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2021-12-31-accounts

The Parish of Tilehurst St Catherine and Calcot St Birinus

Annual Report and Financial Statements of the Parochial Church Council (Registered Charity 1155524) for the year ended 31[st] December 2021 Vicar Curate (1st January to 12th December) Rev Gill Rowell Rev Phil Price

Bank

Nat West Reading Oracle Unit L11, The Oracle Shopping Centre, Reading, RG1 2AG Independent Examiner Mr David Marett FCA CTA 5 Jennets Close, Tutts Clump, RG7 6JZ

And minutes

Of the meeting of Parishioners held on 18[th] April 2021 Of the Annual Parochial Church Meeting held on 18[th] April 2021

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Contents
Pages 1-5 Annual report
Page 6-8 Treasurer’s financial review
Pages 9-13 Financial statements
Page 14-15 Budget for 2022
Page 16 Independent Examiner Report
Page 17 Minutes of the Meeting of Parishioners on 18th April 2021
Page 18-20 Minutes of the Annual Parochial Church Meeting on 18th April 2021
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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

PCC REPORT TO THE APCM

Aims and purpose

Our Parish purpose is “To worship God and show Jesus’ love makes a difference in reaching, serving and caring.”

The PCC is responsible, together with the vicar, for the vision and mission of our church, pastoral, evangelistic and social and ecumenical. To do this we seek God’s will, ensure we operate within a legal framework, and are responsible for the financial stability of the church too, all under the authority of God.

Objectives and Activities

This year we completed our third year of Partnership in Missional Church (PMC) - a Church Mission Society and Oxford Diocese joint initiative - to realise God’s preferred and promised future for us, and seek to join in with what God is doing in our community. PMC is a process of becoming missional, that is, of changing the way we think about being and doing church in our community, with 6 spiritual practices which we are endeavouring to adopt. We were blessed this year to have Revd Phil Price serving as curate until his departure in December, and are grateful for his impact on a variety of initiatives within the Parish.

St Catherine’s is fortunate in having the resources of a well maintained and equipped building from which to carry out many mid-week activities; although the coronavirus pandemic restricted our physical activities considerably this year. However, when the building was used risk assessments and guidelines were implemented, and we are thankful to all those who helped with this. The church buildings and grounds are maintained to an excellent standard by faithful volunteers and our gardening team.

ACHIEVEMENTS AND PERFORMANCE

Worship and Prayer

As soon as Christmas 2020 was over, we were into lockdown again and offered our pre-recorded online services once more delivered via the St Catherine’s Facebook page and website at 10.00 am, with the usual lay involvement and assisted by a great technical team, thanks in particular to Stuart Poore, David Stevens and Tony Bartlett. Services in church began again on Palm Sunday, and continued throughout the year. We had a period of offering “in person” services as well as pre-recorded services, and gradually transitioned into Livestreaming our services in church. During July and August we worshipped outdoors under the oak tree at 10.00 am on Sundays, and livestreamed these services too with the theme of the Fruit of the Spirit. Different visitors attended each week which was encouraging, and some have become regular worshippers. When we returned to the building in September we began our new single service – merging all previous congregations (which pre-Covid had met at 8.00, 9.15 and 11 am) continuing to livestream these for those still uneasy about meeting in person, or who were unable to join us in person. We endeavoured to offer a variety of different styles of worship, and this was a challenging time as everyone got used to worshipping in different ways. In keeping with Church of England requirements, communion was offered every Sunday, with a full communion service twice a month, and the other Sundays a short spoken communion after the morning service. A review of the new service format took place in December, through our magazine, RG31, and sheets were also available in Church. We began to offer “Sermon Study Sheets” for further study during the week; for individuals and lifegroups; these have been much appreciated.

A mid-week Holy Communion service was introduced at 9.00 am on Wednesdays.

We have implemented Covid-19 regulations as per the guidelines, the PCC making decisions on those factors which were optional. Since communion has been offered in the church, it has been in one kind, in keeping with CofE policy. As we returned to worship inside the building, in addition to sanitising and social distancing as appropriate, the PCC agreed that facemasks were to be worn whilst singing, except for those leading and singing from the front, and subsequently agreed they should be worn indoors

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

(apart from when eating or drinking) regardless of government legislation, in order to protect our community and reduce the transference of Covid, and in particular the Omicron variant, as much as possible.

We have had special services for the organisations we support: Leprosy Mission, Christian Aid, Novi Most International, the Shoebox Appeal (Samaritan’s Purse), the Children’s Society, as well as a Climate Sunday service. We are hugely thankful for the preachers, leaders, intercessors, readers, musicians and the technical team who contribute to our services, as well as all those who help in other ways – welcomers, sidespeople, refreshments, AV desk and camera volunteers. During Advent we offered online daily reflections at 5.30pm.

Thursday community prayer has continued throughout the year, either from home or at church, and the MU prayer chain has interceded faithfully for those who have requested it.

We were pleased to re-start Tots Praise in the Church, and Cornwell 0-5s at the Cornwell Centre. The Youth Bible study began during lockdown by Zoom, and transferred to the church when it was possible. The Friday night Youth Group was re-started under the name of Pick N Mix.

St Catherine’s Mother’s Union met, in small groups and gardens, and in Church as guidelines allowed, with speakers, and a Christmas Carols and Reading service in December. The prayer chain for (requested) emergency prayers continued.

