## **Kingsway Hall Management Trust CIO** (Registered charity, number 1155540) **Financial statements for the year ended 31 March 2023**
|**Page**|**Contents**|
|---|---|
|2 - 4|Trustees’ annual report|
|5|Independent examiner’s report|
|6|Receipts & payments account|
|7|Statement of assets & liabilities|
|8 - 9|Notes to the accounts|
# **Kingsway Hall Management Trust CIO Trustees’ annual report for the year ended 31 March 2023**
**Full name** Kingsway Hall Management Trust CIO
**Other names by which the charity is known** Kingsway Hall
**Organisation type** Charitable incorporated organisation
**Registered charity number** 1155540
## **Principal address**
Kingsway Hall, Clipstone Road West, Forest Town, Notts, NG19 0DU
## **Trustees**
Robert Wyatt, Chair Sylvia Wyatt Norma Sparkes
## **Independent examiner**
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
## **Governance and management**
The charity is operated under the rules of its constitution adopted 29 January 2014.
The trustees invite individuals who have a contribution to offer. This can be as a result of living locally or from their occupation and skillset. Those who accept and join as trustees are appointed through trustee meetings.
## **Objectives and activities**
The principal objects of the charity are to promote the benefit of the inhabitants of Forest Town and the neighbourhood without distinction of sex or of political, religious or other opinions to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants to establish or secure establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the trust in furtherance of the above objects.
## **Summary of the main activities undertaken for the public benefit**
The Trust's main activities are its charitable provision which includes older people's health and well-being, movement to music, Clubbercise, Art Classes, Yoga and daycare outreach for disabled people.
The Grade II building acts as a community centre and hub for local usage.
The public can hire the main hall for meetings usually for things like annual conventions, keeping fit physically and various other activities as well as accessing two bespoke training rooms.
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## **Kingsway Hall Management Trust CIO**
## **Public benefit statement**
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
## **Summary of the main achievements during the period**
Main achievements include the provision of our lunch club which not only provides healthy on-site cooked meals but provides mental and physical activities. A byproduct of this direct provision is the evolvement of community cohesion. Many attendees do so as much for the meals and activities as they do to combat loneliness and isolation. We employ a system whereby any non-attendees are contacted to check their well-being and this is having an effect of increased numbers.
We provide Movement to Music, Clubbercise, Yoga and Tai Chi sessions which all adds to health and well-being.
The Hall is now open 7 days and evenings a week.
Sunday multi-faith worship takes place.
We have been personally and financially supported by Notts County Council, Mansfield District Council, Notts Community Foundation, The Nottinghamshire Masonic Charity Fund, County Councillors and District Councillors and Mansfield CVS (Community and Voluntary Sector) to whom we are extremely grateful.
It is also worthy of note that there is an increasing number of volunteers supporting the work we do and again to whom we offer our thanks and gratitude.
Year on year more rooms are re-decorated to add to the ambience and encourages re-use of the building by those attending for the first time.
We are also the Polling Station for 2 wards.
## **Financial Review**
The balances on the restricted funds are as budget and the increase in Unrestricted funds only adds to the sustainability of the group by increasing reserves in uncertain times. The inflow of financial support from Nottinghamshire County Council, Children in Need and The National Lottery has certainly helped the group in consolidating our position.
## **The charity’s policy on reserves**
Our reserves target is 3 months running costs (circa £25,000), which we are currently exceeding but are mindful of potential repairs and maintenance pressures on such an old building.
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## **Kingsway Hall Management Trust CIO**
## **Financial risks**
The very nature of leasing a grade II listed building on a fully-repairing peppercorn rent is the concern of a major roof restoration.
