malmesbury & Villages Community Area Partnership |
|---|---|---|---|---|
| Repair Café | ||||
| Date | Transaction In |
Transaction Out |
Balance | |
| 01/04/2020 | OpeningBalance | 0 | ||
| 06/08/2020 | Warden & Freemengrant(AndyKyte) | 250 | 250 | |
| ClosingBalance | 250 | 0 | 250 |