At the beginning of the year we delivered online daily prayer at 10.00 am. During Lent we continued with online morning prayer using the Live Lent booklets focussing on Climate Change; and as a Parish we read Ruth Valerio’s “Just Living” and ran a preaching series as well. The Parish participated in Thy Kingdom Come prayer, (between Ascension and Pentecost) online. During the summer we offered the opportunity once a week, online, to “Dwell in the Creed”, seeking to explain some of the credal statements in an accessible way.

Church Hall

St Catherine’s Pre-school (which is run independently of the church) hire the church hall for 30 hours Monday-Friday; except for a period when for financial reasons they had to cease offering the service on Fridays, reducing the hours to 27. The After-School club also met when guidelines allowed. Some groups were able to continue using the hall in line with guidance such as exercise classes, yoga, Alcoholics Anonymous and Karate, although other groups could not. Risk assessments were required from active groups in order to comply with relevant guidance regarding Covid. We are grateful to our bookings administrator, Eve Combes, and our Centre Manager, Sonia Ludford, for liaising with hall hirers and managing any issues.

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Pastoral Care

All members of the church are involved in pastoral care in some way, through the relationships forged at church, Café, and lifegroups. We are particularly grateful to Sonia Ludford and Ella Canning who have ensured that those who have needed care have received it, and collected prescriptions and shopping for individuals, as well as visiting, as and when needed. We are so grateful to the many kindnesses offered by church members to one another, and to those in the community, often out of the limelight and motivated by Christ’s love.

MISSION AND EVANGELISM

Café Siena

Café Siena is a flagship ministry of St Catherine’s Church, serving the local community, with the aims of providing a space of hope, a Christ-centred meeting place, a friendly, safe and welcoming, opportunity, and a bridge between the church and the community. It is a ministry of the church, and runs with the help of a large band of volunteers, who bake cakes, wait on tables, assist with cooking, washing up, and cleaning. It is usually open on Thursday and Fridays for light refreshments and lunches (10 am – 2.00pm). This year volunteers from the community have been recruited, in keeping with “Safer Recruitment” guidelines, to enable it to continue, as our stalwart band of church volunteers has decreased during the past two years. We are grateful to have a highly committed professional Café Manager.

The Café has really come into its own this year and many from the community use its services regularly, some attending both days. “Friday Deliveries” continued as lockdown lifted, delivering lunches to those who are housebound, facilitated by volunteers, delivering not just food but love and care on the doorstep too.

Partnership for Missional Church (PMC)

The Partnership for Missional Church (PMC) met to pray and consider missional possibilities throughout the year, and some attended a reunion of all church cohorts. Whilst our vision is still to adopt the spiritual practices, it seems a natural progression to evolve into the core team for Citizens Reading – an alliance of organisations seeking social change through working together -although this will be very gradual.

Social Media

The St Catherine’s website, and our Facebook page have been essential tools for communication, and facilitating worship when we could not meet, and we are grateful to Stuart Poore for maintaining these.

Midweek Activities

Friday Friends and Tuesday Get Together re-started in October, thanks to willing volunteers, and the leadership of Ella Canning. We are hugely grateful to Anne Soley, who, after many years of running Friday Friends with a faithful band of volunteers, felt the time had come to stand down.

Cornwell 0-5s, held in the Cornwell Centre, offers a secure place for pre-school children and their parents and carers two mornings a week, Tuesdays and Thursdays. This re-started in September, following government guidelines and limiting numbers who could attend – with a booking system, and we are grateful to Tony and Evelyn Bartlett, and their band of helpers, for offering this service to young families in the community.

Pick N Mix, our youth group, meets fortnightly, and although there were no meetings for the first part of the year, it began again with meetings outside in the summer, and was relaunched with a games evening in the Vicarage in September.

Relationships with Birch Copse and Springfield Primary Schools and Little Heath School continue in an albeit limited way. Thirty students from Little Heath school had a visit to St Catherine’s in December, to learn about Christianity and Christmas, and the vicar spoke at the Harvest Festival at Birch Copse – the first assembly the children had had for a very long while, and the first time they were able to sing.

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

A free taxi service for those in Calcot to join St Catherine’s Church on a Sunday was reinstated when services were in the church.

RG31 the Parish magazine, was reviewed and rather than publishing monthly, it is now produced four times a year, in colour, delivered to those who subscribe, and copies are available in church.

We are grateful to Tony Bartlett for regularly producing and distributing the church Notices each week, and to Stuart Poore for publicity and advertising. This Christmas, leaflets were hand delivered to residents in Calcot outlining all our services; and 550 flyers were distributed to roads nearest to St Catherine’s inviting residents to attend “Carols under the Virtual Oak Tree” on Christmas Eve. In the event, it poured with rain, but nonetheless around 60 brave souls came out to sing.

Fundraising

In July we had our first Eco-Sale, which despite mild rain, was successful both in the numbers of people who attended and the money raised. The Christmas Fair was well attended too. A planned Bistro evening was cancelled due to unforeseen circumstances. The Vivace Voices kindly put on a Christmas concert for us with proceeds raised going to St Catherine’s.

