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2022-03-31-accounts

GREAT PARK COMMUNITY CENTRE ASSOCIATION (A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2022

Charity Number 1155567 Company Number 08717804

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31 March 2022

Contents Page
Trustees annual report 1 to 4
Independent examiners report 5
Statement of Financial Activities (including 6
income and expenditure account)
Balance sheet 7
Notes to the financial statements 8 to 15

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

The trustees are pleased to present their annual Directors’ report together with financial statements of the charity for the year ended 31 March 2022 which are also prepared to meet the requirements for a Directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable to the UK and Republic of Ireland (FRS 102) (effective 1 October 2019).

Reference and Administrative Details

Charity Name Great Park Community Centre Association
Registered Charity 1155567
Number
Company Registration 08717804
Number
Operational address Roseden Way
Newcastle upon Tyne
NE13 9BD
Trustees Mr JB Childs
Ms RE Hewett
Ms A Cross
Mr M Dhawan
Mr D Maxted
Independent Doug Maltman FMAAT
Examiner Connected Voice Business Services
Higham House
Higham, Place
Newcastle upon Tyne
NE1 8AF
Bankers HSBC Bank PLC
110 Grey Street
Newcastle upon Tyne
NE1 6JG

1

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

Aims and Objectives

Purpose and Aims

The overall objective of the charity is to manage the community centre on behalf of the members of the association. More specifically, the board of Trustees ensure the delivery of the community centre via a management company to provide the day-to-day operational service.

The aim is to deliver a facility to the community providing a wide range of activities and space with the fundamental objective of “bringing the community together”.

Ensuring the centre delivers our aims

The Trustees review the operation of the centre on a continuous basis and alongside the Management Company ensure activities offered by third parties meet the needs of our community.

There has been considerable focus on the financial strength of the centre in the last year to ensure the future viability of the services offered in the future. This approach has yielded good results with strong financial performance. This focus will continue in the future to enable investment in facilities as well as continue to delivering a high quality service to our community.

Public Benefit Statement

The charity carries out a wide range of activities in pursuance of its charitable aims. The Trustees consider that these activities, summarised above, provide benefit both to those who directly receive services, and the wider community in the west of Newcastle upon Tyne.

The trustees confirm that they have complied with the duty in section 4 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

Financial Review

The Great Park Community Centre Association is a not for profit charity organisation managed by a board of trustees made up of residents from the wider Newcastle Great Park estate. The trustees are all unpaid volunteers who have jobs, homes, families and children and have given up their free time to work on behalf of members and residents to oversee the management of the centre.

The Section 106 agreement between Newcastle City Council and the Newcastle Great Park consortium, stipulated the provision of a community centre. A working group consisting of Great Park residents, worked with council representatives for over two years to develop the centre we now have.

The total income for the year was £225,890 (2021: £177,161) of which £0 was restricted (2021: £0), and expenditure of £169,459 (2021: £125,491) of which £1,780 was restricted (2021: £1,420). This income is allocated across respective funds on the Statement of Financial Activities in accordance with the Statement of Recommended Practice (SORP).

The Statement of Financial Activities for the year ended 31 March 2022, shows a surplus across all funds of £56,431 (2021: £51,670) of which a deficit of £1,780 was restricted (2021: a deficit of £1,420).

2

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

The Balance Sheet at 31 March 2022 shows total funds carried forward of £182,988 (2021: £126,557) of which £7,817 was restricted (2021: £9,597).

Reserves policy

The Trustees review the level of reserves on an annual basis. This review encompasses the nature of income and expenditure streams, the need to match income with commitments, and the nature of the reserves required. The level of free reserves at 31 March 2022 were £173,780 (2021: £115,105).

Principal funding sources

Newcastle City Council provided funding via a Section 106 Planning Obligation Grant for the core work of the organisation in the prior years. Additional funding was obtained by hiring out the facilities.

Risk management

The Trustees have conducted a review of the major risks to which the charity is exposed and systems have been established to mitigate those risks including the implementation of procedures for authorisation of all transactions and projects and for ensuring the consistent quality of the delivery of all operational aspects of the charitable company. These procedures are periodically reviewed to ensure that they still meet the needs of the charity.