Signed on behalf of the charity’s trustees:
Signed _______________________________________ Date __16/05/2024____ Robert Wyatt, Trustee
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## **Independent examiner’s report to the trustees of Kingsway Hall Management Trust CIO for the year ended 31 March 2023**
I report to the trustees on my examination of the accounts of Kingsway Hall Management Trust CIO for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed _________________________ Date ___16/05/2024___________ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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## **Kingsway Hall Management Trust CIO Receipts & payments account for the year ended 31 March 2023**
|_2022_
Total
**Unrestricted**
Funds
**Funds**
£
**Note**
**£**
**Receipts**
-
Activities
534
4
Bank interest
6
42912
Grants & donations
**2**
5755
886
Outsourced bar commission
-
21639
Room rents
41643
6485
Sundry
95
1938
Sales
13251
5328
Recharges
-
79192
**Total receipts**
**61284**
**Payments**
6313
Activities & events
11656
7
Advertising
124
610
Cleaning & hygiene
662
19616
Equipment, repairs & renewals
3713
96
Insurance
96
4003
Legal & professional
792
2436
Licences & subscriptions
2477
1190
Premises maintenance
11407
309
Printing & stationery
257
15863
Rent & utilities
13555
435
Sundry expenses
378
1137
Telephone, internet & postage
1339
-
Training
2000
-
Travel
167
-
Trustee & volunteer expenses
363
15745
Wages, NI & pension
29564
-
Internal charges
(16200)
67760
**Total payments**
**62350**
11432
**Net receipts/(payments)**
(1066)
67938
Cash funds at start of this period
60408
-
Transfers between funds
2
79370
**Cash funds at end of this period**
**59344**|**_2023_**
**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
-
534
-
6
4295
10050
-
-
-
41643
-
95
-
13251
-
-
**4295**
**65579**
3656
15312
-
124
-
662
1114
4827
-
96
-
792
-
2477
664
12071
-
257
-
13555
-
378
-
1339
-
2000
-
167
-
363
-
29564
16200
-
**21634**
**83984**
(17339)
(18405)
18962
79370
(2)
-
**1621**
**60965**|
|---|---|
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## **Kingsway Hall Management Trust CIO Statement of assets and liabilities at 31 March 2023**
|_2022_|||**_2023_**|
|---|---|---|---|
|£|**Cash assets**|**Note**|**£**|
|78390|Bank accounts||60297|
|980|Cash in hand||668|
|79370|||**60965**|
||**Other monetary assets**|||
|4348|Debtors|**4**|7491|
|4348|||**7491**|
||**Assets retained for the charity’s own use**|||
||Boiler, purchased February 2023, cost £2,385|||
||Banqueting tables, purchased August 22, cost £837|||
||Security cameras, purchased May 22, cost £1,159|||
||Electrical distribution board, purchased January 2022, cost||£1,463|
||Dishwasher, purchased September 2021, cost £1,647|||
||Fire alarm system, purchased August 2021, cost £3,156|||
||Bar Cooler, purchased April 2021, cost £2,520|||
||**Liabilities**|||
|(1235)|Creditors|**5**|(1979)|
|(1235)|||**(1979)**|
These financial statements are accepted on behalf of the charity by:
Signed ___________________________________ Dated __16/05/2024______ Norma Sparkes, Trustee
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## **Kingsway Hall Management Trust CIO Notes to the accounts for the year ended 31 March 2023**
## **1. Receipts & payments accounts**
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
## **2. Grants & donations**
|Nottinghamshire County Council
The Jones 1986 Charitable Trust
Mansfield District Council
Sundry grants & donations|**Unrestricted**
**£**
-
4500
500
755
**5755**|**Restricted**
**Total**
**£**
**£**
4295
4295
-
4500
-
500
-
755
**4295**
**10050**|
|---|---|---|
## **3. Funds analysis**
|**Restricted funds**
Youth Project
Memorial Garden & Youth Project
NCC Feeding Mansfield
NCC Local Community Fund
**Unrestricted funds**
General|**Opening**
**balance**
**£**
1000
7962
10000
-
**18962**
60408
**60408**|**Receipts (Payments)**
**£**
**£**
-
(1000)
-
(6341)
-
(10000)
4295
(4293)
**4295**
**(21634)**
61284
(62350)
**61284**
**(62350)**|**Transfers**
**£**
-
-
-
(2)
**(2)**
2
**2**|**Closing**
**balance**
**£**
-
1621
-
-|
|---|---|---|---|---|
|||||**1621**|
|||||59344|
|||||**59344**|
The transfer from the NCC Local Community Fund to the General fund reflects the release of any restrictions on the use of these funds.
- Youth Project - supports hosting the Clipstone and Forest Town British Legion Youth Band practises.
- Memorial Garden - conversion of overgrown old Community Garden into a contained Memorial/ Sensory Garden.
- NCC Feeding Mansfield - financial support towards providing meals at the weekly Lunch Group to combat loneliness and isolation.
- NCC Local Community Fund – former Grant Aid, to support the lunch group to help combat loneliness and isolation.
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## **Kingsway Hall Management Trust CIO**
## **4. Debtors**
|Debtors - Room hire
Prepayment - Insurance
Prepayment - Premises licence|**£**
7346
70
75|
|---|---|
||**7491**|
## **5. Creditors**
|Independent examination
HMRC
Pension|**£**
822
976
181|
|---|---|
||**1979**|
## **6. Premises & staff**
The trustees have entered into a 30-year lease with Welbeck Estates expiring in the year 2049.
## **7. Trustees’ remuneration**
During this period, a total of £303 was reimbursed to two trustees for expenses incurred and help provided.
## **8. Glossary of terms**
**Creditors:** These are amounts owed by the charity, but not paid during the accounting period.
**Debtors:** These are amounts owed to the charity, but not received in the accounting period.
**Prepayments:** These are services that the charity has paid for in advance, but not used during the accounting period.
**Restricted funds:** These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.
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