Curate

We were pleased to have Revd Phil Price complete his final year of curacy training and are grateful for all that he gave to the Parish during his time with us. His last Sunday was 12th December, and a farewell lunch was held with prayers for his new role as Priest in Charge of the Parishes of the Draycote and Leam Valley Benefices.

Volunteers

The PCC would like to take this opportunity to thank all of the many volunteers in the church who generously give of their time and talents to make things happen: including all those who serve on various church committees, who contribute in any way to our worshipful life, the church cleaners, the flower arrangers, those who help in the Café, the Lifegroup leaders, and all our mid-week activities. We appreciate all those who keep St Catherine’s garden looking beautiful, and who ensure the church is well maintained, and appreciate and value our hard working and highly committed churchwardens, Richard Canning and Caroline Heron.

Structure, Governance and Management

The PCC is a corporate body established by the Church of England and operates under the Parochial Church Council Power Measure. It is a registered charity – No. 1155524. The method of appointment of PCC members is set out in the Church Representation Rules. Members of the PCC are either ex officio or elected by the Annual Parochial Church Meeting (APCM). All those who attend the services and are members of the congregation are encouraged to register on the electoral roll and if they feel so called, to stand for election to the PCC.

The PCC members are responsible for making decisions on all matters of general concern and importance to the Parish, including how the funds of the PCC are to be spent. We are thankful for the services of our PCC Treasurer, Joanne Freeman, who infuses our financial considerations with vision and pastoral care.

The PCC met 6 times during the year; the first four meetings by Zoom and the last two in person. We also had an Away Day the outcome of which was an Action Plan. In addition to discussing matters relating to the life and vision of the Parish, the PCC seeks to ensure that best practice policies are adopted especially relating to health and safety, safeguarding, general data protection regulations (known as GDPR), employment practice and other legal requirements. A number of Action Groups, with particular responsibility for specific aspects of Parish life, are responsible to the PCC and report to it. In addition there is a Standing Committee.

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Safeguarding

The Parish takes safeguarding seriously, and in compliance with Bishop’s Council requirements, has published our Safeguarding Policy, and the Safeguarding Handbook, on our website, and is in the process of implementing best safeguarding practice throughout the life the church. Hazel Newman, the Parish Safeguarding Officer is tasked with ensuring appropriate training is completed by all those serving in the Church, supported by Stuart Poore, and the vicar.

General Data Protection Regulation (GDPR)

The Parish is committed to ensuring that we maintain and follow GDPR guidance.

PCC Members

The names of the members of the Council who have served since the commencement of the 2021 financial year and until the date this report was approved are:

Ex officio members

Incumbent Rev Gill Rowell Curate Rev Phil Price (until 12th December 2021) LLM’s Mr Tony Bartlett (also elected to Deanery Synod & elected as PCC secretary) Mr Mike Heather

Churchwardens Mr Richard Canning (from APCM 2021) also co-opted to Deanery Synod

Mrs Caroline Heron (from APCM 2021)

Elected Members

Mrs Evelyn Bartlett (until APCM 2021)

Mrs Ella Robles Canning (also co-opted to Deanery Synod)

Mrs Emma Deacon (from APCM 2021)

Mrs Sheila Firth (until APCM 2021)

Mrs Joanne Freeman (appointed as Treasurer by PCC)

Mrs Sonia Ludford (also Centre Manager)

Mr Stuart Poore (also Parish Administrator)

Mr Stephen Priter

Mrs Lorraine Roberts (until APCM 2021)

Mrs Lynn Stevens Mrs Katrina Yates Mr Richard Yates

Minute taker to the PCC

Mr Tony Bartlett

Bankers

Nat West Reading Oracle Branch, Unit L11, The Oracle Shopping Centre, Reading, RG1 2AG

On the behalf of the PCC

Rev Gill Rowell

Vicar Church Warden

Page 5

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

The Financial Report for 2021

2021 was another strange year due to COVID 19 restrictions with lockdowns, mask wearing, social distancing and the gradual reintroduction of face-to-face life alongside the online one. Once again, without the help and support of our generous members we would not have been able to achieve all that we did, so many thanks to you all.

You will notice that some of the comparison figures between 2020 and 2021 differ more than normal. This is due to the different ways that we were able to use the site and hence receive / spend money during these years plus in 2020 we were able to use some special donations to buy a defibrillator, redecorate the church hall and refurbish the hall floor. If you would like to know more, please ask me.

Receipts

The online regular giving provided by the Parish Giving Scheme, standing orders and the JustGiving website has continued to provide £4,200 a month income. The Gift Aid recovered includes a monthly contribution from the Parish Giving donations and nine months (October 2020 to June 2021) of other Gift Aid claimed. The policy is now to make a six month claim for non-Parish Giving Gift Aid; the next claim is due to be made at the start of 2022. The collection plate was reintroduced in August, prior to that any money collected or given to the treasurer was counted as a donation rather a collection at a service. The restricted fund donations are made up of donations towards charities, the equipment to help with the live streaming, maintenance reserves plus Gift Aid due on donations made in 2020 for the new screens and the hall floor.

We were able to hold an Eco Sale, socially distanced, both in the church and outside, in July. It was a really good community event and it also raised a much needed £1,434. Unfortunately, the bistro evening that we had hoped for did not happen. However, in December we did manage to hold a Christmas Fair resulting in takings of £1,250 and the Vivace Voices held a fund-raising concert for us resulting in nearly £300.