Structure, Governance and Management

Governing documents

The organisation is a charitable company limited by guarantee, first registered on 3[rd] October 2013, number 08717804 Registered as a charity on 30[th] January 2014, number 1155567. The company was established under a Memorandum and Articles of Association.

Appointment of Trustees

Trustees are elected at the AGM and can serve more than one term. Trustees are elected at the AGM and can serve more than one term. Interested possible new trustees are encouraged to attend trustee meetings as observers, can then be co-opted and elected at the following AGM.

Organisation

The Trustees meet at least quarterly (and usually monthly) and deal with the administration of the charity encompassing the strategic vision, financial accountability and risk management. Evolution Management Solutions Limited undertake the operational management of the centre under the direction of the Board of Trustees.

3

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

Trustees responsibilities in relation to the financial statement

The charity trustees are responsible for preparing a trustees’ annual report and financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the charity trustees to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and the group and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and the group and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company’s website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

By order of the board of trustees

Date 11.12.2022

and signed on their behalf by:

…………………………….

Trustee

4

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2022

I report on the financial statements of Great Park Community Centre Association for the year ended 31 March 2022, which are set out on pages 6 to 15.

Respective responsibilities of trustees and examiner

The charity's trustees (who are also directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Doug MaltmanFMAAT Connected Voice Business Services Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 12.12.2022

5

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

STATEMENT OF FINANCIAL ACTIVITIES

(INCLUDING SUMMARY INCOME & EXPENDITURE ACCOUNT)

For the year ended 31 March 2022

----- Start of picture text -----
Unrestricted Restricted Total Total
Funds Funds 2022 2021
£ £ £ £
Income from:
Charitable activities
Grants and contracts 6 95,507 - 95,507 134,287
Other trading activities 7 130,383 - 130,383 42,874
Total income 225,890 - 225,890 177,161
Expenditure on:
Charitable activities
Operation of the charity 8 167,679 1,780 169,459 125,491
Total expenditure 167,679 1,780 169,459 125,491
Net income/(expenditure) and net
58,211 ( 1,780 ) 56,431 51,670
movement of funds
Reconciliation of funds
Total funds brought forward 116,960 9,597 126,557 74,887
Total funds carried forward 175,171 7,817 182,988 126,557
Notes
----- End of picture text -----

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 8 to 15 form an integral part of these accounts.

6

Charity Number 1155567 Company Number 08717804

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

BALANCE SHEET

As at 31 March 2022

Fixed assets
Tangible assets
14
Total fixed assets
Current assets
Debtors
15
Cash at bank and in hand
15
Total current assets
Creditors:amounts falling due within
one year
16
Net current assets
Total net assets or liabilities
Funds of the charity
Unrestricted income funds
18
Restricted income funds
18
Total funds
Notes		 £
-
190,283
190,283
( 8,686 )		 Total
2022
£
1,391
1,391
181,597
182,988
175,171
7,817
182,988		 £
-
133,298
133,298
( 8,596 )		 Total
2021
£
1,855
1,855
124,702
126,557
116,960
9,597
126,557

The company was entitled to an exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with the respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The notes on pages 8 to 15 form an integral part of these accounts.

These financial statements were approved by the Board on:

11.12.2022

and are signed on its behalf by: Mr JB Childs Treasurer

7

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective October 2019) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice.

Great Park Community Centre Association meets the definition of a public benefit entity under FRS 102.

2.2 Preparation of the accounts on a going concern basis

The charity reported total unrestricted funds at the year end of £175,171.

The financial statements have been prepared on a going concern basis. In making their assessment the trustees have reviewed and considered relevant information, including their annual budget and future cash flows. In response to the COVID-19 pandemic, the trustees have revised their forecasts to take into account measures that they can take with the current resources available to mitigate the impact of the current adverse conditions. The trustees are of the view that the immediate future of the charity for the next 12 months is secure and that on this basis the charity is a going concern.

