## Pontefract Food Bank
Charity number 1155552
Annual Report and Financial Statements for the year ended 31 August 2021
Pontefract Food Bank
Annual Report and Financial Statements for the year ended 31 August 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Receipts and payments account|4|
|Statement of assets and liabilities|5|
|Notes to the accounts|6 to 8|
## **Prepared by West Yorkshire Community Accounting Service**
1
## Pontefract Food Bank
## Trustees' report for the year ended 31 August 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates** Ann Harris Mary Ford Chair Ian Clark Sharon Devlin Appointed October 2020 Brenda Lee Appointed October 2020 Mark Foy Treasurer Appointed January 2021 Gary Byrne Appointed 8 December 2021
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1155552, on 29 January 2014.
## **Principal address**
## **Bankers**
Central Methodist Church Yorkshire Bank Newgate Ropergate Pontefract Pontefract WF8 1NB WF8 1LQ
## **Accountants**
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) foundation formed on 29 January 2014 and is governed by a constitution as amended on 31 January 2021.
## **Method of recruitment and appointment of trustees**
The trustees are appointed at a properly convened meeting of the trustees.
## **Objectives and activities**
## **The charity's objects**
The prevention and relief of poverty in Pontefract and surrounding area, particularly but not exclusively by providing emergency food supplies to individuals and families in need, and signposting people to appropriate agencies.
## **The charity's main activities**
The provision of a foodbank on Pontefract.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the prevention or relief of poverty.
2
## Pontefract Food Bank
## Trustees' report (continued) for the year ended 31 August 2021
## **Objectives and activities (continued)**
## **Achievements and performance**
During this year Pontefract Foodbank fulfilled 589 requests for support which included helping 868 adults and 463 children.
In total the Foodbank distributed over 14,092 Kg of food and other items.
## **Chair's report**
I am Acting Chair of the Board of Trustees of Pontefract Foodbank and this is my second annual report. This reporting period has been far more stable than the last, we have continued to successfully operate a twice weekly delivery service, with emergency deliveries as and when required.
This model has been successful due to the dedication and commitment of the volunteers and the continued generosity of the community.
In terms of statistics during the reporting period we weighed in 11465kg of stock and distributed 14092.26 Kg.
We fulfilled 589 vouchers, the breakdown being;
- Single people 274(46.52%)
- Couples 95(16.13%)
- Families 88 (14.94%)
- Single parent families 85 (14.43%)
We have fed 1331 people, 868 adults and 463 children.
Our first priority in this reporting period was to the recruitment of a stable board of trustees to establish a firm foundation from which we could develop.
We were fortunate to recruit 4 very talented and committed trustees, namely Peter Collier on the 21/9/20, Brenda Lee, and Sharon Devlin on 12/10/20 and Mark Foy who joined the board on the 13/1/21.
Unfortunately, however Peter resigned in January 2021 due to family circumstances, Peter had been a very active volunteer for several years and we were very grateful to him for the support he had given the foodbank.
Em Cracknell a valued volunteer who had taken on board the task of dealing with our social media accounts for several years resigned in early April.
Fortunately we were able to quickly recruit a vibrant young volunteer, Frank Foy, to take on this important role.
Brenda has become a stalwart of the warehouse and helps out there very regularly and devises the rota for the delivery drivers, as well as delivering the food too.
Sharon has made extremely significant progress in developing our policies pertaining to recruitment of volunteers, to ensure the integrity of the foodbank and handling complaints and comments.
Both Brenda and Sharon also co-ordinated the Tesco campaign in July which produced 618kg of food.
Mark has taken on the weighty responsibilities of both Treasurer and Secretary and has put our financial affairs on a regular and proper footing as well as doing a lot of work ensuring that we are GDPR compliant.
Ann Harris stoically continues to man the phone and liaise with our trusted referral agencies on a daily basis and signposts clients to receive appropriate advice and support.
Sadly in July 2021 Ian decided to step down as Chair due to health issues, but continues to assist us with the knowledge and experience he acquired over the many years he has been involved with the foodbank as a volunteer, project manager and trustee.
In Oct 2020 we acquired a 10ft shipping container as additional storage for the generous harvest festival and Christmas collections that we were fortunate enough to have donated to us by local schools, churches and companies.
3
## Pontefract Food Bank
## Trustees' report (continued) for the year ended 31 August 2021
## **Objectives and activities (continued)**
## **Chair's report (continued)**
We tried to recruit a volunteer project manager in April 21 but without success, it was therefore agreed that for the time being the main responsibilities would be shared by Brenda, Paul Levy our highly committed warehouse manager and myself in the hope that this will be sufficient to cover all the essential tasks to operate efficiently and effectively, but we will continue to keep this arrangement under review.
The foodbank continues to be well supported both financially and in food donations by local schools, churches, companies and individuals.