We have been very fortunate in that the Pre-School, After School Club and Alcoholics Anonymous have been able to meet in our hall for most of the year despite the restrictions and so our hall income is better than it could have been. From September on more organisations began to feel safe to meet in our space, both the hall and the church, which is a great blessing for all of us. The 0 – 5 Toddlers also restarted in September, after so much time spent in lockdown the chance for the children to run around with others of their age and for the mums to meet up and socialise it is a very welcome place to be.

The café restarted this year towards the end of April and has seen several different arrangements. The Friday deliveries continue to a few of our customers and our outside space was used a great deal when the weather was good, with people returning indoors as the weather changed. Before lockdown more money was taken on a Thursday but now Friday is busier and taking more money.

The Governments Covid 19 Job Retention Scheme (CJRS) was used to help pay our café manager until May and our cleaner until August; which was when they were individually able to return to their normal hours of work.

Payments

The Parish Share remained at the same rate as in 2020; as we have been able to continue paying this by direct debit, we also get a 1% rebate given before the money is taken.

The increase in the Clergy and Staffing costs is due to two items – firstly, we now have a Parish Administrator and a Centre Manager, both of whom receive a monthly honorarium.

Also, once our curate Phil was able to visit us again at St Catherine's, we reimbursed him for his travel expenses and also a portion of his telephone costs.

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

This year we have also used the Parish Share rebate for 2020 of £3,099 as a contribution towards Phil’s accommodation costs for the period of March 2020 to mid-December 2021, when he left us.

The Church and Centre utility bills are for electricity, gas, waste disposal and network costs. The equipment cost from reserved funds was for all the pieces bought to help with the live streaming. Church maintenance consists of an annual service for the boiler, twice yearly checks on the alarm system, emergency lights and the café shutter, the annual service for the extinguishers and there has also been some work for our next Quinquennial inspection which cost £3,000.

During the year the lease that we had on our coffee machine in the café was completed and for one further payment we were able to purchase the machine.

The endowment fund expense of £804 this year has been for the taxi which continues to bring our Calcot members to the Sunday service when required.

This year, in addition to paying out on a monthly basis to our four chosen missions for 2021, we also paid out £3,000 as mission giving for 2020. Details of our mission giving is on page 13.

I was delighted that despite everything we managed to pay our full Parish Share and though we did end up with an annual deficit of £4,183, without the CJRS it would have been more like a deficit of £8,500.

I would like to take this opportunity to thank all of those who have helped me manage the church accounts; Steph with Gift Aid and the Parish Giving Scheme, Jean and Eve with the hall and magazine invoicing, the members of the Finance Action Group and those who help with the counting and banking of the church’s monies.

Reserves policy

Oxford Diocesan Board of Finance (ODBF) recommend that the PCC’s reserves should be an amount equal to three months average spend. For us this would equate to £24,000. The current figure held is £12,400 – which equates to about one and a half months cover.

If you have any questions on this report please get in touch with the Treasurer, preferably a couple of days before the APCM.

The following will help you understand Pages 9 to 15

Unrestricted funds contain money that the PCC can use for its general purposes.

Designated funds contain money from unrestricted funds that the PCC has chosen to put aside for a particular purpose. The PCC can also decide to return any or all of this money to unrestricted funds.

Restricted funds contain money that is received for a specific use such as donations to named charities.

Endowment funds contain money that is a special form of restricted funds; in our case it refers to the money the PCC received after St Birinus was sold and is expendable and can be used to fund activities relating to mission in Calcot such as the weekly taxi service to and from the 10.00 am service at St Catherine’s when required.

The totals from the 2020 report are there for comparison purposes. The figures in the report are required to be shown to the nearest pound. Pages 9 & 10 are a legal requirement, all the other pages are provided to give more details.

Page 9 – Financial Statements for the Year Ended 31 December 2021

This page lists the receipts and payments for the year under categories that are required in the annual report to the Church of England. The fees for wedding and funerals, though they are not reported in this annual return do go through the PCC’s bank account, hence the need for a separate line on this page so that the bank balances at the start and the end of the year balance correctly.

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Page 10 – Statements of Assets and Liabilities

Cash funds shows how the total funds of the PCC were split in the current bank account.

Other monetary assets is money due to the PCC from activities in 2021 but not received / banked until 2022.

Liabilities this is money in the PCC bank account for either services they received in 2021 (such as gas) but will not pay for until 2022 or money they received for other organisations such as charities, that will not be paid out until 2022.

Note 2 shows the movements in the Designated Maintenance Reserves and the various categories of restricted funds during the year.

Page 11 – Note 3 Further Analysis of Receipts and Payments Accounts

Payments – note 3 d)

Church & Centre utility bills comprise of Electricity, Gas, Waste disposal and network costs.

Mission and evangelism consist of Tots Praise, DBS checks, 0 – 5 Toddlers, Training and Outreach.

Page 13 – Note 3 Further Analysis of Receipts and Payments Accounts

Mission Giving – note 3 f)

Due to financial uncertainties re COVID-19, in 2020 no mission money from planned giving was paid out. In 2021 the PCC agreed that £3,000 should be paid out at the start of 2021 as planned giving for 2020. The PCC also agreed to support our four named charities by giving a regular monthly amount with any under payment of the 6% commitment being paid out at the start of 2022.