3 Income

3.1 Recognition of income

Income is recognised when the charity has entitlement to the resources, any performance conditions attached to the item(s) of income have been met, it is more likely than not that the resources will be received and the monetary value can be measured with sufficient reliability

3.2 Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by FRS102 SORP or FRS102.

3.3 Grants and donations

Income from government and other grants, whether ‘capital’ grants or ‘revenue’ grants, is recognised when the charity has entitlement to the funds, any performance conditions attached to the grants have been met, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

Income received in advance of the provision of a specified service is deferred until the criteria of income recognition are met.

8

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

3.4 Donated goods and services

Donated goods are measured at fair value (the amount for which the asset could be exchanged) unless impractical to do so.

Donated services and facilities are included in the SoFA when received at the value of the gift to the charity provided that the value of the gift can be measured reliably. Donated services and facilities that are consumed immediately are recognised as income with the equivalent amount recognised as an expense under the appropriate heading in the SoFA.

3.5 Volunteer help

The value of volunteer help received is not included in the accounts but is described in the trustees' annual report.

3.6 Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the bank.

3.7 Income from membership subscriptions

Membership subscriptions received in the nature of a gift are recognised in donations and legacies.

Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities.

3.8 Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

3.9 Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the

4 Expenditure and liabilities

4.1 Liability recognition

Liabilities are recognised when it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

4.2 Charitable activities

Expenditure on charitable activities includes the costs of maintaining the facilities and other activities undertaken to further the purposes of the charity and their associated support costs.

9

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

4.3 Governance and support costs

Support costs have been allocated between governance cost and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources.

4.4 Irrecoverable VAT

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

4.5 Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

4.6 Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

5 Assets

5.1 Tangible fixed assets for use by the charity

Individual fixed assets costing £250 or more are capitalised at cost and are depreciated over their estimated useful economic lives on a straight line basis as follows:

Plant and machinery

25% reducing balance

10

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

Analysis of income
6
Charitable activities
Income from grants and contracts
7
Other trading activities
Community Centre Activities
Newcastle City Council S106
Lottery Fund
Newcastle City Council		 Unrestricted
Funds
£
79,946
13,782
1,779
95,507
130,383
130,383		 Restricted
Funds
£
-
-
-
-
-
-		 Total
2022
£
79,946
13,782
1,779
95,507
130,383
130,383		 Total
2021
£
74,740
59,547
-
134,287
42,874
42,874

Income was £225,890 (2021: £177,161) of which £225,890 was unrestricted or designated (2021: £177,161) and £0 was restricted (2021: £0)

11

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

Analysis of expenditure on charitable activities

8 Charitable activities
Direct costs
Support costs
Cleaning & Hygiene
Equipment & Maintenance
Repairs and renewals
3G Pitch purchase and
maintenance
Governance costs
Vending machine supplies
Rent, rates, heat and lighting
Telephone
Supplies and materials
Facility management fee
IE & other accountancy fees
Insurance / general expenses
Professional fees
Depreciation
Event expenses
Project activities
Project Health and Safety
Project resources
Bank charges
Grounds maintenance
Licences
Security
Small equipment
Software		 Unrestricted
Funds
£
349
50
780
59
2,621
9,194
794
932
117,594
8,504
4,651
265
7,793
-
40
2,575
1,391
2,160
2,476
1,148
47
464
3,792
167,679		 Restricted
Funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,780
-
-
-
-
-
-
1,780		 Total
2022
£
349
50
780
59
2,621
9,194
794
932
117,594
8,504
4,651
265
7,793
-
40
2,575
3,171
2,160
2,476
1,148
47
464
3,792
169,459		 Total
2021
£
-
-
-
-
1,063
8,141
490
1,454
71,650
6,842
4,555
16,702
5,378
1,420
4,958
-
-
-
-
-
-
483
2,355
125,491

Expenditure on charitable activities was £169,459 (2021: £125,491) of which £167,679 was unrestricted or designated (2021: £124,071) and £1,780 was restricted (2021: £1,420)

9 Fees for examination of the accounts

Independent examiner's fees for reporting on the accounts
Other accountancy services paid to the examiner		 2022
£
770
3,022
3,792		 2021
£
770
1,585
2,355

10 Analysis of staff costs and the cost of key management personnel

During the year there were no paid staff, all staff are employed by the management company, EMS.