We anticipate that demand upon our foodbank will increase over the next months with the £20 p.w reduction in Universal credit and substantial increases to the cost of living in particularly fuel bills.
However, we are fortunate in having reliable, loyal and hardworking volunteers, a supportive community and monetary reserves to help us address a very uncertain future.
Mary J. Ford
## **Financial review**
The net receipts for the year were £6,659, including net receipts of £3,190 on unrestricted funds and net receipts of £3,469 on restricted funds.
Although the Covid-19 virus had a significant impact on the operation of the food bank, it didn’t have any material impact on the finances of the food bank; in fact during the 19/20 reporting year the food bank reserves increased by just over £16k.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £52,201.
The trustees aim to maintain free reserves in unrestricted funds at a level which equates to approximately twelve months of current unrestricted charitable expenditure, £11,000. The trustees consider that alongside the likely ongoing acquisition of grants and donations this is a sufficient level of reserves necessary to maintain the foodbank operations.
We currently conduct all aspects of running the foodbank with volunteers only, we have no employees. It may become necessary for us to employ a project manager or operational coordinator. In support of this possible outcome we will maintain a reserve of £30,000.
We currently operate out of premises which are subject to no formal lease arrangement or rent. If the generosity of our benefactors changes it may become necessary for us to move to premises that are subject to a formal lease and rent arrangement. In support of this possible outcome we will maintain a reserve of £10,000.
This results in us needing to hold a total of £51,000 in reserves. As at financial year end (2020/21) we had unrestricted reserves of just over £52,000.
For so long as the charity has reserves above this level of £51,000 the trustees have agreed to rely on the generosity of existing and new donors drawn to support the charity through local and national awareness of the need for its services rather than to campaign actively for funds.
The trustees will review our Reserves Policy at least annually.
Signed on behalf of the board of trustees on 02/02/2022
Mary J Ford (Trustee)
3
## Pontefract Food Bank
## Receipts and payments account for the year ended 31 August 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants and donations
(2)
13,480
Gift Aid
-
Bank Interest
188
**Total receipts**
13,668
**Payments**
Food & Stock Procurement
391
Volunteer expenses
198
Utilities
395
Insurance
524
Repairs and maintenance
576
Memberships and subscriptions
35
Materials and equipment
4,226
Printing, postage and stationery
49
Advertising and publicity
355
Photocopier charges
291
Other project delivery costs
40
Sundry expenditure
388
Donations to other providers
3,010
**Total payments**
10,478
3,190
**Fund balances brought forward**
49,011
**Fund balances carried forward**
(4)
52,201
**Net receipts / (payments)**|2021
Restricted
funds
£
7,000
-
-
7,000
3,135
67
-
-
329
-
-
-
-
-
-
-
-
3,531
3,469
-
3,469|2021
Total
funds
£
20,480
-
188
20,668
3,526
265
395
524
905
35
4,226
49
355
291
40
388
3,010
14,009
6,659
49,011
55,670|2020
Total
funds
£
19,825
408
-
20,233
1,311
243
344
442
158
401
40
186
-
239
-
75
500
3,939
16,294
32,717
49,011|
|---|---|---|---|
4
## Pontefract Food Bank
## Statement of assets and liabilities
|as at 31 August 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
52,060
Cash in hand
141
**Total cash funds**
52,201
**Liabilities**
Accounts preparation|2021
Restricted
£
3,469
-
3,469|2021
Total
£
55,529
141
55,670
£
300
300|2020
Total
£
49,011
-
49,011|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 27/01/2022
Mary J Ford (Trustee)
5
## Pontefract Food Bank
## Notes to the accounts
for the year ended 31 August 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
6
## Pontefract Food Bank
## Notes to the accounts continued
## for the year ended 31 August 2021
|**2 Grants and donations**
Anonymous donation
Wakefield Metropolitan District Council
Tesco
Donations
**3 Restricted funds**
Balance b/f
£
WMDC Community Grant
-
WMDC Covid Winter Grant
-
WMDC Emergency Assistance Grant
-
-|2021
Unrestricted
funds
£
-
-
4,338
9,142
13,480
Incoming
£
1,500
500
5,000
7,000|2021
Restricted
funds
£
-
7,000
-
-
7,000
Outgoing
£
1,500
500
1,531
3,531|2021
Total
funds
£
-
7,000
4,338
9,142
20,480
Transfers
£
-
-
-
-|2020
Total
funds
£
10,000
-
2,161
7,664
19,825
Balance c/f
£
-
-
3,469
3,469|
|---|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
WMDC Community Grant Purchase of supplies & stock. WMDC Covid Winter Grant This will support each food bank to ensure that they have appropriate supplies and stock to meet demand and support vulnerable families and individuals over the last part of the grant funding year.
WMDC Emergency Assistance Grant Assistance in supporting individuals struggling to afford food and other essentials.
## **4 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
7