Joanne Freeman, Treasurer to the PCC, 7th February 2022

Page 8

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Financial Statements for the Period Ended 31 December 2021

Receipts and Payment Accounts

Receipts and Payment Accounts
Note
RECEIPTS
Voluntary receipts:
Planned giving
Collections at services
All other giving/voluntary receipts
3 a)
Gift Aid recovered
Activities for generating funds
3 b)
Investment income
Church activities
3 c)
Government Grant - CJRS
Total receipts
PAYMENTS
Church activities
Diocesan parish share
Clergy and staffing costs
Church running expenses
3 d)
Hall running costs
Café running costs
Mission giving and donations
3 f)
Costs of generating funds
Government Grant - CJRS
Totalpayments
Cash at bank and in hand at 1 January
Funds transfers
2
Excess of receipts over payments as above
Fees - funerals and locums - surplus / deficit
3 e)
Cash at bank and in hand at 31 December		 Unrestricted

funds
£
42,255
966
4,200
9,258
56,679
3,634
35,171
95,484		 Restricted
funds
£



5,713



5,713


0
4,366
10,079		 Endowment
funds
£

30



30

0



30		 TOTAL
2021
£


42,255
966

9,943

9,258

62,422


3,634

0
35,171

4,366
105,593		 TOTAL
2020
£

42,256

599

18,689

10,045

71,589

1,227

15

30,691

5,536
109,058

59,966

1,134

19,929

11,993

8,963

3,600

8

5,694
111,287

26,950

0

-2,229

-173
24,548
58,826
6,129
16,547
4,079
8,121
5,905
60
99,667

398

1,639


1,127

558

0
4,208
7,930

804





804

58,826
6,527

18,990
4,079
9,248
6,463
60

4,208
108,401
16,546
21
-4,183

12,384
3,848

-21

2,149
112
6,088
4,154


-774

3,380
24,548
0

-2,808

112
21,852

Page 9

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Statements of Assets and Liabilities

Note
Cash Funds
Bank Current account
Other monetary assets
Parish Share rebate for previous year
Gift Aid recoverable for previous year
Hall rent due for previous year
Liabilities
Electricity and Gas
British Gas-repairs
0 - 5 s rent
Photocopying
Coffee money
FAITH Christmas envelopes
Send a Cow
Notes
Mission giving due for previous year		 Unrestricted
funds
£
12,384
12,384

1,783
821
4,120
6,724
1,111
311
129
134
169
1,854		 Restricted
funds
£

6,088

6,088



0



96
30
684

810		 Endowment
funds
£

3,380

3,380






0		 TOTAL
2021
£

21,852

21,852
1783
821
4120
6,724
1,111
311
129
134
96
169
30
684

2,664		 TOTAL
2020
£
24,548
24,548
3,100
1,408
1,565
6,073
1,063
0
0
0
0
3,000
0
175
4,238

1 The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using the Receipts and Payments basis

2 The movements in designated and restricted funds during the year were:-

Bal b/fwd

01/01/2021
Designated
Maintenance Reserves
12,432
Restricted
Maintenance Reserves
1,200
Café
1,014
Cornwell 0 to 5 s
1,481
Donations to charities
236
Specials
-149
CJRS
-158
Totals without ODBF funds
3,624
ODBF balancing figureNote 3 e)
224
3,848
ODBF - Oxford Diocesan Board of Finance		 Receipts



300

500


1,192

3,721

4,366

10,079

1,902

11,981		 Payments



1,127
68

558

1,969

4,208		 Transfers
-3,000




-21

-21


-21		 Bal c/fwd
31/12/2021
9,432
1,500
387
1,413
870
1,582
-0
5,752
336
6,088

7,930

1,790

9,720

The donations to charities and specials funds are the result of donations given to specific appeals

Page 10

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Note 3 Further Analysis of Receipts and Payments Accounts

Receipts
a)
All other giving/voluntary receipts
Donations
b) Activities for generating funds
Parish magazine - advertising
Summer and Christmas fetes
Special events/pop up shops
c)
Church activities
Fees for weddings and funerals
Parish magazine - sales
Centre lettings
Café income
Tuesday Get Together
Friday Friends
Cornwell 0 - 5 s
Youth Group
Bookstall
Parish Share rebate
Misc refunds
Payments
d) Church running expenses
Centre utility bills
Insurance
Calcot Rent
Hospitality
Equipment
Magazine
Stationery
Centre maintenance
Upkeep of church grounds
Upkeep of services
Mission and evangelism costs
Administration
Independent Examiner		 Unrestricted
funds
£
4,200
4,200
440
2,685
509
3,634
334
707
19,697
10,414
59
0
861
0
0
3,099
0
35,171
5,418
1,719
0
83
6
1,131
875
4,798
191
811
998
397
120
16,547		 Restricted
funds
£

5,713

5,713




0












0





1,571






68


1,639		 Endowment
funds
£
30
30
0
0
804
804		 TOTAL
2021
£
9,943
9,943
440
2,685
509
3,634
334
707
19,697
10,414
59
0
861
0
0
3,099
0
35,171
5,418
1,719
0
83
1,577
1,131
875
4,798
191
811
1,870
397
120
18,990		 TOTAL
2020
£
18,689
18,689
510
0
717
1,227
460
570
19,138
5,899
0
425
970
74
19
2,830
306
30,691
5,767
2,387
202
47
3,112
1,408
1,161
2,196
268
692
2,248
321
120
19,929