12

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

11 Transactions with trustees

None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.

Trustees' expenses

No trustee expenses have been incurred in the year.

Transaction(s) with related parties

There have been no related party transactions in the reporting period.

12 Defined contribution pension scheme

The charity does not operate a pension scheme at present.

13 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

14 Tangible fixed assets
Cost
Balance brought forward
Additions
Disposals
Balance carried forward
Depreciation
Basis
Rate
Balance brought forward
Depreciation charge for year
Disposals
Balance carried forward
Net book value
Brought forward
Carried forward		 Plant &
machinery
£
6,062
-
-
6,062
SL
25%
4,207
464
-
4,671
1,855
1,391		 Total
£
6,062
-
-
6,062
4,207
464
-
4,671
1,855
1,391

13

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

15 Cash at bank and in hand

Bank account & cash in hand
16
Heat & Light
Creditors and accruals (payable within 1 year)
HMRC - VAT
Accruals
Independent examination of accounts
Bookkeeping fees		 2022
£
190,283
190,283
2022
£
7,916
770
-
-
8,686		 2021
£
133,298
133,298
2021
£
4,656
770
2,283
887
8,596

17 Events after the end of the reporting period

No events (not requiring adjustment to the accounts) have occurred after the end of the reporting period but before the accounts are authorised which relate to conditions that arose after the end of the reporting period.

18 Analysis of charitable funds

Analysis of movements in unrestricted funds As at 31 March 2022

Unrestricted funds
General unrestricted fund
Totals
As at 31 March 2021
Unrestricted funds
General unrestricted fund
Totals		 Fund
balances
brought
forward
£
116,961
116,961
Fund
balances
brought
forward
£
63,870
63,870		 Incoming
resources
£
225,890
225,890
Incoming
resources
£
177,161
177,161		 Resources
expended
£
( 167,679 )
( 167,679 )
Resources
expended
£
( 124,070 )
( 124,070 )		 Transfers
£
-
-
Transfers
£
-
-		 Fund
balances
carried
forward
£
175,172
175,172
Fund
balances
carried
forward
£
116,961
116,961

Purpose of unrestricted funds

General unrestricted fund

The 'free reserves' of the charity

14

GREAT PARK COMMUNITY CENTRE ASSOCIATION

(A company limited by guarantee)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

Analysis of movement in restricted funds

As at 31 March 2022

Restricted funds
Newcastle City Council
Totals
As at 31 March 2021
Restricted funds
Newcastle City Council
Totals		 Fund
balances
brought
forward
£
9,597
9,597
Fund
balances
brought
forward
£
11,017
11,017		 Incoming
resources
£
-
-
Incoming
resources
£
-
-		 Resources
expended
£
( 1,780 )
( 1,780 )
Resources
expended
£
( 1,420 )
( 1,420 )		 Transfers
£
-
-
Transfers
£
-
-		 Fund
balances
carried
forward
£
7,817
7,817
Fund
balances
carried
forward
£
9,597
9,597

Purpose of restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Newcastle City Council

Funding towards the installation and maintenance of a 3G pitch

19 Capital commitments

As at 31 March 2022, the charity had no capital commitments (2021 -£nil)

20 Analysis of net assets between funds

Cash at bank and in hand
Cash at bank and in hand
Other net current assets/(liabilities)
Tangible fixed assets
Other net current assets/(liabilities)
Tangible fixed assets		 Unrestricted
Funds
£
1,391
182,466
( 8,686 )
175,171
Unrestricted
Funds
£
1,856
123,701
( 8,596 )
116,961		 Restricted
Funds
£
-
7,817
-
7,817
Restricted
Funds
£
-
9,597
-
9,597		 Total
2022
£
1,391
190,283
( 8,686 )
182,988
Total
2021
£
1,856
133,298
( 8,596 )
126,558

15