Page 11

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Note 3 Further Analysis of Receipts and Payments Accounts

2021 2020
£ £
e)
Oxford Diocesan Board of Finance (ODBF) fee workings
Receipts
Funeral fees received by PCC due to others
1,902
1,902
Payments
funeral fees paid to ODBF
1,530
funeral expenses
260
1,790
surplus/deficit
112		 2,355
2,355
2,278
250
2,528
-173

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Note 3 Further Analysis of Receipts and Payments Accounts

f) Mission Giving
2021
2021
planned
extra
£
£
Overseas Mission Societies
Leprosy Mission
1,470
Novi Most
1,470
Wycliffe Bible Translators
2,940
0
Relief & Development Agencies
Send a Cow
318
Tear Fund
240
0
558
Home Missions
Berkshire Churches Trust
25
CCA
1,470
Childrens Society
1,470
Faith
Livability
2,965
0
Secular Charities
I Deacon
L Stevens
0
0
TOTAL
5,905
558		 2020
2020
planned
extra
£
£
387
146
13
4
431
391
590
386
694
275
386
969
25
389
362
388
802
362
50
50
100
0
1,679
1,921

NB 2020 planned giving relates to mission giving from 2019 paid at the start of 2020 2021 planned giving includes the £3,000 planned mission giving for 2020

Page 13

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

BUDGET AT 31DECEMBER 2021 - 52 WEEKS

RECEIPTS
Voluntary receipts
Parish Giving Scheme Gift Aided
Parish Giving Scheme Non Gift Aided
Standing Orders Gift Aided
Standing Orders non Gift Aided
Plate
Gift Aid recovered
Tots Praise
General Donations
Covid special donations
General Donations Gift Aided
Total
Other receipts
Magazine Advertising
Fetes
Special Events/Pop up shops
Net Fees
0-5 s Toddlers
Holiday Club
Youth Group
Tuesday Get Together
Friday Friends
Magazine Sales
Centre Lettings
Café Sales
Parish Share Rebate
Misc.
Total
Excess of receipts over payments
Church activities
Other activities

All activities
Hall
Café
TOTAL RECEIPTS		 ACTUALS
BUDGET
VARIANCE
BUDGET
2021
2021
2021
2022
£
£
£
£
31,838
32,400
-562
33,000
5,627
8,400
-2,773
6,000
2,990
2,950
40
3,000
1,800
1,750
50
2,000
956
50
906
500
9,258
9,300
-42
9,450
10
50
-41
50
2,470
1,550
920
1,800
1,730
1,800
-70
0
0
50
-50
0
56,679
58,300
-1,621
55,800
440
480
-40
400
2,685
2,000
685
2,000
509
1,000
-491
200
334
120
214
150
861
100
761
2,400
0
100
-100
750
0
50
-50
100
59
0
59
0
0
100
-100
500
707
600
107
800
19,697
26,700
-7,003
25,000
10,414
10,500
-86
14,000
3,099
0
3,099
0
0
50
0
0
38,805
41,800
-2,944
46,300
95,484
100,100
-4,566102,100
-28,760
-20,220
-22,850
24,577
20,220
22,850
-4,183
0
0
15,618
19,000
18,800
2,293
-1,800
1,000

Page 14

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

BUDGET AT 31 DECEMBER 2021 - 52 WEEKS

Church running expenses
Parish Share
Minister expenses
LLM expenses
Honorarium
Children's Education
Tots Praise
Adult Education
Training Outreach
Mission Giving
Insurance
Church maintenance
Equipment
Upkeep of services
Church flowers
Hospitality
Upkeep of church grounds
Stationery
Administration
Cost of fetes
Independent Examination
Electricity
Gas
Waste Disposal
Wifi
Total
Other costs
0 - 5 Toddlers
Holiday Club
Youth Group
DBS checks
Magazine
Hall running costs
Café running costs
PAYMENTS		 ACTUALS
BUDGET
VARIANCE
BUDGET
2021
2021
2021
2022
£
£
£
£
58,826
60,000
1,174
58,900
4,929
1,150
-3,779
765
0
150
150
150
1,200
0
-1,200
1,200
0
50
50
50
16
50
34
0
0
50
50
50
84
100
16
200
5,905
3,000
-2,905
3,225
1,719
2,450
731
1,800
4,798
2,250
-2,548
4,500
6
170
164
100
811
600
-211
750
0
100
100
50
83
100
17
50
191
100
-91
100
875
1,310
435
900
397
1,300
904
200
60
0
-60
0
120
120
0
120
2,386
2,300
-86
2,300
2,119
2,190
71
2,000
613
720
107
740
300
260
-40
500
85,438
78,520
-6,918
78,650
802
100
-702
2,400
0
100
100
500
0
50
50
100
96
50
-46
100
1,131
1,280
149
1,150
4,079
7,700
3,621
6,200
8,121
12,300
4,179
13,000
14,229
21,580
7,351
23,450

TOTAL PAYMENTS

99,667 100,100 433 102,100

Page 15

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus Independent Examinerfs Report to the Trustees of Tllehurst St Catherine and Calcot St Blrlnus Church, filehurst, Parothial Church Council I report on the accounts for the year ended 31 December 2021 which are Set out on pages 9 to 13 Respertive responsibilities of the Trustees and Independent Examiner The church's trustees consider that an audit is not required for this year under section 144121 of the Charities Act 2011lthe 2011 Act) and that an independent examination is needed. It is my responsibility to examine the accounts under settion 145 of the 2011 Act- follow the procedures laid down in the General Directions given by the Charity Commissioners section 14515llb} of the 2011 Act- and state whether particular matters have come to my attention. Basis of Independent Examinerfs Statement My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking eXPlanat￿n5 from the management committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently I do not express an audit opinion on the accounts. Independent Examinerfs Statement In connection with my exafflination. no matters have come to my attention which give me reasonable cause to believe that in any material respett the requirements to keep accounting records in accordance with s. 130 of the 2011 Act- or to prepare accounts which accord with these accounting records have not been met,. or 2. to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached David Marett, FCA cfA 5 Jennets Close, Tutts Clump, RG7 6JZ 1st April 2022 Page 16

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Minutes of Meeting of Parishioners – 18th April 2021 by zoom

The meeting was held at 11.15 am via Zoom with a group of 4 watching in at St Catherine’s

Present: The Wardens, 45 adult and 2 under 16 parishioners.

  1. Apologies for absence: Hilary Smee, June Page, Beryl Nunn, Roy Walklate and Moira Bristow.

  2. Welcome and Prayer

Rev Gill Rowell opened the meeting with prayer for the Church Wardens, giving thanks for their huge contribution to the life of this Parish, especially during this strange and testing time. She gave thanks for both Richard and Caroline being willing to stand again and for the particular gifts each of them has. Gill prayed for blessing on them, for wisdom and guiding, for strength, boldness and courage for the future of the Parish.

  1. Election of Churchwardens for the Parish

There were 2 nominations:

Name Proposed Seconded Richard Canning Heather Addison Anne Soley Caroline Heron Anne Soley Heather Addison

All were in favour and the Wardens duly elected.

  1. Gill noted that Richard had completed his 3 year term as Church warden and thanked him for his willingness to stand again, in order to support and work with Caroline as a relatively new warden. She said that both are excellent wardens and are a great support to her in her ministry in the Parish.

A closing prayer will be offered at the end of the APCM meeting which follows.

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Minutes of the Annual Parochial Church Meeting held on 18th April 2021 by zoom immediately after the Annual Meeting for Parishioners.

Only members of the Electoral Roll were eligible to vote at the meeting.

Gill requested any items for any other business. No AOB items.

Gill noted that due to Covid 19, the delayed October APCM 2020 only covered 2019.

This APCM reflects on the whole of 2020. However, for the purpose of elections and serving on the PCC , the period from last October until today is taken as a year.

  1. Welcome and Prayer

Gill opened the meeting with prayer asking for wisdom in our thinking, in our planning, faith to move mountains and our actions to be filled with the power of the Holy Spirit. Ephesians 3:20

  1. Apologies for absence: Hilary Smee, June Page, Beryl Nunn, Roy Walklate and Moira Bristow.

  2. Acceptance of the Minutes of the previous meeting.

The minutes from the last APCM meeting on 11th October 2020 were unanimously accepted as a correct record of that meeting. The Financial Statements and Annual Report have been received.

  1. Matters Arising. There were no matters arising.

  2. 2020 Parish Review

The Parish Review had been circulated in advance of the meeting and there were no questions.

Despite being in lockdown for much of the year, there was much to report on parish activities in this period. Gill thanked Stuart for his role as Electoral Roll Officer. Sadly, we have lost one member, so our Electoral Roll number is now 108. Gill expressed her gratitude for everyone who has played a part in the life of St. Catherine’s over this last year, in these strange and difficult times.

  1. Presentation of Annual Report and Financial Statement.

Gill reminded us all of our Parish Purpose: ”to worship God and show Jesus’ love makes a difference in reaching, serving and caring.” She recognised that 2020 had been a difficult year and with Covid 19 we had to change the way we did things. With God’s providence, we have been blessed to have Phil here as Curate. Gill added that this year has been a different experience for all of us: we have all been in the same boat, but experiencing different storms.

The PCC has already approved the report and there were no questions or clarifications requested.

Financial statement: Joanne referred everyone to the Financial Review for 2020.

Despite lack of income from hall hirers due to the Lockdown, parish finances are not as bad as were projected at the beginning of the year, with a deficit of only £600. Outgoings had been reduced by careful housekeeping, with particular thanks to Richard Canning. There had been generous giving by individuals through extra donations, and a rebate from Reading Deanery against last year’s Parish Share. Others, due to no plate giving had joined the PGS scheme or started direct debit payments.

Joanne explained briefly about the changes to Mission Giving – now 4 charities are being supported with monthly donations of £60, rather than lump sum payments at the end of the year. Other private charity donations are made by many individuals too. Joanne feels more optimistic about the next year but notes that she has budgeted for about £3,000 to be gained from fetes and other events, which, due to restrictions, may not take place. There were no questions about the Financial Statement.

The Annual Report was accepted by the meeting.

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Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Gill thanked Joanne for her continued hard work with the Finances and also members of the Financial Action Group for their support. We are blessed to be in a giving Church. Thank you all!

  1. Vicar’s Address 2020

A Testing Time – Be Kind

Gill reflected that at 2019 APCM she had shared Psalm 89. ”With my God I can scale a wall.” It reminds us all that God is always with us and will help us with our difficulties, a good Scripture to take us into 2021. She felt that the year began with hope, but as we entered the third lockdown it was a testing time: we were all a bit tired, a bit irritable …but carried on nonetheless! She thanked everyone for the part they have played.

With the successful vaccination programme, Gill felt moderately confident that we have just come out of our last lockdown. However, with restrictions planned to be lifted on 21 June, she is not entirely sure what that will mean: with regards to guidance on wearing facemasks and social distancing which might be around for a long time. Gill was hopeful that we will be able to resume singing in services but felt no assumptions can be made until we get nearer that date. There is a continuing need for us all to be flexible, adaptable and kind to one another.

Living in a Foreign Land

Gill compared our experiences to living in a foreign land, an alien place rather like the Israelites wandering in the wilderness. Lockdown, for some of the time, has been a time of wandering and uncertainty but we have had moments of joy and moments to thank God for. Gill again thanked everyone who had played their part during 2020 and what we, as a Church, had achieved.

So, as restrictions decrease, we can enter the Promised Land, like the Israelites did! However, that wasn’t easy for them and it may not be for us - but Gill referred us again to 1 Joshua v9: “Have I not commanded you? Be strong and courageous. Do not be afraid; do not be discouraged, for the LORD your God will be with you wherever you go.” Gill and Phil had constructed a Route Map out of Lockdown, similar to the Government’s Roadmap, but as we all know, just because things can happen does not mean they definitely will!

We are not acting in our own strength and Gill feels God is saying be cautious not to rush into activity as we make plans, all of which must be Covid and Safeguarding compliant, with Risk Assessments for all activities.

Having said that, Gill was pleased to announce that Café Siena was reopening on Thursday 20th May for lunches and refreshments every Thursday and Friday. There are plans for an outside café, ”Cat’s Cake Club” starting on Friday 30th April 2.30-4pm. Volunteers for this would be very welcome as the more helpers we have the less demanding it is for everyone. Please contact Sonia if you can help.

St Catherine’s Church Census

Gill thanked everyone who completed the recent St Catherine’s Church Census. This was circulated as widely as possible, via RG31, and notices, to ensure that everyone, of all ages and congregations, could share their views and priorities, giving everyone a voice. Gill welcomed all the feedback and said that it had been helpful to understand people’s participation within the church and feelings regarding inchurch services, online worship, and many other areas.

The census feedback is going to help us make prayerful, and practical decisions for the future. Gill presented some of the findings using graphics and thanked Phil for his help with this. Gill said that she would be sharing the results with the Leaders and Preachers Action Group (LAPAG) and then take any proposals to PCC before any changes were implemented. She asked that no assumptions should be made about any results at this stage.

Page 19

Parochial Church Council Tilehurst St Catherine and Calcot St Birinus

Strategy Action Group

The Strategy Action Group (STAG) had met together by Zoom in December 2020 and January 2021 and after going through a process of appreciative enquiry, discussion and prayer we had agreed our core values, as well as an informal statement of intent. These were:

St Catherine’s Core Values: Healing, Hope, Hospitality and Community

St Catherine’s Statement of Intent: We are confident in our role in the community, known for our hospitality and our faith in Jesus.

Growth in discipleship, evangelism and prayer are all important, but prayer must be our priority as we move on and look outwards, intentionally building on the resources we have to build God’s kingdom.

The Green Team

The momentum in our Green Agenda and the gaining of the Bronze Eco Award has been a surprising aspect this year, and our Lent focus on Climate Change very important - God is clearly at work in this.

8. Election of Parochial Church Council Members

Gill warmly thanked Evelyn Bartlett, Lorraine Roberts and Sheila Firth who have served their 3 years on the PCC and are standing down: their contributions are much appreciated and she is grateful for the time they were able to give.

Joanne Freeman and Sonia Ludford have also served three years but are standing again – Joanne because she is Treasurer and it is very helpful to have her on the PCC; and Sonia because she is Centre Manager.

There are now 5 vacancies on the PCC. As well as Joanne and Sonia, we are very pleased that Emma Deacon has agreed to stand. Members of the PCC are appointed for 3 years.

There were 3 nominations for the PCC

Sonia Ludford Proposed Heather Addison Seconded Caroline Heron
Joanne Freeman Proposed Hilary Smee Seconded Sonia Ludford
Emma Deacon Proposed Caroline Heron Seconded Heather Addison

As there were five vacancies, no election was necessary.

9. Election of Deanery Synod Members

Tony Bartlett, Richard Canning and Ella Robles-Canning all confirmed that they were willing to stand and as this fulfilled our quota of places, no election was necessary.

10. Appointment of Independent Examiner

Joanne confirmed that David Marett, who has been the Independent Examiner for 2020, is prepared to continue for the coming year.

  1. There was no AOB.

  2. Closing Prayer

Rev Phil Price closed the meeting by thanking God for sustaining us during the last year, through some high and low points. He committed 2021 to God and asked for wisdom and clarity; and that we would grow in our faith and in numbers.

Page 20